Streamlining my libraries and keywords

I currently have two iphoto libraries (one was transferred from iview) with some overlap of pictures and some overlap of keywords. I'd like to combine them to one library, eliminate the duplication of photos, and keep all keywords from both libraries with elimation of duplicated keywords. I also want all the keywords to be searchable in spotlight and not just in iphoto. Im not sure this is possible.. and I'm considering using adobe bridge in place of iphoto.
1. Is there an automated way to combine the libraries and eliminate duplications in photos and keywords?
2. Is there a way to search iphoto keywords in spotlight (not just in iphoto). Would there be an advantage to use adobe bridge for this? If I use adobe bridge is there a way share the keywords?
3. Are their 3rd party applications currently available that will help or should I keep my fingers crossed that a future version of photo7 will come out and help me manage keywords?
thanks!

Dale:
The only way to merge libraries and keep keywords, comments, albums, etc., intact is to use the paid version of iPhoto Library Manager. You can merge library A into library B. Then make sure you have the keywords associated with both versions of the duiplicate photos. Once that's done you can use either Duplicate Annihilator or iPhoto Diet to remove the duplicates.
I recommend you make a temporary backup of library B before running those applications in case the results are not what you want. Better safe than sorry.
Do you Twango?
TIP: For insurance against the iPhoto database corruption that many users have experienced I recommend making a backup copy of the Library6.iPhoto database file and keep it current. If problems crop up where iPhoto suddenly can't see any photos or thinks there are no photos in the library, replacing the working Library6.iPhoto file with the backup will often get the library back. By keeping it current I mean backup after each import and/or any serious editing or work on books, slideshows, calendars, cards, etc. That insures that if a problem pops up and you do need to replace the database file, you'll retain all those efforts. It doesn't take long to make the backup and it's good insurance.
I've written an Automator workflow application (requires Tiger), iPhoto dB File Backup, that will copy the selected Library6.iPhoto file from your iPhoto Library folder to the Pictures folder, replacing any previous version of it. You can download it at Toad's Cellar. Be sure to read the Read Me pdf file.

Similar Messages

Multiple Libraries and Keywords

I use multiple libraries. The Keywords from all my libraries appear in the keyword list. Is there any way of splitting the keyword list so I only see the keywords for the library I'm using?

Go into the iPhoto/Web preference pane and select Manually for checking on newly published photos. Then close the MMe Galley section in the left hand pane and forget about them. That feature is really a pain.

Working with libraries and setting up on two computers

I have been trying Lightroom on my PC and just now took the plunge and bought it (for home use: family and amateur photography). I have installed it on both the PC and laptop (Mac). Sadly the first time I tried using 1.2 having been using 1.0 and 1.1 it said there was a problem reading the library and had to check it... a bit scary...
I am trying to work out how to set-up my system. I intend to have files on an external drive which I can then move from Mac to PC as necessary (i.e. only using one at a time): the PC is mine, the Mac is my wifes, and this seems to be the only way of allowing us to share the photos in a way which is not hugely complicated and confusing.
Any changes we make to the photos on each machine should be visible on the other. From my understanding, that means the library has to be on the external drive, not just the image files?
At the moment the image files and library are on my PC internal drive, imported "at their present location". Is it possible to change the kind of import (to move the image files directly into the library)? Of course it is possible to re-import from scratch, but as there are keywords already organised, and some files have been edited in PS I would lose all that, wouldn't I? Is there a more sophisticated way of changing how the files are organised?
And when I get the external drive, can I just move the libraries and image files and then tell Lightroom about the move, or is it going to be more difficult than that?
thanks in advance
Nic

Reading over your message, I am a little unclear about how far along you are in sharing your LightRoom setup with the Laptop. I am going to assume that right now Lightroom and the pictures are both on the PC and on an internal Hard Drive. And except for the scary message you had at the beginning of changing to ver 1.2, everything is working ok. Yes?
What I'd do is wait until you get the external drive up and working. Once you are satisfied that the system works ok, and you have tested it with whatever diagnostic software you use, you are ready to start moving your images to the new drive.
Do a good backup of your images to your backup drive.
Move them to the hard drive from within Lightroom: Use the '+' symbol in the heading of the Folders panel to tell LR to add a new folder from the external drive to the LR folders panel, and then drag and drop the folders already in LR over to their new home.
This way the LR Catalog will always know where the files are.
Then when you are sure that all the image files are on the external drive and LR sees them all and everything is working correctly, exit from LR and copy the catalog file over there.
I used to use windows systems, although I converted to Mac a few years ago. You should be able to double-click on that catalog file that is on the external drive and it should start Lightroom and you should be good to go.
I just used the word "should" three times meaning I'm not really positive about that last step; if I'm wrong I hope someone on a PC will post a correction.
Once it is working OK on the PC with the external drive Load LR on the Laptop.
Best Wishes!

