Third party procurement configuration steps
Hi all,
I have process flow knowledge.
Can some body explain me congifuration steps & key elements that are to be taken care in the process.
thanks
Hi,
3rd Party is nothing but trading business. you Receive a order from your customer (sales Order) n Issue/raise Purchase Order on Vendor. and ask ur vendor to delivery the goods directly to your customer.
steps in R/3
1. Create Sales Order (VA01)
2. System will create PR in backgroud (ME53N)
3. Convert PR into PO. (ME21N)
4. Create GR (Optional) (MIGO-101)
5. Create IV(Vendor Invoice) (MIRO)
6. and finally Generate SD Billing (VF01)
This is SD-MM Integrated business process.
hope this will clear you.
Regards,
Hareesha k
Similar Messages
-
Third party sales configuration step wise:
Dear all.
I have got very good reply on the subject thread from Mr.Dasari Narendra, it is very very usful n solved y problem, thanks to mr, Dasari.
Susheel kumar kalvakuntaHi Kalvakunta,
Can please send those documents to me also?
Reward points will be allocated.
Ashutosh singh
[email protected]
[email protected] -
Third party Procurement process
Hi all,
Can anyone explain me the third party procurement process steps involved in MM .
Thanks ,
Srinivas Nomula .Dear Srinivas,
Do you think of third party process or subcontracting?
In both cases you can use (and please use) the search function of the forum and SAP online help before opening your own thread.
E.g.
http://help.sap.com/saphelp_erp2005/helpdata/en/4d/2b91be43ad11d189410000e829fbbd/frameset.htm
http://help.sap.com/saphelp_erp2005/helpdata/en/dd/560287545a11d1a7020000e829fd11/frameset.htm
Third party process in MM
Third party process - error
Regards,
Csaba -
Third party sales configuration
Dear
I needed your guidance for third party sales when vendor supply the material to the customer we keep item category group BANS and stock entered virtually in our stock and then vendor invoice generated and received by the company through MIGO and MIRO.
My question is that when vendor supply to the company and company supply to the client or other wise I can say our item category is HAWA in that case what will be process can you elaborate the process and configuration of the scenario.
Thanks
RitiHi Riti,
Just adding to Kapil's input,
hope below input will helpyou
An Example Of Third Party Sales
Scenario:
2 companies are created in system - India & Singapore Customer places sales order for particular material on Singapore. Singapore is not able to produce the same. They pass on the order to India for processing. After processing India ships the material directly to the customer along with necessary documentation. Invoice copy is passed on to Singapore. Final Commercial Invoice will be raised by Singapore. How can the above scenario handled?
By: Balaji
You can do this using third party sales.
The third party sales process is as under.
1) Singapore company creates an order for the singapore customer.
2) Because of the configuration settings of the sales document type, item category & schedule line category, as soon as the order is saved a PR (purchase requisition) is automatically generated. This is converted into PO (purchase order) and sent to the Indian company.
3) Indian company supplies the material directly to the Singapore customer.
4) Indian company sends the invoice to the Singapore Company.
5) Singapore company does the invoice verification in MM using tcode MIRO.
6) Singapore company raises the invoice to the singapore customer.
In standard SAP, item category TAS is used for this. The schedule line category is CS. Here you can see a field 'order type' with value 'NB'. This triggers the automatic creation of the PR.
Plus in the material master also you need to do certain settings.
1) If you are always following a third party process for a material then you have to create the material using item category group BANS. The procurement type should be marked as external procurement (F) in MRP 2 view of the material master record.
2) If you are not always allowing third party order processing then you can create a material master record with item category group as NORM and the procurement type should be marked as (X) meaning both types of procurement (in house manufacturing and external procurement).
In the item category the billing relevance should be 'F'.
Third party order processing is as follows:
Assume three companies X, Y and Z
X - The company,
y - The customer
Z - Vendor
When ever X gets a PO from Y to supply some goods, X has an option of either manufacturing those goods or procuring those goods.
If he is procuring the goods, there are two methods that are generally followed:
Method 1)
After receiving the PO from Y, X creates a sales order against Y.
Now at the same time he also creates a PO to a vendor Z to produce the goods
Z produces the goods and supplies to X
X receives the goods from Z
Then X delivers the same goods to Y.
