Travel expense only for abroad trip

Hi SAP Gurus!
I have the following requirement: I have to create a new travel expense type; employee may use this travel expense only for trip abroad (field PTRV_HEAD-ZLAND = "ABR").
Where can I insert this check?
Thank you in advance, best regards!
Stefano

Yes please.. i need to know where I can find that information..... if Attachments are present in a Trip or not. Inside a trip, where we can attach some excel files in the top left corner of the screen....
/Thanks, Krishna

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Restricting the Travel expense claims for future date

Hi,
We are configuring the BPs for ESS & MSS. Currently we are on NW portal 7.0 ,SPS15 and ECC6.0 at the backend.
Can anyone suggest us, how to restrict the users NOT to apply the Travel expense claims for the future dates (i.e.the portal system is expected to allow the users for the claims, till the current date or any past date but not any future date) through portal.
Currently, the system is allowing the users to apply the Travel Expense claims for the future dates also.
Any help on this will be appreciated.
Regards,
Venu

Hi Venu,
I am not sure whether there is any configuration through which it can be achieved or not. But you can use Badi TRIP_WEB_CHECK for WebDynpro.
Hope this will help.
Thanks & regards
Arun

Travel expenses posting for Intercompany

Hi,
Pl advised how do we post a travel expenses for an inter-company transaction. This is an integration between project management module and travel expenses as well as FI/CO and Travel Management System.
Company code EC01 and EC04.
Resource from EC04 was utilised in EC01 project. We are trying to post the travel expenses for resource EC04 into EC01. So the expenses can appear in both client invoice (EC01 invoice, as travel expenses was payable by client and EC01 basically help to collect on behalf for EC04). The next will be inter-company invoice (EC04 will need to billed EC01 for the resouces/travel expenses incurred in EC01 project)
We are trying to make use of the cost assignment feature in 'TRIP' by indicating the network and network number. Still unable to generate inter-company travel expenses. Pl advised what should be the correct way of posting.
Thank, Karan

Hi,
My suggestion would be to go with the DIP Profile with the material determination.
In your case it would be the travel expenses.
Create a WBS elemenent where these services are being used and make it as billing element.
Assign a sales order with this this material and assign this DIP Profile in Sales Tab-B.
DP81, ODP1 are the Tcodes you can look for..
Reward points if found useful.
Thanks..

Travel expense/reimbursement for non-employees

Hi,
We are in the process of reviewing Travel Management for implementation and would like to know if we can book travel expenses or reimbursements for non-employees (example: consultants, applicants who travelled to our company for interview, etc.)
Regards, Lupe

No.Travel Management is only for the employees. Earlier I had a similar query and I had writteen to SAP and they said that Travel Management is strictly for the employees.

Portal - Travel Expenses - Cost Assignment of Trip

Greetings SAP Experts,
Need some assistance. Have a request from our client in SE Asia to have as read-only the "breakdown percentage" for the cost object when the employees are processing their travel expenses in the portal. I have looked everywhere in config to have this as read only and cannot find the area where it is done.
Any help would be greatly appreciated.
Thanks,
Jim

Hi Kamal,
The standard SAP has Cost Center as the Default in the Cost Assignment. If you want to make the WBS as "Default", then coordinate with the ABAP to make it customise for the WBS as default.
Hope this helps.
Regards,
S.Srikanth

Can travel allowance be for entire trip?

Hi,
My client gives 90% of travel allowance before the employee goes on trip. Can the employee pre-plan the trip get the travel allowance and then go for trip in SAP? If there are any deviations, can he later come and edit the travel plan so that he can claim actual expenses?
Thanks,
-Sasi.

closed

Travel & Expense policy for the employees

Hi ,
We want to add new Travel and Expense policy in ESS ITS , what are steps ?
Thanks in advance
Soufiene

Hi,
Expense type definition are same as ECC and portal (ESS), you have create expense type (V_T706B1) then assign wage to receipt (V_T706B4) and symbolic account to wage type (V_T706K) and then Conversion of Symbolic Account to Expense Account..
Hopes it would serve your purpose..
Regards,
Muhammad Umer

Dynamic Logon language for Travel Expenses WD ABAP iViews

Hi,
Scenario:
We have customized standard Travel & Expenses WD ABAP components (FITV_FPM or so).
For them, my task is to create custom Portal navigation as follows: -
Top level nav = ESS
2nd level nav = Travel & Expenses
Detailed Navigation = # My Trips & Expenses
Create expense report
I have created above navigation by copying std WDA iViews from 'Cont provided by SAP' folder.
Task: -
- Create two roles, one for French users (FR) & other for remaining users (GLOBAL).
- For FR role, above two iViews & iViews that open on POWL toolbar button clicks, should be in FR language.
- For GLOBAL role, above two iViews & iViews that open on POWL toolbar button clicks, should be in EN language.
- I have changed 'Logon Language' property for both iViews in both roles accordingly.
Issue: -
- Only 1st iView, i.e. My Trips & Expenses and Create expense report open in respecting language (as set in iView property of each role).
- But all other iViews that open on 'Change, Delete, Copy' POWL toolbar button clicks, shows user's Portal language.
Any idea why this is happening?
I guess these POWL actions navigate to some pre-defined Portal location and open those iViews. Is this correct?
Is there any kind of table for Travel Management package in SAP where these Portal links are maintained?
Thanks & Regards,
Amey Mogare

Good Afteernoon.
But the system not display the services in the page of area.
We copy the folder in the portal of Employee Self Service.
Kind Regards.