Creating multiple libraries and using an external drive for data

I'm a recent switcher and new to iphoto. On the windows platform, I used adobe album. I have a around 10k of images that I put on an external drive which is attached to my new imac. I deleted the iphoto folder and redirected it to my images on my external. All is working great. I'm looking for some advise on work flow of file/iphoto management. i.e. I'm assuming the more images I accumulate, the slower I photo is going to run? I hear you can create multiple iphoto libraries. Will that only load the photos that are associated with the library and I'm assuming optimize iphoto's performance versus always loading every photo you have taken every time you work in iphoto? If adding libraries is the way to go, can someone direct me to instruction on how to do this?
This may be beyond this threads scope but I plan to put all my data (iphoto, imovies, itunes) onto an external drive in order to keep the imac main drive as clean a possible. Is my thinking correct in doing so. Any negative repercussion in doing so?

Joe:
I'm assuming the more images I accumulate, the slower I photo is going to run?
You'll have to get quite a lot of photos into iPhoto before you start to see a real slowdown in performance. Users have reported libraries of 40K files and they perform just fine. However, do not keep all of rolls open as that will really do a job on the performance. Just open the rolls you need and close them all before quitting.
Yes, you can use multiple libraries and only load what's in each. I use iPhoto Library Manager to manage and move quickly between 10 libraries. With the paid version of iPLM you can move albums and/or rolls between libraries as needed and keep the keywords, ratings, and comments intact.
Using an external HD in order to maintain sufficient free space (10G minimum is what I recommend) on the boot drive to help optimize performance is a very good idea.
As far as any negative aspects, it would be a good idea to have a second external HD as a backup to the working external HD. You can't be too careful with those image files (and other important files) that can't be replaced.
Do you Twango?
TIP: For insurance against the iPhoto database corruption that many users have experienced I recommend making a backup copy of the Library6.iPhoto database file and keep it current. If problems crop up where iPhoto suddenly can't see any photos or thinks there are no photos in the library, replacing the working Library6.iPhoto file with the backup will often get the library back. By keeping it current I mean backup after each import and/or any serious editing or work on books, slideshows, calendars, cards, etc. That insures that if a problem pops up and you do need to replace the database file, you'll retain all those efforts. It doesn't take long to make the backup and it's good insurance.
I've written an Automator workflow application (requires Tiger), iPhoto dB File Backup, that will copy the selected Library6.iPhoto file from your iPhoto Library folder to the Pictures folder, replacing any previous version of it. You can download it at Toad's Cellar. Be sure to read the Read Me pdf file.

Captioning and Keywords NOT retained on download of photos from Web Gallery

I noticed that the CAPTIONING information for photos on a web gallery ARE viewable while on the web gallery page(clicking on info), but are NOT included if you choose to download the photo. Not seen in the photo on download by viewing EXIF info, or "get info" from the Finder, nor available if I reimported the downloaded photo back into iPhoto 8.
Am I missing something regarding the way to store information. I had uploaded a lot of photos with important information for family members downloading embedded in the captioning??
BTW, the keywords ALSO were not downloaded or retained.

Scott:
When published to a web gallery that information is not added to the file but to the slideshow files. The only time that info is written to the files is upon export with the checkbox selected to add Title and Keywords and Comments.
Even if the metadata is written to the files at the time they are imported into iPhoto, the files that get uploaded to the iDisk have that metadata stripped out of the file.
Do you Twango?
TIP: For insurance against the iPhoto database corruption that many users have experienced I recommend making a backup copy of the Library6.iPhoto database file and keep it current. If problems crop up where iPhoto suddenly can't see any photos or thinks there are no photos in the library, replacing the working Library6.iPhoto file with the backup will often get the library back. By keeping it current I mean backup after each import and/or any serious editing or work on books, slideshows, calendars, cards, etc. That insures that if a problem pops up and you do need to replace the database file, you'll retain all those efforts. It doesn't take long to make the backup and it's good insurance.
I've written an Automator workflow application (requires Tiger), iPhoto dB File Backup, that will copy the selected Library6.iPhoto file from your iPhoto Library folder to the Pictures folder, replacing any previous version of it. It's compatible with iPhoto 08 libraries. You can download it at Toad's Cellar. Be sure to read the Read Me pdf file.