After that X invoices Y and Z invoices X.
Note : Here there is no direct/ Indirect relation between Z and Y.
This process is known as Trading Process. and the Material here is created with Material type HAWA.
The other method is a Third party order processing method:
Here the glaring difference is that instead of Z supplying the material to X and X in turn supplying the same material to Y.
X authorizes Z to supply the material to Y on his behalf and notify him once the delivery is complete.
Now Z supplies the material to Y and acknowledges the same to X.
Z will send a copy of delivery acknowledgement and invoice to X.
After receiving the delivery confirmation and invoice from Z, X has to verify the invoice and this process is known as invoice verification and is done in SAP through Tcode MIRO.
The next step for X is to create an invoice and submit to Y
Only after the invoice verification document is posted then only X can create an invoice for Y.
This is the business flow that is followed for third party order configuration.
There are few steps that have to be configured to enable the system to function as mentioned above.
Step1)
If you are always followwing a third party process for a material then you have to create the material using item category group BANS.
The procument type should be marked as External procurement (F) in MRP 2 view of the material master record.
if you are not always allowing third party order processing then u can create a material master record with item category group as NORM and the procurement type should be marked as ( X) meaning both types of procurment ( in house manufacturing and external procurement).
step 2)
the item category in the order should be manually changed as TAS.
For that you need to confugure the item category determination
ord type + item cat grp + usge + Hiv level = Item cat + Manual item cat
OR + NORM + + = TAN . + TAS
OR + BANS + + = TAS
Step 3)
make sure that during the item category configuration for TAS you need to mark relevnat for billing indicator as F
step 4)
The schedule line cateogry for this type should be CS.
make sure that you mark subsequent type as NB - purchase requisition in this schedule line category as this will trigger the purchase requision order immediately after the creation of the sales order and the PO to vendor is created against this purchase requiesion.
Regads Siva -
Third Party Procurement Goods Receipt
For Third party procurement, where goods are ordered from a vendor and drop-shipped to a customer, how does SAP recommend the goods receipt process take place by the customer? (We are using CRM/ECC/SRM)
For example, normal PO creation requires a plant to be specified. However in third party procurement, there is no goods receipt into a plant, as the materials are shipped from the vendor directly to a customer.
Please provide any insight on if or how a goods receipt is performed in third party procurement scenario. I believe SRM enables a new 107 movement, if this is true can someone please elaborate on this process.
ThanksHi,
In 3rd party sales, the preq so generated in SD got to have plant at any cost no matter we receive into our plant or not. This is because, we need to be able to pay to vendor subsequently (whether we receive into our system by active GR for the PO or not and MIRO uses PO reference and that becomes the data (in most cases of 3rd party sales process) for SD billing. So, plant must be there. However, processing GR is optional. But, a good solution is:
Customer places order with us so, SO# created. Being 3rd party order, creates 3rd party PReq and I would recommend a shipping notification (or Inbound Delivery) be EDI'ed to our system from vendor's system when he dispatches goods to customer. When customer confirms receipt in his receiving location, based on customer's communication (by phone/email/fax etc) we process GR logically.
Now, billing part whether before or after the vendor invoice processing is suggested in both the ways in best practices in two different scenarios. However, it is recommended to have vendor invoice processed before customer invoice. Hope, this helps.. -
In third party procurement scenario, I understand the material is directly sent to customer and the vendor sends only invoice to the purchasing plant.
If this is right, how theHi Balaji,
Third party sales process as follows:
1. Create Sales Order : Based on the customeru2019s purchase order we create sales order in the SAP system. Sales order creation can be automated if supplier supports EDI.
While creating the sales order we need to specify the item category . TAS is a standard item category provided by SAP for 3rd Party Sales Order. Ideally we copy and create our own u201CZTASu201D item category.
Now while saving the sales order system automatically creates purchase requisition against the sales order in the background due to TAS/ZTAS item category.
2. Automatically PO will be created: The PR to PO conversion can be happened automatically by maintaining certain Master data.
In this case the account assignment category in the purchase order should be u201CYu201D and item category in the purchase order should be u201CSu201D.These account assignment category and item category will control subsequent flow in the process.
3. Delivering Goods to Customer: Once vendor receives the PO, vendor ships the goods directly to the customer as per the guideline provided on the PO.
