Supress details in subreport based on date ranges in main report

I am using Crystal XI R2 and am working with Human Resources Data.
The main report is grouped on and generates a list of temporary teaching positions like this:
Smith, John
     FTE_____Start Date_______End Date
      .3 ______09/01/2007______10/20/2007
      .2 ______10/05/2007 ______04/15/2008
      .2 ______04/01/2008 ______06/30/2008
The subreport (generated from a different source, but linked to main report on ) generates a list of days the employee worked as a Teacher on Call:
     TOC Date______ Portion of Day Worked
     09/05/2007______1.0
     09/19/2007______0.6
     10/08/2007______0.4
     10/09/2007______1.0
      04/08/2008______0.6
      04/18/2008______1.0
Employees are granted seniority for TOC days worked, EXCEPT when they are already employed in a Teaching position >=.4 FTE (because they are already granted full seniority for that period), so I need to be able to suppress records that fall within date ranges listed in the Main Report where the combine FTE is >=.4.
I believe this question has two parts:
1. how do I evaluate the date ranges to combine overlapping periods? Results would look like this... (I don't need to be able to see this, but I'm assuming I'd have to create a date range with the results in order to answer question #2 - but I haven't worked much with ranges.)
    FTE_____Start Date______End Date
      .3______09/01/2007______10/04/2007
      .5______10/05/2007______10/20/2007
      .2______10/21/2007______03/31/2008
      .4______04/01/2008______04/15/2008
      .2______04/16/2008______06/30/2008
2. how do I supress the TOC dates in the Subreport that fall within the start and end dates of all the employee's positions >= 0.4 FTE ? Supreport results for this example would look like this...
     TOC Date______ Portion of Day Worked
     09/05/2007______1.0
     09/19/2007______0.6
     04/18/2008______1.0
(I will sum the "portion" values and mulitply them by a constant variable to complete the seniority calculation.)
Thank you in advance for any assistance you may be able to provide!

Thanks for your help Graham, I have continued to work with this and I took the BO Crystal III course. Your suggestions gave me a sense of direction.
I was not able to share a date range array with the subreport (kept getting error messages saying "call BO" , but I WAS able to share the startdate array and the enddate array. I also shared the fte values array.
I had wanted to use a loop to check
if TOCdate in startarray[x] to endarray[x]
then ftearray[x]
and sum the new range of fte[x] values so that I could suppress any TOCdates where fte was >=0.4. But I couldn't quite get there, I kept coming up with formulas that displayed only the first value or the last or zero.
So I used the following formula for each index (returnindex value had to be changed for each case), then added them all together.
shared datevar array startArray;
shared datevar array endArray;
shared numbervar array FTEArray;
local numbervar arraylength:= ubound(startArray);
local numbervar i;
local numbervar returnindex :=-1;
If arraylength >=1 then
if not({AAATDDET.Date} in startarray[1]to endarray[1])then
0 else
if {AAATDDET.Date} in startarray[1]to endarray[1] then
(returnIndex:= i;);
i:=i+1;
if returnindex =0 then
ftearray[1]

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Please mark as answer if helpful
http://fascinatingsql.wordpress.com/

