Ssrs 2008 r2 csv export

In an existing ssrs 2008 r2 report, I have a question about the csv export.
When the report was originally written, I only expected the users to export the data to excel.
Basically the issue is, based on the states where the customers exist. If the customers exists on the east coast, I version of the report is displayed. If the users exist in the Midwest, another version of the report is displayed. if the users exist on the
west coast a third version of the report is displayed.
However now if the users want to export the data to csv (comma delimited), all 3 versions are appearing in the csv file.
I do know that when I hide a tablix, that does not export the data to a csv file. However when I pick the option to show or hide a tablix based upon the expression, the tablix is exported to a csv file.
Is there a way to export the columns and data that actually apply to the particular customer. I do not want all the data columns for east coast, Midwest, and west coast to appear on the csv export?
If there is a way to not display the extra data columns and rows, can you tell me how to accomplish this goal? Showing me code and/or a url would also be helpful.

Hi Wendy,
When exporting a report to CSV format in Reporting Services, the visibility of a report item/object is only controlled by the Property DataElementOutput. If the DataElementOutput property of a report item is set to Auto or Output, it will be exported to
the CSV file, otherwise, the report item won’t be exported to CSV. Currently, the DataElementOutput property is hard-coded which doesn’t allow us to set the property based on an expression. In this way, it is impossible for different users to have different
exported CSV files in your scenario.
Here, I would suggest you submitting a wish at
https://connect.microsoft.com/sql.
Connect site is a connection point between you and Microsoft, and ultimately the larger community. Your feedback enables Microsoft to make software and services the best that they can be, and you can learn about and contribute to exciting projects.
Regards,
Mike Yin
If you have any feedback on our support, please click
here
Mike Yin
TechNet Community Support

Similar Messages

SSRS 2008 R2 - Missing Data when Exporting to Excel or CSV (Row Count is 500)

Hey Folks,
When exporting SSRS 2008 R2 report to an csv or excel file not all the rows are being exported. Any suggestions on why this is occurring. The number of rows is less then 500 and it seems to be a pretty straight forward export. Any help is
greatly appreciated. Inherited this and not sure if this would be configuration issues or something else. It is happening on a number of reports.
Thanks.

Hi Humbly,
According to your description, when you export report into CSV or Excel format, some rows are missing.
In your scenario, since you are missing data “rows” in your exported file, we are guessing if you have any visibility setting like toggle which hide those records. It’s possible that you have set toggle or visibility in your report. After exporting
Excel/CSV, some data might not appear properly. In SSRS 2008 R2, it has reported this kind of issue about data missing after exporting. However, those scenarios are not exactly same as your issue. It mostly turns out be conflict between data and “layout render”
and related to DataElementOutput property. DataElementOutput property controls export behavior, it indicates which report item data should appear in Excel/CSV render. For more information, please refer to this article: Reporting Services:
Why aren’t all my report columns exporting to CSV and/or XML?.
As we tested in our environment(SSRS 2008 R2), no matter what we export into CSV or Excel, we get same results as in BIDS . So I would like to know your report design structure. If possible, please provide some screenshots about results in BIDS and Excel/CSV
render extension results. It may help us find out the root cause of your issue. Thank you.
Best regards,
Qiuyun Yu

Ssrs 2008 export to excel and csv file

In a ssrs 2008 report, the user will export data to PDF, excel, and CSV files. When the report is exported to excel or csv file, the user wants me to hide some tablixes. Thus can you show me code on how to export the reports to csv or excel file without
and be able to hide a few tablixes?

Hi jazz_dog,
According to your description, you want to set the visibility for some tablixes based on the exporting file type. Right?
In Reporting Services 2008, we don't have any parameter to get type of exporting file. So we can only create a parameter and select a type before exporting to a file. Then use conditional expression to control the visibility. It's definitely not a good workaround,
so your goal can't be achieved in Reporting Services 2008. However, for Reporting Service 2008R2 or later version, we have a build-in parameter called Render Format Name, this parameter will display the type of exporting file automatically. So we can make
the judgment in expression based on the value of this parameter.
Reference:
Built-in Globals and Users References (Report Builder and SSRS)
If you have any question, please feel free to ask.
Best Regards,
Simon Hou

Ssrs 2008 r2 export to csv file problem

In an SSRS 2008 R2 report, the users are going to export the data to: csv (comma delimited) and excel.
I am using the following to display if a column is visible or not:
=IIF(Mid(Globals!RenderFormat.Name,1,5)="EXCEL" AND First(Len(Fields!CustomerNumber.Value)) > 0,False,true).
I have set the DataElementOutput=Output for the textbox that displays the value. I have left DataElementOutput=Auto for the textbox that contains the column header.
When exporting to csv (comma delimited) or excel, I basically want the column to be visible when there is data in the field and the column not to be visible when there is no data.
The code works for excel but the code does not work for comma delimited.
Thus can you tell me what I can do so the column is not disaplyed when the data is exported to csv (comma delimited)?