4. Goods Receipt (GR):
GR can be done either of following 2 ways.
Fully automated way u2013 Customer can send the ASN to SAP system which can trigger the inbound delivery and GR.
Manual u2013 Customer sends the customer confirmation and based on that GR is carried out manually in the system; physically material will be send to customer by third party.
5. Entering a Vendor Invoice
The vendor sends you an invoice. You enter the invoice receipt in Invoice Verification. The invoice receipt is necessary (Based on the setting made at item category level) before a billing document can be created in SD or we can bill the customer as soon as order is created in the system.
But bill the customer only after the invoice verification is done. This minimizes the discrepancies later.
6. Creating a Billing Document for the Customer:
In SD, you create a billing document for the sales order. Depending on the Customizing settings , you draw up the billing document on the basis of the order quantity or on the basis of the quantity specified in the vendor invoice. If the customer is billed on the basis of the order quantity, you can create the billing document immediately after the sales order is entered. If the customer is billed on the basis of the quantity specified in the vendor invoice, you cannot create the billing document until the vendor invoice has been entered in Invoice Verification.
Hope this helps
Thanks & Regards,
Rahul. -
Third party Order Configuration
Hi Gurus,
In third Party Order Configuration i want to Configure in such a way that PR00 pricing condition type which I have maintained in my pricing Procedure must trigger the price maintained by the vendor in the incoming invoice?
How to do the above configuration?
Regards,
SaroshHi,
In such a scenario, you have only one option of maintaining your PR00 = PB00.
PB00 is vendor's price maintained in the purchasing document.
with this you can have a control over this.
Else i dont think there is a configuration option avaialable if your vendor price is variying every now and then.
Always ensure PR00 = PB00
Hope this will help you out !
Regards,
Syed Nasir -
Third party remittance configuration
Hi,
Can anybody share the configuration steps for third party in Payroll.
Regards,
KVHello KV,
You can find some reference on:
http://help.sap.com/erp2005_ehp_04/helpdata/DE/64/30dc98089b11d3807b00c04fadcafa/frameset.htm
http://help.sap.com/erp2005_ehp_04/helpdata/DE/2d/ac1f48032f11d3807600c04fadcafa/frameset.htm
Are you using the new report RPCIPE00? If so, please consider the
following information:
From SAP note 919139:
If you are using the new report (RPCIPE00), you must process the U.S.
tax wage types and "other wage types" differently:
o For U.S. tax wage types, select US tax posting wage types.
o For other wage types, select Posting a wage type.
If you are using the old report (RPCIPE00_OLD), you must process all wage types using Posting a wage type. You should not use US tax posting wage types.
Also, if you use RPCIPE00 the processing class 78, should be set up with the value "2". Which is defined as "Posting US Tax" in T7US3PR_TXSYMKO. You could do this setting in view V_512W_O."
You can access the new IMG step at: Payroll USA -> Posting to Financial Accounting -> Activities in the HR-System -> Wage Type Maintenance -> posting attributes (without U.S. Taxes).
Hopefully this helps.
Kind regards,
Graziela Dondoni -
Can anybody please explain me third party/sales/procurement?
Amithttp://help.sap.com/erp2005_ehp_04/helpdata/EN/dd/560287545a11d1a7020000e829fd11/frameset.htm
-
Unable to enter SC vendor as Delivery address in Third party procurement
Hi all,
Im creating a Third party Purchase order against sales order i.e. Account assignemnt cat as E and Item cat as S.
But my delivery address is my subcontractor. In item details Delivery Address tab if I enter the Vendor number and Put a tick mark on SC vendor, when I do GR against this order Stock will will be posted to Subcontracting vendor stock.
But in Third party PO tht tick mark is in display mode.
If I create Purchase Order without account assignment and Item cat Im able to select the SC vendor field.
I checked the screen lay out Account assignment E tht field is optional entry.
regards
Durga Ram
can any one tell me wht configs I missed ?Hi
do this.
First enter your vendor,PO,PG,CC and then dont directly enter item category and account assgt category.
first enter material,qty,price ,plant etc.
then go to item detail screen for del. addresss and enter vendor and tick SC.
after that enter item category and acct assgt category.
reward if it helps
rb -
Give me the Configuration steps for intercompany billing and third party s
Hi Gurus,
Give me the Configuration steps for intercompany billing and third party sales and give me a brief description with examples.
