SharePoint Incoming Emails - Bouncing mails

We have SharePoint Incoming Email Setup as @sps.xyz.com for our SharePoint 2010 Environment, some users send mails through automated scripts to [email protected] and also addressed to themselves which is [email protected] We have the setup to receive mails from
external sources also.
When a user sends mail, it is accepted and attachment appears in the doc library of [email protected] While [email protected] gets a mail delivered to him and also gets a message that
Generating server: mail1.xyz.org
[email protected]
[xxx.xx.xx.xxx] #<[xxx.xx.xx.xxx] #5.0.0 smtp; 5.1.0 - Unknown address error 550-'5.7.1 Unable to relay for [email protected]' (delivery attempts: 0)> #SMTP#
while xxx.xx.xx.xxx is the IP address of SharePoint server (SMTP).
There are are different servers that @xyz.com.
Vasudev S.

When the user submits the mail, what is the flow of that email? Client -> Exchange -> IIS SMTP (SharePoint)?
Trevor Seward
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How do I get my incoming emails in Mail on my Imac to automatically go to Icloud? My sent emails go there automatically but not my incoming emails.

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No, I'm not using the icloud email address. I am using my email address [email protected] Let me try to explain what I'm trying to do. I'd like the emails that I send from and that are sent to my pacbell.net email address to also show up on icloud so if something happens to my imac which is the primary computer my emails are preserved on Icloud and I can access them there.
Is that possible?
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Upgraded to Mountain Lion a week ago suddenly unable to receive incoming emails from Mail.6

Upgraded to Mountain Lion a week ago. Suddenly unable to receive incoming emails from Mail.6
Can successfully send outgoing messages.
Have completed following tasks to no avail:
1)          When click on "Take all accounts online" and entering password for gmail / looking at Mail Connection Doctor: Got Green light, Mail was able to connect to the Internet. But…
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"lay person terms" appreciated.
Thanks!
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Found solution, Yeay!   No coincidence. Mountain Lion (osx 10.8, upgraded) is not compatible with Gmail if one has 2-step verification set up on their gmail security settings.
There are 2 options to solving problem
1)   https://discussions.apple.com/message/19109209#19109209)
This will take you through the process to disable 2-step security feature on gmail security page. Thank You iPatA.
2)   http://support.google.com/accounts/bin/answer.py?hl=en&ctx=ch_b/0/SmsAuthConfig& answer=185833
This will take you through the process of assigning an "application specific password" to upgraded Mail 6.0 for successful communication between Mail 6.0 Mountain Lion while keeping a 2 step verification process if you prefer.
Thanks for you energy & effort rkaufmann87.
Sincerely, much appreciated.
I love this Apple community.

Sharepoint incoming email doesnot process workflow emails

HI
I have set up incoming email for my sharepoint list and is working fine when I send my mails from outlook.
Now I am trying to send emails through WF from another list to this email ID.It comes to the drop folder but doesn't get processed by timer job.
We are doing this so that we can keep a track of all the emails.
Any idea why is it happening

Hi,
This is high level overview of how incoming email works:
1.Exchange routes the email to the SMTP Server (Incoming E-mail settings). Email is delivered to drop folder.
2.SharePoint timer job Microsoft SharePoint Foundation Incoming E-Mail, monitors this folder and processes mails that are delivered to this folder.
This timer job is responsible for creating items in your libraries and removing processed mails from the Drop folder.
Once the email appears in drop folder, we can eliminate the issue on Exchange side and narrow the issue down to SharePoint timer job.
There might be two possible reasons with timer job:
1.Timer job can recognize the email, but it has no permission to add it to the library.
In this scenario, timer job works on behalf of the workflow permission which runs in another site collection. To clarify this, please configure the incoming email security for the library, and allow emails from anywhere.
2.Timer job cannot recognize the email object.
In this scenario, the To address for email sent from a workflow might not be a normal format. We could troubleshoot it by programming implement the SPEmailEventReceiver class, thus, the issue can be debugged in code. Here’s an example of coding for SPEmailEventReceiver
class:
https://pholpar.wordpress.com/2010/01/13/creating-a-simple-email-receiver-for-a-document-library/
Regards,
Rebecca Tu
TechNet Community Support
Please remember to mark the replies as answers if they help, and unmark the answers if they provide no help. If you have feedback for TechNet Support, contact
[email protected]

