Travel Expense Amount as default

Hi,
I have configured 2 Travel expenses on the receipt basis and set the amount in them as default value. When selecting those 2 expenses while filling the Travel Expense Form the value is coming up but it is editable means the user can change the value set as default in them. Client wants that user should not be able to change that default value.
How can this be done. Please let me Know.
Thanks & Regards
Ritu Goyal
+91 9891389306

Hi,
While you assign default value/maximum amount in the table, assign it twice. For first time assign amount type as "Default Value" and for second one assign amount type "Error Message for Exceeding".
For Eg: Travel exp type PDTA - Partday travel allowance.
Default value should be $20
1) assign as PDTA - Dafault value $20
2) assign as PDTA - Error Message for Exceeding" $20
I hope this would help.
cheers
Samir

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Dear experts,
I'm new with SAP customizing in Travel Management. I have an issue that I cannot solve and I've tried almost all possibilities.When an employee tries to create a travel expense in PR05, him being from Belgium, the default input tax code for any expense type is, for example V3. This code exists in FI and will be transferred correct into accounting. But, if the employee wants to change the the country key in the field Country of Receipt (found in additional info section), anything other than the domestic country (BE) will automatically change the input tax from V3 to V0, which we don't even have in FI.
I tried the following:
- checked under global settings and for Belgian trip provision variant there was always Input Tax per Travel Expense Type flagged and V3 with cocd BE;
- checked each and every expense type for the default input tax and all have V3.
I had to create a country grouping EU for all European Countries. All maximum rates for different expense types have been defined using this EU code. Might it be this grouping?
Any new expense type, similar to any of the ones I have problems with, will keep the default V3 tax code no matter if I change the country of receipt.
Thank you in advance guys,

No need anymore for an answer, I found out what I was looking for under Define Country-Dependent Default Values for Expense Types

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As per Standard Cost Center is shown as default in drop down in Travel Expenses. I want to enable WBS element as default.
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Hello Experts
Posted in Financials forum also......
i have the following questions regarding Travel Expenses:
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2. Can we automatically route expense reports containing out of policy items to senior management?
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Hello Manoj
Thanks for the response. The workflow must be routed to immediate supervisor as a default. The employee must also be able to pick a different supervisor in which case the workflow will be routed accordingly and the original manager will receive an email informing him about the expense report to keep him in the loop..
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Hi Samir
I have a problem in travel management. I have to configure an expense which is to be reimbursed on basis of entitlement of employee.
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Good morning,
I need to enter the car allowance amounts (x /per milage) per country for the Travel & Expenses.
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Hello Linda,
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Here you can define maximum rates depending on trip provision variant and trip expense type for individual receipts.
Reward points if useful..
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Posting expense amounts to cost center versus Project (WBS)

Hi,
I am an ABAPer. I have a basic FI doubt. We are using Project system in our company. Now for expenses, the employee enters the data in third party systems. Th third party systems then provide us with the data file which will be posted in SAP.
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Now what does business people mean by posting expense amount to cost center or posting expense amount to Project (WBS). Where in FI can I see the option of posting amount to cost center versus posting amount to project ? Is there any transaction we can do that ?
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Dear Rajesh,
If there is a corresponding wage type for expenses, you would assign GL Accounts to the corresponding symbolic accounts of HR Payroll. You would run the payroll.
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Naveen.

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I suspect you get this error message during posting?
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Exactely this behavour you already have if the 2 company codes are in different logical systems or you choose a document summarization on the selection screen of '1 document per company code' or '1 document per CO object'.
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Hi All,
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Regards,
Reema

Hi
This is bit complicated.
Wht u can do is firstly u maintain the max value in the corresponding node.Let it be 150.In amount type put "Reason for exceeding Max Rate is required".
Then in the node,
Dialog and Travel Expenses Control>Dialog Control>Field Control for Additional Receipt Information
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I'm sorry; I explained the request in a wrong way. The real request is to get the employees on 5 specific expense accounts having the balance by month and ytd.
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I have an expense type HOTEL.
Employee creates a travel expense report and puts 1500 for hotel and saves it.
Aprrover gets to see that amount, changes it to 1000, and approves it.
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In contrary, all changes in the Advance can be tracked through VSCH, may be because of different line items for each change.
I want to track the change in the amount of HOTEL from 1500 to 1000.
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Hello,
This is not possible. As long as the trip is not yet posted you cannot track the receipt amount. Unless when it is already posted by changing the trip you get a new version which you can compare with the old version.
For advance this is difference. The reason is that the advance cannot be change once you have save the trip.
You can create your own Z report to track this down and use a reporting tool to have a statistic.
Regards,
Raynard

