Setting up a Document Mangement System Programme

I am setting up a DMS on my laptop (using Windows) and the DMS set up screen is asking for the database host and the port how do I find this. please note that I am a novice
Thanks Alan Briggs

If you are using Oracle XE as database on your laptop then
database host is your Windows computer name and
port number is the Oracle Net listener port number which is 1521 by default.
I would expect an application to request the ORACLE_SID or the database Oracle Net service name : for Oracle XE it is just XE.

Similar Messages

Setting up a Document management system in SharePoint 2013

Hello All,
I have come across a scenario where Customer needs a Document management system for their organization.
They want to keep the documents of different departments like sales, HR,Finace in corresponding folders and want to include a workflow for approval of the Documents. Also, Documents related to particular department can be modified or added by users in that
department.
I thought of creating a seperate site collection for this purpose & document libraries of each department, setting up the permission on document library level. Is this a correct approach?
I am new to Enterprise content management system of sharepoint. Can anybody give me a guidance on this how to get started.
Regards
Vishnu
dfd

Creating separate site collection for each department will help you scale and grow better and easier to group SharePoint sites together.
Refer to the following articles which will give you an idea about the plan you should do before building a Document management system
http://technet.microsoft.com/en-us/library/cc263267.aspx
http://blogs.msdn.com/b/sgoodyear/archive/2009/07/25/determining-between-sharepoint-site-collections-and-sub-sites.aspx
http://atinkerersnotebook.com/2013/10/02/creating-your-own-document-management-system-with-sharepoint/
http://community.dynamics.com/ax/b/tinkerersnotebook/archive/2013/10/02/creating-your-own-document-management-system-with-sharepoint.aspx
--Cheers

Not able to upload file in DMS(Document Mang. system) using Web dynpro ABAP

Hi All,
I am facing a problem while uploading the file into the DMS ( Document Management System ) from Webdnrpo .
I am using the BAPI - BAPI_DOCUMENT_CREATE2 to create the document .
CASE - 1
when i am providing the storage category mention below and no data carrier1
ls_documentfiles-storagecategory = 'ZHMEL_CS'. it is not able to upload the document in the DMS system and when i check
in the debugg mode it giving error as ""Error while checking in and storing: C:\TEST.TXT "" .
CASE - 2
When i am not using the storage category and providing the the data carrier as default
ls_documentdata-DATACARRIER1 = 'DEFAULT'. It is able to create the document in the DMS but i am not able to read that document .
I checked with DMS Consultant that DMS is configured for ZOL ( documenttype) with a storage category as 'ZHMEL_CS'.
The code which i have used is below :
ls_documentdata-documenttype = 'ZOL'.
ls_documentdata-documentversion = '00'.
ls_documentdata-documentpart = '000'.
ls_documentdata-description = 'Test Document'.
ls_documentdata-laboratory = '001'.
ls_documentdata-WSAPPLICATION1 = 'TXT'.
ls_documentdata-DOCFILE1 = 'C:\TEST.TXT'.
ls_documentdata-SAVEDOCFILE1 = 'C:\TEST.TXT'.
*ls_documentdata-FILESIZE1 = 000000000000.
*ls_documentdata-FILESIZE2 = 000000000000.
ls_documentdata-WSAPPLICATION1 = 'TXT'.
ls_documentfiles-DOCUMENTTYPE = 'ZOL'.
ls_documentfiles-DOCUMENTPART = '000'.
ls_documentfiles-DOCUMENTVERSION = '00'.
ls_documentfiles-storagecategory = 'ZHMEL_CS'.
ls_documentfiles-WSAPPLICATION = 'TXT'.
ls_documentfiles-DOCPATH = 'C:\'.""lv_filename.
ls_documentfiles-DOCFILE = 'TEST.TXT'."lv_filename.
ls_documentfiles-description = 'Test Document'.
ls_documentfiles-language = 'EN'.
ls_documentfiles-CHECKEDIN = 'X'.
APPEND ls_documentfiles to lt_documentfiles .
*&----Fill Descriptions
w_descr-language = 'EN'.
w_descr-language_iso = 'EN'.
w_descr-description = 'Test'.
append w_descr to lt_descr.
clear w_descr.
**w_hostname = 'HMEL-DV1R3_DR3_00'.
CALL FUNCTION 'BAPI_DOCUMENT_CREATE2'
EXPORTING
documentdata = ls_documentdata
*hostname = 'content-srv'
*pf_http_dest = 'SAPHTTPA'
*pf_ftp_dest = 'SAPFTPA'
IMPORTING
DOCUMENTNUMBER = lv_DOCUMENTNUMBER
return = gv_return
TABLES
documentdescriptions       = lt_descr
documentfiles              = lt_documentfiles.
Please let me know your valuable inputs on the same ..
Edited by: Omm Awasthi on Dec 30, 2010 12:22 AM
Edited by: Omm Awasthi on Dec 30, 2010 12:25 AM

