Source list & quota arrangement
At which level the source list is maintained:
Client Level
Plant Level
Purchasing Org. level
When source determination takes place, does the quota arrangement takes precedence over a fixed vendor?
Hi Vishal,
At which level the source list is maintained?
Plant level.
When source determination takes place, does the quota arrangement takes precedence over a fixed vendor?
Yes, it does.
The system determines the source of supply of a requested material on the basis of the following factors (in the order shown):
1. Quota arrangement
The system first determines whether a quota arrangement within whose validity period the delivery date in the requisition falls exists for the material.
If a quota arrangement exists, the system determines the vendor from whom the material is to be procured according to the quotas assigned to the vendors and then suggests the source.
If no source can be determined this way, the system checks the source list.
2. Source list
The system determines whether an entry in the source list within whose validity period the delivery date of the requisition falls exists for the material. The source in question may be a fixed vendor or an outline agreement (contract or scheduling agreement).
If the source list contains a unique source, the requisition is assigned to that source.
If several sources are found, a box appears for selection purposes.
If no source could be determined, the existing outline agreements and info records are examined.
3. Outline agreement and info record
The system searches for contracts, scheduling agreements, and info records for the material and suggests these.
(If info records with more than one purchasing organization exist, all info records of the purchasing organization(s) that is/are responsible for procurement for the requesting plant are also suggested.)
If several outline agreements and perhaps info records exist, all possible sources are offered for selection in a box.
When an info record is found, the following two additional checks are carried out:
- Check of supply region
The system checks whether a certain supply region is specified in the associated vendor master record. If so, the system checks whether the plant in the purchase requisition belongs to this region. If not, the info record is discarded as a possible source.
- Check of regular vendor
The system checks whether a regular vendor has been specified for the material (that is, a vendor valid for the entire corporate group, or client). If this is the case, and it has been specified in Customizing that the regular vendor takes precedence, the info record for this vendor will be preferred as the source.
Hope this will help.
Regards,
Ferry Lianto
Please reward points if helpful.
Similar Messages
-
Source determination,Quota Arrangement Process
Hi,
Plz tell me how to maintain Source determination,Quota Arrangement.step by stepDear,
QUOTA ARRANGEMENTS
If a quota arrangement exists for a material, it has the highest priority during source determination. Like source list, the quota arrangement facilitates the administration of sources of supply at plant level.
If you procure a material from different suppliers, you can assign a quota to each individual supplier. A quota arrangement applies to a certain period and specifies how the receipts should be distributed among each source of supply.
If a quota arrangement exists, this does not mean that the quantity of a single manually created purchase requisition is automatically apportioned among different sources. In such case, the entire quantity of the requisition is assigned to one source u2013 the source that is next in line receive the relevant order.
Before you can maintain a quota arrangement item with the procurement type external procurement, a source of supply (info record and / or outline agreement) must exists.
Create quota arrangement:
LOGISTICS u2013MATERIAL MANAGEMENT u2013 PURCHASING u2013 MASTER DATA u2013 QUOTA ARRANGEMNET u2013 MAINTAIN.
Specify number ranges for quota arrangement:
SAP IMG u2013 MATERIAL MANAGEMENT u2013 PURCHASING u2013 QUOTA ARRANGEMENT u2013 DEFINE NUMBER RANGES.
You must specify the business application for which quotation arrangement will be used, for example: in material planning or in purchase requisitions. You make this specification in QUOTA ARRANGEMENT USAGE filed, which is to be found in the plant-specific purchasing/materials planning data of the material master record.
Set quota arrangement usage indicator:
SAP IMG u2013 MATERIALS MANAGEMENT u2013 PURCHASING u2013 QUOTA ARRANGEMENT u2013 DEFINE QUOTA ARRANGEMENT USAGE.
System assign quota rating to each source by calculation as u2013 Quota rating = (quota allocated quantity + quota base quantity / quota).
ADDITIONAL ASPECTS OF SUPPLY SOURCE DETERMINATION
Quota arrangements also can be source of supply.
Quota arrangements for material requirements arising over a certain period divided up among different sources on basis of quota. Quota arrangements determine which source of supply is automatically assigned to a purchase requisition.
SOURCE DETERMINATION
The purpose of the source determination process is to automatically assign a source of supply to a purchase requisition, if source determination indicator set in the requisition header, the system searches for possible sources of supply for all the items of the requisition. Quota arrangements also can be source of supply.
