Workflow Object ID for Document Mangement System

Hi Friends,
We want to Implement Workflow in DMS (Docuemnt Management system). Is there std. workflow for this process or shall we need to create. If there is std. pls. let me know the Workflow task object ID and process.
Regards,
Sai Krishna

Hi Sai,
Please reach out to your ABAP Workflow consultant to get it configured.
You can use the Enhancement 'SUSR0001' to code and triger an event/workflow. Then you need to develop the workflow accordingly for send the WI to the logged-in users' inbox.If you wish to work on the same personally, the below FAQ link may come handy:
http://wiki.sdn.sap.com/wiki/display/HOME/SAPBusinessWorkflow+FAQ
Regards,
Pradeepkumar Haragoldavar
Edited by: Pradeepkumar Haragoldavar on May 10, 2010 12:37 PM

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Business Package for Travel Mangement System

Hi All,
Is there any Business package available for "Travel Mangement System"?
Sb told that "Travel management" is part of the ESS business package.
Please where can i find it?
Please provide some link, if it is available.
Thanks in advance.
Ari

Hi,
Travel Management in ESS uses Travel module in SAP ECC 5.0/6.0.Is this what you are looking at .. ?
In this case travel should be configured in SAP ECC system and is made available in the portal as one module in ESS.
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Support Packages and Patches -> " SAP Application Components" - >SAP ERP" ->SAP ERP 2005"-> Entry by Component" ->SAP XSS (Self Services)
ESS 600 and PCUI_GP 600.
Support Packages and Patches -> " SAP Application Components" - >SAP ERP" ->SAP ERP 2005"-> Entry by Component" ->Portal Content
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Not able to upload file in DMS(Document Mang. system) using Web dynpro ABAP

Hi All,
I am facing a problem while uploading the file into the DMS ( Document Management System ) from Webdnrpo .
I am using the BAPI - BAPI_DOCUMENT_CREATE2 to create the document .
CASE - 1
when i am providing the storage category mention below and no data carrier1
ls_documentfiles-storagecategory = 'ZHMEL_CS'. it is not able to upload the document in the DMS system and when i check
in the debugg mode it giving error as ""Error while checking in and storing: C:\TEST.TXT "" .
CASE - 2
When i am not using the storage category and providing the the data carrier as default
ls_documentdata-DATACARRIER1 = 'DEFAULT'. It is able to create the document in the DMS but i am not able to read that document .
I checked with DMS Consultant that DMS is configured for ZOL ( documenttype) with a storage category as 'ZHMEL_CS'.
The code which i have used is below :
ls_documentdata-documenttype = 'ZOL'.
ls_documentdata-documentversion = '00'.
ls_documentdata-documentpart = '000'.
ls_documentdata-description = 'Test Document'.
ls_documentdata-laboratory = '001'.
ls_documentdata-WSAPPLICATION1 = 'TXT'.
ls_documentdata-DOCFILE1 = 'C:\TEST.TXT'.
ls_documentdata-SAVEDOCFILE1 = 'C:\TEST.TXT'.
*ls_documentdata-FILESIZE1 = 000000000000.
*ls_documentdata-FILESIZE2 = 000000000000.
ls_documentdata-WSAPPLICATION1 = 'TXT'.
ls_documentfiles-DOCUMENTTYPE = 'ZOL'.
ls_documentfiles-DOCUMENTPART = '000'.
ls_documentfiles-DOCUMENTVERSION = '00'.
ls_documentfiles-storagecategory = 'ZHMEL_CS'.
ls_documentfiles-WSAPPLICATION = 'TXT'.
ls_documentfiles-DOCPATH = 'C:\'.""lv_filename.
ls_documentfiles-DOCFILE = 'TEST.TXT'."lv_filename.
ls_documentfiles-description = 'Test Document'.
ls_documentfiles-language = 'EN'.
ls_documentfiles-CHECKEDIN = 'X'.
APPEND ls_documentfiles to lt_documentfiles .
*&----Fill Descriptions
w_descr-language = 'EN'.
w_descr-language_iso = 'EN'.
w_descr-description = 'Test'.
append w_descr to lt_descr.
clear w_descr.
**w_hostname = 'HMEL-DV1R3_DR3_00'.
CALL FUNCTION 'BAPI_DOCUMENT_CREATE2'
EXPORTING
documentdata = ls_documentdata
*hostname = 'content-srv'
*pf_http_dest = 'SAPHTTPA'
*pf_ftp_dest = 'SAPFTPA'
IMPORTING
DOCUMENTNUMBER = lv_DOCUMENTNUMBER
return = gv_return
TABLES
documentdescriptions       = lt_descr
documentfiles              = lt_documentfiles.
Please let me know your valuable inputs on the same ..
Edited by: Omm Awasthi on Dec 30, 2010 12:22 AM
Edited by: Omm Awasthi on Dec 30, 2010 12:25 AM