Why I cannot enter an "Activity Type" for a trip with only one destination?

Hello experts,
Doing a travel expense the user must specify the type of activity (u201CAu201D, u201COu201D or u201CSu201D) that the trip expense is involved, but this option itu2019s only available when the trip has more than one destination (inside the table u201CAdditional Destinationsu201D):
[Screen Shot # 1|http://img145.imageshack.us/img145/1789/acttype.jpg]
[Screen Shot # 2|http://img404.imageshack.us/img404/8812/ptk05.jpg]
When I make a travel expense report, the field activity does not
appear, only on additional destination. Why cannot I enter an activity
type for the first destination, only for additional destination?
I think that the system should allow to enter an activity on general
trip data.
Thanks on advance
Edited by: Luiz Victor Santos on Apr 20, 2010 10:55 PM

Hi,
Sorry I gave you the customizing entry for transaction PR05 and not for TRIP.
So, go there :
Tx FITVFELD.
--> Your Trip Provision Variant. --> Trip Schema --> Travel Manager (Travel Expenses Only) --> General Trip Data --> Trip Itinerary
The Field "Trip Activity Type - PTK05_N-KZTKT " should have the parameters "Field Is Visible" and "Field ready for input" checked.
As you can see, the entry point is in "Trip itinerary" Subscreen and not in "General Trip Data Subscreen".
This means that unfortunately the Trip Activity Type is not available in the subscreen General Trip Data.
If I do like this in my test system, in the TRIP tx I can see that the field Activity Type appears also in the subscreen "Mileage and Per Diem Reimbursement". So If I enter my activity type here, then it populates the value in my first destination (in Trip Itinerary) even if I have only one destination.
Hope this help ;o)
Regards,
Christophe

Can Single Trip have multiple travel expense reports?

Hi All,
Can a single trip have more than one travel expense report linked to it?
My Client requires different travel receipts for a single trip to have different paymnet cycles.
Say for a single trip (for 20 days) the airfare paid needs to be settled in next 7 days and the hotel will be reimbursed when employee finishes the trip i.e. after 20 days in this ex.
Can each of these receipts be settled and then posted to finance separately if they are part of the same travel expense report.
OR can we have different travel expense reports for the same trip which could then be settled and posted to finance individually?
Regards,
Amit

Hi,
I think you have some diferents posibilities:
- Let your employees create differents travel expenses in the same period (Define Schema and Individual Field Control).
- Let your employee modificate a travel expenses whith settlement status: "settle".
Marta.

Trip Activity Type in travel planning and travel expenses

Hi Friends!
What is the difference between,
Travel Management -> Travel Planning -> Trip Rules and Profiles ->Travel Policy -> Define Trip Activity Types
and
Travel Management -> Travel Expenses -> Master Data -> Control Parameters for Travel Expenses -> Control Parameters from Trip Data -> Define Trip Activity Types
Confused!!!

Travel Management -> Travel Planning -> Trip Rules and Profiles ->Travel Policy -> Define Trip Activity Types
comes in the travel request page
Travel Management -> Travel Expenses -> Master Data -> Control Parameters for Travel Expenses -> Control Parameters from Trip Data -> Define Trip Activity Types
comes in Travel Expense report.
It can be used to define the amount for expense types

Administrator Role for "Create Travel Expense Report"

Hello Everyone,
I would like to know if there is any ESS "Role" that is provided by SAP for ESS which allows an administrator to "Create Travel Expense Report" for employees who doesn't have access to computers.
I would appreciate your help.
Kind Regards,
Gopal.

Hi Sandeep,
Thanks a lot for your reply. My client wants to completely remove the process of filling in forms for travel expenses claims. So, they are asking us to provide an alternative for the people who don't have any access to computers. Could you suggest a good solution for this scenario. I would appreciate your help.
Kind Regards,
Gopal.

Error initiating travel expense form

Dear Guru's,
We have an issue displaying the Travel Expense form in ESS. We are not using the PDF forms but the HTML , no ADS has been set up and followed the exact steps mentioned in SAP Note 1032311. So we deleted the URL parameter in the URL parameter from the resource and set the PDC path as a non-static URL to the tripform. We deleted also the Iview property ....UsePDF=true.
Next we changed the setting in the Travel Management Expert View refering to Adobe Forms from 0 into 1, and we modified feature TRVFE using the SAP form PTRV_EXPENSE_FORM .
We tested the forms in trx TRIP, PR05 and PR_WEB_1200 and all results were positive since the form is displayed. However using the Iview create travel expenses the ' Error intiating trip forms' remains. The Iview My trips and expenses gives the same negative result trying to display/print the form. However the Iview display trip form seems to do something and is only given the error that the trip parameter for the pernr is missing while previewing it, which is clear since no trip has been selected.
Help needed.
Kind regards.

