Travel Commitment

Hi! All,
After saving a Purchase Order with Account Assignment to an Internal Order, commitment will update the COOI table.
However, for a Travel Request with Account Assignment to an Internal Order(after approval of the request, before Transferred to FI), commitment will NOT UPDATE the COOI table. Is that the expected result ?
What type of commitment will update the COOI table beside Commitment from PO ? Thanks.

Hi,
This is the answer I got from SAP regarding TV & PS:
As far as CO availability control is concerned: value types 52 and 54
have n e v e r been included in assigned values of CO availability
control. These value types are not even CO relevant at all:
Values with value type 52 and 54 are not "costs" in the CO
sense at all and thus cannot be covered by CO availability control.
I hope it helps,
Deborah.

Similar Messages

Travel Commitment to Internal Order

Hi! All,
After saving a Purchase Order with Account Assignment to an Internal Order, commitment will update the COOI table. If Internal Order has budget exceeded, it will display an Availability Control Error Message.
However, for a Travel Request with Account Assignment to an Internal Order(after approval of the request, before Transferred to FI), commitment will NOT UPDATE the COOI table. It does not display any Availability Control Error Message if budget exceeded. Travel Commitment does not update the Internal Order Available budget anymore.
How to make Travel Request Commitment update the Available budget of the Internal Order and display an error message if budget exceeded ?
Thanks in advance for the advise.

Hi! Kenneth,
The cost element is NOT exempted.
If the trip is cost assigned to a Cost Centre, it will update the Travel commitment to the Funds Centre and got the budget exceeded error message if the Funds Centre is running out of money.
However, if the trip is cost assigned to an Internal Order, the commitment does NOT update the availability of the Internal Order and NO error message if the Internal Order is running out of money.

Remote Voice Over Workflows using FCP - thoughts?

I am going to try and keep this as simple as possible.
I am Producer and host for an Australian Drag Racing Show that we air nationally...
We record these shows in Full 1080 HD using modern XFILE systems (EVS) using the Apple ProRes 422 (HQ) codec.
Our ENG/EFP team use XDCAM (full 1080i HD).
We edit these shows using FCP 7 amongst a few suites.
I also do some offline content on my 17inch i7 MBP using FCP too.
My question is thus:
The Post Production Team are based in Sydney on the east coast, whilst I am based in Western Australia - this is like being in LA in comparison to New York!
I want to reduce my travel commitment by air, as in the past I have travelled weekly to commentate these shows (40+ shows a year!)
I have - as does the production house - a reasonably good ADSL Internet connection.
I do a lot of Producing and program checks using iChat Theatre within FCP 7. It is quite good.
What I want to get to though is a way in being able to more often commentate these shows remotely from home, without the need for me to physically having to be across country on every occasion - for my sanity's sake.
My co-commentator also lives near me, however our editors are all based across country, together in Sydney.
I see the following options as being the way to do this:
OPTION 1.
When we ingest (log and transfer) the vision, I will always be in Sydney at that time. There are usually several shows generated from this vision.
I copy the Quicktime MOV files that are for use in the shows to my external (eSATA) HD.
Editors in Sydney cut the racing components of our show. They then email me the FCP project file.
(I have FCP, the required Audio and Mics)
Then, I open this FCP Project File and re-link and re-render as required once I receive this and we commentate the shows using the VO utility within Final Cut.
I then do an Audio export only and send the editors the updated FCP Project file, for them to receive and re-link the vision as required, sound mix and print.
OPTION 2.
The Editors cut the shows, then export either within FCP or Compressor a reduced quality file size to send via FTP or sendspace.
I then import this vision locally into FCP, render the vision and commentate it accordingly and just send back the audio.
SO:
What would you all suggest as the easiest and best way to do this. We do have tight work timeframes in terms of getting content to air.
I think Option1 is by far the best, and what I am not sure about is if I did Option2 - what settings for export and I want to avoid bogging down the editors on handling cumbersome vision exports anyway?
Thoughts?
Dean...