Regards,
YSRDear YSR
Check the links
[Cross Company Configuration|http://help.sap.com/bp_bblibrary/500/Documentation/J62_BB_ConfigGuide_EN_DE.doc]
[Third Party Without Shipping Notification|http://help.sap.com/bestpractices/BBLibrary/html/J55_ThirdPartyWOSN_EN_US.htm]
Third party order processing is as follows:
Assume three companies X, Y and Z
X - The company,
y - The customer
Z - Vendor
When ever X gets a PO from Y to supply some goods, X has an option of either manufacturing those goods or procuring those goods.
If he is procuring the goods, there are two methods that are generally followed:
Method 1)
After receiving the PO from Y, X creates a sales order against Y.
Now at the same time he also creates a PO to a vendor Z to produce the goods
Z produces the goods and supplies to X
X receives the goods from Z
Then X delivers the same goods to Y.
After that X invoices Y and Z invoices X.
Note : Here there is no direct/ Indirect relation between Z and Y.
This process is known as Trading Process. and the Material here is created with Material type HAWA.
The other method is a Third party order processing method:
Here the glaring difference is that instead of Z supplying the material to X and X in turn supplying the same material to Y.
X authorizes Z to supply the material to Y on his behalf and notify him once the delivery is complete.
Now Z supplies the material to Y and acknowledges the same to X.
Z will send a copy of delivery acknowledgement and invoice to X.
After receiving the delivery confirmation and invoice from Z, X has to verify the invoice and this process is known as invoice verification and is done in SAP through Tcode MIRO.
The next step for X is to create an invoice and submit to Y
Only after the invoice verification document is posted then only X can create an invoice for Y.
This is the business flow that is followed for third party order configuration.
There are few steps that have to be configured to enable the system to function as mentioned above.
Step1)
If you are always followwing a third party process for a material then you have to create the material using item category group BANS.
The procument type should be marked as External procurement (F) in MRP 2 view of the material master record.
if you are not always allowing third party order processing then u can create a material master record with item category group as NORM and the procurement type should be marked as ( X) meaning both types of procurment ( in house manufacturing and external procurement).
Step 2)
the item category in the order should be manually changed as TAS.
For that you need to confugure the item category determination
ord type + item cat grp + usge + Hiv level = Item cat + Manual item cat
OR + NORM + + = TAN . + TAS
OR + BANS + + = TAS
Step 3)
make sure that during the item category configuration for TAS you need to mark relevnat for billing indicator as F
Step 4)
The schedule line cateogry for this type should be CS.
make sure that you mark subsequent type as NB - purchase requisition in this schedule line category as this will trigger the purchase requision order immediately after the creation of the sales order and the PO to vendor is created against this purchase requiesion.
thanks
G. Lakshmipathi -
How to configure third party order ?
how to configure third party order ? and how the business know that the customer has received the goods so that invoice to be raised?
hi shoban,
Third party order processing is as follows:
Assume three companies X, Y and Z
X - The company,
y - The customer
Z - Vendor
When ever X gets a PO from Y to supply some goods, X has an option of either manufacturing those goods or procuring those goods.
If he is procuring the goods, there are two methods that are generally followed:
Method 1) After receiving the PO from Y, X creates a sales order against Y.
Now at the same time he also creates a PO to a vendor Z to produce the goods
Z produces the goods and supplies to X
X receives the goods from Z
Then X delivers the same goods to Y.
After that X invoices Y and Z invoices X.
Note : Here there is no direct/ Indirect relation between Z and Y.
This process is known as Trading Process. and the Material here is created with Material type HAWA.
The other method is a Third party order processing method:
Here the glaring difference is that instead of Z supplying the material to X and X in turn supplying the same material to Y.
X authorizes Z to supply the material to Y on his behalf and notify him once the delivery is complete.
Now Z supplies the material to Y and acknowledges the same to X.
Z will send a copy of delivery acknowledgement and invoice to X.
After receiving the delivery confirmation and invoice from Z, X has to verify the invoice and this process is known as invoice verification and is done in SAP through Tcode MIRO.