Hi omm , from functional side your require a document type and content repository
I have used below code in a function module to create document , we have create object link as PO to the doc.
FUNCTION ZFM_SR_CREATE_FROM_EXTERNAL .
""Local Interface:
*" IMPORTING
*"     VALUE(IV_DOCUMENTNUMBER) TYPE DOKNR OPTIONAL
*"     VALUE(IV_DOCUMENTTYPE) TYPE DOKAR OPTIONAL
*"     VALUE(IV_DOCUMENTVERSION) TYPE DOKVR OPTIONAL
*"     VALUE(IV_DOCUMENTPART) TYPE DOKTL_D OPTIONAL
*"     VALUE(IV_STORAGE_CAT) TYPE CV_STORAGE_CAT OPTIONAL
*"     VALUE(IV_DOKST) TYPE DOKST OPTIONAL
*"     VALUE(IT_DM_FILES) TYPE ZDM_TT_FILES OPTIONAL
*"     VALUE(IV_EBELN) TYPE EBELN
*" EXPORTING
*"     VALUE(EV_DOCUMENTNUMBER) TYPE DOKNR
*"     VALUE(ES_RETURN) TYPE BAPIRET2
V00.00 DD.MM.YYYY                                                   *
*********************New Method of Uploading File*********************************
CONSTANTS path_name    TYPE dms_path
           VALUE '/tmp/'.
CONSTANTS log TYPE dms_path VALUE '/tmp/logFO.txt'.
DATA: ls_draw TYPE bapi_doc_draw2,
        lt_documentfiles TYPE TABLE OF bapi_doc_files2,
        ls_documentfiles TYPE bapi_doc_files2,
        ls_dm_files TYPE zdm_files,
        lv_filename TYPE string,
        lv_ext TYPE string,
        lv_file_type TYPE draw-dappl,
        lv_file_name TYPE dms_path,
        lv_msg(80) TYPE c,
        lt_objectlinks TYPE TABLE OF bapi_doc_drad,
        ls_objectlinks TYPE bapi_doc_drad,
        lv_ebelp   TYPE ebelp
Prepare Data
MOVE iv_documentnumber TO ls_draw-documentnumber.
MOVE iv_documenttype TO ls_draw-documenttype.
MOVE iv_documentversion TO ls_draw-documentversion.
MOVE iv_documentpart TO ls_draw-documentpart.
ls_draw-statusextern = iv_dokst.
ls_draw-statusintern = iv_dokst.
ls_draw-username = sy-uname.
LOOP AT it_dm_files INTO ls_dm_files.
    SPLIT ls_dm_files-filepath AT '.' INTO lv_filename lv_ext.
    CALL FUNCTION 'CV120_DOC_GET_APPL'
      EXPORTING
        pf_file   = ls_dm_files-filepath
      IMPORTING
        pfx_dappl = lv_file_type.
    TRANSLATE lv_file_type TO UPPER CASE.
    OPEN DATASET log FOR OUTPUT IN TEXT MODE ENCODING DEFAULT.
    TRANSFER lv_ext TO log.
    ls_documentfiles-wsapplication = lv_file_type.
    TRANSLATE ls_documentfiles-wsapplication TO UPPER CASE.
    CONCATENATE path_name
                       lv_filename
                        lv_ext
                        INTO lv_file_name.
    CONDENSE lv_file_name NO-GAPS.
    TRANSFER lv_file_name TO log.
    OPEN DATASET lv_file_name FOR OUTPUT IN BINARY MODE MESSAGE lv_msg.
*Transfer Attachment Content to Application Server
