Table of contents/paragraph style question

In my dissertation I have many figures with an associated TOC for the figures. I have one paragraph style for the figure label/description and this is what is used in the TOC. Everything is perfect except for some of the figure descriptions are much too long to be included in the TOC. For these long descriptions, I would like to select only a portion to be included in the TOC.
I attempted to make and additional paragraph style to apply to the remainder of the description that matched the original 'figure' style, but named differently so as not to be included in TOC. Unfortunately, I found that a paragraph style means the whole paragraph so the figure description is all in or all out of the TOC.
Is there a way to apply two different styles in one paragraph so I can split up what is included in the TOC? Any other ideas?
If all else fails I will just make a hidden layer with the short description right next to the real one. I'm afraid this me mess up my numbering scheme though.
Thanks for any insight,
Joel

Adding the second paragraph is probably more trouble than it's worth, particularly if you're numbering automatically. Among other things, that's going to result in double entries unless you do it for all of the figures and use only the hidden tags.
Why not just edit the text directly in the TOC after you flow the TOC story? There's no law against that, and it's common practice to do so.
Peter

Similar Messages

Table of Contents - Title style

Hi there,
some issues (for me) when I'm trying to give a paragraph style to the TITLE within a Table of Contents. This is my starting point:
Then I select "indice_TOC" for the title style and I "save the style" (replacing previuos style):
Then I close the panel but when I reopen the TOC I find the title style has not been saved:
The only way to get the saved style is to manage styles from "Table of Contents Styles". Yes, I know, this is a possible workaround but the problem is that I can save any other changement in this window save (sic!) the title style. Please give a look and let me know where I'm wrong.
Thanks, K.

Rh is using Word's default TOC style.
If you are generating using the project's CSS, or any other CSS, then you are stuck with fixing each document.
If you generate to a Word template, then open the template and modify the TOC style to be left aligned. I just tried it and it works fine.
See www.grainge.org for RoboHelp and Authoring tips
@petergrainge

Table of Contents - Character style differentiation

After reading another post from the end of July regarding the same subject, I fear that there may be no solution, but I just want to confirm and ask for clarification.
It the table of contents of my PhD thesis there are a few titles that have individual words in small caps based on convention for the subject area I have worked on. As I understand, Pages 09 does not allow one to apply character styles to portions of text in the ToC. Am I right?
In the other post, the respondent wrote "The only way round this would be to export the TOC text and bring it back in as regular text without the links."
I don't understand what this means. Export the text to where? And what text? Just the word I need? And how does one "bring it back in as regular text? What does it mean without links?
I have to submit in 5 days, so I have to quickly figure out an alternative solution!
Thanks for any help you can provide.

drewfisk wrote:
It the table of contents of my PhD thesis there are a few titles that have individual words in small caps based on convention for the subject area I have worked on. As I understand, Pages 09 does not allow one to apply character styles to portions of text in the ToC. Am I right?
Yes! TOC is as flexible in formatting as the text is in Pages.
In the other post, the respondent wrote "The only way round this would be to export the TOC text and bring it back in as regular text without the links."
I don't understand what this means. Export the text to where? And what text? Just the word I need? And how does one "bring it back in as regular text? What does it mean without links?
Copy the whole TOC when you have finished you writing of the thesis. Paste the TOC in i.e. TextEdit and do the changes. Copy and paste the TOC back to Pages. It will have lost its link the text so any changes will not make any change in the TOC.
_http://support.apple.com/kb/TS2127_

My table of contents does not use the entry style I select for words in the paragraph that have character styles applied to them in the chapter, so some of the letters are showing up as green, which is fine in the chapter but not in the TOC.

My table of contents does not use the entry style I select for words in the paragraph that have character styles applied to them in the chapter, so some of the letters, specifically parameters, are showing up green, which is fine in the chapter but not in the TOC. I can manually fix this in the TOC by changing the character style to none after the toc has been generated, but I don't want to do this.

What application are you running? Please ask this in the forum of the product you're using.

When opening a word document, I get this:The table of contents is empty because none of the paragraph styles selected in the Document Inspector are used in the document. Is there a way to solve this?

The table of contents is empty because none of the paragraph styles selected in the Document Inspector are used in the document.
The above is what I get when I open a word document. Is there a way to solve this?

Hmmm. Apply the styles?
Peter

How do I create a table of contents with a nested style paragraph?