Have a calendar table for example and then probably using UNION ALL from date and stat date JOIN the Calendar table
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union all
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with tmp(plant_date) as
select cast('20130101' as datetime)
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option (maxrecursion 0)
Best Regards,Uri Dimant SQL Server MVP,
http://sqlblog.com/blogs/uri_dimant/
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Hi
I am trying to fix a query that I ahve been left with from a previous developer.
The basis of it are that I have 2 views, one which is effectively a date calendar with users per date, and the 2nd being values assigned between a 2 date ranges.
here is sample data
create table #hours (
Fee_earner_Code int not null
,startdate date not null
,enddate date not null
,hours decimal (17,2) not null
insert into #hours values (1132,'2011-06-01','2020-01-01',6.00)
insert into #hours values (1132,'2011-06-07','2011-06-01',4.00)
insert into #hours values (1132,'2012-06-09','2011-06-07',12.00)
insert into #hours values (2345,'2011-06-01','2020-01-01',3.00)
insert into #hours values (2345,'2011-06-06','2011-06-01',9.00)
insert into #hours values (2345,'2012-06-10','2011-06-06',5.00)
create table #dates (Fee_earner_Code int not null
,Primary_date date not null
insert into #dates values (1132,'2011-06-01')
insert into #dates values (1132,'2011-06-02')
insert into #dates values (1132,'2011-06-03')
insert into #dates values (1132,'2011-06-04')
insert into #dates values (1132,'2011-06-05')
insert into #dates values (1132,'2011-06-06')
insert into #dates values (1132,'2011-06-07')
insert into #dates values (1132,'2011-06-08')
insert into #dates values (1132,'2011-06-09')
insert into #dates values (1132,'2011-06-10')
insert into #dates values (1132,'2011-06-11')
insert into #dates values (1132,'2011-06-12')
insert into #dates values (2345,'2011-06-01')
insert into #dates values (2345,'2011-06-02')
insert into #dates values (2345,'2011-06-03')
insert into #dates values (2345,'2011-06-04')
insert into #dates values (2345,'2011-06-05')
insert into #dates values (2345,'2011-06-06')
insert into #dates values (2345,'2011-06-07')
insert into #dates values (2345,'2011-06-08')
insert into #dates values (2345,'2011-06-09')
insert into #dates values (2345,'2011-06-10')
insert into #dates values (2345,'2011-06-11')
insert into #dates values (2345,'2011-06-12')
for the table #hours the end date is alway the previous rows startdate unless it is the 1st row per fee_earner_Code then it is assigned '2020-01-01' (this date can be change as it is just another view)
I would like to apply the #hours hours value to the appropriate date range in #dates per fee-earner-code
my expected ouput would be
1132,2011-06-01,6.00
1132,2011-06-02,6.00
1132,2011-06-03,6.00
1132,2011-06-04,6.00
1132,2011-06-05,6.00
1132,2011-06-06,6.00
1132,2011-06-07,4.00
1132,2011-06-08,6.00
1132,2011-06-09,12.00
1132,2011-06-10,12.00
1132,2011-06-11,12.00
1132,2011-06-12,12.00
2345,2011-06-01,3.00
2345,2011-06-02,3.00
2345,2011-06-03,3.00
2345,2011-06-04,3.00
2345,2011-06-05,3.00
2345,2011-06-06,9.00
2345,2011-06-07,9.00
2345,2011-06-08,9.00
2345,2011-06-09,9.00
2345,2011-06-10,5.00
2345,2011-06-11,5.00
2345,2011-06-12,5.00
Any help would be great