    TRANSFER ls_dm_files-content TO lv_file_name.
    CLOSE DATASET lv_file_name.
    TRANSFER 'move data to lt_files' TO log.
    ls_documentfiles-storagecategory = iv_storage_cat.
    ls_documentfiles-docfile = lv_file_name.
    ls_documentfiles-DOCUMENTVERSION = IV_DOCUMENTVERSION.
    APPEND ls_documentfiles TO lt_documentfiles.
    CLEAR lv_file_name.
    CLOSE DATASET log.
ENDLOOP.
IF iv_ebeln IS NOT INITIAL.
    ls_objectlinks-objecttype = 'EKPO'.
    SELECT SINGLE ebelp INTO lv_ebelp FROM ekpo WHERE
                                      ebeln = iv_ebeln
                                      AND loekz eq space.
    CONCATENATE iv_ebeln lv_ebelp INTO ls_objectlinks-objectkey.
    APPEND ls_objectlinks TO lt_objectlinks.
ENDIF.
CALL FUNCTION 'BAPI_DOCUMENT_CREATE2'
   EXPORTING
     documentdata   = ls_draw
     pf_ftp_dest    = 'SAPFTPA'
     pf_http_dest   = 'SAPHTTPA'
   IMPORTING
     documentnumber = ev_documentnumber
     return         = es_return
   TABLES
     objectlinks          = lt_objectlinks
     documentfiles = lt_documentfiles.
DATA:   ls_doc_data type bapi_doc_draw2,
   ls_doc_datax type bapi_doc_drawx2,
   ls_return type bapiret2.
Set value for document data
ls_doc_data-statusextern = 'IW'.
ls_doc_data-statusintern = 'IW'.
Set value for document data check
ls_doc_datax-statusextern = 'X'.
ls_doc_datax-statusintern = 'X'.
CALL FUNCTION 'BAPI_DOCUMENT_CHANGE2'
EXPORTING
    DOCUMENTTYPE               = 'ROS'
    DOCUMENTNUMBER             = IV_DOCUMENTNUMBER
    DOCUMENTPART               = IV_DOCUMENTPART
    DOCUMENTVERSION            = IV_DOCUMENTVERSION
    DOCUMENTDATA               = ls_doc_data
    DOCUMENTDATAX              = ls_doc_datax
HOSTNAME                   =
DOCBOMCHANGENUMBER         =
DOCBOMVALIDFROM            =
DOCBOMREVISIONLEVEL        =
SENDCOMPLETEBOM            = ' '
      pf_ftp_dest    = 'SAPFTPA'
      pf_http_dest   = 'SAPHTTPA'
CAD_MODE                   = ' '
ACCEPT_EMPTY_BOM           = ' '
IMPORTING
   RETURN                     = ls_return
TABLES
CHARACTERISTICVALUES       =
CLASSALLOCATIONS           =
DOCUMENTDESCRIPTIONS       =
OBJECTLINKS                =
DOCUMENTSTRUCTURE          =
   DOCUMENTFILES              = lt_documentfiles.
LONGTEXTS                  =
COMPONENTS                 =
move es_return to ES_RETURN.
IF es_return-type CA 'EA' ."NE 'E' AND es_return-type NE 'A'.
    "do nothing
ELSE.
    CALL FUNCTION 'BAPI_TRANSACTION_COMMIT'
      EXPORTING
        wait = 'X'.
ENDIF.
LOOP AT lt_documentfiles INTO ls_documentfiles.
    DELETE DATASET ls_documentfiles-docfile.
ENDLOOP.
ENDFUNCTION.