I would probably go with option 2, myself - I usually export my cuts and run the movie thru compressor with the H.264 LAN or H.264 800KBPS presets. These are found under Apple/Other Workflows/Web/Streaming/Quicktime 7/
These take up roughly 10MB per minute and 5MB per minute respectively.
While I have used Option 1 (duplicate media, transferring a project file), this can get problematic when the editors have generated media - like effects, color correction, etc...
my 2¢
Patrick

Reverse commitment travel posting

Hi gurus,
How can I reset or reverse a travel document (posting referring to the last year having estimated cost value), which appears in FM as a commitment value? This travel did not happen actually and so it is necessary to clean this commitment value.
Thanks a lot.
Artur
Edited by: Artur de Moraes on Sep 3, 2009 4:50 PM
Thanks everybody. Problem solved.
Edited by: Artur de Moraes on Sep 3, 2009 4:52 PM

Hi,
Both account assignment not be possible for unique line. you can hit cost center related to production & work center by posting against cost center but it should not link with your order.
Plz go to production order & go to tab then document goods movement & check is document with item no is there about which u telling, i think it is not there.
i hope u need to reverese your cost center document (mov type -202) & again made it against production order (262).
thanks

Travel request expence as commitment in WBS-Element

Hi experts,
i have a problem to settle Travel request expences as commitments in WBS-Elements. WBS-Elements have original budgets and all commitments must be settled to WBS and checked by WBS budget control before settling. This is no problem with Purchase requests and orders or Funds commitments or payment requests. But it does not work with commitments from travel expences. Any ideas to solve this problem?
Best regards,
Christian

Hi Eli,
My requirement is to add the new column containing the WBS element description on the portal.
so that the if the employee is assign to multiple projects need not have to remember the WBS element alphanumeric code.
please suggest me on the workarounds to overcome this issue.
your valuable inputs would be more helpful in this regard.
Thanks.
Nilesh Patil

FM-FI-TM: missing reference document from Travel in FMIFIIT, field VREFBN

Hi everyone!
When I post a document in Travel Management (transaction PRRW), where one account is reconciliation account and the other is expense account, there is connection between this document and the FI document in field VREFBN, table FMIFIIT. But when I post a document in PRRW where one account is simple GL account and the other expense account, there is NO link. In FM this document is updated with the value type 54 (invoice) in both cases.
I wonder if this is the way it should be or this is a mistake?