In source list specify a preferred source as fixed for a certain period, the system suggest just only this source, even if other potential sources exists.
Quota arrangements for material requirements arising over a certain period divided up among different sources on basis of quota. Quota arrangements determine which source of supply is automatically assigned to a purchase requisition.
Source list record consists of the following:
1.Validity period u2013 Period of validity
2.Key source data u2013 Number of vendor and responsible purchasing organization or number and item of outline agreement.
3.Fixed source u2013 Within a validity period not more than one source should be flagged as fixed.
4.Procurement plant u2013 if the materials can be procured from a plant or another point within your firm, enter the plant number in PPl field and leave the field for the vendor number empty.
5.Blocked source u2013 To block a source. If you set Blocked indicator and enter only one validity period, the material is excluded from external procurement; that is, it cannot be ordered during this period.
6.Material requirements planning - You use MRP indicator to determine whether an automatic source determination process is carried out during the requirements planning run. The appropriate source is then automatically assigned to a purchase requisition, or scheduling agreement delivery schedule lines can be generated directly via planning run.
If an attempt is made to order a material subject to a source list requirement from a source that is not included in the source list, the standard system issues an error message with the text: Source not included in list despite source list requirement. You can change this to warning message.
If source list requirement defined for a plant, all materials in the plant level must be maintained with source list before procurement.
Analyze source list:
LOGISTICS u2013 MATERIAL MANAGEMNET u2013 PURCHASING u2013 MASTER DATA u2013 SOURCE LIST u2013 FOLLOW ON FUNCTIONS u2013 ANALYSE.
Define source list requirement at plant level:
SAP IMG u2013 MM u2013 PURCHSING u2013 SOURCE LIST u2013 DEFINE SOURCE LIST AT PLANT LEVEL.
Source lists can be created:
-Manually.
-Create from within an outline agreement u2013 on outline agreement overview screen, select an item for which you wish to enter source list record and choose ITEM u2013 MAINTAIN SOURCE LIST.
-Creation from with an info record u2013 you can enter vendor in the source list when creating or changing a purchasing info record. Choose EXTRAS u2013 SOURCE LIST. If the info record valid for entire purchase organization, you can create the source list for all plants of the organization in question. Choose the plant via GOTO u2013 PLANT.
-Automatic u2013 can generate by system automatically.
Create source list manually:
LOGISTICS u2013 MATERIAL MANAGEMENT u2013 PURCHASING u2013 MASTER DATA u2013 SOURCE LIST u2013 MAINTAIN/DISPLAY.
Generate source list automatically:
LOGISTICS u2013 MATERIAL MANAGEMENT u2013 PURCHASING u2013 MASTER DATA u2013 SOURCE LIST u2013 FOLOW ON FUNCTIONS u2013 GENERATE.
Regards,
Syed Hussain -
Sourcing using quota arrangement
Hi,
How to carry out sourcing using quota arrangement?
We want to use quota arrangement to carryout sourcing?
Pl guide.
ThxVaibhav
Your question is too general. You have to be little more specific about your reqirement.
Iam going to assume you are talking about sourcing to a single destination branch from multiple vendors using quotas. It is simple you have to create inbound quotas to branch from the vendors using tcode /n/sapapo/scc_tq1. Make sure the quotas are active and valid as of the current date. Then run heuristics and you will see the quotas taking effect .
thanks
aparna
Edited by: Aparna.Ranganathan on Feb 3, 2011 6:43 PM -
If 100% quota arrangement - no PR getting generate through MRP
Dear All :
I have maintained
lot size ES , quota arrangement = 3 , source list tick in mm master.
Also maintained source list , quota arrangement.
Where ever more than one vendor , system generating PR but for those quota arrangement maintained 100% for single vendor , there system not generating PR.
I know source list is enough for same but i want to give 100 business for some items vendors.
Please resolve my query at early as possible.
VijayHi
In T.code OMI4, which is to define a lot size, you see a small check box for split quota. It will be there for short term planning and long term plannng. You need to tick both or atleast one for your lotsize which you use in material master
Then only it will work.
Regards
Antony -
Assign Source of Supply User Exit with Quota Arrangements in ME57 and ME56
Hi there,
We are using Quota Arrangements to define Vendor rebate levels and we have enabled User Exit EXIT_SAPLMEQR_001 to provide a more informative popup to replace standard Source of Supply popup as need to display current allocation quantities and % allocation fulfiled.