Suggestions for Document Tracking System

I have just installed sharepoint server 2013 and I wish to build a document tracking system that can do the following:
1. Keep track of memos and approvals emanating from the office of the CEO
2. It begins with a memo from a staff member to his Unit Head
3. The Unit Head approves and sends it to the CEO
4. The CEO approves and sends it Human Resources or Accounts.
5. From HR/Accounts it goes back to the Head of Unit
6. All approved memos or documents will be stored in a library for perusal by those with permissions to do so
Is there a template for doing all these in sharepoint 2013? I would deeply appreciate some suggestions on how to proceed with this assignment.
Many thanks!

You should be able to do this with the approval workflow in SharePoint. Refer to the following post for more information
https://support.office.com/en-in/article/Use-an-Approval-workflow-fd6dc3ed-85b9-4c96-89c0-fc3a3c31448f
http://office.microsoft.com/en-us/sharepoint-designer-help/watch-this-design-a-document-review-workflow-solution-HA010256417.aspx
https://support.office.com/en-nz/article/All-about-Approval-workflows-078c5a89-821f-44a9-9530-40bb34f9f742
Cheers,

Document Mangement system(Document type settings )

Helllo friends,
Hello I want to create a document type with all possible settings in one system
and i want to trasfer these document type with seeting to other system...
How can I transfer document type with other possible seetings from one system to other system?
Please Help me
Thanks in Advacne
Preethi

Hi
SAP DMS - Document Management System
SAP DMS are for storing documents such as CAD drawings, Materials pictures etc.
With the document management system, users will be able to view the documents with ease within their SAP systems.
Installing the SAP DMS requires a little bit of planning on how you want to do it.
You have to give a little thoughts to stuff such as :-
1. The total numbers of documents that will be store monthly.
2. The average file size of each documents.
3. The capacity of your present R/3 system.
4. Your present network bandwidth.
5.   Document Archiving Strategy.
6.   Backup and Recovery Plan.
Additional purchasing of hardware are required, especially if you have large amount of documents to stored.
With this in mind, you can then decide on how you want to do it.
You can do this in a few ways :-
1. Import the documents into the R/3 system.
2. Use an external document server.
3. Have a dedicated PCs where all the documents are stored.
Most companies that intend to used DMS will opt for Option 2 as they does not want to overstretch the R/3 database.
Options 1 requires you to setup the conversion interface.
The conversion interface allows R/3 to automatically covert your files and import it into the R/3 database.
Here is a simple example of storing documents into your PCs, just to have a feel how the SAP DMS works:-
For those using Citrix, you have to set this at the Citrix Server where the SAPGUI is located.
Configure SM30 - V_TDWE_C1
Put this command in your autoexec.bat
SET HOSTNAME=PC1234
Restart your pc.
You can create/manage your documents in transaction code CV01N / CV02N
Assigning Documents to a Material Master Record
Access a material master record in Create or Change mode, and select Basic Data.
To create links to documents, choose Additional data -> Document data.
The Link to Documents dialog box appears.
Assign one or more documents to the material.
If you do not know what the document number is, you can search for it using the search help or by choosing Find document.
When assigning a document to a material, you have the following options:
1. Viewing the document by choosing it in the Link to Documents dialog box.
2. Viewing any originals of the document by positioning the cursor on the document and
   choosing Display originals in the Link to Documents dialog box.
To return to the Basic Data screen, choose Continue.
Save your data.
Reward points if useful
Regards
Anji

Repository for Document Management System

Hi All,
I need to devleop a repository [ just like Document Management System ] for my existed application which is handling the documents.
If any user having access to the repository, opens the directory, he should not see any documents.
Please let me know, what are the technologies to be used etc., etc.,
Any suggestions or info will be appreciated.
Regards,
Raju

Raju31181 wrote:
If it is not possible with java, then could you let me know what are the other technologies which can help in resolving the problem.
The file system is controlled by the operating system. Thus if you want to manage permissions at that level then you must use the OS.
There are no "other" technologies for that. You can buy or find management applications which allow you to do the same thing that the OS does but via different user approach. Most will be specific to the OS because that allows the most features.

COMAC - COHV: manage object profile for order information system

Hi,
when you carry out an collective availability check from transaction COHV or COMAC, it is possible to select a layout or a profile. The layout can be defined within the transaction.
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In standard the profiles are:
000001 standard profile
000002 pick list
000003 collective availability check
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Do you have any idea where the profiles can be maintained ?
Many thanks
Regards

Hi,
Go to SPRO > Production >Shop Floor Control > Information System>Define Profile for Order Information System.
Hope this helps
Regards
Ali

Reg. Document mangement system

Hi all,
I have created a new document using the CV01N transaction.Now I need to print the contents of the document in a ABAP report.
Can any one tell me whether there is any Function module or BAPI to get the contents of the attached document in CV01N.
Thanks.