Hi omm , from functional side your require a document type and content repository
I have used below code in a function module to create document , we have create object link as PO to the doc.
FUNCTION ZFM_SR_CREATE_FROM_EXTERNAL .
""Local Interface:
*" IMPORTING
*"     VALUE(IV_DOCUMENTNUMBER) TYPE DOKNR OPTIONAL
*"     VALUE(IV_DOCUMENTTYPE) TYPE DOKAR OPTIONAL
*"     VALUE(IV_DOCUMENTVERSION) TYPE DOKVR OPTIONAL
*"     VALUE(IV_DOCUMENTPART) TYPE DOKTL_D OPTIONAL
*"     VALUE(IV_STORAGE_CAT) TYPE CV_STORAGE_CAT OPTIONAL
*"     VALUE(IV_DOKST) TYPE DOKST OPTIONAL
*"     VALUE(IT_DM_FILES) TYPE ZDM_TT_FILES OPTIONAL
*"     VALUE(IV_EBELN) TYPE EBELN
*" EXPORTING
*"     VALUE(EV_DOCUMENTNUMBER) TYPE DOKNR
*"     VALUE(ES_RETURN) TYPE BAPIRET2
V00.00 DD.MM.YYYY                                                   *
*********************New Method of Uploading File*********************************
CONSTANTS path_name    TYPE dms_path
           VALUE '/tmp/'.
CONSTANTS log TYPE dms_path VALUE '/tmp/logFO.txt'.
DATA: ls_draw TYPE bapi_doc_draw2,
        lt_documentfiles TYPE TABLE OF bapi_doc_files2,
        ls_documentfiles TYPE bapi_doc_files2,
        ls_dm_files TYPE zdm_files,
        lv_filename TYPE string,
        lv_ext TYPE string,
        lv_file_type TYPE draw-dappl,
        lv_file_name TYPE dms_path,
        lv_msg(80) TYPE c,
        lt_objectlinks TYPE TABLE OF bapi_doc_drad,
        ls_objectlinks TYPE bapi_doc_drad,
        lv_ebelp   TYPE ebelp
Prepare Data
MOVE iv_documentnumber TO ls_draw-documentnumber.
MOVE iv_documenttype TO ls_draw-documenttype.
MOVE iv_documentversion TO ls_draw-documentversion.
MOVE iv_documentpart TO ls_draw-documentpart.
ls_draw-statusextern = iv_dokst.
ls_draw-statusintern = iv_dokst.
ls_draw-username = sy-uname.
LOOP AT it_dm_files INTO ls_dm_files.
    SPLIT ls_dm_files-filepath AT '.' INTO lv_filename lv_ext.
    CALL FUNCTION 'CV120_DOC_GET_APPL'
      EXPORTING
        pf_file   = ls_dm_files-filepath
      IMPORTING
        pfx_dappl = lv_file_type.
    TRANSLATE lv_file_type TO UPPER CASE.
    OPEN DATASET log FOR OUTPUT IN TEXT MODE ENCODING DEFAULT.
    TRANSFER lv_ext TO log.
    ls_documentfiles-wsapplication = lv_file_type.
    TRANSLATE ls_documentfiles-wsapplication TO UPPER CASE.
    CONCATENATE path_name
                       lv_filename
                        lv_ext
                        INTO lv_file_name.
    CONDENSE lv_file_name NO-GAPS.
    TRANSFER lv_file_name TO log.
    OPEN DATASET lv_file_name FOR OUTPUT IN BINARY MODE MESSAGE lv_msg.
*Transfer Attachment Content to Application Server