I don't think what you are trying to do is supported in .CSV files as it only saves text and values. See the following article:
http://office.microsoft.com/en-us/help/excel-formatting-and-features-that-are-not-transferred-to-other-file-formats-HP010014105.aspx
If you open a .CSV file using excel you can use formulas, but if you try and save it, it will not allow you to. I assume this is what you are trying to do.

Ssrs 2008 export to csv file display issue

In a new SSRS 2008 report, I would like to know if there is a way to automatically expand the width of some of the rows when the data is exported to a CSV file so the data is displayed correctly. Here are examples that I am referring to:
1. In one column where there is suppose to be a date that looks like 12/11/2014, the value of ########## is displayed. The value of 12/11/2014 is what is setup in the SSRS formatting option.
2. In a number field that is suppose to look like 6039267049 the value that is displayed is 6E+09.
Basically if I manually expand the width of the columns that I am referring to above, the data is displayed correctly. Thus can you tell me what I can do so that the data is disaplayed correctly in the CSV file and ther user does not need to manually expand
the column to see the data?

Hi wendy,
After testing the issue in my local environment, I can reproduce it when use Excel to open the csv file. As per my understanding, there is no width when we export the report to csv, Excel is just using the default cell sizes when we open the csv. So when
a date value is wider than the default cell size, it would be displayed as ##########. When a number value is wider than the default cell size, it would use Scientific format.
As to the date value, we can use the expression =cstr(Fields!Date.Value) to replace the former one =Fields!Date.Value. In this way, the width of the value is narrower than the default cell size, so that the date value can be displayed correctly. For the
number value, it already narrow down the width with Scientific format. Or we can Select all the cells in the csv file, then click Format| AutoFit Column Width to change all the cells width to fit its corresponding values in Excel level.
Besides, we can try to export to excel instead of csv. Excel format can inherit the column width in the report. So in this way, we can directly change the width to fit the values in Reporting Services level.
Hope this helps.
Thanks,
Katherine Xiong
If you have any feedback on our support, please click
here.
Katherine Xiong
TechNet Community Support

When Export ssrs Report to CSV file runtime filters not working

The Runtime Filters not working when Export SSRS Report to CSV format

Hi PatilPriti,
As for my understanding, the filter worked fine when you preview the report,
but it did not work when you export the report to CSV format. I tried to export the report to CSV file on my side, and the data was shown as expected. I guess the issue is due to the parameter or filter. please try to export to Excel format to test again
and make sure you created the filter correctly. Please refer to the following
blog about how to add a filter in SSRS:
http://arcanecode.com/2010/07/12/adding-filter-parameters-to-sql-server-2008-reporting-services-reports/
If the problem is not resolved, i would appreciate it if you could give us
detailed description of your problem.
It’s better to provide the table structure and some sample data, it will help us move more quickly toward a solution.
Thanks,
Wendy Fu

Hide a TextBox for CSV extract in SSRS 2008

Hi,
I have a requirement to hide a textbox in the csv extract of SSRS report built on 2008. I understand it is easily achievable in 2008 R2 with the help of globals!, but I have to unfortunately achieve it in SSRS 2008.
Any expert advice.

Hi MTiwari,
As far as I know, it have no approach to work around the issue.
In SSRS version before 2008R2, if we want to hide text box when we export to CSV, we have to hide this item in report design. In this situation, this item also would be hide in other render format.
If possible, I recommend you update your SSRS 2008 to SSRS 2008r2.
Regards,
Alisa Tang
Alisa Tang
TechNet Community Support

SSRS 2008 R2 - Column Headers of a tablix visible while scrolling - Then the column headers not visible on 2nd page onwards for PDF EXPORT. it's vice versa. Hence it is possible to provide both at same time ?

Hi,
I am using SSRS 2008 R2.
I have two TABLIX in a report. One is TABLIX with row/clumn grouping. 2nd one is flat view.
Here each tablix is dispaly it's data on single page for each.
My Requirement on First TABLIX is:
1. I have to make column headers visible on scrolling down
2. Export to PDF - column headers must be visible on all the pdf pages for same tablix data.
But ... either one is achieved at my end.
so ... any suggestions please to achieve both at same time.
thank you in advance.
best regards,
venkat.