Hi Dude,
Check out BAPI - "BAPI_DOCUMENT_GETDETAIL2"
Regards,
Manish Joshi

Setting up a Document Mangement System Programme

I am setting up a DMS on my laptop (using Windows) and the DMS set up screen is asking for the database host and the port how do I find this. please note that I am a novice
Thanks Alan Briggs

If you are using Oracle XE as database on your laptop then
database host is your Windows computer name and
port number is the Oracle Net listener port number which is 1521 by default.
I would expect an application to request the ORACLE_SID or the database Oracle Net service name : for Oracle XE it is just XE.

Object Key required for document in Script

Hi All,
I require Object Key for Document to compair with Nast-vstat. Requirement is check vstat value. How will i get object key in SAP Script.
Regards
Divekar Mahadev

Objectkey(objky) you can get from NAST table. It is basically the document number.
Regards,
Mallick

How to create an objectkey for documents

Hi gurus,
I try to create an object key for documents (to read the classification). I tried using FM BAPI_OBJCL_GET_KEY_OF_OBJECT but there is only one field for Objectname.
I tried different ways to execute the FM but the reurnparameter always tells me "Class type 017 requires additional objects". Can someone tell me how to use this FM for
documents or is there any other way to create such a Objectkey (via RFC)?

Hi,
As far as I understand you dont create Object key for documents. These are created by system depending on you doc no, doc part, doc type, doc ver.
You can find object key in table DRAD.
Hope it helps.
Regards,
Siddhesh S.Tawate

Document Management System API Required

helo
can any one tell me that is there any Java API available for document management system plz tell me from where i have to download it plz its urgent

Hmm, never heard of one, but you might try "PTC Windchill"

Document Management systems

Looking for Document Management system to replace GW
Is this a Fair analysis...
No improvements in GW8... (Sadly GroupWise is going nowhere fast specially
when it comes to DM).
Users want more functionality - access the email archiving (not the joke
archives), PDF support, Library from the Web etc.
Since we are going to have to move from Netware soon - I guess Windows is
the way to go (looking at the dead SmallBusiness Nows-SBE2 forum - Novel
doen't have a credible Small Business solution or the will power)
What other Document Management systems exist?
I've come across things like KnowledgeTree but don't have any experience of
it.
I guess others who have moved from GW DM have already left the Novell forums
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Document Management system.