    TRANSFER ls_dm_files-content TO lv_file_name.
    CLOSE DATASET lv_file_name.
    TRANSFER 'move data to lt_files' TO log.
    ls_documentfiles-storagecategory = iv_storage_cat.
    ls_documentfiles-docfile = lv_file_name.
    ls_documentfiles-DOCUMENTVERSION = IV_DOCUMENTVERSION.
    APPEND ls_documentfiles TO lt_documentfiles.
    CLEAR lv_file_name.
    CLOSE DATASET log.
ENDLOOP.
IF iv_ebeln IS NOT INITIAL.
    ls_objectlinks-objecttype = 'EKPO'.
    SELECT SINGLE ebelp INTO lv_ebelp FROM ekpo WHERE
                                      ebeln = iv_ebeln
                                      AND loekz eq space.
    CONCATENATE iv_ebeln lv_ebelp INTO ls_objectlinks-objectkey.
    APPEND ls_objectlinks TO lt_objectlinks.
ENDIF.
CALL FUNCTION 'BAPI_DOCUMENT_CREATE2'
   EXPORTING
     documentdata   = ls_draw
     pf_ftp_dest    = 'SAPFTPA'
     pf_http_dest   = 'SAPHTTPA'
   IMPORTING
     documentnumber = ev_documentnumber
     return         = es_return
   TABLES
     objectlinks          = lt_objectlinks
     documentfiles = lt_documentfiles.
DATA:   ls_doc_data type bapi_doc_draw2,
   ls_doc_datax type bapi_doc_drawx2,
   ls_return type bapiret2.
Set value for document data
ls_doc_data-statusextern = 'IW'.
ls_doc_data-statusintern = 'IW'.
Set value for document data check
ls_doc_datax-statusextern = 'X'.
ls_doc_datax-statusintern = 'X'.
CALL FUNCTION 'BAPI_DOCUMENT_CHANGE2'
EXPORTING
    DOCUMENTTYPE               = 'ROS'
    DOCUMENTNUMBER             = IV_DOCUMENTNUMBER
    DOCUMENTPART               = IV_DOCUMENTPART
    DOCUMENTVERSION            = IV_DOCUMENTVERSION
    DOCUMENTDATA               = ls_doc_data
    DOCUMENTDATAX              = ls_doc_datax
HOSTNAME                   =
DOCBOMCHANGENUMBER         =
DOCBOMVALIDFROM            =
DOCBOMREVISIONLEVEL        =
SENDCOMPLETEBOM            = ' '
      pf_ftp_dest    = 'SAPFTPA'
      pf_http_dest   = 'SAPHTTPA'
CAD_MODE                   = ' '
ACCEPT_EMPTY_BOM           = ' '
IMPORTING
   RETURN                     = ls_return
TABLES
CHARACTERISTICVALUES       =
CLASSALLOCATIONS           =
DOCUMENTDESCRIPTIONS       =
OBJECTLINKS                =
DOCUMENTSTRUCTURE          =
   DOCUMENTFILES              = lt_documentfiles.
LONGTEXTS                  =
COMPONENTS                 =
move es_return to ES_RETURN.
IF es_return-type CA 'EA' ."NE 'E' AND es_return-type NE 'A'.
    "do nothing
ELSE.
    CALL FUNCTION 'BAPI_TRANSACTION_COMMIT'
      EXPORTING
        wait = 'X'.
ENDIF.
LOOP AT lt_documentfiles INTO ls_documentfiles.
    DELETE DATASET ls_documentfiles-docfile.
ENDLOOP.
ENDFUNCTION.