With SQL Server 2012's Windows functions, this becomes easy. We can use it to fix the data in your hours table:
DECLARE @hours TABLE (Fee_earner_Code int not null, startdate date not null, enddate date not null, hours decimal (17,2) not null)
INSERT INTO @hours (Fee_earner_Code, startdate, enddate, hours) VALUES (1132,'2011-06-01','2020-01-01',6.00),(1132,'2011-06-07','2011-06-01',4.00),(1132,'2012-06-09','2011-06-07',12.00),(2345,'2011-06-01','2020-01-01',3.00),(2345,'2011-06-06','2011-06-01',9.00),(2345,'2012-06-10','2011-06-06',5.00)
DECLARE @dates TABLE (Fee_earner_Code int not null, Primary_date date not null)
INSERT INTO @dates (Fee_earner_Code, Primary_date) VALUES (1132,'2011-06-01'),(1132,'2011-06-02'),(1132,'2011-06-03'),(1132,'2011-06-04'),(1132,'2011-06-05'),(1132,'2011-06-06'),(1132,'2011-06-07'),(1132,'2011-06-08'),
(1132,'2011-06-09'),(1132,'2011-06-10'),(1132,'2011-06-11'),(1132,'2011-06-12'),(2345,'2011-06-01'),(2345,'2011-06-02'),(2345,'2011-06-03'),(2345,'2011-06-04'),
(2345,'2011-06-05'),(2345,'2011-06-06'),(2345,'2011-06-07'),(2345,'2011-06-08'),(2345,'2011-06-09'),(2345,'2011-06-10'),(2345,'2011-06-11'),(2345,'2011-06-12')
;WITH fixHours AS (
SELECT *, DATEADD(DAY,-1,LEAD(startDate) OVER (PARTITION BY Fee_earner_code ORDER BY startDate)) AS realEndDate
FROM @hours h
SELECT h.Fee_earner_Code, d.Primary_date, h.hours
FROM fixHours h
LEFT OUTER JOIN @dates d
ON d.Primary_date BETWEEN h.startDate AND realEndDate
Without it, we need to do a self join to acheive the same end:
DECLARE @hours TABLE (Fee_earner_Code int not null, startdate date not null, enddate date not null, hours decimal (17,2) not null)
INSERT INTO @hours (Fee_earner_Code, startdate, enddate, hours) VALUES (1132,'2011-06-01','2020-01-01',6.00),(1132,'2011-06-07','2011-06-01',4.00),(1132,'2012-06-09','2011-06-07',12.00),(2345,'2011-06-01','2020-01-01',3.00),(2345,'2011-06-06','2011-06-01',9.00),(2345,'2012-06-10','2011-06-06',5.00)
DECLARE @dates TABLE (Fee_earner_Code int not null, Primary_date date not null)
INSERT INTO @dates (Fee_earner_Code, Primary_date) VALUES (1132,'2011-06-01'),(1132,'2011-06-02'),(1132,'2011-06-03'),(1132,'2011-06-04'),(1132,'2011-06-05'),(1132,'2011-06-06'),(1132,'2011-06-07'),(1132,'2011-06-08'),
(1132,'2011-06-09'),(1132,'2011-06-10'),(1132,'2011-06-11'),(1132,'2011-06-12'),(2345,'2011-06-01'),(2345,'2011-06-02'),(2345,'2011-06-03'),(2345,'2011-06-04'),
(2345,'2011-06-05'),(2345,'2011-06-06'),(2345,'2011-06-07'),(2345,'2011-06-08'),(2345,'2011-06-09'),(2345,'2011-06-10'),(2345,'2011-06-11'),(2345,'2011-06-12')
;WITH fixHours AS (
SELECT h.*, DATEADD(DAY,-1,h1.startdate) as realEndDate
FROM @hours h
INNER JOIN @hours h1
ON h.Fee_earner_Code = h1.Fee_earner_Code
AND h1.startdate = (SELECT MIN(startDate) FROM @hours WHERE h1.Fee_earner_Code = Fee_earner_Code AND h.startdate < startDate)
SELECT h.Fee_earner_Code, d.Primary_date, h.hours
FROM fixHours h
LEFT OUTER JOIN @dates d
ON d.Primary_date BETWEEN h.startDate AND realEndDate

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Hello,
I'm working with Crystal Reports Professional XI.
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Thanks,
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Hi Jason,
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Thanks,
Ting

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Post Author: foghat
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Not having to refresh the data in the main report but only in the subreport

Hi SAP,
I have a report that uses a stored procedure in the main report and uses regular database tables in the subreport. The data returned from the stored procedure reports information from the month-end database (a cutoff point from the previous month's numbers) while the subreport reports information from the live database. This report gets run everyday to show the changes in numbers from the live database. Obviously the numbers from the month-end database remainds static until the next month's cutoff database is created.
My problem is that everyday when I run the report, the data needs to refresh from both the stored procedure in the main report and the live database tables in the subreport. How can I leave the data returned from the stored procedure static or as is without refreshing the stored procedure returned data and just have the subreport data refresh itself? The stored procedure really puts a strain on the database and I would like to cut-out the time to process the report as well. Does anyone have any ideas?
Zack

Hi Zack,
Try the following under Report options.
1. Clear the check box of "Verify Stored Procedures on First Refresh" in the Main report.
2. Select the check box of "Verify on First Refresh" in the sub report.
Hope this helps.