Sharepoint Incoming Email with .msg attachment,Attachment missing

Hi
I have a document library confogured to allow incoming emails.My environment is Moss 2007 sp1. When i send an email with an attachment of type doc or pdf or zip. The attachments are there in the document library.
If i send an email with a .msg file (outlook 2003) as attachment, the attachment goes missing. I Stopped the Timer service and sent an email and the email was available in the drop folder.If i open the email from the drop folder i can see that my attachment
is there.Now if i start the Sharepoint timer service the email body is available in the document library but the attachment is Missing. This issue is happening only with attachments of type .msg.
Please could you help with this issue.

This is the default behavior when you email enable a document library.
If you want to save the original email as well.
Go to the Document Library Settings
Followed by Incoming email Settings.
On the Incoming email settings page in the Email Message section.
Choose Yes for Save original email? and click
OK.
Now if you send any new email with attachment, you will be able to see both the Attachment & original email in the document librabry. Hope that helps.
-Mukesh

EmailCC field in sharepoint incoming email settings

Hi,
I have a emailcc field captured in incoming email settings, which is of format :
[email protected] <[email protected]>
Any advise on how do I convert it to [email protected] ?
Please help
Thanks...
sk.Rakhishma

Ok, I found the answer here :http://www.c-sharpcorner.com/blogs/3973/how-to-extract-a-string-lies-between-two-strings-in-c-sharp-net.aspx
public string Between(string Text, string FirstString, string LastString)
    string STR = Text;
    string STRFirst = FirstString;
    string STRLast = LastString;
    string FinalString;
    string TempString;
    int Pos1 = STR.IndexOf(FirstString) + FirstString.Length;
    int Pos2 = STR.IndexOf(LastString);
    FinalString = STR.Substring(Pos1, Pos2 - Pos1);
    return FinalString;}
sk.Rakhishma

Incoming email bounces

All email sent to me is bouncing back to the sender. I've turned off blocking and even added some addresses to the safe senders list. I'm using webmail, so I'm sure my email client isn't the problem. I've spent hours with tech support, but that has been useless.
Anyone familiar with this problem? Thanks.

What is the reason listed in the bounceback message that the senders are receiving? Knowing what error they are getting will help determine how to resolve the issue.
If a forum member gives an answer you like, give them the Kudos they deserve. If a member gives you the answer to your question, mark the answer as Accepted Solution so others can see the solution to the problem.
"All knowledge is worth having."

Incoming emails disrupted mail

I have received a couple of emails (stupid attachment rubbish, one of which has "ketchup" in the title).
Anyway, they came into the in box. I hit delete and went to trash to delete them from there. Anyway, I now can't see them in delete, mail seems to be "processing" them and has been for 45 mins. If I force quit I go back in and have to start the process again.
Can't get rid of the mails and thoroughly fed up.
Please help!

By the way the problem seems to be that it is freezing when "reading table of contents".

I cant view my incomming emails in "mail", can send messages and show me 5 that i have new messages

I can send messages fine, but it show me that I have 5 new messages but to right side dont showme anithing. Need help.

Hello,
Make a new Smart Mailbox that only includes Unread Mails, do they show in that Smartbox?