Document Mangement system(Document type settings )

Helllo friends,
Hello I want to create a document type with all possible settings in one system
and i want to trasfer these document type with seeting to other system...
How can I transfer document type with other possible seetings from one system to other system?
Please Help me
Thanks in Advacne
Preethi

Hi
SAP DMS - Document Management System
SAP DMS are for storing documents such as CAD drawings, Materials pictures etc.
With the document management system, users will be able to view the documents with ease within their SAP systems.
Installing the SAP DMS requires a little bit of planning on how you want to do it.
You have to give a little thoughts to stuff such as :-
1. The total numbers of documents that will be store monthly.
2. The average file size of each documents.
3. The capacity of your present R/3 system.
4. Your present network bandwidth.
5.   Document Archiving Strategy.
6.   Backup and Recovery Plan.
Additional purchasing of hardware are required, especially if you have large amount of documents to stored.
With this in mind, you can then decide on how you want to do it.
You can do this in a few ways :-
1. Import the documents into the R/3 system.
2. Use an external document server.
3. Have a dedicated PCs where all the documents are stored.
Most companies that intend to used DMS will opt for Option 2 as they does not want to overstretch the R/3 database.
Options 1 requires you to setup the conversion interface.
The conversion interface allows R/3 to automatically covert your files and import it into the R/3 database.
Here is a simple example of storing documents into your PCs, just to have a feel how the SAP DMS works:-
For those using Citrix, you have to set this at the Citrix Server where the SAPGUI is located.
Configure SM30 - V_TDWE_C1
Put this command in your autoexec.bat
SET HOSTNAME=PC1234
Restart your pc.
You can create/manage your documents in transaction code CV01N / CV02N
Assigning Documents to a Material Master Record
Access a material master record in Create or Change mode, and select Basic Data.
To create links to documents, choose Additional data -> Document data.
The Link to Documents dialog box appears.
Assign one or more documents to the material.
If you do not know what the document number is, you can search for it using the search help or by choosing Find document.
When assigning a document to a material, you have the following options:
1. Viewing the document by choosing it in the Link to Documents dialog box.
2. Viewing any originals of the document by positioning the cursor on the document and
   choosing Display originals in the Link to Documents dialog box.
To return to the Basic Data screen, choose Continue.
Save your data.
Reward points if useful
Regards
Anji

Reg. Document mangement system

Hi all,
I have created a new document using the CV01N transaction.Now I need to print the contents of the document in a ABAP report.
Can any one tell me whether there is any Function module or BAPI to get the contents of the attached document in CV01N.
Thanks.

Hi Dude,
Check out BAPI - "<b>BAPI_DOCUMENT_GETDETAIL2</b>"
Regards,
Manish Joshi

Workflow Object ID for Document Mangement System

Hi Friends,
We want to Implement Workflow in DMS (Docuemnt Management system). Is there std. workflow for this process or shall we need to create. If there is std. pls. let me know the Workflow task object ID and process.
Regards,
Sai Krishna

Hi Sai,
Please reach out to your ABAP Workflow consultant to get it configured.
You can use the Enhancement 'SUSR0001' to code and triger an event/workflow. Then you need to develop the workflow accordingly for send the WI to the logged-in users' inbox.If you wish to work on the same personally, the below FAQ link may come handy:
http://wiki.sdn.sap.com/wiki/display/HOME/SAPBusinessWorkflow+FAQ
Regards,
Pradeepkumar Haragoldavar
Edited by: Pradeepkumar Haragoldavar on May 10, 2010 12:37 PM

Document Management System(DMS)

Dear Expert,
We need to store the Employee revision letters( in PDF format) in DMS. Letters are currently in HTML format which we will convert them in to PDF format & store the same thru Document Magement System (DMS).
I would like to know,
1. How can we use DMS to store the letters in PDF format?
2. Where can I find DMS configuration part in SPRO?
3. I understand that DMS is a unique concept availabe in SAP HR. So how can I link DMS to HCM?
4. Is SAP Archive link related to DMS ?
5. Any documents/links related to this kinldy send it across.
Thanks in Advnace,
Regards,
Damodar Pai.