Moving to an external Ethernet Drive - Libraries and Photos are a mess - Cant Find Images

I am in the process of wanrting to consolidate my LR3 files to an 2TB external ethernet drive (connected via airport extreme). First, are there any issue with using the networked drive. I've heard that there may be.
Second, my libraries and photos are all over the place. I cant seem to find the proper catalgues and sometimes files go missing or offline. So, duringn this move to the new 2TB drive, I want to use this opportunity to find and move all the LR3 "stuff" i can and make the workflow better organized.
How can I simply do that???
Thanks!

First, let me suggest that there are two issues here ... Storage (exactly where your photos and catalog file are located) and organization (how do you find/search for the photo(s) of interest. These are different issues.
First ... storage:
You can move your photos and catalog file anywhere to meet your storage needs. You move the catalog file simply by moving it in Windows or Mac Finder to the internal HD (or any other non-network drive). Recommended: put the catalog file on your fastest hard disk. Recommended: move the previews (that are located in subfolders where the catalog is) along with the catalog file. Once moved, you open it by double-clicking on it.
You can move your photos anywhere you want them to be, including a network drive. Although I recommend you move them in Lightroom so as to not break the links, you can also move the folders outside of Lightroom and then reconnect (in the folder panel, right-click on a folder and select "Update Folder Location").
Now, you have your files whereever you want them to be. They are stored properly. It makes sense to consolidate your photos on a single drive if possible, and it makes sense to set things up for ease of backup (i.e. all photos in subfolders under a single parent folder) but other storage schemes are fine if they meet your needs.
Next ... Organization
This is how you set things up so that you can find a specific photo(s) quickly. I strongly recommend that this be done in Lightroom, using keywords, metadata and collections. I strongly dis-recommend that you do this by moving this folder to that location or folder hierarchy to help you be able to find things. I strongly dis-recommend that you do this by renaming photos or folders. Leave them whereever they are (after you have met your storage needs above), and organize via keywords. Assign keywords and metadata religiously to your photos. Keywords give you much more organizational power than folders, because you can have many many keyworkds assigned to a photo, but a photo can be in only a single folder.
I strongly recommend consolidating things into a single catalog. This will enable you to search for any photo, because you have one catalog. If you have multiple catalogs, and catalog A is open, you cannot search for a photo in catalog B.
Once all of this is complete, your photos are where you want them (storage) on your networked drive, your catalog (singular, not plural) is on your fastest disk (storage) and your photos are completely well organized in Lightroom, enabling you to search for them quickly, using the Lightroom filter bar, the keyword panel, or smart collections.

How to export ranking and keywords from Aperture to iPhoto

Hi,
I like to edit RAWs in Aperture but still want to keep iPhoto for JPGs, sharing and slidshows... However, I cannot get the keywords and rankings from Aperture into iPhoto. The JPGs have other Metadata attached to them, but not the ones that matter the most here - ranking and keywords. Subtitles for example are also missing in the exported picture.
I tried various ways of exporting/importing the pictures (of course "including metadata"), but did not yet succeed. I did expect these two applications to get along more smoothly, however there must be a way to do this, right? Please let me know!

Redgo,
I can't answer your specific question, but I too like to use iPhoto for slideshows.
I don't do this by sharing the libraries or having duplicate copies. In Aperture, I make an album with the pictures for my slideshow. Then in iPhoto, I grab that album from Aperture and make an iPhoto slideshow from that. It uses the previews, but medium-res previews are fine for a slideshow. It wouldn't be so good for printing (but I imagine you'd use Aperture to do that).
Just my 2 cents about an alternate workflow.
nathan

I turned on my macbook pro and ALL my libraries and albums are gone from iPhoto, any ideas

I turned on my macbook pro and ALL my libraries and albums are gone from iPhoto, any ideas
I already tried the hold down option command key and rebuild, didn't work
HELP PLEASE
no I do not have a bckup

