Travel expense/reimbursement for non-employees

Hi,
We are in the process of reviewing Travel Management for implementation and would like to know if we can book travel expenses or reimbursements for non-employees (example: consultants, applicants who travelled to our company for interview, etc.)
Regards, Lupe

No.Travel Management is only for the employees. Earlier I had a similar query and I had writteen to SAP and they said that Travel Management is strictly for the employees.

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Travel & Expense policy for the employees

Hi ,
We want to add new Travel and Expense policy in ESS ITS , what are steps ?
Thanks in advance
Soufiene

Hi,
Expense type definition are same as ECC and portal (ESS), you have create expense type (V_T706B1) then assign wage to receipt (V_T706B4) and symbolic account to wage type (V_T706K) and then Conversion of Symbolic Account to Expense Account..
Hopes it would serve your purpose..
Regards,
Muhammad Umer

Travel expense only for abroad trip

Hi SAP Gurus!
I have the following requirement: I have to create a new travel expense type; employee may use this travel expense only for trip abroad (field PTRV_HEAD-ZLAND = "ABR").
Where can I insert this check?
Thank you in advance, best regards!
Stefano

Yes please.. i need to know where I can find that information..... if Attachments are present in a Trip or not. Inside a trip, where we can attach some excel files in the top left corner of the screen....
/Thanks, Krishna

Restricting the Travel expense claims for future date

Hi,
We are configuring the BPs for ESS & MSS. Currently we are on NW portal 7.0 ,SPS15 and ECC6.0 at the backend.
Can anyone suggest us, how to restrict the users NOT to apply the Travel expense claims for the future dates (i.e.the portal system is expected to allow the users for the claims, till the current date or any past date but not any future date) through portal.
Currently, the system is allowing the users to apply the Travel Expense claims for the future dates also.
Any help on this will be appreciated.
Regards,
Venu

Hi Venu,
I am not sure whether there is any configuration through which it can be achieved or not. But you can use Badi TRIP_WEB_CHECK for WebDynpro.
Hope this will help.
Thanks & regards
Arun

Benefits Offering for Non-Employees and Retirees

I am looking for those of you who have experience in setting up Benefits Offerings for Non-Employees and Retirees.

We can set up different rates based on this criteria and if the business agrees to provide the data before we process Opne we have no problem. But, this is not ideal for them. My question is has anyone set up a field (what field if you have?), put it on a self service page before the enrollments page and then triggered the Open life event to reprocess based on updating this field? If so, how have you done this? Are there any other ways of allowing employees to choose smoker/non smoker before they get to the enrollment page but during the self service window for Open, and then having the enrollment page reflect only the rates based on their choice? Thanks again for your help.
Gay

Travel expenses posting for Intercompany

Hi,
Pl advised how do we post a travel expenses for an inter-company transaction. This is an integration between project management module and travel expenses as well as FI/CO and Travel Management System.
Company code EC01 and EC04.
Resource from EC04 was utilised in EC01 project. We are trying to post the travel expenses for resource EC04 into EC01. So the expenses can appear in both client invoice (EC01 invoice, as travel expenses was payable by client and EC01 basically help to collect on behalf for EC04). The next will be inter-company invoice (EC04 will need to billed EC01 for the resouces/travel expenses incurred in EC01 project)
We are trying to make use of the cost assignment feature in 'TRIP' by indicating the network and network number. Still unable to generate inter-company travel expenses. Pl advised what should be the correct way of posting.
Thank, Karan

Hi,
My suggestion would be to go with the DIP Profile with the material determination.
In your case it would be the travel expenses.
Create a WBS elemenent where these services are being used and make it as billing element.
Assign a sales order with this this material and assign this DIP Profile in Sales Tab-B.
DP81, ODP1 are the Tcodes you can look for..
Reward points if found useful.
Thanks..

Purchased Mac Book Pro 2.7 GHz, 16GB RAM (upgrade), 512 FLASH (upgrade) 14 days ago - but new MAC Book Pro announce today (10/22). Did I Overpay? Any discounts or reimbursements for non-needed upgrades?

I recently (14 days ago) purchased a Mac Book Pro 15.4 and increased the processor to 2.7 Quad Core Intel Core i7, increased memeoty to 16 GB 1600MHz DDR3l SDRAM, increased the storage to 512 Flash Storage. Today (10/22) an New Mac Book Pro was announce and release for purchase. This new laptop has 16 GB RAM and 512 Storage as defualt options without having to pay a premium.
After contacting the customer service I was presented with two options - since the customer service representatives/ supervisors/ leads could not locate the price differences they could not tell me how much the credit should actually have been.
1. Return the computer, have the monies returned to me and repurchase a laptop with the new standars (aproxx 2 -3 week process).
2. Take a $150.00 credit
I can say that the memory was probably $200.00 and the storage was probably $300.00.
Is there a way to get the full refund for hardware configurations that are now default?
If I had waited another 2 weeks I could have save some money and get a better video card and processor. The release of the New Mac Book Pro was not a known/ planned event.
Can you help Apple?
Thank you!