This User Exit is invoked during Assign Source of Supply during PReq processing (More precisely during Assign Source of Supply in ME51n and Automatic Source of Supply in ME57 and ME56) which all works fine.
When used in ME51n and Source of Supply Assigned and PReq saved, the allocated quantity against the valid Quota Arrangement (EQUK-QUMNG) is successfully updated with the relevant amount
When using ME56 or ME57 to Automatically Assign source of Supply via the PReq list, the User Exit is invoked correctly and on selecting Vendor and saving the PReq is update correctly, however the allocated quantity against the valid Quota Arrangement (EQUK-QUMNG) is NOT updated with the relevant amount
I have searched SAP Notes and debuged with limited success but cannot find evidence as to why this difference is happening - I assume that it has something to do with User Exit but any advice gratefully received if anyone else has experienced this issue?
BenHello Jerry,
source will be determine based on the following points:
Outline Agreement
Info record
Quota Arrangement
Source List
For more information, <a href="http://help.sap.com/saphelp_47x200/helpdata/en/75/ee11b255c811d189900000e8322d00/content.htm">Click here</a>
Hope this helps.
Regards
Arif Mansuri -
Source determination with referance to quota arrangement
Dear all
I had created quota for vendor A & Vendor B for a material M100, I had also defined quota arrangement usage in SPRO ( 3),
While creation of PR for this material M100, I had selected the tick for source determination, But still system is not determining the source.
Here one more observation is if I create the info record the source is determined from info record & the details are updated in quota.
Can some one help me which other things I need to check, so that the source is automatically determined by system from quota arrangement.
Thanks in advance
Regards
PravinHI,
If MIGO is done for the P.O all the datas are updated in the Purchase order history.
When you are doing MIRO , it will take what you have entered in the MIGO only.
Please try
G.Ganesh Kumar -
How to know if a MRP run element is using Quota Arrangement and lot size?
Hi all,
Two questions:
A) How to determine if a source is actually pulled from Quota Arrangement?
I am wondering if there is anyway from ABAP table or from Transaction (i.e. Purchasing Order) in which the source is pulled from a Quota Arrangement?
We use scheduling agreement, PIR and source list, and as well as Quota Arrangement for our purchasing.
I just want to know how, from system (table and transaction), to find out the source is from quota, not from PIR or others.
B) Quota Arrangement still can work properly if lot-size procedure's splitting quota indicator not Checked?
If my the lot-size procedure which I am using for a material does not activate the splitting quota indicator, it means split quota will not work during MRP run.
But does this also mean that quota arrangement will not be working for this particular material even if I have create a a quota arrangement object (via MEQ1) for this material?
Thanks
DanielTomek,
If I want to use the split quota, it seems there is some pre-requisite.
If you go to MEQ1 and press F1's on the "Minimum qty split" column, and you will notice the following message.
Allocation by quota using splitting quotas is only carried out via a requirement planning run, subject to the following preconditions:
Through the appropriate entry in the field Quota arrangement usage (on the MRP data screen 2 or Purchasing screen) it must have been specified that a quota arrangement is to be applied in the planning run.
The indicator for the splitting quota must be set for the the lot-sizing procedure used for materials planning purposes in Customizing.
Hence, the quota arrangmeent still workable even if the lot-size does not have the spliting quota box checked?
Indicator: Splitting quota in short-term horizon
The indicator for splitting is used to determine that in the case of the selected lot size, the quota arrangement is to be applied using the splitting logic.
Use
If this indicator has been set, the lot is split up in the planning run according to the following formula:
quota for source X
Quantity for source X = --------------------- * requirement
sum of all quotas -
Dear Gurus,
I have to activate quota arrangement in our organization. I have done the following steps to active the quota arrangement, 1)Activated the Quota arrange usage in material master.
2).Activated the Source list in material master. 3)Created the product requirement
4).Maintained the quota arrangement for Vendor X and Vendor Y 50 percent accordingly
5).Material requirement planning - MRP run for particular product
As per the quota arrangement in this stage PR should create for Vndr X and Vndr Y. But it is not happing.
Your answer will be highly appreciated.
Reg/ Shankar G.Dear All,
Thanks for your valuable replies; I have done the quota arrangement successfully.
