Transferring open items and balances

Hello!
Do anyone know if there are SAP tools for the transfer of Account Receivables (AR), Account Payables (AP) open items and General Ledger (GL) balances from old SAP environment 4.6C to newer SAP environment 6.0?
What should be considered when doing this procedure; what tasks should be done in source client, what tasks should be done in target client?

Hi,
There is no interface where you can transfer balances or any other master data from lower version to higher....this is altogether different.
If you want to do so ..you have to follow the normal LSMW procedure for uploading the balances ..extracting the same from the lower version i., 5.0
Assign points
Zia

Similar Messages

Transfer Open items and balance of one GL to new GL Account.

Hi,
I have an account which has around 10000 postings in it.However this account is not open item managed.I want to switch to Open Item Management for this account,but SAP does not allow as there are postings made to it.
I searched forum for solution on the same,and I got to know to transfer the postings and balances to new account.
The problem I have is I want all open items to be present in the new GL I create.With f-04(transfer posting with clearing) I will have to transfer each and every posting individually.As I said there are almost 10000 entries in this account. Is there any way I can transfer all open items and balance at once in the new GL?
Pls guide

If you want to transfer all the items to the new gl, you have to transfer it manually or use a LSMW or BDC to transfer the open items
Regards
Sanil Bhandari

UP loading Customer open item and balance

Dear All,
We are going live in few days. My client had given me a file for all the open items and a file for the balances. We lready have the customer masters in SAP. I have to upload the open items as well balances to SAP using LSMW.
I know for uploading in LSMW i have to call tr code FB01 but what about Balance Upload? Which transaction Code I have to call in LSMW for balance upload.
But how to do.
Please provide me steps for doing that.
Thanks in Advance
Pratiksha
My email id is [email protected]
If possible please send me any documentation on this

Hi Pratiksha & Smile,
At the time of Uploading Cut Over Data, in addition to all the required Gl accounts we would also create Cutover Data Upload clearing Gl Account.
When you are trying to Upload the Debit items in the Trial balance you would credit this Gl account and Debit this GL account when you are trying to upload Credit items in the Trial balance.
Please note the point that the Assets GL Accounts have to be converted to normal GL accounts so that data can be entered, as you may not be able to upload the balances as they would be configured as Recon account and balances cannot be posted directly.
Similarly the Customer and Vendor balances also have to posted separetly as these Gl accounts are also Recon accounts.
Inventory balancces would be uploaded from MM module.
Once all the balances in the trial balance are uploaded, this clearing GL would have a nill balance. Then this Gl account has to be blocked for further posting.
Once the Assets are Uploded individually using AS91,go to T Code OAMK and reset the Asset Gl accounts to Recon accounts.
Regards
Phani

F.05 doubt in Open Item and balance managed

Hi,
I noticed that we have the option to valuate open items and G/L balances for the same account number's in F.05
If suppose, an open item managed account was entered and checked in both places (Open item and G/L balances), will the system do both? Since it can also take the balance of the account and give the difference or if SAP actually checks whether the option of open item managment is ticked in FS00 and decide to valuate it as open item.?

Hi!
If open item management is selected in G/L Master, SAP valuate open item only. It won't do both valuations.You can verify the same with F.05. If u selected open item management, and in F.05 u want to valuate account balance for the same GL, SAP won't valuate.

Close open items and post balance

Hi,
Do we have any standard reports or programs which will consolidate all the customer open items. I mean clear all the open items and post a sperate transaction with new balance. This is not for fiscal year balance forwarding but has to be done every week for our client.
Please do reply with any suggestions on how to do this. I am due to provide the solution for this.
Regards,
Satya

Thank you for your replies.
I have no idea about this report. Does this report generate balance of all open items till date instead of due in 8 or 20 days? Becz, the balance generated with this report is not matching with the balance on FBL5N.
Also, what is the difference between F-30, F-32, F13E and S_ALR_87012178 report. What is the purpose of these and against what is this cleared?
Please reply how these work. I need to see if any of these can be replaced with the custom program my client has.
Regrads,
Satya

Transferring Open Items, Instalment Plans and Dunning Level

Hi all,
We are implementing SAP IS-U for a water suplly company and we have a process in which an Installation is transferred from a Business Partner to another. For this we are using the Move-in / Move-Out functionality (trx EC60).
So far, so good. The problem is that we also should transfer also the Open Items, Instalment Plans and Dunning level to the new Business Partner and new Contract Account.
The questions is: can we transfer these automatically?
We thought in different scenarios in case this is not possible, so I would appreciate if you can give us an opinion:
1 - Use FP40 transaction and transfer FICA elements manually
2 - Create a FOP process to perform step by step the process from CIC0. The only problem I have found is that there is not any object that allows me to transfer the open items. Does it exist? If not, this option is not valid
3 - Use the "Change CUstomer" Functionality. Did you have any experience using this funcionalidty? The main issue I have with this is that the system generates a dummy invoice, the Move in Date is in the future, and the Account must be closed.
Please any information will be very helpful. Thank you very much in advance!
Best Regards,
Lucas