Hi G.V.Naidu,
According to your description, the first tablix is matrix to use display data.
In SSRS, if we want to fix matrix header visible while scrolling and repeat header columns on each page, we can select the corresponding option to enable this function. Please refer to the steps below:
1. Right click tablix, and select Tablix Properties.
2. Select “Keep header visible while scrolling” and “Repeat header rows on each page” to enable these function.
If we are use table to display data, please refer to the article about Repeat Header / Keep Header Visible in Tables.
http://blogs.msdn.com/b/robertbruckner/archive/2008/10/13/repeat-header-and-visible-fixed-header-table.aspx
If there are any misunderstanding, please feel free to let me know.
Regards,
Alisa Tang
Alisa Tang
TechNet Community Support

SSRS 2008 R2 - Dynamic header data stays the same when exporting

Background:
I have a SSRS 2008 R2 report with a single Tablix.
The data is grouped by InvoiceID, with each appearing on a separate page.
I'm displaying some of the detail data in the group header row using Expressions similar to the following:
="Invoice # " & ReportItems!InvoiceID.Value"
The data referred to by my ReportItems statements are all hidden in the detail row (Advanced Mode, the Hidden Value for the Static Row Group is set to false).
Problem:
When I Preview the report in Visual Studio, everything looks as it should - the dynamic header data changes correctly with each group.
However, whenever I export the results (I've tried all the formats), the header data is the same for every group - its taking the values from the first group and using it in all the groups.
I've copied the same expressions into my Totals row, and the data is correct when exported; its only happening in my header rows.
Any help in resolving this is greatly appreciated, thank you.

Hi Alex,
According to your description, you have a header with expression contains ReportItems. Now you find it shows incorrect result when exporting to a file. Right?
In Reporting Services, it has reported some similar issue that the ReportItem returns unexpected result when exporting. In this scenario, since you just want to show the group name in each page as a header for detail rows. So you can make the
detail rows group on the Group. Then delete the Group column but still keep the group. After that add a row above detail row (Out side of group) and put in "=Fields!InvoiceID.Value". Now it will show the corresponding Group name
when you set page break between each group instance. We have tested this case in our local environment. Here are screenshots for your reference:
Reference:
SSRS
field expressions using ReportItem refrences have unexpected results when exporting
If you have any question, please feel free to ask.
Best Regards,
Simon Hou

Word Header and footer margin is reset to 0 when exported from SSRS 2008 R2

Hi,
I am using SSRS 2008 R2 to create reports. While exporting to Word format, the Header and the Footer margins are getting reset to Zero and the user has to manually adjust the margins to get the right print. (While Printing, some portion of the
Header is getting chopped off.). Export to PDF and Excel is fine.
Please help and let me know if there is a solution to this ? or any service packa availalbe for SSRS 2008 R2 , that can fix this issue.
Thanks,Poonam

Hi Poonam,
Word and SQL Server Reporting Services (SSRS) treat page headers and footers differently. Word actually positions them inside the page margins, whereas SSRS positions them inside the area that the margins surround. As a result, in Word, the page margins
do not control the distance between the top edge of the page and that of the page header.
So when exporting report to word, the page header begin from the top edge. However, in Word there are white spaces preserved from the top edge by default. So some portion of the Header is getting chopped off when printing.
In this case, one way to avoid this issue is using the “From edge” property in Word. Click “Page Setup” in the Print window and then click “Layout” tab, then set the “From edge” property value. The screenshot below is for your reference:
Another way to avoid this issue is keep some white spaces from the top edge in SSRS. The screenshot below is for your reference:
If you have any questions, please feel free to ask.. We appreciate your comprehension.
Regards,
Charlie Liao

How do you freeze the tablix header row in an Excel export file in SSRS 2008?

So this is totally killing me.
I've found out how to make a tablix header row repeat on each page of a PDF export file in SSRS 2008 (which I won't even get started on because all I can say is that 2005 is way better), but I cannot figure out how to make a simple header row of a tablix
freeze in an Excel export file. The tablix is right at the top of the body and spans the entire width of the design area. How in the world do you get it to freeze in the Excel export file?

Rashiki777,
From your information, I get that you want to freeze the tablix header when view the report in Excel. Please follows
these steps:
Click
the header row
Click
View menu on top of the toolbar, then you will Freeze Panes
Select one kind of Freeze based on your requirement.
This link supplies the detailed steps
http://inpics.net/tutorials/excel2007/vis5.html If you have any concern, please feel free to ask.
Of course,
you could utilize the list control to display a certain rows on one sheet, then every sheet in Excel will have one header, the steps are following:
Drag a list into report body, right-click
Details in Row Groups panel to select Group Properties….
Click
Add button, then type in expression =ceiling(RowNumber(nothing)/25)
in the textbox Note: 25 is just 25 rows per page, you could reset this value based on your requirement.
Drag the table control into this list control.
If you want to display every page in every sheet, you could add a page break to the table control in the list.
Best regards,
Challen Fu