You have also posted in the Mac Pro forum and not the MacBook forum. You may find many other similar experiences there. For future reference it's worth noting forthcoming upcoming Apple events and checking out some of the Apple related websites. You will then be able to make an educated guess re what is about to be updated and what is likely to remain the same. It's now a good time to buy an iPhone and all those recently updated MacBook Pro and iPad models. Less good time to buy iMacs.More detailed info here.

Re : MSS Portal role for Non Employee to View/Edit all Employees data

Hi All,
Is there a role I can assign so that a manager who log into portal, can view all the employees and just not the directly reporting employee.
This user is outside the SAP and should be able to see and modify all employees data in the entire company under diffrent org units
Any hints on doiing this would be appreciated
I understand if I assign MSS Manager role to a manager he can just view all the employess who report to him and not all the employees.
Thanks,
Sarvan

Hi Sarvan,
it's just a question of customizing in the HCM Backend. In the portal you can use the standard MSS role coming with the Business Package (or a changed copy). But, the person in question here has to have a user in the backend and an according position in the organizational structure.
take a look at help.sap.com:
http://help.sap.com/saphelp_erp2005/helpdata/en/29/d7844205625551e10000000a1550b0/frameset.htm
see: "Object and Data Provider"
regards
Andreas

Employee Travel Expense Payments via ACH

Hello,
Currently we use SAP's T&E module and post the costs via an employee vendor record and then subsequently pay the vendor.
Currently this is done by check.
What we would like to do is pay via ACH and increase the frequency of payments.
The issue or concern is the storage of the employee bank info.
Has anyone come across this scenario and have any guidance?
1) As a first option we would look enter the bank info on the vendor master.
Technically, if we add the employee bank info to the employee vendor record this would work just fine, but the security on vendor bank master could be an issue. Does anyone have any insight or experience on 'encrypting' or securing this bank data.
Thanks for any and all input.
Rob C.

Hi,
Let me explain you from the beginning.
1. Create Travel Expense Type ( The one which is visible in PR05): follow the path - Financial Accounting (New) --> Travel Management > Travel Expenses > Master Data > Travel Expense Types > Create Travel Expense Types for Individual Receipts.
Create the required travel expenses there.
2. Assign wage type for the travel expense types created: follow the path - Financial Accounting (New) --> Travel Management > Travel Expenses > Master Data > Wage Types for Interfaces > Assign Wage Types to Travel Expense Types for Individual Receipts
when you go into this path, you will find the travel expense types which you have created in the earlier step. Select the expense type for which you need to assign the wage type and click the magnifier icon which is available in the left top. You can assign the wage type then.
3. Assign symbolic account for the wage type created: follow the path - Financial Accounting (New) --> Travel Management > Travel Expenses > Transfer to Accounting > Define Assignment of Wage Type to Symbolic Account.
Assign a two character symbolic account with a prefix "+".
4. Assign GL accounts for the symbolic account assigned: follow the path- Financial Accounting (New) --> Travel Management > Travel Expenses > Transfer to Accounting > Conversion of Symbolic Account to Expense Account.
Double Click HRT there, it will ask for chart of accounts, give your chart of accounts and then press enter. In the screen, select new entries, enter the symbolic account and its corresponding GL account.
note that instead of entering the prefix "+", you have to enter 1 as prefix here.
Save your entries.
As for as employee vendors is concerned, please create a vendor account in FK01 and then assign the personnel number of the employee in the vendor master record. The system will automatically pick up the employee vendor number with its personnel number.
Trust this clarifies.
Best Regards,
Raj

Administrator Role for "Create Travel Expense Report"

Hello Everyone,
I would like to know if there is any ESS "Role" that is provided by SAP for ESS which allows an administrator to "Create Travel Expense Report" for employees who doesn't have access to computers.
I would appreciate your help.
Kind Regards,
Gopal.

Hi Sandeep,
Thanks a lot for your reply. My client wants to completely remove the process of filling in forms for travel expenses claims. So, they are asking us to provide an alternative for the people who don't have any access to computers. Could you suggest a good solution for this scenario. I would appreciate your help.
Kind Regards,
Gopal.