hi
try with this
SAP DMS - Document Management System
SAP DMS are for storing documents such as CAD drawings, Materials pictures etc.
With the document management system, users will be able to view the documents with ease within their SAP systems.
Installing the SAP DMS requires a little bit of planning on how you want to do it.
You have to give a little thoughts to stuff such as :-
1. The total numbers of documents that will be store monthly.
2. The average file size of each documents.
3. The capacity of your present R/3 system.
4. Your present network bandwidth.
5.   Document Archiving Strategy.
6.   Backup and Recovery Plan.
Additional purchasing of hardware are required, especially if you have large amount of documents to stored.
With this in mind, you can then decide on how you want to do it.
You can do this in a few ways :-
1. Import the documents into the R/3 system.
2. Use an external document server.
3. Have a dedicated PCs where all the documents are stored.
Most companies that intend to used DMS will opt for Option 2 as they does not want to overstretch the R/3 database.
Options 1 requires you to setup the conversion interface.
The conversion interface allows R/3 to automatically covert your files and import it into the R/3 database.
Here is a simple example of storing documents into your PCs, just to have a feel how the SAP DMS works:-
For those using Citrix, you have to set this at the Citrix Server where the SAPGUI is located.
Configure SM30 - V_TDWE_C1
Put this command in your autoexec.bat
SET HOSTNAME=PC1234
Restart your pc.
You can create/manage your documents in transaction code CV01N / CV02N
Assigning Documents to a Material Master Record
Access a material master record in Create or Change mode, and select Basic Data.
To create links to documents, choose Additional data -> Document data.
The Link to Documents dialog box appears.
Assign one or more documents to the material.
If you do not know what the document number is, you can search for it using the search help or by choosing Find document.
When assigning a document to a material, you have the following options:
1. Viewing the document by choosing it in the Link to Documents dialog box.
2. Viewing any originals of the document by positioning the cursor on the document and
   choosing Display originals in the Link to Documents dialog box.
To return to the Basic Data screen, choose Continue.
Save your data.
all the best
madhu

Document Management System in KM

hi experts,
can anyone share few points on Document Management System life cycle.
can anybody give me steps for DMLC
thank you,
vijai

hello Vijay,
Although there are no set guidelines given by SAP.You can think on these lines.
1)All work in progress documents are managed in collaboration room and most of the users who work on these documents within a group are its members.
2)Set up certain guidelines/principles on these documents once finished/finalised. The room owners migrates the documents into appropriate folders in KM.
3)If the documents(once moved) then requires a Approval set up approval process.
4)Documents moved into km are tagged with attributes.
5)Documents once approved give the end users feedback and ratings option to complete a lifecycle.
6)Lastly you would like to set up templates in collaboration room to maintain consistency.
7)Enable Enterprise search only on documents in KM as collaboration room documents are work in progress.
8)Enable versioning on word documents/xls sheets
hope this helps
Ajey

Document management system configs and status

Can anybody tell me the configs and flow of document status and document version in DMS....
Vijay

Hi Vijay,
Document Versioning in DMS can be controlled as per the following selection criteria,
Value Description
0 No version numbers
1 Numeric version numbers 00 .. 99
2 Numeric version numbers 01 .. 99
3 Alphanumeric numbers A0 .. Z9
4 Alphanumeric numbers A1 .. Z9
5 Alphanumeric numbers AA .. ZZ
6 AA .. AZ,A0 .. A9;BA .. Z9
7 as 6, but without 0
8 _A .. Z ; AA .. Z9
9 as 5, but 00 allowed
A as 6, but 00 allowed
for USER-EXIT
in dc10, the number which u select automatically controls the version each time you create a document under same document number/doc type/doc part.
if you need to create a document under user-defined version or manually entered number then you can choose ur version which lies between the range selected.
There is no such unlock status displayed on Document info record (DIR).
beside document status you can see something called as "Not Released" indicator in red colour.
the document status changes from "Not Released" to "Released" once the status is set in which setting is done.
for configuration,
dc10>select doc type>click on define document status-->create new statuses if required/double click on the final status (say Released) and set the status "Release Flag".
under "Status type set to 'S' locked status".
save and create a document.
prior you need to set the status network using system defined statuses or even you can create your own user defined statuses.
once the status is set to Released, automatically document will set to Released along with the release date and also it will get locked so dat it cannot be further edited by anyone.
Thank You,
Manoj
Pl. reward if useful.