Exporting CRM 2011 SSRS 2008 report to excel uses old Excel 1997-2003 version

The Notes field is appearing cut off on the exported excel spreadsheet. I am wondering if it is related to the version of excel when exporting from CRM report. The only option is MS Excel 1997-2003, when in fact we have MS Office 2010 installed. How can
I get the report export to excel to use the 2010 version? Will this clear up the issue of the excel cell from being too small to dispay the entire field? Any help would be appreciated, Thank you, Mark A M

Hi Mark A M,
In SQL Server 2008 Reporting Services, the Excel rendering extension renders a report that is compatible with Microsoft Excel 1997-2003. This is the unique renderer for Excel renderer in SSRS 2008. Since SSRS 2012, the default Excel renderer is the version
compatible with Microsoft Excel 2007-2010. So we cannot export the report to excel use Microsoft Excel 2007-2010 version in SSRS 2008. This is by design.
As to your issue, please note that the width of the column in Excel which inherit the width in the report. So we need make sure the cell width is sufficient to display the Notes field in report.
Reference:
Exporting to Microsoft Excel (Report Builder 2.0)
Hope this helps.
Thanks,
Katherine Xiong
Katherine Xiong
TechNet Community Support

SSRS 2008 R2/SSRS 2012 Tab Delimited setup is not working correctly in Report Designer

I have changed a RSReportDesigner.config to add a tab delimited option for report export, but it is not working correctly in vs2008/vs2010 report designer. I get a duplicate of CSV (comma delimited) in the export dropdown list.
I have tested SSRS 2008 R2/SSRS 2012 on Windows 7 64 bit professional.
It is working correctly in the report manager.
<Extension Name="TAB" Type="Microsoft.ReportingServices.Rendering.DataRenderer.CsvReport,Microsoft.ReportingServices.DataRendering">
       <OverrideNames>
           <Name Language="en-US">TAB delimited</Name>
       </OverrideNames>
       <Configuration>
           <DeviceInfo>
               <FieldDelimiter xml:space="preserve">	</FieldDelimiter>
               <Encoding>ASCII</Encoding>
               <UseFormattedValues>False</UseFormattedValues>
               <NoHeader>False</NoHeader>
               <FileExtension>TXT</FileExtension>
           </DeviceInfo>
       </Configuration>
      </Extension>

Hi Dave0323,
According to your description, you want to export your report into TXT file and change the delimiter to be a Tab. Right?
In Reporting Services, when exporting to a CSV file, we can change the default field delimiter to any character that we want, including TAB, by changing the device information settings in the configuration file. For example, to use TAB,
update the FieldDelimiter setting to <FieldDelimiter xml:space="preserve">[TAB]</FieldDelimiter>. And we can change the FileExtension to be TXT if we want to export it into a TXT file. So in this scenario, we just need to modify the configuration
file like below:
The result looks like below:
Reference:
CSV Device Information Settings
If you have any question, please feel free to ask.
Best Regards,
Simon Hou

Performance issue due to localization code in SSRS 2008

The reports I am working on consist lot of data and all the customers use it frequently.
Report title and columns are localized by expressions .
This takes long time for report rendering and exporting to csv. When I test without the localization code it doesn't take that long .
Can someone help me to optimize the report. SSRS 2008 R2
Archana

Hi Archana,
In Reporting Services, the total time to generate a reporting server report (RDL) can be divided into 3 elements:
Total time = (TimeDataRetrieval) + (TimeProcessing) + (TimeRendering)
TimeRendering means the number of milliseconds spent after the Rendering Object Model is exposed to the rendering extension. It includes the Time spent in on-demand expression evaluations (e.g. TextBox.Value, Style.*). So it is make sense that the report
with localization code takes longer time.
Besides, we can improve the report performance form other aspects. For example, we can add filter, sorting and aggregation in dataset query, because filter, sort, and aggregation is more efficient on the data source than during report processing. For more
details about report performance, please refer to the following article:
http://technet.microsoft.com/en-us/library/bb522806(v=sql.105).aspx
If there are any other questions, please feel free to ask.
Thanks,
Katherine Xiong
Katherine Xiong
TechNet Community Support

Ssrs 2008 grand totals of report

In an SSRS 2008 report, I am placing a grand total amount in the report footer since I want the amount at the very end of the report.
The problem is when the report is exported to PDF, the amount is a long ways from where the detail lines are located at.
Thus can you tell me how to make the data in the report footer change to be closer to the detail lines?

In your report design make sure you remove as much white space as possible from the main body of the report

Ssrs 2008 r2 csv export

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