How to schedule the webi report based on data changes in the report data

Hello,
I want to schedule a webi report based on data change in a column in the report.
The scenario is something like below:
1. If a data of a particular column changes from 2 to 3 than I would like to schedule this report and sent it to users mail box.
I know how to apply alerts or schedule a report or data tracking for capturing changes in the report but I dont know how to schedule the report only for data changes.
Anybody done this before.
Thanks
Gaurav

Hi,
May be these links can help you:
http://devnet.magicsoftware.com/en/library?book=en/iBOLT/&page=SAP_R_3_Master_Data_Distribution_Defining_Change_Pointers.htm
SEM-BCS: Load from data stream schedule
Attribute Change Run

SubReport Data in a Main Report Yet Again

I have been trying and reading posts all day.
1. The shared variable formula used in the main report will show any/correct value only if its placed atleast 1 section below the one where the sub report exists. (I've Done This)
2.The formula that is used inside the sub report needs to be physically placed on any of the sections within that sub report(you can suppress it to avoid displaying the value). (I've Done This)
3. Due to design constraints if you cannot move the sub reports from Report Footer then you can atleast mock them and place respective copies in the Report Header.These can contain just the summary values, thats it. Further, to nullify the display effect you can suppress all the sections of these sub reports and make them so small such that they appear as tiny dots and place them in extreme corners of the Report Header section. (Not sure this would apply since I have met #1 and #2)??
The blue outline/highlight is the passed total from by first subreport locatd in Group Header 1b. As you can see it is passing 0.
In the subreport, here is the formula used to get the OrderQty.
WhilePrintingRecords;
Shared NumberVar OrderQty;
OrderQty := OrderQty + {iptrn.ipqord}
I am using the "three part" formula to to calculate the Qty because when using a sum it sums up all records and I need to to sum by change in item. The subreport is calculating correctly. I have also tried a running sum but this won't pass either and I get messages about not being able to use the formula with itself so gave up that avenue.
In the main report, here is the formula used to display the OrderQty.
WhilePrintingRecords;
Shared NumberVar OrderQty;
OrderQty
//@MainFormula
//Returns the value that was stored in the shared number variable called
//OrderQty in the subreport
I think I have this all correct but still getting zero so i am not sure if it has something to do with resetting the value and maybe my linkages are not correct? Any help will be appreciated. I have very little experience with Crystal and less with sub reports.

Ok, so I used the example sent and I can't really tell you why it worked but it did. The modifications I made were so minor I would never have expected it to work.
here is one
Mine
WhilePrintingRecords;
Shared NumberVar OrderQty;
OrderQty := OrderQty + {iptrn.ipqord};
Yours
whileprintingrecords;
shared numbervar OrderQty;
OrderQty:=OrderQty + {iptrn_.ipqord}
The only difference I see other than the capitalization is the space after OrderQty :=. My numbers were working fine on the sub report, they just wouldn't pass to the main report. I did move the reset to the page header like your example but I don't understand why that even works when it should reset on the item, not the page..??? I also put the details variable in a second detail section like you had in the example. What is the theory behind this?
I also had a second one that I needed so I set that up exactly as the first one and no go. I had to move the reset into the GH1 and I put the details variable in a second detail section and it too worked.
I can't say that I understand why......I'm happy it works but it would be nice to know the why so next time I wouldn't struggle with it

Supress details in subreport based on date ranges in main report

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