Incoming Email for a site collection larger than 25GB

Hello,
Incoming emails on a site collection not getting to document library. It stays in drop folder. Uls logs shows below message:
The Incoming E-Mail service has completed a batch. The elapsed time was 00:00:00. The service processed 2 message(s) in total. Errors occurred processing 2 message(s): Message ID: Message ID: 0511e09c-fe1b-d07e-a534-adcbf7e5cfbe.
I have researched but haven't found anything. Incoming email works for other site collections in the farm with smaller size compare to that is not working. Site collection that is not receiving incoming email is size larger than 25G. There is no size
quota restriction.
Is there any restriction for incoming email for site collection larger than 25G?
Thanks,
Hp

try these links it may be useful:
https://social.technet.microsoft.com/Forums/office/en-US/510a203e-6ed9-436e-a8d4-f7daaf0e6adb/problem-with-incoming-emails?forum=sharepointadminlegacy
https://social.technet.microsoft.com/Forums/office/en-US/1e6cf316-ca56-4d9e-a778-938deca5b283/incoming-email-problem-mail-in-drop-and-mailbox-folder-but-not-in-list?forum=sharepointadminlegacy
http://blogs.technet.com/b/praveenh/archive/2012/06/28/unable-to-send-emails-to-lists-and-document-libraries-in-sharepoint-2010.aspx
http://serverfault.com/questions/37018/unknown-alias-error-with-sharepoint-incoming-e-mail
Please mark as answer if you find it useful else vote for it if it is close to answer..happy sharepointing

Incoming Email on Windows Server 2012

Windows Server 2012:
SMTP and the associated management tools are deprecated. Though the functionality is still available in Windows Server 2012, you should begin using System.Net.Smtp. With this API, you will not be able to insert a message into a file for pickup; instead configure
Web applications to connect on port 25 to another server using SMTP.
Question:
If this is the case, is there a TechNet article that has instructions for installing/using incoming email on a SharePoint 2013 web front end?
What I know:
Why do we install deprecated features http://technet.microsoft.com/en-us/library/cc263260 (Plan incoming email for a SharePoint farm in SharePoint 2013) to make this work?
What to do:
I want to use the basic scenario for incoming email, but with the information above about Windows Server it looks rather like idiotic to follow those directions in the TechNet article.
How to do this:
"... instead configure Web applications to connect on port 25 to another server using SMTP." Huh? Oh stupid me!
Thoughts???
NOTE: We do use Exchange for incoming email.
Chris

You will need to continue to use the IIS6 SMTP Virtual Server for SharePoint incoming email. I'm sure by the time the feature is dropped, the SharePoint group will have an alternate solution.
Trevor Seward
Follow or contact me at...
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This post is my own opinion and does not necessarily reflect the opinion or view of Microsoft, its employees, or other MVPs.

Sharepoint Foundation 2010 incomming emails not delivered to library

Hello
we run a SharePoint 2010 Foundation server and an Exchange 2010 Mail Server. I want to add incoming-email-support to a SharePoint Library.
I have installed and configured SMTP Server on the local SPF, enabled incomming email support on SharePoint via Central Administration, here I have specified the respective drop Email-Folder. Have added a new send-connector on Exchange in order to forward emails
to the SharePoint SMTP (while SMTP and Sharepoint is the same host)
I also have configured the Email-Settings on the library settings, configured a email-address, allowed to recieve email from any sender via Library Settings / Incomming-Email-Settings. Nevertheless the sender is a AD Member of the same Acrive Direcotry whom
I gave contributor permissons to this site and library. It is a document library.
While I send an Email to the resp. library this one is delivered via Exchagne to the SMTP server, put into the drop folder. From there it disapears very soon, obvioulsy it's beeing picke dup be the Timer Service. But the Email never arrives into the document
library in charge. Actually I have no idea where the emails went without leaving a trace once they have been picked by the timer service from the drop folder of the smtp server. Actually I don't know for sure who pickes up the emails, but I can tell that they
disapear after just a few minutes or secons from this folder where they can be found as .eml for the time beeing.
Any suggestions where to search, where to look into some log-files etc. are highly appreciated.
Thanks in advance

Hello,
For those still looking, you should ask on the
SharePoint forums.
Karl
When you see answers and helpful posts, please click Vote As Helpful, Propose As Answer, and/or Mark As Answer.
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What are the prerequisites to setup an receiving incoming email in sharepoint

hi i am clear about the settings i need to setup in sharepoint side but i am not clear what settings are needed in exchange or active directory. my client IT team is asking me to tell , so can you please let me know what needs to be done in otherside apartment
from sharepoint side.