The following functions are done to achieve the goal.
u2022 I have created the info record for both vendors.
u2022 Activated the Quota arrange (3) usage in Material Master (Purchasing)
u2022 Activated the source list-purchasing
u2022 Maintained the quota arrangement thru MEQ1 for particular material
u2022 I have assigned 50% for 2 vendors
u2022 We have to maintain Lot size data as a u201CFSu201D, fixed lot size field enter sum Value and also enter the rounding
value. Eg- if you enter the fixed lot size 5000, you can enter the rounding value 2500. Then 2 PRu2019s will as per our
quota arrangement.
u2022 Material requirement planning(MRP) run for the product thru MD02
Reg/ Shankar G. -
For a particular material we have a fixed vendor. Now we want to change the source to another vendor.
We maintain it in me01. Still it is taking the fixed vendor. It is not showing all the source lists.
Regards,
SudhaHi
1) Check first you have created an inforecord for the new vendor.
2) If yes then goto ME01 and click on generate button then click on delete entries radio button on the pop up message. Now all the source will be listed out.
3) Mark the fixed indicator for the required vendor and block the other sources
4) Also check if any quota arrangement exist for the fixed vendor.
Quota arrangement has the highest priority followed by source list, outline agreement, Inforecord
Hope it helps
Thanks/karthik -
Hi All,
I have two vendors in the source list. I have fixed the second vendor in the source list.
When I run the MRP for the material the system assigns the first vendor to the PR and not the second vendor which is fixed!!
This is something strange. The MRP run should always pick the fixed vendor as per my understanding.
Is this a timing issue? Is it that the MRP only considers master data that I have created yesterday?
I say this because in certain cases when I have maintained the source list or the quota arrangement it was effective only the next day and not on the same day!! Is there any specific config related to MRP for this?
Regards,
Vishalhi,
A.check for the few things:
1. Always remember the source determination is in this way:
a. quota arrangement
b. source list
c. outline agreement
d. Inforecord
Now check whether there is any exsisting vendor record for the quota arrangement...
B. Check the validity period of the source list...
C. check whether there is A vendor ticked or mentioned as "Regular vendor"
D. Also check whether the B vendor for whom you want the MRP to run, is indicated as MRP relevent or not...with the MRP indicator in the source list...
Check these parameters..
Regards
Priyanka.P -
Hi all ,
In our production server Source List is maintained for a material .
The first line contains a vendor ( say Vendor1 ) with MRP relevant indicator 1
2nd line contains another vendor (say vendor 2 ) with fixed indicator checked and MRP relevant indicator as 1 .
1)For both vendor the date range is same
2)No quota arrangement exists .
But while MRP run for that material Vendor1 is automatically assigned instead of vendor 2 . (althoug vendor 2 is Fixed )
What may be the reasons ?Please suggest .
Regards,
Anupam
Edited by: Anupam Halder on Aug 10, 2009 8:23 PMHi,
System doe not take care of "fixed" indicator in source list during MRP run as per OSS note 668764:
1. Question:
The fixed indicator is set for a source list record. Is this source list record preferred for a planning run?
Answer:
Only the source list records, for which the indicator 'Source list usage in materials planning and control' is set, are taken into account during a planning run; the fixed indicator is of no importance here. See Note 206684 for more information.
Please also check the mentioned OSS note (206684)
Regards,
Csaba -
Create SA from PR - Vendor from source List
Dear All,
I am creating a SA from PR, where i have selected a vendor & info record. and now when i tried to create a SA wrt PR, system is asking for a Vendor and if i entered different vendor also its accepting & again asking for the Net price. Can i make such that during SA if I do against the PR system needs to pick the Vendor from the PR(Source of supply) & price from PIR ?
regds,
CBDear Friend,
In this case Better you maintain the source list for that vendor and material in Me01, and make FIX vendor
if you do this system will not allow to the another vendor for particular date range
Or
Maintain the Quota arrangement for the it will select the vendors based on the quota rating
Regards
Pramod -
Dear Guru,
Ist possible to use Quota arrangement in KANBAN external Procurement (Scheduling Agreement)?
If so, please advice me how to do it... i am new to KANBAN.
Regards,
SenthilHi Kumara,
As per my knowledge Quota Arrangement is not possible to use in KANBAN with Schedulling Agreement.
However pls find below the process steps for KANBAN WITH SCHEDULING AGREEMENT:
You can carry out KANBAN with Replenishment Strategy- External Procurement in following two ways :
1. External procurement from Vendor to Main Stores:
Basic rules and Prerequisites:
u2022 MRP type should be u2018NDu2019 in MRP1 view of material master.
u2022 Availability check should be u201CKPu201D in MRP3 view of material master.
u2022 Material received from vendor is directly posted to unrestricted stock. Inspection at vendors place or vendoru2019s process control to ensure rejection free material. Inspection set up in Material master should be inactive.
u2022 Backflush is not required and Material is issued against a Pick List for Production Order.