FI posting on basis of travel expenses

Hi,
We have an external system where relevant employees can enter their travel expenses. What we need now is to upload these data into SAP and most importantly, we need to generate the FI postings (2) for each of these travel expense lines from the external system (flat file).
Example:
Date Employee No Text / Purpose Amount
xx.xx.xx 1234 Hotel bill 999.99
We only have this single line per travel expense. Employees are treated as vendors in SAP.
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try BDC recording, but i am sure there is a bapi.
also try BAPI_ACC_DUCUMENT_POST.

Travel expense break-up

Hi,
I want to get Travel expenses break-ups on Cost-Centers.
For example, For a perticular person & trip, there is a line item created through
'PR05'. For a single line item, Amount are split up to 2 Cost Centers. I want to
get the amounts based on Cost Centers.
How to get the amounts based on Cost Centers, what are the tables or
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Details of the Travel Expense breakup is stored in the travel cluster table.
Take a look at transaction code PRTE - this lets you look at the various segments in the cluster table and see what data is there.
Try it out in a sandpit system for a few trips to see how the data is stored, then look at the program source to see how SAP reads the data using function modules and macros.
Andrew

Travel management: Input tax for each travel expense

Dear forumers,
I've got the following problem with input tax.
I activated input tax for my country variant in Customizing IMG Global settings for each trip provision variant, second option "Input tax per trip expense type".
I also put the tax code to each travel expense which should be taxed.
But still amounts are not posted in FI with input tax codes.
When I tested the situation in Testing system, everything worked fine. Then I did the same customizing in Development in order to transfer to Production system and copied requests to Testing. And from that moment, amounts are posted to FI without taxation even in Testing system. Don't know, what went wrong 'cause everywhere I did the same manipulations.
Can anyone help me to solve the problem?
Best regards,
Eldar.

Hi
what is the rule in schema?
i had similiar problem, i.e. the tax code is not updated in the FI document.
can you advice what might go wrong?
thanks in advance!

Attachments in Travel Expense approval not displayed in UWL

Hi guys,
We here have implemented the travel expense workflow WS20000040. According to the current std functionality, when the requestor creates a travel expense request, he is able to attach any attachments along with the request. But when the request moves to the approver in his UWL, he is not able to see the attachments. (except a default one which on clicking, opens the PR05 txn)
Is there any config or note which needs to be applied for these attachments to be visible under the UWL's attachments?
Please help.
Regards,
Pranita
Please refer attached screenshots of requestor's and approver's screens..

Hi Pranita,
as far as I know, there is no standard functionality that implements the GOS-Links into the UWL. I've had the same problem as you and implemented a workaround that works as follows:
I wrote a class that implements the Interface IF_SWF_IFS_WORKITEM_EXIT and within the only method it contains I read the GOS-Documents which I then attach as normal workflow attachments to the Workflow API. The Class is used within the programming exit of my Workflow's decision task (it's then, by definition, automatically executed). This approach has one major disadvantage: The attachments are only passed to the WF upon sending the TRIP for approval, i.e. only when the workflow is executed, naturally. This means if the TRIP is sent for approval and then the employee creates attachments afterwards (which is possible even if the trip itself can not be changed due to authorization etc.), the manager will not receive these retroactively attached documents.
Beforehand: I'll not share the coding for this because I based it on the coding of an external colleague; but the description above should give you a design-technical idea of how to achieve your requirement.
One more thing. To get rid of that nasty process object that links to the PR05, you can use SWFVISU. I didn't know how to do this myself until 4 months ago or so. Ibrahim Ansari explained me how to do it in one of my threads over here: Hide/Remove process Object from Workitem that is shown as attachment in UWL possible?
Hope it helps.
Cheers, Lukas

Travel Expense Amount as default

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