Travel module query

Question

Hi
We are implementing Travel expense only where employee will fill travel expenses in ESS that will go for an approval in MSS. My query is- " Can we implement travel expense without implementing travel request. What I have seen is while creating travel expense report employee need to select trip number in portal. How would it happen without implementing travel request.
Urgent help appreciated. Thanks

Answer 1

Hi Rajaram
In Travel Mgt we have two ways to get a Trip Number, as it serves a base in the entire Travel Mgt module.
Travel Request: where Employee books his Itinerary details with Trip destinations & Advances with activity types & saves/sends the record. Here system will create a Trip request number.
Travel Expenses: Where Employee Incur's all his expenses for reimbursements to the Trip number which he created during Travel Request.
If Employee doesn't want to create a Travel Request & wants to Incur the Expenses directly into the system. Then he can create directly from PR05 in R/3 or Create Travel Expense Report in ESS.
Selection criteria to create a new Travel Expenses:
1) Trip Schema (Most Important)
2) Click on Create tab
3) Provide Itinerary details
4) Advances can also be given from Travel Expenses
5) Enter Receipts
6) save as draft or send for approval
Now system will create a Trip number & send it for approval. It will be processed based on the std workflows
WS 20000040 - Trip Approval
WS 20000050 - Request Approval
You can create your custom workflow's by copying the std one's based on your requirements.
Hope this Info will be useful
Cheers
Pradyp