For more detail about system price and modules contact us at
[email protected]
[email protected]
[email protected]
www.vt3soft.com
Cram Easy: Collaboration Knowledge Management System
Document Management System
What is document management system?
The capture and management of documents within an organization. A DMS includes Web access to support occasional users and work from remote sites as well as a secure document storage area (vault). Additionally a DMS includes search and retrieval, versioning, and content caching.
Benifit of using Document Management System
* Reduced paper storage - removal of paper by converting paper documents that are stored within the business or in an archive into an electronic form
* Improved retrieval time - obtaining paper from storage or an archive is typically slower than electronic retrieval of documentation. Along with the improved retrieval time comes the ability to perform searches for similar information. This is especially useful when trying to perform major changes or perhaps searching for information subject to litigation
* Saves paper, printer and toner costs - reduced need to print paper documents as electronic versions are available for use or reuse. Whilst the paperless office is still not a reality, it is anticipated that the availability of an DMS would reduce the need for multiple paper copies of documents. If the DMS does not have an electronic signature capability then at least one "master" paper signed document will need to be printed
* Improved staff productivity - less time spent searching for documents or trying to find the current version. Faster document review and approval cycles, particularly where multiple reviewers and approvers are involved in the business process
* Improved disaster recovery - DMS contains business critical documents and has its own disaster recovery plan that allows the documents to be restored in the event of significant disruption or disaster for the business
* Improved security through a single secure location for documents and ensuring that the right people are able to access the right documents
* Improved compliance with regulation or legislation
* Central control and management of documentation
* Reduced chance of "losing" documents
* Enhanced competitive situation due to improved internal document processes
* Improved customer service through faster access to and retrieval of important customer information
CramEasy Document Management System
Centralize storage
CramEasy provide central place to store all type of documents.
Tagging and categorization
CramEasy provide tagging to each document which help people to categories document [example: purchase bills] tagging help people to search and retrieve same kind of document using tag, Help people to identify type of document. CramEasy provide category management which provide user to add document to specific department/group which benefit organization people to organize and find specific department or groups document
Collaboration and Sharing
CramEasy provide very flexible document sharing facility. User can share his/her document with group/category/individual user with edit, delete, view access permission.[example: use A can add new document doc_123.doc ,he/she can share same document with group xyz with view permission, share with xyz user with edit permission and block user zyx from view.]
Locking
CramEasy provide lock facility. Which allow user to lock document when he/she is working on, same time no another user can edit same document until document be unload by use who locked it. This feature provides great facility to organization people to work on same document.
Full Text Search
CramEasy provide power full and faster search facility to organization user by which user can retrieve any document with in second. User can search using keyword, Date as well category which separate same document of different department and provide exact match to user.
Discussion
CramEasy provide unique facility of discussion which allows organization people to start discussion on individual document.
Auditing and History
CramEasy Provide audit and history facility to organization people, which provide organization users to check who has edit/work/add individual document.
Ratting
Organization people can rate individual document. Which help users to get feedback about document, help organization to produce high quality document.
Metadata
CramEasy DMS provide Metadata is typically stored for each document. include the date the document was stored and the identity of the user storing it. Also extract metadata from the document automatically or prompt the user to add metadata.
Try free Document Management system at Cram Easy: Collaboration Knowledge Management System or www.vt3soft.com
Contact Us
[email protected]
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www.vt3soft.com
Cram Easy: Collaboration Knowledge Management System

System Copy for Workflow objects

Hi Experts,
My client need to migrate code in some request from one system(Sandbox) to another system(Development). They r not adivicing me to transporting the request. They want to migrate each individual object. Could anyone suggest me how can I do this migration for workflow objects. Can I have an option of import and exporting the workflow template and taks.
Regards
Jose

Hello Jose,
The fastest and most painless way is to create them in the new system. There are just too many problems to sort out and the export function is a joke.
A quick tip: have two sessions open, switch between them and copy/paste your task texts etc.
Sorry it's not the answer you want, but it's going to save you the most time. It's not as much work as it seems, a couple of hours per workflow at most.
Cheers,
Mike

Content server for Document attachment through "services for object" Icon.

Guys,
I have typical problem in installation of Content server for storing external documents.
We all know that we can attach the document in SAP using the icon SERVICES FOR OBJECT. By this we can attach the document to the specific object we want.
-Since my client wants only document attachment method not to completely implement SAP DMS, I proposed this method of attaching documents through services for object method.
-If documents are stored though services for object ,The attached document will directly get stored in sap database(correct me if I am wrong) while in DMS it ask you to select the storage location while u check in for any document
-By storing the doc thru "services for object " For long run when we store the documents in sap database our system will drastically get slow down.
-In this regard I have a plan to incorporate external storage server.
-Now I should know that how I should customize content server configuration so that the attachment through services for object will store into this content server I need to know how to define Client, Content Category, Content Repository, Document Area, Physical Machine, IP Address, Port. (OACT & OAC0)
I appreciate for immediate solution and Points will be rewarded for sure.
Regards,
Murali.S