Hi,
In Funds Management, commitments documents are generated by the trips entered in Travel Management. You display these trips in the information system (value type u201C52u201D). Updating always takes place with the net amounts.
Therefore, your situation is correct, you can have postings in FM and not in FI where it is a commitment, not a real actual value already.
Let me clarify one thing:
FI - actual postings
PSM-FM - commitments (do not have invoice or payment yet) AND actuals postings
Kindly check the very good documentation in help.sap.com below:
=========================================================================
                                Integration with Travel Management
=========================================================================
Use
If you use the Travel Management component you can enter the trips in Travel Management with an FM account assignment and so integrate employee travel expenses in Funds Management.
With this, the assignment of travel expenses can take place in accordance with the assignment values for the entire trip, for documents, for destinations and according to kilometer distribution.
Integration
In Funds Management, commitments documents are generated by the trips entered in Travel Management. You display these trips in the information system (value type u201C52u201D). Updating always takes place with the net amounts.
The updating control depends on which components you use integrated with Funds Management in addition to Travel Management and which account assignment elements you want to use. The settings for Controlling and Salary and Payroll Accounting determine how the account assignments are specified or derived for Funds Management. You determine which areas of responsibility in Funds Management the costs should be assigned to.
The integration with Human Resources (HR) also plays an important role in this. For more information, see Integration with Human Resources The prerequisites described in this for the different scenarios are also valid for Travel Management.
Prerequisites
For information on the prerequisites for updating travel expenses, see Prerequisites for Updating in Funds Management.
The following prerequisites also apply:
Fund, Functional Area and Grant
If you want to use the account assignment elements fund, functional area and grant, you must activate the account assignment elements in the Customizing of Public Sector Management in IMG activity Activate Account Assignment Elements.
If you are also using Human Resources, in this IMG activity you must also specify the date from which the activated account assignment elements must be defined when creating/changing personnel master records for the infotypes in addition to the HR master data used in Travel Management.
Funds center
So that you can define the funds center in the personnel master record, you must define the date from which this account assignment element must be defined when creating/changing existing personnel master records in the Customizing of Funds Management Government in IMG activity Start for Integration HR (without personnel commitment scenario 2).
Manual account assignment for travel
In order to assign the trips to an account manually you must ensure that the fields you want to use u2013grant, fund, functional area, funds center and commitment item- must be ready for input when entering travel data. You enter the required settings for this in Customizing of Financial Accounting, as follows:
Choose Travel Management ® Travel Accounting ® Dialog and Payroll Control ® Dialog Control ® Install Variable Structure for Account Assignment Objects and choose the coding block which is relevant to you:
·        If you want to enter the FM account assignment in the cost apportionment for the whole trip, choose Account Assignment Objects: Expense Assignment Value for Complete Trip.
·        If you want to enter the FM account assignment in the cost apportionment of a document, choose Account Assignment Objects: Expense Assignment Value for Document.
·        If you want to enter the FM account assignment in the cost apportionment of the stopovers, choose Account Assignment Objects: Expense Assignment Value for Destination.
·        If you want to enter the FM account assignment in the cost apportionment by kilometers, choose Account Assignment Objects: Expense Assignment Value of km Apportionment.
Enter variable names for the account assignment elements you want to use, for example C COBL-CMMT ITEM, COBL-FNDS CTR, for the relevant account assignment blocks.
Derivation of FM account assignment elements from CO account assignment
If you are using Controlling and want the FM account assignment elements to be derived automatically from the CO account assignment, you must:
·        Define a step in your derivation strategy, in which the FM account assignment elements are assigned to CO account assignments. For more information on this topic, see Deriving FM Account Assignment Elements from CO Account Assignments.
·        Hide the fields for the FM account assignments elements.
Therefore, you cannot maintain the field status as described above.
Deriving FM account assignment elements when integrating with Human Resources
In order to assign the trips to an account manually you must maintain the field status as described above.
If you do not manually distribute the travel expenses for an employee completely, the travel expenses are distributed in accordance with the cross-trip cost assignment value, the so-called travel expenses assignment rule.
The prerequisite for this is that you maintain the infotypes in the HR master records in accordance with your requirements. For information on how the system then determines the valid travel expenses assignment rule, see Travel Expenses Assignment Rule.
During the settlement of a trip, if you want to distribute travel expenses to several grants, functional areas or funds centers, you must enter several account assignments for infotype 0027 (cost distribution), subtype 02 (travel expenses) along with the relevant percentages for the distribution in master data maintenance for the HR master records.
Features
The travel expenses assignment takes place in accordance with the Travel management functions. However you must take the following into account:
·        Advances are not taken into account in Funds Management, and the same applies to data that you enter using fast entry.
·        Requested trips are only updated statistically.
·        If the trip data has the status u201CTravel requestu201D, the data is only updated statistically in the standard system. The active availability control does not take place until after the approval.
Activities
When entering trip data, you enter the account assignments that are relevant to the budget. If you do not enter the FM account assignment manually, the system makes postings to the account assignments according to the settings and assignments you have made.
For travel expenses accounting the system defaults the FM account assignments to the Financial Accounting documents, which are generated by the accounting.
For more information on entering travel expenses and travel expenses accounting, see the FI Travel Management documentation.
===========================================================================
Please check also the notes (in www.service.sap.com/notes):
900509 - Posting date for Funds Management (consulting solution)
90320 - No bank posting of HR/FI-TV payrolls
I hope it helps you
Best Regards,
Vanessa Barth

Travel Management & Funds Management integration

Hello Experts,
During creation of a travel request & when I am entering amount in "Estimated Costs" field, I am getting an error message as "Error creating commitment: Trip status has been set to 'open'. Message no. PTRA_WEB_INTERFACE098". This is due to Funds Management activation by the FICO team. My client requires budget check in Travel Management.
From my side I have created an expense type with details like:-
Short name: for example, Estimated Costs
○ Travel Expense Category: Other
○ Amounts are: Estimated Costs, No Reimbursement to Employee
Do I need to maintain symbolic & G/L for the same? Is there any other config I am missing.
Please help to solve the issue.
Regards,
Daniel

Can you check for config in V_T706B1 for Estimated Costs with name should be ESTC
you need to change it ESTC.
If you have activated the integration to funds management, the system tries to create a commitment for the entered estimated cost. For this it is necessary, as the error message says, to create an expense type for the estimated cost in V_T706B1 with the use 'Estimated Cost'.
This expense type is then inserted in the trip and later on, when your create the expense report, you are forced to delete this
expense type again.
If you have the funds management active, you need to go to maintainance view V_T706B1 and create an expense type for which you choose out of the 'special use' drop down box the value 'extimated cost, no reimbursement'.
This was new functionality with ERP2005 but this is unusual as almost all PTRA_WEB_INTERFACE174 or error messages as you see are the result of incorrect definition of estimated cost in V_T706B1 - is there an entry for this in V_T706B4 by any chance that would cause the inconsistency?
Hope this could help!
Thanks