The next step for X is to create an invoice and submit to Y
Only after the invoice verification document is posted then only X can create an invoice for Y.
This is the business flow that is followed for third party order configuration.
There are few steps that have to be configured to enable the system to function as mentioned above.
Step1)
If you are always followwing a third party process for a material then you have to create the material using item category group BANS.
The procument type should be marked as External procurement (F) in MRP 2 view of the material master record.
if you are not always allowing third party order processing then u can create a material master record with item category group as NORM and the procurement type should be marked as ( X) meaning both types of procurment ( in house manufacturing and external procurement).
step 2)
the item category in the order should be manually changed as TAS.
For that you need to confugure the item category determination
ord type + item cat grp + usge + Hiv level = Item cat + Manual item cat
OR + NORM + + = TAN . + TAS
OR + BANS + + = TAS
Step 3)
make sure that during the item category configuration for TAS you need to mark relevnat for billing indicator as F
step 4)
The schedule line cateogry for this type should be CS.
make sure that you mark subsequent type as NB - purchase requisition in this schedule line category as this will trigger the purchase requision order immediately after the creation of the sales order and the PO to vendor is created against this purchase requiesion.
Hope it helps
Mastan -
Third party sale - Realtime configuration experience
Could you share your experience in connection with Third party sale configuration during realtime?
In other words, for 3rd party sale configuration -
1) Did you (SD consultant) configure it in SAP together with a MM consultant?
2) What tasks / areas did you cover and what did the MM consultant cover?
3) The prices to pay to the third party by the company (your client), who configured it (you or MM consultant)?
4) Any other realtime issues, learnings in connection with third party configuration process?
Please note - I am not asking for the "technical" steps (e.g. BANS, TAS, CS, Purchase org., ME11, ME01 etc.)
Many thanks, in advance!1) Did you (SD consultant) configure it in SAP together with a MM consultant?
Yes. It has to be configured with help / co-operation from MM side.
2) What tasks / areas did you cover and what did the MM consultant cover?
SD Consultant - All SD related config like Sales Doc type, item Category (most important Billing relevance), Schedule Line Category (activaton of creation of PR), Copy Control between Order & Invoice & Procing Procedure.
3) The prices to pay to the third party by the company (your client), who configured it (you or MM consultant)?
You mean for payment to Vendor - it is purely MM Configuration right from Creation of PO from PR, Statistical MIGO (if Required) & MIRO (Purchase Invoice).
4) Any other realtime issues, learnings in connection with third party configuration process?
My most important learning was Billing Relevance settting in SD Item Cateogry. (I mean you can control in SD, whether the Sales Invoice is to be created on basis on Statistical MIGO or MIRO)...
The above question & answers are too generic. Kindly let us know any specific qiestions you have.
Hope this helps,
Thanks,
Jignesh Mehta -
Screenshots on BOM & 3rd Party Sales configuration
Hi all,
Can anyone send me the <b>screenshots on BOM & 3rd Party Sales configuration</b> ?
My id : [email protected]
Appreciate your information and will definitely reward points.
Regards
RajarshiHi Rajarshi,
SD - 3rd party sales order Create Sales Order
VA01
Order Type
Sales org, distr chnl, div
Enter
Sold to
PO #
Material
Quantity
Enter
Save
SD - 3rd party sales order View the PR that is created with a third party sales order
VA01
Order Number
Goto Item Overview
Item ->Schedule Item
SD - 3rd party sales order View the PR that is created
ME52N
Key in the PR number
Save
SD - 3rd party sales order Assign the PR to the vendor and create PO
ME57
Key in the PR number
Toggle the "Assigned Purchase Requisition"
Execute
Check the box next to the material
Assign Automatically button
Click on "Assignments" button
Click on "Process assignment"
The "Process Assignment Create PO" box , enter
Drag the PR and drop in the shopping basket
Save
SD - 3rd party sales order Receive Goods
MIGO_GR
PO Number
DN Number
Batch tab , click on classification
Serial Numbers tab
Date of Production
Flag Item OK
Check, just in case
Post
Save
SD - 3rd party sales order Create Invoice
MIRO
Invoice Date
Look for the PO , state the vendor and the Material
Check the box
Click on "Copy"
Purchase Order Number (bottom half of the screen)
Amount
State the baseline date
Simulate & Post
Invoice Number
*Invoice blocked due to date variance
SD - 3rd party sales order Create a delivery order
VL01N
In the order screen , go to the menu Sales Document , select "Deliver"
Go to "picking" tab
State the qty and save
SD - 3rd party sales order Create a billing document
VF01
Ensure that the delivery document is correct in the
Enter
Go to edit -> Log
Save
Third party order processing is as follows:
Assume three companies X, Y and Z
X - The company,
y - The customer
Z - Vendor
When ever X gets a PO from Y to supply some goods, X has an option of either manufacturing those goods or procuring those goods.