1.Install and configure the SMTP service
2. Configure incoming email in a basic scenario
http://technet.microsoft.com/en-us/library/cc262947%28v=office.15%29.aspx
http://office.microsoft.com/en-in/sharepoint-server-help/enable-and-configure-e-mail-support-for-a-list-or-library-HA010082307.aspx
http://office.microsoft.com/en-in/sharepoint-server-help/introduction-to-incoming-e-mail-HA010082306.aspx

EmailRecieved Event handler for incoming email in Sharepoint 2013

Hi,
I am developing custom event handler to enable incoming email for custom document library. i have couple of questions.
1. Once i attached the event handler, i could see incoming email settings for the custom document library, but it displays only 2 options as below :
              1. Allow this document library to recieve email
                             Yes       No
                2. E-mail address
All other properties are not displaying. Is this normal behaviour on custom event handler for custom document library or any issue anywhere?
2. So i have given other properties using powershell as below:
$list = $web.lists["invoice Documents"]
$list.EmailAlias ="TestDocument"
$list.EnableAssignToEmail = $true
$list.rootFolder.Properties["vti_emailusesecurity"] = 1
$list.rootFolder.Properties["vti_emailsaveattachments"] = 1
$list.rootFolder.Properties["vti_emailattachmentfolders"] = "root"
$list.rootFolder.Properties["vti_emailoverwrite"] = 0
$list.rootFolder.Properties["vti_emailsavemeetings"] = 0
$list.rootFolder.Properties["vti_emailsaveoriginal"] = 0
$List.RootFolder.Update();
$list.Update();
here i have given vti_emailusesecurity as 1, so it should allow incoming email for the user who has permission for the list.
But any user from the domain is sending mail to this list, the Emailrecieved event handler is triggered. I am expecting that this event handler should not be triggered and expecting access denied error in the ULS Log. But that is not happening, and emailrecived
is triggered and email is delivering to this address successfully.
Can you please anyone help if experience on this?
Thanks
Sathya

http://www.coretekservices.com/2012/01/26/sharepoint-content-organizer-%25e2%2580%2593-emailing-your-drop-off-library-and-getting-it-to-work
Central Administration > Monitoring > Review Job Definitions (under Timer Jobs) > Content Organizer Processing
Also check below:
http://tutorial.programming4.us/windows_server/SharePoint-2010---Content-Organizer-as-a-Document-Routing-Tool.aspx
If this helped you resolve your issue, please mark it Answered

Incoming Email in SharePoint 2013

Trevor,
Side question - I need to configure incoming email; since I have multiple WFE Servers & APP Servers and based on Q&A at the link below (is the hotfix part of the December cumulative update 15.0.4551.1511 or I have to apply it separately)?
http://social.technet.microsoft.com/Forums/sharepoint/en-US/f9f1d254-0f9e-4eec-a1c7-a94252668680/sharepoint-2013-incoming-mail-with-nlb?forum=sharepointgeneral
Note that the SPLockJobType will be changed to Job in the December 2013 CU for load balancing purposes.
http://sharepoint.nauplius.net/2013/08/update-on-incoming-email-job-lock-type-change-between-sharepoint-2010-and-2013/
It is not recommended to run Incoming Email on more than one SharePoint 2013 server due to a synchronization issue Microsoft identified (hence the job lock type change).
Thanks
Davinder

As of the December 2013 Cumulative Update, you can have more than 1 server in a SharePoint 2013 farm running the Incoming Email service as the LockJobType was changed back to None. The change is part of the Dec 2013 CU.
Trevor Seward
Follow or contact me at...
&nbsp&nbsp
This post is my own opinion and does not necessarily reflect the opinion or view of Microsoft, its employees, or other MVPs.

SharePoint Incoming Emails - Bouncing mails

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