Not checking the budget for internal order at the time Travel Request creat

Hi All,
I have two issues.
(1) We activated travel managment in our system for public sector germany. In that case we need to create trip directly from PR05 instead of TRIP. I created budget for internal order but its not controlling and checking budget at the time of creation of the trip. We activated fund management also but i need control at internal order level. Please guide me.
(2) While creating trip in PR05 what ever expenses mentioned in Trip it's committing and also i am able to see in fund management commitments report. We extracted reports based on COSP table. This commitment is not updating in this table. Please guide me which table is showing link between internal order and fund management account assignment objects.
Regards,
sree

thanks for your reply.
I maintained Budget profile and Tolerance limits. I am getting error only at the time of posting in PRRW.But i need to control at the time of saving the trip. I can use user exit to control. If there is any standard functionality of checking the budget at the time of saving then it should be good.
For me main problem is i am not able to get report both trip commitments and fund management details. Please inform me in which table internal order and trip commitments are storing.
Regards,
Sree

The estimated travel amounts could not be determined

Hi Experts..
We are integrating travel management with fund management.
we want to use estimated cost to check budget while creating travel request.
but then when we create expense report, we got warning "The estimated travel amounts could not be determined"
how to solve this?
thanks in advance.

Hi,
Hopes you have define your one expense type as estimated cost..
To integrate Travel Management with Funds Management, proceed as follows:
●      Activate integration with Funds Management (see Integration with Travel Management).
●      In Customizing for Travel Management, under Travel Expenses ® Master Data ® Travel Expense Types ® Create Travel Expense Types for Individual Receipts, create an expense type with the following properties:
○       Short name: for example, Estimated Costs
○       Travel Expense Category: Other
○       Amounts are: Estimated Costs, No Reimbursement to Employee
When users specify estimated costs that are greater than zero in travel requests, the system creates a receipt for the estimated costs, which is forwarded as a commitment document to Funds Management.
After the trip takes place, the user needs to manually delete the automatically created receipt from the receipt buffer in the expense report.
Also check your configuration from Funds management side.
http://help.sap.com/saphelp_470/helpdata/en/f0/ca3fec260211d28a430000e829fbbd/frameset.htm
Hopes it would serve your purpose..
Regards,
Muhammad Umer

Where can Iphone 4 no-commitment in Vegas?

Hi,
I live in Ireland and I'm travelling to Vegas in three weeks and want to buy a no-commitment iphone 4. I see on they net they start at $600 for 16gb. Are these available from the apple store? Or do i have to go into an ATT store and ask for a no-commitment iphne 4?
Any info would be great
Thanks
Alan

You cannot buy a pre-unlocked iPhone in the US and only the original network provider that the phone is locked to can unlock it.
As already stated ALL iPhones sold in the US are locked to AT&T and they will NOT unlock them for anyone or any reason.
If you don't believe me, just do a quick search on this forum as this question comes up multiple times every day from people thinking they can save themselves a bit of money by buying the iPhone in the US.
Buy one from the UK, where officially unlocked phones can be bought direct from Apple.

I travel between countries often for my work. What is the best iphone to use for international calling at a reasonable cost?

I travel between countries often for my work. What is the best iphone to use for international calling at a reasonable cost?

All six Uk carriers carry the iPhone officially and micro sims are very common therefore
PAYG is very common in UK every carrier offers a number of packages but all commitment free
http://support.apple.com/kb/ht1937
List of Turkish Carriers within this doc

Expense Account on TM system - Commitment Item on FILO system

Hello.
I am involved in TM-related project.
Currently the following system landscape is applied:
FILO system including Funds Management
separate HR system including TM.
Issue:
We need commitments to be posted in FILO system, when Travel Request is created in HR system.
Currently there is a problem with Commitment Item derivation. Funds and Funds Centers are derived correctly, but CI derivation always returns '9503 - no budget', however, there are certain CIs which must be derived instead of 9503.
Required assignment is configured on HR system: Estimated Costs - Wage Type - Symbolic account - Expense Account
Required FM Master Data and derivation strategy is configured in FILO system
It seems to me that GL account data is not transferred correctly to FILO system for derivation.
Questions:
What are the means of travel request data transfer between TM and FM on different systems (objects, ALE)? What I must check?
Should I repeat configuration of Estimated Costs - Wage Type - Symbolic account - Expense Account on FILO system?
Do you have any other advices?
Thank you.
Kirill

Hello,
have you checked already this here?
http://help.sap.com/erp2005_ehp_05/helpdata/EN/f0/ca3fec260211d28a430000e829fbbd/frameset.htm
Best regards,
Sigi

Commitment Update in CO ?