If he is procuring the goods, there are two methods that are generally followed:
Method 1) After receiving the PO from Y, X creates a sales order against Y.
Now at the same time he also creates a PO to a vendor Z to produce the goods
Z produces the goods and supplies to X
X receives the goods from Z
Then X delivers the same goods to Y.
After that X invoices Y and Z invoices X.
Note : Here there is no direct/ Indirect relation between Z and Y.
This process is known as Trading Process. and the Material here is created with Material type HAWA.
The other method is a Third party order processing method:
Here the glaring difference is that instead of Z supplying the material to X and X in turn supplying the same material to Y.
X authorizes Z to supply the material to Y on his behalf and notify him once the delivery is complete.
Now Z supplies the material to Y and acknowledges the same to X.
Z will send a copy of delivery acknowledgement and invoice to X.
After receiving the delivery confirmation and invoice from Z, X has to verify the invoice and this process is known as invoice verification and is done in SAP through Tcode MIRO.
The next step for X is to create an invoice and submit to Y
Only after the invoice verification document is posted then only X can create an invoice for Y.
This is the business flow that is followed for third party order configuration.
There are few steps that have to be configured to enable the system to function as mentioned above.
Step1)
If you are always following a third party process for a material then you have to create the material using item category group BANS.
The procurement type should be marked as External procurement (F) in MRP 2 view of the material master record.
if you are not always allowing third party order processing then u can create a material master record with item category group as NORM and the procurement type should be marked as ( X) meaning both types of procurement ( in house manufacturing and external procurement).
Step 2)
the item category in the order should be manually changed as TAS.
For that you need to configure the item category determination
Order type + item cat Group + Usage + High level = Item cat + Manual item cat
OR + NORM + + = TAN + TAS
OR + BANS + + = TAS
Step 3)
make sure that during the item category configuration for TAS you need to mark relevant for billing indicator as F
step 4)
The schedule line category for this type should be CS.
make sure that you mark subsequent type as NB - purchase requisition in this schedule line category as this will trigger the purchase requisition order immediately after the creation of the sales order and the PO to vendor is created against this purchase requisition
Hope this will help you alot and Please Reward If Really Helpful,
Cheers,
Govind. -
Account posting keys involves for process of third party order
hi
pls tell me the process of third party order and whos account stock will be debited and tell me the account posting keys involves in this process and how it operates
regards
Ram
Edited by: Ian Wong on Aug 13, 2008 7:06 PMTHIRD PARTY SCENARIO
In third-party order processing, your company does not deliver the items requested by a customer. Instead, you pass the order along to a third-party vendor who then ships the goods directly to the customer and bills you. A sales order may consist partly or wholly of third-party items. Occasionally, you may need to let a vendor deliver items you would normally deliver yourself.
Process Flow
The processing of third-party orders is controlled via material types. Material types define whether a material is produced only internally, can be ordered only from third-party vendors, or whether both are possible. For example, a material that is defined as a trading good can only be ordered from a third-party vendor. However, if you manufacture your own finished products, you may also want, from time to time, to be able to order the same type of product from other vendors.
Processing Third-Party Orders in Sales
Third-party items can be created automatically by the system, depending on how your system is set. However, you can also change a standard item to a third-party item during sales processing manually.
Automatic third-party order processing
If a material is always delivered from one or more third-party vendors, you can specify in the material master that the material is a third-party item. During subsequent sales order processing, the system automatically determines the appropriate item category for a third-party item: TAS. To specify a material as a third-party item, enter BANS in the Item category group field in the Sales 2 screen of the material master record.
Manual third-party order processing
In the case of a material that you normally deliver yourself but occasionally need to order from a third-party vendor, you can overwrite the item category during sales order processing. For a material that you normally deliver yourself, you specify the item category group NORM in the material master.