Hi Lucas,
You can transfer the open items and the dunning level manually to the new BP and CA through transaction code FP40.
You need to maintain the following configuration settings in the posting area 1055-
Curr-Currency of the Cocd
Clearing Reason-Clearing reason used for transfer
Document Type-Document Type used for Transfer
Only all items- blank
Credit-X
Transfer DL-X
Moreover, you cannot transfer Instalment Plans through FP40, as instalment plan items are statistical in nature.
Hope it clarifies.....
Thanks,
Amlan

Interest calculation on Open items and cleared items

Dear Experts
I am trying to do needful configuration for interest indicator on which interest can be calculated for open items and cleared items as well. But, system is calculating interest for open items properly, but not calculating interest on cleared items with same interest indicator, I am repeatedly getting error "interest calculation indicator is not compatible with this type of interest calculation"
Is it possible to use same interest indicator for open line items and cleared line items of customer?
If possible, request you share the needful config steps to do same.
points will be awarded for usful reply.
Best regards,
S. Habib Pasha.

Hello Habib,
depending on the requests you can setup a item interest calculation or a balance interest calculation "Define calculation types".
IIC: check settings (item selection, all cleared items, only items with payment, no cleared items) "Prepare item interest calculation"
I guess you have setup the item interest calculation - maybe you have mixed some entries with BAIC.
Check in "Prepare account balance interest calculation" whether you have entries with the indicator you want to use.
At least check your entries in "Define time-based Terms" If you have entries with Balance account interest calculation the system gives even an error.
Hope this is helpfull.
Best regards
Horst

FBL3N - line item visible both as open item and as cleared item

Hello,
Please can you tell me possible reasons for which I see the same line item in FBL3N as an open item when I check "open items" and as cleared when I check for "cleared items".
Thank you !
Daniel N.

There is a small correction:
It is not partial it is residual.
In case of partial your original document will be intact - Open items will show debit, credit and the balance.
In case of residual, your original amount will be deducted and a new entry gets posted as if there is a new transaction. For example from 100 USD if 40 USD has been cleared, then two line items will be shown in 40 as cleared items and a new line 60 will be generated in open items 60. But, this 60 will have different document number.
I think there is some issue the way in which selection criteria has been selected.
Please do not see the open items at a key date. Because that date it might be open item, later at a stage it might have become a cleared item.
Do not restrict any dates and see the total items (cleared items and open items) and let me know if the same document is showing as cleared as well as open. This is more unlikely and I have not seen.
Regards,
Ravi

Change GL account cause Open Item and Recon account both set .

Hi,
I have problem, user want to change a GL account into an open item ... an there was some transaction ... so I change it by ZRFSEPA02 ... and when I checked, that GL account had been changed into an open item, and when I try to open the "Block Posting " there was message " FH031 : Open item management is not defined for reconciliation accounts " ... then yet I check my GL and sadly it was set as " recon account vendor " ( I forgot to check the GL Before did ZRFSAPA02) .. and know my GL Account has been set as a recon account and an open item ... I try to changed by un-tik Open item .. message pop out is " FH087 : You cannot change the open item management setting; (see long text) " ... and I tried to change the recon account into " none " message appear : " FH110 : Modifications to reconciliation account not permitted " .. I realized by GL account display, that the transaction is not clear, there was not zero balance ...
Please give me solutions ...

Yes .. I Agree with you ...
Actually I accidently, did not check the GL first, but run the ZRFSEPA02 first .... because of that, my GL is check as an open item and as a recon account too ...
any solutions ?

Difference between cleared items,open items and all postings (FI).

Hi experts,
Can anybody tell me the difference between cleared items,open items and all postings for an account.
While running corresponding bapis and transaction FAGLL03 (for GL) or FBL1N (for accounts payable) i found that in some cases all postings is less than cleared items or open items for a time period. How could it happen.According to my knowledge all postings should contain cleared items and open items.
Please correct me..
Thanks and Regards
Arjun

Hi Arjun,
For every Billing Documnet created(VBRK/VBRP-VBELN) there will be an accounting document created in BSID/BSAD tables.
OPEN ITEMS means the Billed/Invoice Amounts that are pending from Customers, i.e which we have to receive from Customers.
CLOSED ITEMS means the AMOUNTS received from that customer.
OPEN ITEMS : fetch data from BSID table Only
CLOSED ITEMS : fetch data from BSAD only.
ALL POSTINGS : fetch data from both BSID and BSAD.
Hope this will help.
Regards,
Nitin.