Dear All
In Travel Management
Do a Commitment in CO gets generated when a travel Request is Saved? if yes then when is the Actual Commitment takes Place ?
Would be highly appreciably if any one can throw light on the same
Thanks
Anabik

hi
Thanks a lot for your reply,we are currently in ECC 6.0 and we have also implement FM,and GM
Awaiting for your reply
Thanks
Anabik

PS report for Actual and commitment Balance

Dear experts,
Is there any report in PS where i can see list of projects has actual balance and commitment balance?
Note: I want to see only the balance of actual cost ( which is not settled) and commitment balance (Open PO, PR etc..)
Regard
Vetrivelan

Hi,
For commitment- CJI5
actual - CJI3 with correct layout as per you requirement.
also try S_ALR_87013558 report & go to line item report for detail actuals(& you have to change the layout accordingly) & commitment.
hope this would help you...
regards,
SL

How can I avoid re-configuring my outgoing server when travelling?

I have always "reconfigured" my 'outgoing server' -- the smtp setting under MAIL preferences -- when travelling outside my ISP's service area. (For 12 years with Eudora, and now 4 years with MAIL). But often at hotels, or in airports, it's not possible to get the info, that is, the smtp designator for the ISP serving the hotel or airport. When unable to get that info, I have to revert to using my home ISP's "webmail" which is clunky, limited, slow, inflexible, and doesn't integrate well with my Apple MAIL later. I hate using it.
When I AM able to get the local smtp designator info when on the road, it nearly always does the trick and I am able to do all my email work as I would back at my home office.
However, recently, I stayed with a friend on the west coast, (let's call him Brian) who is something of a Mac expert, but he was unable to confidently give me the smtp designators for his local ISP-- apparently because he never has to change his smtp configuration when on the road! Like me, he uses two servers, that is, he is connected at his home via the phone company's DSL service using a high speed modem, but he likes to retain the email address he had originally got from an earlier ISP he used, back when he was on dial-up. So he pays that ISP a monthly $5.00 to allow him to continue to use the email address he has had since being their customer way back when. So we called both of Brian's ISP's and got their smtp designators. However, neither of these, when plugged into my MAIL preferences, would allow me to "send" using Apple MAIL and I was again obliged to use my clunky webmail.
Now, it seems to me he is being "relayed" (is that the right term?) by the phone company sending outgoing mail over to the older ISP, and the older ISP relays his mail over to the phone company's server to give him his incoming mail. When I am visiting him, this may be to confusing for the smtp configuration in my MAIL.
I would think not, though, because I have a similar setup: I connect to a cable company modem from my home on the east coast, but my address is the one I got from our local phone company before high-speed became available to us via the cable TV service. When we switched from the phone company's dial-up to the cable company's high- speed, we kept the original email address --which was specific to the phone company-- and we pay $5.00 per month for the privilege. Seems very similar to Brian's setup.
However, at Brian's, changing the smtp designator doesn't work to allow me to send emails from Apple's MAIL program.
Brian tells me he doesn't have to do this smtp change when he travels, with his Apple MAIL. He doesn't know why I do it, nor why I should have to. I suspect, that unknown to him, his ISP has some kind of setup whereby his smtp designation is a sort of "universal" outgoing server designation, and his outgoing emails are accepted no matter which ISP he is using when away from home. And I think my MAIL configuration must be incompatible with that. This is just my suspicion.
So my questions are:
1. why doesn't Brian have to re-configure his smtp outgoing server when he travels? and...
2. how can I get that kind of universal "email send-ability" when I travel, and not have to be challenged with having to re-do my outgoing server when travelling, using Apple's MAIL?
Any insights will be most gratefully received!!!!
PS I'm using Snow Leopard on MacBook 10.6.8; I think Brian is using Leopard on a 15-in Powerbook.

Many email providers allow you to send from outside their network if you set up authentication to their servers in your outgoing mail server setup. You may wish to confirm this with your email provider, but you can just try this:
1) Go to the Accounts preference in Mail
2) Select your email account
3) On the Account Information tab, locate the "Outgoing Mail Server" section and pull the menu down to "Edit SMTP Server list"
4) Select the appropriate outgoing server and go to the Advanced tab
5) In the Authentication pulldown, select "Password" and enter in your email account ID and password
6) Click all the applicable "OK" buttons to close it all up and save the information.
That may work with your email provider, or they may have additional settings needed such as "Use Security Sockets Layer (SSL)". Your provider should be able to tell you what specific settings you need if the basic user name and password don't work.
Regards.

Travel Commitment

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