Table of Contents - Character style differentiation

After reading another post from the end of July regarding the same subject, I fear that there may be no solution, but I just want to confirm and ask for clarification.
It the table of contents of my PhD thesis there are a few titles that have individual words in small caps based on convention for the subject area I have worked on. As I understand, Pages 09 does not allow one to apply character styles to portions of text in the ToC. Am I right?
In the other post, the respondent wrote "The only way round this would be to export the TOC text and bring it back in as regular text without the links."
I don't understand what this means. Export the text to where? And what text? Just the word I need? And how does one "bring it back in as regular text? What does it mean without links?
I have to submit in 5 days, so I have to quickly figure out an alternative solution!
Thanks for any help you can provide.

drewfisk wrote:
It the table of contents of my PhD thesis there are a few titles that have individual words in small caps based on convention for the subject area I have worked on. As I understand, Pages 09 does not allow one to apply character styles to portions of text in the ToC. Am I right?
Yes! TOC is as flexible in formatting as the text is in Pages.
In the other post, the respondent wrote "The only way round this would be to export the TOC text and bring it back in as regular text without the links."
I don't understand what this means. Export the text to where? And what text? Just the word I need? And how does one "bring it back in as regular text? What does it mean without links?
Copy the whole TOC when you have finished you writing of the thesis. Paste the TOC in i.e. TextEdit and do the changes. Copy and paste the TOC back to Pages. It will have lost its link the text so any changes will not make any change in the TOC.
_http://support.apple.com/kb/TS2127_

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Table of Contents - Title style

Hi there,
some issues (for me) when I'm trying to give a paragraph style to the TITLE within a Table of Contents. This is my starting point:
Then I select "indice_TOC" for the title style and I "save the style" (replacing previuos style):
Then I close the panel but when I reopen the TOC I find the title style has not been saved:
The only way to get the saved style is to manage styles from "Table of Contents Styles". Yes, I know, this is a possible workaround but the problem is that I can save any other changement in this window save (sic!) the title style. Please give a look and let me know where I'm wrong.
Thanks, K.

Rh is using Word's default TOC style.
If you are generating using the project's CSS, or any other CSS, then you are stuck with fixing each document.
If you generate to a Word template, then open the template and modify the TOC style to be left aligned. I just tried it and it works fine.
See www.grainge.org for RoboHelp and Authoring tips
@petergrainge

Table of contents/paragraph style question

In my dissertation I have many figures with an associated TOC for the figures. I have one paragraph style for the figure label/description and this is what is used in the TOC. Everything is perfect except for some of the figure descriptions are much too long to be included in the TOC. For these long descriptions, I would like to select only a portion to be included in the TOC.
I attempted to make and additional paragraph style to apply to the remainder of the description that matched the original 'figure' style, but named differently so as not to be included in TOC. Unfortunately, I found that a paragraph style means the whole paragraph so the figure description is all in or all out of the TOC.
Is there a way to apply two different styles in one paragraph so I can split up what is included in the TOC? Any other ideas?
If all else fails I will just make a hidden layer with the short description right next to the real one. I'm afraid this me mess up my numbering scheme though.
Thanks for any insight,
Joel

Adding the second paragraph is probably more trouble than it's worth, particularly if you're numbering automatically. Among other things, that's going to result in double entries unless you do it for all of the figures and use only the hidden tags.
Why not just edit the text directly in the TOC after you flow the TOC story? There's no law against that, and it's common practice to do so.
Peter

My table of contents does not use the entry style I select for words in the paragraph that have character styles applied to them in the chapter, so some of the letters are showing up as green, which is fine in the chapter but not in the TOC.

My table of contents does not use the entry style I select for words in the paragraph that have character styles applied to them in the chapter, so some of the letters, specifically parameters, are showing up green, which is fine in the chapter but not in the TOC. I can manually fix this in the TOC by changing the character style to none after the toc has been generated, but I don't want to do this.