Doubt about report FBL5N of screen field:Open items and Cleared items

hi
i know the report FBL5N is use DDF LDB and the report work flow is BSID->BKFP->BSEG
but i don't know to differentiate Open Items and Cleared items in this report.
Open items and Cleared items stand for a field flag in these table (BSID,BKFP,BSEG )? if true the field is?
or they must be calc in program ? if true what about calc rules?
waiting for help! thank you!

Hi,
Here is the difference in Open Items and Cleared Items.
In FI first the document is Open (when it is posted) so the entry is made in table BSID. Once the document is cleared, it will move from BSID to BSAD. And for Cleared item you will see Clearing Document no and Clearing date values updated (these are blank when the item is open).
The only difference in Open and Cleared is via Clearing Document and Clearing Date. If the values are present, it means document is cleared.
Hope this helps.
ashish
Message was edited by:
Ashish Gundawar

Letter of credit aginst Open item and Oldest open items

I raise the sales order against Letter of Credit. when i am saving the order throughs a message that Maximum open item value is exceeded for static credit check.
When i am doing delivery system throughs an error that order is blocked
Can u suggest me come out from this problem and guide me for Statci credit against Letter of credit( how the System behaves)
Kishore

Hi,
Open items check means it will consider all the open items when it is doing credit check. Here it adds all the open items amount and do the credit check..
Oldest open item means it will consider only the oldest open item and based on tht i will do credit check..Here i will check the oldest open item value and its date then do the credit check..
Coming to payment terms check, system is responding correctly.. because payment terms are immed due net. tht means still time is there in the same day. that is the reason it is not blocking the second document.
once move to 2nd day then it means first doc is not cleared tht is the reason it is blocking the 2 nd doc on 2nd doc..
Hope u have understand..
Regards
Sankar

ICR process 03 with GL open items and

Hi gurus
do you have any idea about ICR with process 03 with GL open items and GL account reconciliation.
thanks in advance
best regards

Hello Lucio,
I am afraid you will have to be a little more specific in your question
It is possible to reconcile GL open items using process 003. In FBIC032 you need to specify data source Documents of Other Process. If you want to only read GL open items for a specific company then you create only 1 entry in FBIC032 for this company and specify data source Documents of Other Process. If you want to read both AR/AP open items and GL open items you have to create 2 entries for this company with different SEQNRs. For one you have to specify data source Documents of Current Process, for the other you have to specify data source Documents of Other Process.
I hope this helps,
Ralph

Credit Management (Open Items and Oldest Open Items)

I have 2 questions.
1)What is the difference between Open Items check and Oldest open items
2) I want to activate a Credit management check which should work in way that the Order will be blocked on the basis of Payment term check
Let say if I am using the Payment terms 0001 i.e Payment immediately due net .now what I want is that if I post the first invoice system as configured will check only the Credit check againt the credit Limit but when i post the 2nd invoice on the same day and the first invoice is not cleared system should give a warning message for it .
Currenlty as i Configured it working but not for the same day option its give a warning on the 2nd day's invoice
SO Need the help of Experts.
Thanks in advance

Hi,
Open items check means it will consider all the open items when it is doing credit check. Here it adds all the open items amount and do the credit check..
Oldest open item means it will consider only the oldest open item and based on tht i will do credit check..Here i will check the oldest open item value and its date then do the credit check..
Coming to payment terms check, system is responding correctly.. because payment terms are immed due net. tht means still time is there in the same day. that is the reason it is not blocking the second document.
once move to 2nd day then it means first doc is not cleared tht is the reason it is blocking the 2 nd doc on 2nd doc..
Hope u have understand..
Regards
Sankar

Open Items and Recievables/Payables showing in ICR

Everytime I run my FBICS3/FBICA3 and FBICR3 transactions, both open items and recievables/payables are showing up. I read that if you want to remove recon 001 method, then delete it from your object group configuration. I did that, along with deactivating recon methods 001 and 002 in FBIC031.
fbic032 - all entities are setup as AR/AP open items
Where else could the g/l open items be getting picked up from?
Thanks,
Nipa

Hello Lucio,
I am afraid you will have to be a little more specific in your question
It is possible to reconcile GL open items using process 003. In FBIC032 you need to specify data source Documents of Other Process. If you want to only read GL open items for a specific company then you create only 1 entry in FBIC032 for this company and specify data source Documents of Other Process. If you want to read both AR/AP open items and GL open items you have to create 2 entries for this company with different SEQNRs. For one you have to specify data source Documents of Current Process, for the other you have to specify data source Documents of Other Process.
I hope this helps,
Ralph

Transferring open items and balances

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