Please check you have the correct roles assigned for the URL in PCD path as this is a common cause of this type of error
As per the note..it needs to be;
ROLES://portal_content/com.sap.pct/every_user/com.sap.pct.erp.ess.bp_fol
der/com.sap.pct.erp.ess.roles/com.sap.pct.erp.ess.employee_self_service/
com.sap.pct.erp.ess.employee_self_service/com.sap.pct.erp.ess.area_trave
l_expenses/com.sap.pct.erp.ess.tripform
Can you open it from portal in administrator mode?
Also check note 944221 to check the ADS config.

How to capture Non Travel Expenses in Travel Management

Hi,
My client have a requirement wherein we have to capture non travel expenses petty cash like team lunch , client entertainment expenses , telephone bills etc which are not associated with a travel request .
I have read in IMG, sap says we can capture non travel expenses also. Here is the path for same
IMG >>Financial Accounting >> Travel management >>Travel Expenses >>Dialog and Travel expenses control >>Dialog control >> Restrict Travel Expense Types for Trip Schemas
How we can achieve same. Please suggest.
Regards,
Madhvika

Hi,
FITV_FPM Web dynpro component is the main component where configurations in done for both Travel Expenses and Travel Request.
But when the user is in Create Expense Report, after submit, it wont approve automatically. It will route to the Workflow and then in the final stage only calling the Business Object BUS2089, method APPROVE.
And also as i said, in the Class CL_FITV_POWL_FEEDER_TRIPS, under IF_POWL_FEEDER~GET_ACTIONS, you can find whether it is CREATE_NEW_TRAVEL_REQUEST or CREATE_NEW_EXPENSE_REPORT.
There is already a below coding in the above method. you can use Post-Exit or Pre-Exit enhancement, to do your own validations.
new travel Request
        if lv_request_active = 'X'.
          ls_action-actionid = gc_action_create_tr.
          ls_action-cardinality = 'I'. "single
          ls_action-placementindx = 5.
          ls_action-text = cl_wd_utilities=>get_otr_text_by_alias( 'PTRM_WEB_POWL/CREATE_NEW_TRAVEL_REQUEST' ).
          ls_action-tooltip = ls_action-text.
          if i_type = gc_powltype_trips_tr and l_exit_op is not initial.
            ls_action-add_separator = 'X'.
          endif.
          insert ls_action into table c_action_defs.
          clear ls_action-add_separator.
        endif.
new expense report
        if lv_expense_active = 'X'.
          ls_action-actionid = gc_action_create_exp.
          ls_action-cardinality = 'I'. "single
          ls_action-placementindx = 5.
          ls_action-text = cl_wd_utilities=>get_otr_text_by_alias( 'PTRM_WEB_POWL/CREATE_NEW_EXPENSE_REPORT' ).
          ls_action-tooltip = ls_action-text.
          if i_type = gc_powltype_trips_exp and l_exit_op is not initial.
            ls_action-add_separator = 'X'.
          endif.
          insert ls_action into table c_action_defs.
          clear ls_action-add_separator.
        endif.
Regards,
Ani

No expense types available in PR05, too many expense types in trx TRIP

Dear Experts,
I have done all the customizing in our system (concerning the travel expenses) and now I want to create a travel expense document.
After creating the employee in the HR mini master I can start the creation of the Expense doc. in transaction PR05 (Travel Expense Manager).
When I want to enter the Expense type in the form, no expense types are available.
Do I need an additional activation or something like that to make the expense types available?
Next problem that I have with the Expense types is when I want to create a Travel expense document with transaction TRIP (Travel Manager). I can start the creation of the document but when I want to select an expense type I see a large list of expense types with many doubled types and a lot of expense types we never created. The ones we created are missing.
Does any of you have an idea how I could solve this??
Thanks a lot.
Jurriaan

Hello - I am having a similar problem. All of our existing expense types are working fine. We just created a new one (16 variations going to different GL accounts) and they are not showing up in any of the perspective schemas.
I do NOT have this checked:
SPRO > Financial Accounting (New) > Travel Management > Integration of Travel Planning and Travel Expenses > Activate Integration: Travel Planning - Travel Expenses.
Because we are not using Travel Planning, only Travel Expenses. So for my trip provision variant 10 for US, it is NOT checked.
I DO, however have this
SPRO > Financial Accounting (New) > Travel Management > Travel Expenses > Dialog and Travel Expenses Control > Dialog Control > Restrict Travel Expense Types for Trip Schemas setup correctly. The items are listed in 8 of our 10 schemas appropriately.
But when trying to create TRIP, the expense types are not available.
I can share my config steps with you if you need them. We are thinking we are missing a step as this is our first one to create after go-live in January.

Travel expense only for abroad trip

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