I'm having difficulty figuring out how to generate my Table of Contents with a nested style. In this screen shot, "SPECIAL EVENTS" is considered level one and the pink circled "Fittest Firm Challenge" is level 2. Because it is a nested style, it is picking up the entire paragraph. I don't want to put in a paragraph break because that would add too much space in the magazine since there are a lot of other listings like this. I've tried reading through other people's discussions but I'm totally lost with the explanations. Is there a simple workaround or solution to this?

apricotanna wrote:
I'm having difficulty figuring out how to generate my Table of Contents with a nested style. In this screen shot, "SPECIAL EVENTS" is considered level one and the pink circled "Fittest Firm Challenge" is level 2. Because it is a nested style, it is picking up the entire paragraph. I don't want to put in a paragraph break because that would add too much space in the magazine since there are a lot of other listings like this. I've tried reading through other people's discussions but I'm totally lost with the explanations. Is there a simple workaround or solution to this?
You're asking InDesign to do something it's not designed to do, namely, to treat a nested-style section of a paragraph as an independent paragraph. That's called a "run-in paragraph" in Adobe FrameMaker, and it's been a beloved feature there since FrameMaker was introduced in '89, about ten years before InDesign.
You can make a formal feature enhancement request here: Wishform Many InDesign features have come into being from user requests, so lend your voice, and be patient. Explain why you think a run-in paragraph feature would be useful.
Others have asked about this, and there are a number of workarounds that may or may not be suitable for you. Let's hope that some of the more-intense forum folks can help you with a useful search term for this forum, so that you can review what's been suggested and tried in the past, and what results you can expect.
In the meantime, you might consider inserting the second-level heading in an inline anchored text frame in the paragraph. It will be an independent paragraph but you can adjust appear on the same line as following paragraph. Then you can extract it for the TOC.
Here's an example:
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices

IBooks Author table of contents does recognize paragraph styles

The video
https://www.youtube.com/watch?v=n2p08-NmqfQ
shows that using iBooks Author I should be able to have text that is formatted with specific Paragraph Styles show automatically in the Table of Contents. But for me that does not work. My version of ibooksAuthor is version 2.1.1 ( the latest) , under OS 10.9.1 (the latest) on an iMac.
The video shows the Inspector for TOC as a separate window and shows explicitly, under Sections, the items Copyright, Dedication, Foreword, Section and Section Text. It also has two Paragraph styles listed, Heading 1 and Heading 2.
This set of TOC entries is available for me with templates from Landscape with Portrait but NOT with templates of Portrait. The templates available for Portrait do not list, in the TOC Inspector, Heading 1 or Heading 2.
Furthermore, the Portrait templates do NOT allow me to add any Paragraph style to the list (the control for adding Paragraph Styles to the list is grayed out), although the Landscape templates DO allow me to add any Paragraph style.
However, when, with a Landscape template (e.g. Basic) I format text as one of the paragraph styles Header 1, Header 2, Chapter, Section, it does NOT automatically show up in the TOC, though if I add a new section it does automatically show up. The TOC only lists Chapter and Section if these have been added from the menu bar.
When I use a Portrait template (e.g. Basic or any other) and format text as one of the Paragraph Styles Chapter or Section that text does not show up in the TOC. And the control for adding Paragraph Styles to the list is grayed out: I cannot add Header 1 or Header 2. The TOC only lists Chapter and Section if these have been added from the menu bar.
No matter what template I use, if I assign a paragraph style to some text, it does not show up in the TOC. And with Portrait templates, which is what I want to use, I cannot adde any paragraph styles to the TOC Inspector in Portrait templates.

The iBA Help has info on: table of contents
Which includes:
Each book comes with a table of contents that is updated automatically. You can view the table of contents at any time by selecting Table of Contents in the sidebar. The table of contents includes a default set of items, but you can change which items appear. A table of contents can include:
Chapter and section titles: All chapter and section titles are included in the table of contents by default. If you remove a section from the table of contents, all other sections that use the same layout are removed as well.
Text that uses specified paragraph styles: By default, the table of contents includes all paragraphs in the book that use the Heading 1 and Heading 2 style, but you can include whichever styles you like. Paragraph styles appear in the table of contents only in portrait orientation. See Format text using styles.
The way the table of contents looks depends on the current page orientation. In landscape orientation (shown below), each chapter has its own contents page, with navigation buttons at the bottom. In portrait orientation, the entire book’s table of contents is visible as an expandable list.
Add or remove items in the table of contents
If the Document inspector isn’t open, click Inspector in the toolbar and click the Document Inspector button.
Click the TOC button.
Do either or both of the following:
To add an item: Click the Add pop-up menu , choose Add Paragraph Style, and choose an option from the submenu.
To remove an item: Select the item you want to remove and click the Delete button .