What application are you running? Please ask this in the forum of the product you're using.

Table of contents from lists or character styles

I have a legal document and I want to create a table of contents that includes, not just Headings (Article I, II, III, etc.) but also the sub headings (eg: Artilcle IV.3) which were created as numbered lists. If I give the list item a paragraph style it will put the whole text into the TOC. If I put a carrige return after a List heading it makes the body text as a new number in the list. Is there some wat to get either lists or character styles into the TOC? Can you have an in-line paragraph style? Here's what the document looks like:
Article VII Heading
List Heading. body text...
a)   Sublist heading body text
b)   Sublist heading body text
List Heading. body text...
Is there any way to do this so that the TOC reads something like this:
Article I   Heading              ....... page 2
          2. List Heading          ....... page 2
            a) Sublist Heading   ....... page 2
            b) Sublist Heading   ....... page 2
          3. List Heading          ....... page 3
Article II                              ....... page 3
etc. ??
I could do this manually, but this is document is being edited now and again and I don't want to have to change the TOC everytime we make a small chage to the document.
Thanks,
Brendan

The numbering and lettering are automatically generated by the List I selected.
It's been a few months since I did this, so I'm trying to remember exactly how the process went.
I've edited Bylaws and Constitutions like this several times for several non-profit organizations over the years, first on MS-DOS with floppy-discs using WordPerfect, later Windows and MS-Word, and now Mac OS-X and Pages '09. With each new iteration of software it keeps getting less painful, but it's still not a piece of cake.
This time, I began with scanned images of the last printed original copy (2008) for a document that no longer existed in any original computer format (1994). I imported the scans into Optical Character Recognition software included with my Canon printer/scanner.
I was determined NOT to re-type the whole document from scratch, so the editing I describe WAS time-consuming and a bit tedious, but still a bit less painful that starting from scratch. I'm a volunteer and retired. A paid fast(er) touch-typist working in an office (and their supervisor) might strongly disagree!
After cleaning up a few OCR-generated typos, I was also determined not to manually re-create the outline format and the table of contents if at all possible. Even 1980's WordPerfect on floppy discs could automatically generate an outline and a table of contents from marked text!
I used Lists to generate the desired outline format similar to the original, in some cases, correcting errors, but as shown in the above example, there are a few A's without B's and so on, because the original document (1994) was formatted that way, and I didn't want to substantially re-write the Bylaws at this time. (Save that for another day!)
As I edited, with the printed original by my computer, I did delete the original outline I's, A's, 1's a's, and so on as I went through, letting List do the re-numbering, and using Style to format the newly numbered headings.
Simple shortcuts when auto-generating lists: a [Tab] moves the active heading to the next-lower designation, and [Shift]+[Tab] moves it to the next-higher designation. Occasionally, I have to just use [Delete] to back up over the suggested letter, and start over again with [Return] to force the next letter/number.
And opening Inspector, Text, Lists, as shown in the example above, might help you more easily 'control' the outcome, as does Inspector, Document, TOC, noted earlier.
Hope this helps!

Table of Contents based on Character Style?

Trying to do an annotated table of contents containing captions of all photos in a book, followed by verbose descriptions. Purpose is to avoid cluttering pages bearing the photos, which will have only a brief caption is followed by the name of the owner of the object in the caption, in the same paragraph.
Book will include a listing of the captions in page order (i.e., table of contents) without the owner names, followed by verbose descriptions. Can I get around this by making character styles for each (caption, owner, respectively), and create a TOC based one character style? If not, can I configure the para. style of the caption to omit the line-feed, and base the TOC on that?
Plan is then manually to add descriptions to each TOC entry, immediately following captions. Will that stay intact, if any subsequent photo locations are changed?