Document Management System for sap mm point of view steps

Hi All.
Document management system for sap mm point of view steps required.
Thanks in advance for all sap mm forum members.
Regards.
Parameshwar

Hi,
Customizing settings can be collected by processes into Business Configuration Sets (BC Sets). BC Sets make Customizing more transparent by documenting and analyzing the Customizing settings. They can also be used for a group rollout, where the customizing settings are bundled by the group headquarters and passed on in a structured way to its subsidiaries.
BC Sets are provided by SAP for selected industry sectors, and customers can also create their own.
When a BC Set is created, values and combinations of values are copied from the original Customizing tables into the BC Set and can be copied into in the tables, views and view clusters in the customer system. The BC Sets are always transported into the customer system in which Customizing is performed.
Advantages of using BC Sets:
1.     Efficient group rollout.
2.     Industry sector systems are easier to create and maintain.
3.     Customizing can be performed at a business level.
4.     Change Management is quicker and safer.
5.     Upgrade is simpler.
To create BC sets follow the below step:
Choose Tools ® Customizing ® Business Configuration Sets® Maintenance in the SAP
menu, or enter the transaction code SCPR3 in the command field.
Choose Bus.Conf.Set ® Create.

Cpio syntax in 10g Release 1 (10.1.0.3) Patch Set 1 for AIX-Based Systems

OracleÂ® Database Patch Set Notes
10g Release 1 (10.1.0.3) Patch Set 1 for AIX-Based Systems
Download and Extract the Installation Software
To download and extract the patch set installation software:
1. Download the p3761843_10103_AIX64-5L.zip patch set installation archive to a directory that is not the Oracle home directory or under the Oracle home directory.
2. Enter the following commands to unzip and extract the installation files:
$ unzip p3761843_10103_AIX64-5L.zip
$ cpio âidcv p3761843_10103_AIX64-5L.cpio
Of course cpio -i is expecting a standard input, so there a missing <
cpio âidcv < p3761843_10103_AIX64-5L.cpio
Best Regards
Laurent Schneider

Hi Laurent,
Apologies for the delay responding to your feedback.
The Document to which you refer does not appear to be listed on the pages my group maintains at: http://www.oracle.com/technology/documentation/index.html
We are not actually part of the OTN group.
Therefore, please try the Members Feedback forum instead at: Community Feedback (No Product Questions)
Thanks and regards,
Les

Customisation steps for archiving document mgmt. system

Hi,
Please suggest the customisation required for the document management system.The object name for the doc is CV_DVS.
What are the steps necessary to archive this document.
Thanks & best regards,
Goraksh Dhikale.

hi,
To call the archiving functions for document info records from the standard R/3 menu, choose
Logistics _ Central functions _ Document management _ Environment _ Archiving.
You can set a deletion flag for document info records that you no longer require for managing
documents and their original application files. Archiving object CV_DVS enables you to archive
these document info records. After the archiving run, you can delete the archived document info
records.
The document info records that you archive and delete with archiving object CV_DVS are
identified by the following data:
Document,Document type,Document part, Version
When you use archiving object CV_DVS, you archive data from the following tables:
Table    Description
DRAD   Link between document and object
DRAO   Originals for document
DRAOZ Additional files for original for document
DRAP    Document log file
DRAT     Document descriptions
DRAW    Document info record
DRAZ      Table for additional files for original
The following table shows the functions that you can use for archiving object CV_DVS.
Function Report Program
Archive   DVSARCH1
Delete    DVSARCH2
Manage DVSARCH3
rgds,
Ben
Edited by: benaka rajes on May 7, 2008 12:16 PM

Urgent: How to set up an SAP-XI system

Hi
Can anyone foroward me a document which explains how to set up an SAP-XI system.
Also what are the key elements which will be needed as mandatory things to set up an SAP-XI system.
This is a bit Urgent.Can anyone please help?
Thanks
Debraj Roy