What size if the Library as indicated in the Finder? If it's large enough to be holding your photos then your photos are probably still in there but the library is damaged. If the tags you used indicate iLife 11 then try the following:
Using iPhoto Library Manager to Rebuild Your iPhoto Library
Download iPhoto Library Manager and launch.
Click on the Add Library button,
navigate to your Home/Pictures folder and select your iPhoto Library folder.
Now that the library is listed in the left hand pane of iPLM, click on your library and go to the Library ➙ Rebuild Library menu option
In the next window name the new library and select the location you want it to be placed.
Click on the Create button.
Note 1: This creates a new library based on the LIbraryData.xml file in the library and will recover Events, Albums, keywords, titles and comments. However, books, calendars, cards and slideshows will be lost.
Note 2: your current library will be left untouched for further attempts at a fix if so desired.
If the above falils to recover your photos continue with this:
Starting over from scratch with new library
Start over with a new library and import the Originals (iPhoto 09 and earlier) or the Masters (iPhoto 11) folder from your original library as follows:
1. Open the library package like this.
2. Launch iPhoto with the Option key held down and, when asked, select the option to create a new library.
3. Drag the subfolders of the Originals (iPhoto 09 and earlier) or the Masters (iPhoto 11) folder from the open iPhoto Library package into the open iPhoto window a few at a time.
This will create a new library with the same Events (but not necessarily the same Event names) as the original library but will not keep the metadata, albums, books slideshows and other projects.
Note: your current library will be left untouched for further attempts at a fix if so desired.
OT

Aperture photo transfer and keywords

I'm new to Aperture, and I've just started to build my library. I have been using i-photo for years and I find the Aperture program's import and keyword functions a bit confusing.
I like to shoot Raw and when I'm on location, where I dump my cards to my Macbook laptop. Sometimes I have the time to edit the photos and place keywords on the photos while I'm still out of town. But I would like to transfer those photos to my desktop MacPro when I get home. That's my main library.
What is the proper procedure to import the keywords and edited Raw files to my desktop with out loosing either the edited changes or the keywords.
Or do I have to simply use the laptop as a review and reject vehicle until I get home and then do all my editing and Keywording when I get back on the MacPro?
Also one last novice question..... what is a light table?
Thanks

Which version of Aperture are you using (AP 2 or AP 3)?
I ask because your system info shows a G5.
If you are running AP 3 on Intel hardware, then the bottom half of this page under 'Merging Libraries' should run down the procedure pretty well.
http://documentation.apple.com/en/aperture/usermanual/index.html#chapter=3%26sec tion=3%26tasks=true
If you are running AP2, then I leave it to those more familiar with the procedure needed for your situation.
The light table function is used to organize images on a flat surface to evaluate a layout arrangement or to see which images look good together and which don't belong (for say a book).
Added comment about light table.

SharePoint 2013 - document libraries and newsfeeds are visible when viewed using Internet Explorer running on the server but not from any other machine

On a single Windows 2012 R2 server I have installed SQL 2012 and SharePoint 2013 SP1 with the latest update roll ups. When I remote desktop to the server using the farm and site collection admin account and open page http://server_name_here using
Internet Explorer, I'm able to see newsfeeds and document libraries.
If I connected to a separate Windows 7 machine as the farm and site collection admin account and open page http://server_name_here using Internet Explorer, I'm able to view the SharePoint pages except I cannot see any newsfeeds or document libraries.
There's just blank space where they should be. I have repeated this process on several other machines that are not the server and get the same result on every machine (I've tried other servers, desktops, adding the SharePoint site to the trusted sites list
in IE, even using firefox). I'm using the same account as I did when I logged onto the server directly. Any thoughts as to what's going on?
Thanks!

Thanks for the idea, Harsh. What am I looking for?
It is currently set to the default of http://server_name and http://server_name:port_number (the latter is for Central Admin).
When I have access to the server, I have always done so the same way, using http://server_name. This was true when I access it from the desktop of the server itself and when I tried to access it from other desktops and servers (the machines where I had the
issues with the libraries and feeds not showing up). Are there other values I should add?
I have not tried to add http://server_FQDN as we don't plan on using that to access it but if you think it will help I would be happy to add it.

HT1473 My girlfriend and I both have iTunes account with our own music libraries and we want to combine our two libraries into one icloude accounts so can both then access our one shared libary at anytime in the cloud. How do we do this?