If, as an exception, you use a third-party material, change the entry TAN to TAS in the ItCa field when processing the sales document. The item is then processed as third-party item.
If address data for the ship-to party is changed in the sales order in third-party business transactions, the changed data will automatically be passed on to purchase requisition and also to the purchase order ,if one already exists. In the purchase order, you can display the address data for the ship-to party in the attributes for the item.
You can only change the address data for the ship-to party in the sales order for third-party business transactions, and not in the purchase order.
Processing Third-Party Orders in Purchasing
When you save a sales order that contains one or more third-party items, the system automatically creates a purchase requisition in Purchasing. Each third-party item in a sales order automatically generates a corresponding purchase requisition item. During creation of the requisition, the system automatically determines a vendor for each requisition item. If a sales order item has more than one schedule line, the system creates a purchase requisition item for each schedule line.
Purchase orders are created from purchase requisitions in the usual way. For more information about creating purchase orders, see the Purchasing documentation. During creation of the purchase order, the system automatically copies the delivery address of your customer from the corresponding sales order. In a sales order, you can enter purchase order texts for each third-party item. When you create the corresponding purchase order, the texts are automatically copied into the purchase order. The number of the purchase order appears in the document flow information of the sales order.
All changes made in the purchase order are automatically made in the sales order as well. For example, if the vendor confirms quantities and delivery dates different from those you request and enters them in the purchase order, the revised data is automatically copied into the sales order
You process third-party items by creating a normal sales order. In overview for the order, you can then overwrite the default item category (TAN in the standard system) with the special item category for third-party items: TAS
Billing Third-Party Orders
If relevance for billing indicator for the item category has been set to B (relevant for order-related billing on the basis of the order quantity) in Customizing, the system includes the order in the billing due list immediately. If, however, the indicator has been set to F (relevant to order-related billing on the basis of the invoice quantity), the system does not include the order in the billing due list until an invoice from the vendor has been received and processed by the purchasing department. In the standard system, item category TAS (third-party order processing) has been given billing-relevance indicator F.
In the first case, the third-party order is considered to be completely billed only when the invoiced quantity equals the order quantity of the sales order item. In the second case, each time a vendor invoice is received, a customer invoice is created for the quantity in the vendor invoice and the order is considered to be fully invoiced until the next vendor invoice is received.
If you have activated billing-relevance indicator F for item categories in Customizing, billing can refer to the goods receipt quantity instead of the incoming invoice quantity.
You can control whether the invoice receipt quantity or the quantity of goods received is relevant for billing in Customizing for copying control for billing at item level.
FOR YOUR PROCESS Individual Purchase Orders WELL GIVE THE RIGHT SOLUTION
Individual purchase orders are used when your customer orders goods from you that are not in stock and must be ordered from one or more external vendors.
Process Flow
During sales order entry, the system automatically creates a purchase requisition item. The purchasing department creates a purchase order based on the requisition and the vendor ships the goods directly to you (unlike third party order processing, where the vendor ships directly to your customer). You then ship the goods to your customer. While the goods are part of your inventory, you manage them as part of the sales order stock. Sales order stock consists of stock that is assigned to specific sales orders and cannot be used for other purposes.
Goods receipt will be posted when ever the vendor ships the goods to our customer.
We will do this transaction in SAP using MIGO.
Invoice receipt is done when the Vendor sends us the invoice.. ( I.e Billing ).
It can be done using MIRO.
THe above two steps are standard and manual. There are many other ways that the actual process can happen. If the client follows EDI standards then the Goods receipt and Invoice receipt can be done through IDOCs automatically.
Process Flow for 3rd Party Sales
Customize the third party sales in summary:
Prerequisites for 3rd party sales,
Purchasing org,
purchasing group,
assign the Purchase org to company code
assign Purchase org to plant,
should not maintain the stock in material, it should be trading goods,
1. Create Vendor XK01
2. Create Material Material Type as "Trading Goods". Item category group as "BANS".
3. Assign Item Category TAS to Order type that you are going to use.
4. A sale order is created and when saved a PR is generated at the background
5. With reference to SO a PO is created (ME21N). The company raises PO to the vendor.
6. Vendor delivers the goods and raises bill to company. MM receives the invoice MIRO
7. Goods receipt MIGO
8. Goods issue
9. The item cat TAS or Schedule line cat CS is not relevant for delivery which is evident from the config and, therefore, there is no delivery process attached in the whole process of Third party sales.