Hi Murali,
Don't Worry, its possible,
All attachments can be stored in SAP Content Server also, but through archiving process.
Set up a database storage system.
Preparation
Make sure that the HTTP plugin is active.
Transaction SMICM, "Display Services" function key (shift F1)). The list of services must contain a port other than 0 for HTTP.If not, you must adjust the relevant profile parameter.
Typical entry:
icm/server_port_0 PROT=HTTP, PORT=1080, TIMEOUT=900
Make sure that the /sap/bc/contentserver service is active.
If no user is defined, then use transaction SU01 to create a new user. Use the "System" user type.Assign
the SAP_ALL and SAP_NEW profiles to the user. (Eg: HRUSER/PLMUSER/PPUSER etc)
Transaction SICF, select: default_host - sap - bc -contentserver. Select the function to display/change the service. Make sure that a user is defined.
Using the relevant data from the newly created user, maintain the anonymous logon data for the
/default_host/sap/bc/ service and save & activate the changes in transaction SICF. Double click on content server and give the user name which has been created (HRUSER/PLMUSER/PPUSER/MMUSER etc)
Check the system PSE.
Start transaction STRUST. Expand the system PSE. The system PSE must be "green" for each application
server.
Determine a suitable exchange directory.
The exchange directory must be accessible from each application server. If all application servers are running on the same platform (for example, Windows), one network directory that is accessible on all application server (for example,
server\share) is sufficient. You can generally use the global directory
(profile parameter DIR_GLOBAL).You can use the RSPARAM report to determine the profile parameters.
Setting up the storage
Create a table for storing the data. Using transaction SE11, create a copy of the SDOKCONT1
table. If you want to create the repository database, you can name the table ZCONT_DB, for example. Save the
table as a local object. Activate the table.
Create a repository.
Use transaction OAC0 to create a new repository.
Use the following parameters:
Repository Max. two characters, for example, Z1
DocArea: ARCHLINK
Storage type: R/3 database
Storage subtype: normal
Version no. : 0046
Contents table <table name> for example: ZCONT_DB
Exchange directory <directory name> for example:
server\share\
Make sure that the exchange list ends with a \ (or /on Unix).If you are using a variety of platforms, you must use transaction FILE to define a suitable logical file name and use this name. Save the settings.
1. Maintain view table TOAAR_C, via SM31
 Cross client table displayed as information, forget it
2. In field 'StSytm' you must entered 'Z1' as your system need, or anything that you need but you must configure HR Archive link too.
3. In field 'Arch.path' (direct above Spoolpath), entered path in your system, this real path in your operating system. May be you should confirm to your Basis consultant where exactly you could store picture files. So if you enter '/', your file exists at root directory at your UNIX system.
4. Choose 'File store' radio button
5. Save.
First
1. You have to create a number range for SAP ArchiveLink.
 IMG: Basis Components-> Basis Services -> SAP ArchiveLink -> Basic Settings-> Maintain number ranges
 (Trxn OANR). Create number range 01 from 0000000001 to 9999999999 without the external number flag.
2. Document type HRICOLFOTO must exist with document class JPG.
 IMG: Basis Components->Basis Services->SAP ArchiveLink->System Settings->Maintain document types
 (Table TOAVE, Trxn OAC2).
3. Document type HRICOLFOTO must be linked to object type PREL and Infotype PA0002.
 IMG: Personnel Management->Personnel Administration->Tools->Optical archiving->Set up Optical Archiving
 in HR. (View V_T585O, no Trxn). In the first two columns there are minuses, the third (Date) has
 a plus - don't put a flag in the check box.
4. Check which content repository (Archive) is linked to document type HRICOLFOTO and object type
 PREL. IMG: Basis Components->Basis Services->SAP ArchiveLink->Basic Settings->Maintain Links (Table
 TOAOM_C, Trxn).
Test
Test the repository.
Use transaction SE38 to start the RSCMSTH0 report. Specify your repository (i.e. Z1) and start the test.
The report must run without errors. If no problems occurred, you can use the new repository with Archive Link after you carry out the Archive Link Customizing. If problems do occur, check whether one of the related
notes helps.
For More Details :
http://service.sap.com/archivelink.

NOTE:- Screen Shots are missing, i was not able to paste here, One more thing is we did this for uploading a PHOTOS into Content Server, Similarly you have to create a REPOSITORY and Z-TABLE to bring all the Attachments from all the selected Objects and then route them to the CONTENT REPOSITORY.
Your Senior ABAP guy would help you in this, if not i may try to help you more by monday.
Regards
Rehman
Reward Your Points if Satisfied.

Workflow Object ID for Document Mangement System

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