My girlfriend and I both have iTunes account with our own music libraries and we want to combine our two libraries into one icloude accounts so can both then access our one shared libary at anytime in the cloud. How do we do this?

No it is not possible. Content purchased from the iTunes Store is permanently tied to the account from which it was originally purchased, and Apple does not provide a way to change it.

My husband and I share a new PC. We have different music tastes and each have an iphone. How can we both use our one computer and one itunes program with separate music libraries and separate iphones?

My husband and I share a new PC. We have different music tastes and each have an iphone. How can we both use our one computer and one itunes program with separate music libraries and separate iphones?

Each device only syncs waht you select.
Select only what you want for each phone.

Help with Multiple libraries and one storage location for files

I cannot get an answer to this question anywhere and was really hoping that The [H] would be able to help.
Here is my current set up that allows my wife and I to have completely independent libraries and ratings, but use the same files:
-Shared folder with MP3s on a network drive.
-Two PCs, each with it's own Ipod associated to it with individual libraries but all pointing to the same network share for MP3 Files.
-Each PC is using the SAME Itunes account for downloads.
-Each account has it's own library folder also on a network share.
Now to my question(s)/problem with downloaded content:
(1) Is there any way to have a file that is downloaded from Itunes be automatically placed in a shared location accessible to both Libraries? (Say if I download the latest Jack Johnson album, can it automatically show up in my wife's library and vice versa?)
(2) Is there any way to share the album artwork versus having two copies of everything(one for each library)?
So my goal is to have two libraries with a central location for ALL files, including anything downloaded from Itunes by each individual user. Is this possible?

Have your wife transfer all purchases from the iPad into iTunes, backup her iPad and then sync with iTunes. Everything ... All media and other content will be available in that iTunes library and she will have a current backup.
Assuming that your son will still be sharing your wife's Apple ID (he is too young to have one of his own) .... When you set up his iPad, restore the iPad from your wife's backup and then select only the content that you want your son to have on his iPad in the iTunes library and then sync that iPad with iTunes.
The game progress is stored in the backup and should transfer onto his device when you restore from your wife's backup. You can always delete any content (apps, movies, music) that you don't want your son to have on the iPad, if you missed it when you synced with iTunes after setting the device up for him.
You can set your sync preferences - any way that you want to - for both devices and still use the same iTunes library for both iPads. So ... Yes you can sync any apps that you want to his iPad and any apps that your wife wants to her iPad. You just need to restore your son's iPad from your wife's backup in order to get his game progress onto his iPad.
In case you need these....
Transfer purchases.
http://support.apple.com/kb/HT1848
How to backup and restore from a backup
http://support.apple.com/kb/HT1766
Remember to have your wife backup her iPad just before you restore his iPad from the backup so that his most recent progress will be available in the backup.

How can I open all my itunes libraries and merge them into one?

Some of my music can't be opened by itunes because it says it is in another library. As there are several of these and they won't open,I can't see where the songs I want are. Therefore I would like to open ALL the libraries and merge them into one. Thanks for any help.

Hmm, read that post of Dave Sawyer's and thought well, that's Ok I have it on my iPod, but no, it's not there either. Then resorted to Time Machine (not used for a few months (took it away with us when we evacuated to avoid Cyclone Yasi) only to find that is playing up also, and it doesn't appear to be anywhere there either!
One thing leads on to another - Time Machine has only backed up to 3 months back; then there is nothing beyond! yet there is tons of stuff on it. Maybe it backs up the whole system each time, and not just the changes made inbetween times. The prefs. won't appear and so I can't change the setup.
All this just because of one sone!

Husband and Wife trying to combine music libraries and share between all Apple technologies in the house.

My husband and I both have apple ids which we use to purchase music, movies etc... We want to combine our libraries and pull from the same. We've been doing this manually - but wonder if we can use the Cloud to support 2 apple ids or if we have to create a 3rd apple id / email and somehow transfer our individual music to the 3rd apple id / email. Creating the 3rd email / apple id will be a pain since we will never use this as an email. We need Help figuring out the best approach.

You can't combine two Apple IDs... I have the same problem I have an iCloud mail account and an Apple ID i use to purchase music with and I'd love a way to combine them. Apple has said in the past their looking into a possible way of doing this but I'm doubtful they will... :/
However, sounds like iTunes Match will probably be the right solution for you http://www.apple.com/itunes/itunes-match/

Streamlining my libraries and keywords

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