Jack wrote:
OK, have done that, and all required content is now showing up in the TOC.
I'm glad you managed to sort that out.
Is it possible to omit the line breaks between elements referring to the same page?
Hmmm...the thing is...a paragraph is a paragraph is a paragraph. By nature, it breaks to the next line. There are ways to fake it but none (that I can think of) which will hold up to an automated TOC update. Maybe someone else will come along with a trick I don't know about.
So then, for the moment let's assume the only way to get the caption and the description into the same TOC paragraph is to put them in the same paragraph on the document page. Also still assuming I truly understand the end-result you want; here's how I would do it:
If you set the separate-but-threaded caption and description frames as I first proposed, you'll need to go back and take out the paragraph break between the caption and the description. It will have to be replaced by a simple "frame break" which will push the description (now the same paragraph and paragraph style as the caption), into its own hidden frame as before.If, in the TOC, you want the caption and the description to have differing formatting, it would also be useful to insert (between the caption and the description on the document page) an End Nested Style Here character before that frame break. (If the caption and the description can be formatted identically, you won't need this step, and they can simply be formatted by your simple TOC Entry Style paragraph style.)
All above can be done using Find/Change. Find: End of Paragraph (^p). Change to: End Nested Style Here (^h) Frame Break (^R). So here's what it looks like in the dialog.
If the captions and descriptions are the only text in your document, you probably get away with Change All, otherwise it may be best to step through finding and changing one instance at a time.
Now if you update your TOC, the descriptions should be pulled up into the same paragraph as the captions.
Take advantage of the Nested Style possibility to vary the formatting of the caption and description by adding a nested style to your TOC Entry Style. Set it to style the description portion of the entry. Then add a Nested Style and set a Character Style to format the caption portion of the entry... "through 1 End Nested Style Character".

Character override in Table of Contents and Index

Am using a Stone Sans Open Type phonetic font for several characters in headings and in index markers. When Table of Contents or Index generates, the phonetic characters are not displaying in the override font. All characters display in the base font, and the characters that have the phonetic font override display as errors. Have tried using a Character Style in the heading to change those characters (and making sure the same Character Style is in the Index document), and have tried using manual overrides to change those characters. Same results. Any suggestions?

@KH Allstars – What kind of error do you see displayed? Missing glyphs?
One possible solution would be a GREP Search/Replace or a GREP Style, that is applying the right Character Style for the phonetic forms.
We need two things to make that work:
1. A "yes" to the question:
Are all Unicode values of the phonetic font distinct from the Unicode values of the regular font?
If yes, we could:
2. Make a GREP representation of a list, or better: a range of Unicode values and apply a Character Style to it, when found. Could be a GREP Style in a Paragraph Style.
To test this, just apply the base font to an already well formatted text with the phonetic font. If ALL glyphs showing as missing we are on the save side and could check for their Unicode range(s).
Uwe

Table of contents isn't showing the paragraph style I've set it up with

I've made a table of contents in my document, and I've set up a character style called TOC body text, which has settings as belowL
However when I click OK to create the TOC, the text comes out in all caps size 24, like this:
This is the same as the style in which the headers appear on their pages within the document:
(NB I've typed the headers out in sentence case, then selected all caps here, rather than typing them out with caps lock on):
I want the headers on the contents page to appear the same style as the body copy throughout, however then seem to be retaining their header style.
What am I doing wrong?
Thanks
Rebecca

Thanks for your reply! I'm still not sure what I'm doing wrong though - at the moment I have TOC Body Text which is a paragraph style applied to the entry, and body which is a character style applied to the number and the between. I think that's what you're suggesting, but I already have it set up like that and it's still not working?
Thanks
Rebecca

Style Breaks for Table of Contents

I want to generate a Table of Contents from a "Harvard" style outline. The problem I am having is that the TOC pulls all the text from the list item rather than just the heading. So, the outline looks like this:
I. Heading
   A. Subheading. Blah Blah Blah Blah...
   B. Subheading. Yada Yada Yada....
When I generate the TOC, I want just:
I. Heading
   A. Subheading.
   B. Subheading.
I've tried to style the blah and yada using character styles but it doesn't seem to override the paragraph style. Word has a "style break" or some invisible code you can insert in the middle of a paragraph to switch styles. I think I could do something like this:
I. Heading
   A. Subheading.
        Blah Blah Blah.
   B. Subheading.
        Yada Yada Yada.
But I prefer the text relating to the heading to be in the same paragraph.
Ideas? Cheers!