Process steps:
1. Create supply area for Main stores. TC: PK05
2. If required, extend the material to main storage location. TC: MMSC
3. Make the necessary changes in the material master as explained above.
4. Create scheduling agreement. Put kanban indicator (X) in the additional data of item.
5. Create Kanban control cycle. TC:PKMC
6. Print the barcode. TC:PK17
7. Set the kanban status to EMPTY by scanning the barcode. TC: PKBC. A Schedule line will be generated for the supply of material to main stores.
8. View the demand source view. TC: PK13n
9. When the material is received at Gate, perform goods receipt into blocked stock (movement type 103). TC: MIGO
10. Once the material reaches Main stores scan the barcode to FULL. TC: PKBC (At the background GR with 105 movement will happen).
2. External procurement from Vendor directly to shop:
Basic rules and Prerequisites:
u2022 MRP type should be u2018NDu2019 in MRP1 view of material master.
u2022 Availability check should be u201CKPu201D in MRP3 view of material master.
u2022 Backflush indicator is must. It can be defined in the routing or in the material master itself. If Backflush indicator is set in the material master, then the material will be backflushed through out the plant (Material issue not required against production order). However if you want the material to be backflushed only when it is used for certain products, then Backflush indicator should be set in the routing ( in the component allocation against operations).
u2022 Confirmation should be done for each operation in the production order either individually (CO11n) or collectively (CO15). Confirmation posts goods issue of components (relevant to confirmed operation/s) to production order
u2022 Maintain KN01 storage location in the field - production storage location of MRP2 view in the material master. Back flushing will take place from this location. Field - Storage location for external procurement should be KN01 in the material master.
u2022 Material received from vendor is directly posted to unrestricted stock. Inspection at vendors place or vendoru2019s process control to ensure rejection free material. Inspection set up in Material master should be inactive.
Process steps:
1. Create supply area for kanban stores (KN01). TC: PK05
2. Extend the material to Kanban storage location. TC: MMSC
3. Make the necessary changes in the material master as explained above.
4. Create scheduling agreement. Put kanban indicator (X) in the additional data of item.
5. Create Kanban control cycle. TC:PKMC
6. Print the barcode. TC:PK17
7. Set the kanban status to EMPTY by scanning the barcode. TC: PKBC. A Schedule line will be generated for the supply of material to kanban store.
8. View the demand source view. TC: PK13n
9. When the material is received at Gate, perform goods receipt into blocked stock (movement type 103). TC: MIGO
10. Once the material reaches shop, scan the barcode to FULL. TC: PKBC (At the background GR with 105 movement will happen).
Hope this helps.
Revert if any doubt and reward points if useful.
Regards,
Tejas -
Hi ,
I am in process of creation of Source List.
I have entered two suppliers for a material in source list , Info record is available for one supplier - material combination but for another supplier , info record is not maintained.
System allowed me save both the records time but if I try to make changes by making second vendor (for which info record is not available) as fixed vendor , system is prompting me an Error message
"Info record for vendor 900052 and material 50000311 does not exist.Message no. 06341
Diagnosis
A prerequisite for a source list record or a quota arrangement item is an info record. The system was not able to find an info record for the vendor, material and plant."
So does it mean it is mandatory to have info records to make a vendor fixed source vendor ONLY or for non fixed vendors also , this condition is manadtory.
Regards
Sandeep marwhahi,
it is confirmed thet if you make any vendor fixed in SL then it is compulsory to maintain info record. -
Steps for maintaining Quota Arrangement
All SAP Gurus,
What are the steps involved in maintaining Quota Arrangement.
We have 3 different vendors supplying same material.
WE want to assign a quota of 20%, 30%, and 50% to different vendors for the monthly supply of the material.
Regards,Hi,
Follow the below steps for Quota Arrangement:
1. Specify quota usage key in material master purchasing/ MRP 2 view
2. Select source list checkbox in mat. master purchasing view
3. Maintain Info record & source list for the 3 vendors
4. For splitting quota which is possible only in case of MRP, select lot sizing procedure with split quota marked in customizing
5. Maintain quota MEQ1 for the 3 vendors with material & plant on initial screen, then enter validity period
6. Select line & enter procure type, vendor & quota as 5,3 & 2
Finally save quota
Hope this will help
Regards
Amit
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