HI,
here are the links you are looking for
https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/docs/library/uuid/95d7d490-0301-0010-ce93-c58f9a3cde0b
https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/docs/library/uuid/6bd6f69a-0701-0010-a88b-adbb6ee89b34
http://help.sap.com/saphelp_nw04/helpdata/en/d4/d12940cbf2195de10000000a1550b0/content.htm
cheers,
Naveen

How to save ALV extract to document management system

Hi all,
i have a requirement of saving the alv extract to DOCUMENT MANAGEMENT SYSTEM. Could any one of you please help me out in giving a solution to do this.
Thanks in advance.
Kiran

Hi
check this
SAP DMS - Document Management System
SAP DMS are for storing documents such as CAD drawings, Materials pictures etc.
With the document management system, users will be able to view the documents with ease within their SAP systems.
Installing the SAP DMS requires a little bit of planning on how you want to do it.
You have to give a little thoughts to stuff such as :-
1. The total numbers of documents that will be store monthly.
2. The average file size of each documents.
3. The capacity of your present R/3 system.
4. Your present network bandwidth.
5.   Document Archiving Strategy.
6.   Backup and Recovery Plan.
Additional purchasing of hardware are required, especially if you have large amount of documents to stored.
With this in mind, you can then decide on how you want to do it.
You can do this in a few ways :-
1. Import the documents into the R/3 system.
2. Use an external document server.
3. Have a dedicated PCs where all the documents are stored.
Most companies that intend to used DMS will opt for Option 2 as they does not want to overstretch the R/3 database.
Options 1 requires you to setup the conversion interface.
The conversion interface allows R/3 to automatically covert your files and import it into the R/3 database.
Here is a simple example of storing documents into your PCs, just to have a feel how the SAP DMS works:-
For those using Citrix, you have to set this at the Citrix Server where the SAPGUI is located.
Configure SM30 - V_TDWE_C1
Put this command in your autoexec.bat
SET HOSTNAME=PC1234
Restart your pc.
You can create/manage your documents in transaction code CV01N / CV02N
Assigning Documents to a Material Master Record
Access a material master record in Create or Change mode, and select Basic Data.
To create links to documents, choose Additional data -> Document data.
The Link to Documents dialog box appears.
Assign one or more documents to the material.
If you do not know what the document number is, you can search for it using the search help or by choosing Find document.
When assigning a document to a material, you have the following options:
1. Viewing the document by choosing it in the Link to Documents dialog box.
2. Viewing any originals of the document by positioning the cursor on the document and
   choosing Display originals in the Link to Documents dialog box.
To return to the Basic Data screen, choose Continue.
Save your data.
Regards
Anji

Move Files from one document set to another document set using workflow

Hi All,
Env : SP 2013 Server - SPD 2013.
I'm trying to make a SPD Workflow that must copy a files from one Document Set to another Document set in the same library other document library
Does Someone already get success for Copy files from one Document Set to another Document set?
Thanks for your help.

Hi,
According to your post, my understanding is that you wanted to move Files from one document set to another document set using workflow.
I recommend to use the custom workflow activity Copy List Item Extended Activityto
copy files to another document set.
You can do this with codeless SharePoint Designer workflows as long as you can install the
Codeplex Custom SharePoint Designer Workflow Activities.
These activities are also built-in to SPD2013. However, you can only use the custom activities in the SharePoint 2010 Platform.
To install the custom activities, please follow the steps as below:
Download the solution file form
Useful Sharepoint Designer Custom Workflow Activities
Copy the wps file to the Disk C.
Open the SharePoint 2013 Management Shell.
Run the command: add spsolution c:\ dp.sharepoint.workflow.wsp
Open the Center Administration, click System Setting->Manage Farm Solution-> dp.sharepoint.workflow.wsp->Deploy to one or more Web Application.
Open the SharePoint designer, create SharePoint 2010 Platform workflow, add action from Custom Actions.
Best Regards,
Linda Li
Linda Li
TechNet Community Support

Setting up a Document Mangement System Programme

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