10. Billing *--
SD - 3rd party sales order Create Sales Order
VA01
Order Type
Sales org, distr chnl, div
Enter
Sold to
PO #
Material
Quantity
Enter
Save
SD - 3rd party sales order View the PR that is created with a third party sales order
VA01
Order Number
Goto Item Overview
Item ->Schedule Item
SD - 3rd party sales order View the PR that is created
ME52N
Key in the PR number
Save
SD - 3rd party sales order Assign the PR to the vendor and create PO
ME57
Key in the PR number
Toggle the "Assigned Purchase Requisition"
Execute
Check the box next to the material
Assign Automatically button
Click on "Assignments" button
Click on "Process assignment"
The "Process Assignment Create PO" box , enter
Drag the PR and drop in the shopping basket
Save
SD - 3rd party sales order Receive Goods
MIGO_GR
PO Number
DN Number
Batch tab , click on classification
Serial Numbers tab
Date of Production
Flag Item OK
Check, just in case
Post
Save
SD - 3rd party sales order Create Invoice
MIRO
Invoice Date
Look for the PO , state the vendor and the Material
Check the box
Click on "Copy"
Purchase Order Number (bottom half of the screen)
Amount
State the baseline date
Simulate & Post
Invoice Number
*Invoice blocked due to date variance
SD - 3rd party sales order Create a delivery order
VL01N
In the order screen , go to the menu Sales Document , select "Deliver"
Go to "picking" tab
State the qty and save
SD - 3rd party sales order Create a billing document
VF01
Ensure that the delivery document is correct in the
Enter
Go to edit -> Log
Save
Third party order processing is as follows:
Assume three companies X, Y and Z
X - The company,
y - The customer
Z - Vendor
When ever X gets a PO from Y to supply some goods, X has an option of either manufacturing those goods or procuring those goods.
If he is procuring the goods, there are two methods that are generally followed:
Method 1) After receiving the PO from Y, X creates a sales order against Y.
Now at the same time he also creates a PO to a vendor Z to produce the goods
Z produces the goods and supplies to X
X receives the goods from Z
Then X delivers the same goods to Y.
After that X invoices Y and Z invoices X.
Note : Here there is no direct/ Indirect relation between Z and Y.
This process is known as Trading Process. and the Material here is created with Material type HAWA.
The other method is a Third party order processing method:
Here the glaring difference is that instead of Z supplying the material to X and X in turn supplying the same material to Y.
X authorizes Z to supply the material to Y on his behalf and notify him once the delivery is complete.
Now Z supplies the material to Y and acknowledges the same to X.
Z will send a copy of delivery acknowledgement and invoice to X.
After receiving the delivery confirmation and invoice from Z, X has to verify the invoice and this process is known as invoice verification and is done in SAP through Tcode MIRO.
The next step for X is to create an invoice and submit to Y
Only after the invoice verification document is posted then only X can create an invoice for Y.
This is the business flow that is followed for third party order configuration.
There are few steps that have to be configured to enable the system to function as mentioned above.
Step1)
If you are always following a third party process for a material then you have to create the material using item category group BANS.
The procurement type should be marked as External procurement (F) in MRP 2 view of the material master record.
if you are not always allowing third party order processing then u can create a material master record with item category group as NORM and the procurement type should be marked as ( X) meaning both types of procurement ( in house manufacturing and external procurement).
Step 2)
the item category in the order should be manually changed as TAS.
For that you need to configure the item category determination
Order type + item cat Group + Usage + High level = Item cat + Manual item cat
OR + NORM + + = TAN + TAS
OR + BANS + + = TAS
Step 3)
make sure that during the item category configuration for TAS you need to mark relevant for billing indicator as F
step 4)
The schedule line category for this type should be CS.
make sure that you mark subsequent type as NB - purchase requisition in this schedule line category as this will trigger the purchase requisition order immediately after the creation of the sales order and the PO to vendor is created against this purchase requisition.
Award if Helpful,
Regards
Priyanka.P
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