Table of contents isn't showing the paragraph style I've set it up with

I've made a table of contents in my document, and I've set up a character style called TOC body text, which has settings as belowL
However when I click OK to create the TOC, the text comes out in all caps size 24, like this:
This is the same as the style in which the headers appear on their pages within the document:
(NB I've typed the headers out in sentence case, then selected all caps here, rather than typing them out with caps lock on):
I want the headers on the contents page to appear the same style as the body copy throughout, however then seem to be retaining their header style.
What am I doing wrong?
Thanks
Rebecca

Thanks for your reply! I'm still not sure what I'm doing wrong though - at the moment I have TOC Body Text which is a paragraph style applied to the entry, and body which is a character style applied to the number and the between. I think that's what you're suggesting, but I already have it set up like that and it's still not working?
Thanks
Rebecca

Is it possible to create table of contents without having paragraph style ?

Hi all
I have designed my magazine for school project in indesign including 20 pages ,now I wanted to make table of contents but I have difficultly to make I watched some tutorial online but it seems that I had to make paragraph style . actually I do not know anything about paragraph style and I just designed my pages manually ,anyone can help me please ?

zidane010h wrote:
actually I do not know anything about paragraph style and I just designed my pages manually
This would be a good time to learn about styles, and if this is a class project they should have covered styles in your class.
The built-in TOC feature depends on paragraph styles. Without them you'll be stuck making the TOC manually (though you can use cross-refernces to keep it up to date, but that's an even more advanced concept than styles).

How can I change the paragraph style of the Table of Contents entries themselves?

From what I can see, all Table of Contents entries are the same font, size, indentation and layout when the book is viewed in Portrait mode on an iPad. I have long subheadings in my Table of Contents, and they get truncated!
How can I modify the style definition of the TOC entries themselves so that they will display in a smaller font size with less indenting, etc.?

Modifying the TOC: http://support.apple.com/kb/PH2752?viewlocale=en_US
Have you tried altering the style of the default items on the TOC page?

Table of Contents Issue/Question

Hi everyone, I hope I can put my question accurately into words.
I'm working on a 450 page product catalog in Indesign CS5 for the mac. The catalog has 7 main sections, in which there are numerous smaller sections. I need to create a table of contents for these smaller sections, however, my issue is this; my table of contents is based on the product names which I've applied a paragraph style to, but, also included on the same line that the product name is, are several small icons. I used the library function to put these icons into place. I put my curser where I wanted the icons to be, went to the library, right clicked on the icon I wanted, and selected place item. I found this to be the easiest way since there were approximately 1500 products in the catalog. So, my issue is, now that I'm creating a mini-table of contents for these numerous sections, the icons are included in my table of contents, which I don't want. I can manually go in and delete each icon, but I'm thinking there has to be a faster way. I thought of possibly a grep style but can't figure out how to make that work.
Any help would be appreciated! It's going to take a while to delete each one of those. I hope I've described this accurately; please feel free to ask any questions if it's not clear.
Thanks so much!
Annette

Oh my gosh, that did it! Thank you sooooo much!
I couldn't figure out how to choose just those characters because I hadn't designated them as anchored objects; that was throwing me, but I guess Indesign saw them as such.
Thanks again, you've saved me hours of work!
Sincerely,
Annette

How to get only partial text of a paragraph into the table of content?

Hi guys,
currently I'm working on a manuscript based on the publication manual of the American Psychological Association.
Unfortunately, there is some sort of heading that's placed right in front of further text. Here an example:
+This is my heading.+ Now ordinary text formatted differently should follow.
Does anyone here know, how to get the text of the heading (but not the following text) into the table of content? For as far as I know I can't format the heading as a different paragraph than the following text.
By the way, I use pages'08.
Thanks for your help

Hi Dennis,
thanks for your suggestion, unfortunately I already tried that and it didn't work. I have created several unique styles. Problem is, I need two diferent styles in *one paragraph* - one style for the "heading", which is consistent to the APA manual not an own paragraph (sorry, not my idea...), and another style for the following text. As my example above shows, the heading is followed by usual text and I may not press return after the heading and switch to a new paragraph..
It has to look exactly like this:
+heading in italics.+ Now heading is followed by usual text without changing the paragraph or starting a new line. Blurb blurb blurb whatsoever blurb blurb. The text goes on an on and an on you see.
I can't format the heading differently than the text (because if I try, the whole paragraph is formatted this way) and so I can't add just the heading to the TOC. Do you see what my problem is? Got any other suggestion?