Hi Vivek,
If that is the case do some thing like :
Create a repor (Main) with only employee names
Create another report (Sub report) with all employee details
Insert this sub report in your main report as Ondemand sub report beside your employee name with the name 'click here'
Link both main and sub report using a common field
Now when you click on On demand sub report it will execute the details.
It looks like your employee names report
Thanks,
Sastry

Table of Contents Styles

In the past I've successfully created tables of contents. I created the necessary styles just as I would any other style. I just now noticed a menu item called table of contents styles under Layouts. What's this for? Why is it necessary?

TOC styles are for creating TOCs based on your Paragraph Style.
You have to structure you document complete with paragraph and character styles (which should be done anyway).
Create for each level entry in the TOC a different TOC paragraph style (these are normal Paragraph Styles used for the TOC).
Define a TOC style, where you choose the Paragraph Style which is drawn into the TOC and choose the level and which TOC paragraph style will be used.
You have a great benefit for using these styles:
Changes in the document are reflected automatically (after actualization) in the TOC.
Automatic page numbers.
Several TOC in one document (Chapters, Tables, Images, Mathematical or Chemical Forms, etc.)

How can I change the paragraph style of the Table of Contents entries themselves?

From what I can see, all Table of Contents entries are the same font, size, indentation and layout when the book is viewed in Portrait mode on an iPad. I have long subheadings in my Table of Contents, and they get truncated!
How can I modify the style definition of the TOC entries themselves so that they will display in a smaller font size with less indenting, etc.?

Modifying the TOC: http://support.apple.com/kb/PH2752?viewlocale=en_US
Have you tried altering the style of the default items on the TOC page?

Table of Contents - Styles not ordering as I want them to

Hi
This has been driving me crazy! Hopefully someone can help. I have set up a table of contents with 3 styles as so:
1. Chapter heading
2. Page title (with page number)
3. Sub or item headings (from each page where relevant)
However the "item" headings Keep appearing on the line above the page heading. I want them to appear after/below so they clearly illustrate the fact that those are items on that particular page. As far as I can tell I have nothing ticked or checked in the TOC paragraph styles that shouldn't be.
Below is a screenshot of the TOC's where I've marked examples of how this is appearing. Only marked a few but oviously this continues through the list.
If anyone could explain where I'm going wrong it would be most appreciated.... My deadline is looming!
Cheers

Hi Peter
Thank you so much for this. That's worked!
I had the page titles on the top right of each page (see attached). I've just run through the deck and moved all page titles to the left and now it works. You're a godsend!
For future reference though, is there any way around this? I often work with architectural drawings inserted into the pages and the books are often bound on the left edge so, to me, it feels more easy on the eye to have the page title top right. I also thought that the heirarchy in the TOC's "Include Paragraph Style" Pane would govern this regardless of it's placement on the page.
Either way, thanks for your help. First time using the forum and I'm very impressed.
Cheers

When opening a word document, I get this:The table of contents is empty because none of the paragraph styles selected in the Document Inspector are used in the document. Is there a way to solve this?

The table of contents is empty because none of the paragraph styles selected in the Document Inspector are used in the document.
The above is what I get when I open a word document. Is there a way to solve this?

Hmmm. Apply the styles?
Peter

How do I create a table of contents with a nested style paragraph?