How to capture Non Travel Expenses in Travel Management

Hi,
My client have a requirement wherein we have to capture non travel expenses petty cash like team lunch , client entertainment expenses , telephone bills etc which are not associated with a travel request .
I have read in IMG, sap says we can capture non travel expenses also. Here is the path for same
IMG >>Financial Accounting >> Travel management >>Travel Expenses >>Dialog and Travel expenses control >>Dialog control >> Restrict Travel Expense Types for Trip Schemas
How we can achieve same. Please suggest.
Regards,
Madhvika

Hi,
FITV_FPM Web dynpro component is the main component where configurations in done for both Travel Expenses and Travel Request.
But when the user is in Create Expense Report, after submit, it wont approve automatically. It will route to the Workflow and then in the final stage only calling the Business Object BUS2089, method APPROVE.
And also as i said, in the Class CL_FITV_POWL_FEEDER_TRIPS, under IF_POWL_FEEDER~GET_ACTIONS, you can find whether it is CREATE_NEW_TRAVEL_REQUEST or CREATE_NEW_EXPENSE_REPORT.
There is already a below coding in the above method. you can use Post-Exit or Pre-Exit enhancement, to do your own validations.
new travel Request
        if lv_request_active = 'X'.
          ls_action-actionid = gc_action_create_tr.
          ls_action-cardinality = 'I'. "single
          ls_action-placementindx = 5.
          ls_action-text = cl_wd_utilities=>get_otr_text_by_alias( 'PTRM_WEB_POWL/CREATE_NEW_TRAVEL_REQUEST' ).
          ls_action-tooltip = ls_action-text.
          if i_type = gc_powltype_trips_tr and l_exit_op is not initial.
            ls_action-add_separator = 'X'.
          endif.
          insert ls_action into table c_action_defs.
          clear ls_action-add_separator.
        endif.
new expense report
        if lv_expense_active = 'X'.
          ls_action-actionid = gc_action_create_exp.
          ls_action-cardinality = 'I'. "single
          ls_action-placementindx = 5.
          ls_action-text = cl_wd_utilities=>get_otr_text_by_alias( 'PTRM_WEB_POWL/CREATE_NEW_EXPENSE_REPORT' ).
          ls_action-tooltip = ls_action-text.
          if i_type = gc_powltype_trips_exp and l_exit_op is not initial.
            ls_action-add_separator = 'X'.
          endif.
          insert ls_action into table c_action_defs.
          clear ls_action-add_separator.
        endif.
Regards,
Ani

Restriction for Travel Expenses Type

Hi Experts,
Is it possible to restrict an expenses type not to appear for a company code?. if so what are the steps. Appreciate on your answers. Thank you

Hi Vignesh,
Sorry to say but I am not aware of any customization which restrict an expenses type not to appear for a company code.
There is a setting which can restrict Travel Expense Types based on Employee Grouping. Please go through below path.
Travel Management-> Travel Expenses-> Control Parameters for Travel Expenses-> Control Parameters from Travel Privileges-> Define Employee Grouping for Travel Expense Types
Hope this help you!
Thanks,
Vaibhav

Setting up Flat Rate miles reimbursement in Travel expense

Hi Everyone:
We are in the process of setting up Flat Rate miles reimbursement in Travel expense calculation (PR05), based on Country and Region, example Canada (CA) Region (Ontario), Canada (CA), Region (Quebec). How would I go about setting this up in configuration? Can any one please let me know the required steps.
Best Regards, Tom.

Hallo, try this two tables
set up control parameters V_T702N_H
set up flat rates amounts V_T706F
If you want set up cumulations, see tables {spro->fin.accounting-> travel->expenses->reimbursement amounts-> cumulation
Hope you asked about this.

Travel expense type

Hi Folks,
I have created a new expense type in travel module for incidental allowance with default value of $25.00 per day.
But when it's giving me static value of $25.00 when I enter this travel expense type in travel expense manager. It should work as per day allowance !!! so if I put 3 days trip, it should give me total of $75.00 in expense type.
Can any one please tell me where to check this setting in IMG?
cheers
Samir

Hi Samir
I have a problem in travel management. I have to configure an expense which is to be reimbursed on basis of entitlement of employee.
I configure this expense in the field " create travel expense type for individual receipt" & assign the entitled amount in the field "define maximum rates & default values for expenses types".
But when I am cheking it in PRO5, the system is accepting amount more than the entitled amount I have defined in the field "define maximum rates & default values for expenses types".
I donot know where is the error.
Plz help
With Regards
Deepak Garg
Mob 9213784161

Can Single Trip have multiple travel expense reports?

Hi All,
Can a single trip have more than one travel expense report linked to it?
My Client requires different travel receipts for a single trip to have different paymnet cycles.
Say for a single trip (for 20 days) the airfare paid needs to be settled in next 7 days and the hotel will be reimbursed when employee finishes the trip i.e. after 20 days in this ex.
Can each of these receipts be settled and then posted to finance separately if they are part of the same travel expense report.
OR can we have different travel expense reports for the same trip which could then be settled and posted to finance individually?
Regards,
Amit

Hi,
I think you have some diferents posibilities:
- Let your employees create differents travel expenses in the same period (Define Schema and Individual Field Control).
- Let your employee modificate a travel expenses whith settlement status: "settle".
Marta.

Travel expense/reimbursement for non-employees

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