Right-Indenting the last paragraph line in a Table Of Contents entry

Hi,
I'm using CS4 In Design.
I'm trying to format the paragraph styles for my Table of Contents.
I have the tab leaders working, everything looks good except that I have entries that have multiple lines, and I can't find a way to format the TOC paragraphs so that the lines BEFORE the last line are right-indented more than the last line (which of course contains the tab leads and page number).
I'd like to not have to go into my text and manually add Right Index Tabs in every heading instance that will be pulled into the TOC.
Thanks,
Robert

> How DOES one set last lines that don't leave room for leaders?
One manually breaks the line short (or lives with no leaders) using a
shift-return. I usually finesse TOCs after I think the client is mostly
done with correcting.
> I now note that some of my neat page numbers are nudged to the right...
I'm not sure what that means. If you're using a right-aligned tab (or
two tabs, if you want to right-align the ends of the leaders) your
numbers should right-align on the tab setting. Exactly. Nothing should
be "nudged to the right".
Kenneth Benson
Pegasus Type, Inc.
www.pegtype.com

Table of Contents - Styles not ordering as I want them to

Hi
This has been driving me crazy! Hopefully someone can help. I have set up a table of contents with 3 styles as so:
1. Chapter heading
2. Page title (with page number)
3. Sub or item headings (from each page where relevant)
However the "item" headings Keep appearing on the line above the page heading. I want them to appear after/below so they clearly illustrate the fact that those are items on that particular page. As far as I can tell I have nothing ticked or checked in the TOC paragraph styles that shouldn't be.
Below is a screenshot of the TOC's where I've marked examples of how this is appearing. Only marked a few but oviously this continues through the list.
If anyone could explain where I'm going wrong it would be most appreciated.... My deadline is looming!
Cheers

Hi Peter
Thank you so much for this. That's worked!
I had the page titles on the top right of each page (see attached). I've just run through the deck and moved all page titles to the left and now it works. You're a godsend!
For future reference though, is there any way around this? I often work with architectural drawings inserted into the pages and the books are often bound on the left edge so, to me, it feels more easy on the eye to have the page title top right. I also thought that the heirarchy in the TOC's "Include Paragraph Style" Pane would govern this regardless of it's placement on the page.
Either way, thanks for your help. First time using the forum and I'm very impressed.
Cheers

Table of contents from lists or character styles

I have a legal document and I want to create a table of contents that includes, not just Headings (Article I, II, III, etc.) but also the sub headings (eg: Artilcle IV.3) which were created as numbered lists. If I give the list item a paragraph style it will put the whole text into the TOC. If I put a carrige return after a List heading it makes the body text as a new number in the list. Is there some wat to get either lists or character styles into the TOC? Can you have an in-line paragraph style? Here's what the document looks like:
Article VII Heading
List Heading. body text...
a)   Sublist heading body text
b)   Sublist heading body text
List Heading. body text...
Is there any way to do this so that the TOC reads something like this:
Article I   Heading              ....... page 2
          2. List Heading          ....... page 2
            a) Sublist Heading   ....... page 2
            b) Sublist Heading   ....... page 2
          3. List Heading          ....... page 3
Article II                              ....... page 3
etc. ??
I could do this manually, but this is document is being edited now and again and I don't want to have to change the TOC everytime we make a small chage to the document.
Thanks,
Brendan

The numbering and lettering are automatically generated by the List I selected.
It's been a few months since I did this, so I'm trying to remember exactly how the process went.
I've edited Bylaws and Constitutions like this several times for several non-profit organizations over the years, first on MS-DOS with floppy-discs using WordPerfect, later Windows and MS-Word, and now Mac OS-X and Pages '09. With each new iteration of software it keeps getting less painful, but it's still not a piece of cake.
This time, I began with scanned images of the last printed original copy (2008) for a document that no longer existed in any original computer format (1994). I imported the scans into Optical Character Recognition software included with my Canon printer/scanner.
I was determined NOT to re-type the whole document from scratch, so the editing I describe WAS time-consuming and a bit tedious, but still a bit less painful that starting from scratch. I'm a volunteer and retired. A paid fast(er) touch-typist working in an office (and their supervisor) might strongly disagree!
After cleaning up a few OCR-generated typos, I was also determined not to manually re-create the outline format and the table of contents if at all possible. Even 1980's WordPerfect on floppy discs could automatically generate an outline and a table of contents from marked text!
I used Lists to generate the desired outline format similar to the original, in some cases, correcting errors, but as shown in the above example, there are a few A's without B's and so on, because the original document (1994) was formatted that way, and I didn't want to substantially re-write the Bylaws at this time. (Save that for another day!)
As I edited, with the printed original by my computer, I did delete the original outline I's, A's, 1's a's, and so on as I went through, letting List do the re-numbering, and using Style to format the newly numbered headings.
Simple shortcuts when auto-generating lists: a [Tab] moves the active heading to the next-lower designation, and [Shift]+[Tab] moves it to the next-higher designation. Occasionally, I have to just use [Delete] to back up over the suggested letter, and start over again with [Return] to force the next letter/number.
And opening Inspector, Text, Lists, as shown in the example above, might help you more easily 'control' the outcome, as does Inspector, Document, TOC, noted earlier.
Hope this helps!

Table of contents/paragraph style question

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