I'm having difficulty figuring out how to generate my Table of Contents with a nested style. In this screen shot, "SPECIAL EVENTS" is considered level one and the pink circled "Fittest Firm Challenge" is level 2. Because it is a nested style, it is picking up the entire paragraph. I don't want to put in a paragraph break because that would add too much space in the magazine since there are a lot of other listings like this. I've tried reading through other people's discussions but I'm totally lost with the explanations. Is there a simple workaround or solution to this?

apricotanna wrote:
I'm having difficulty figuring out how to generate my Table of Contents with a nested style. In this screen shot, "SPECIAL EVENTS" is considered level one and the pink circled "Fittest Firm Challenge" is level 2. Because it is a nested style, it is picking up the entire paragraph. I don't want to put in a paragraph break because that would add too much space in the magazine since there are a lot of other listings like this. I've tried reading through other people's discussions but I'm totally lost with the explanations. Is there a simple workaround or solution to this?
You're asking InDesign to do something it's not designed to do, namely, to treat a nested-style section of a paragraph as an independent paragraph. That's called a "run-in paragraph" in Adobe FrameMaker, and it's been a beloved feature there since FrameMaker was introduced in '89, about ten years before InDesign.
You can make a formal feature enhancement request here: Wishform Many InDesign features have come into being from user requests, so lend your voice, and be patient. Explain why you think a run-in paragraph feature would be useful.
Others have asked about this, and there are a number of workarounds that may or may not be suitable for you. Let's hope that some of the more-intense forum folks can help you with a useful search term for this forum, so that you can review what's been suggested and tried in the past, and what results you can expect.
In the meantime, you might consider inserting the second-level heading in an inline anchored text frame in the paragraph. It will be an independent paragraph but you can adjust appear on the same line as following paragraph. Then you can extract it for the TOC.
Here's an example:
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices

Table of contents: Style and numbering

Hi all,
I've already found some information about the page numbers in the Toc here on the forum, so thank you for posting that.
What I can't find is this: I've got my table of contents with the page numbers aligned to the right side. The toc consists all the titles I've used in my Pages document. In this document I gave these titles different numbers, i.e. I've used the styles for creating a list. So in my document I have something like this:
1 Food
1 1 Vegetables
1 1 1 Carrots
text about carrots
1 1 2 Tomatoes
text
1 2 Fruit
1 2 1 Apples
text about apples
1 2 2 Lemons
text about lemmons
2 Drinks
2 1 Hot drinks
2 1 2 Coffee
text..
I don't want to start a discussion about wheter or not a tomato is a fruit or a veg . I would like to know how i get these numbers in my Toc ? Right now I have this toc :
Food 1
Vegetables 1
Carrots 1
Tomatoes 2
Fruit 3
Apples 3
Lemons 4
Drinks 5
Hot drinks 5
Coffee 6
But I want something like this :
1 Food 1
1 1 Vegetables 1
1 1 1 Carrots 1
1 1 2 Tomatoes 2
1 2 Fruit 3
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1 2 2 Lemons 4
2 Drinks 5
2 1 Hot drinks 5
2 1 2 Coffee 6
Can somebody show me how to do this ? And also, is there a possibility of changing the text layout in this Toc according to the layout I've used for these titles in my Pages document ?

Actually, yes, it was tedious, but I gave the numbering in the heading styles a fair go. tried my own indented numbering styles. When the doc becomes large enough, the auto-numbering breaks. I write fairly intense technical docs, with legal (or tiered) numbering, I cannot afford either the incorrect numbering, or the ToC not showing the numbered heading.
Typing the number into the heading, and using say 4 heading styles for four level of detail (tiers), works well. But do not start until the doc is fairly stable, and thus the numbers do not change. These numbers show up in the ToC very nicely. You can use didferent ToC Heading styles and make that look good as well.
And, yes, I have requested the feature. What I really want is the heading sytle to remember the indent/tier level and keep track of it; and not get lost in a large doc; THEN showing that number in the ToC.
Cheers
Derek

Table of Contents - Character style differentiation

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