Trigger Workflow in HRMS whenever Hire Applicant function is used.

I want to send a notification whenever a Applicant is hired using the "Hire Applicant" function on the People form.
1) If I create a custom workflow to send this notification. What is the best way to trigger this workflow? Are there any pre-defined business events which I can use?
2) Can I customize any seeded workflow delivered by Oracle HRMS and achieve the functionality mentioned above?
TIA,
Hiten

There are two reason why we want to use workflow
1) We need to send notifications not email and I believe Oracle Alerts does not support notifications.
2) Oracle Alerts is supposedly going to be de-supported by Oracle in near future.
Thanks,
Hiten

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Std Bapis which can trigger Workflows inHR

Hi friends,
Do we have any std Bapis which can trigger workflows in HR module.
The functionality I am looking at is Intra country promotion/transfer.
Please suggest.
Cheers,
Rajesh.

Hi,
I do not know your knowledge of SAP Workflow. So maybe you should start with standard [SAP documentation|http://help.sap.com/saphelp_nw04/helpdata/en/8d/25f90a454311d189430000e829fbbd/frameset.htm]. Especially check section Using Events. I really enjoyed book [Practical Workflow for SAP|http://www.sappress.com/product.cfm?account=&product=H950].
What's the name of the workflow you want to start?
Cheers

We have three discussions forums with same subject. whenever a post gets new reply in one forum, it should automatically trigger workflow functionality to check conditions and send the same reply to other synchronized forums.

we have three discussions forums with same subject. whenever a post gets new reply in one forum, it should automatically trigger workflow functionality to check conditions and send the same reply to other synchronized forums.
Rajiv Kumar

Hi,
More details about your discussions forum will make others easier to find a corresponding solution on your requirement.
If you mean there are three Discussion Board list waiting for synchronizing, I would suggest you create an Event Receiver for the three Discussion Board list.
Here is a link with code demo about how to copy items from one Discussion Board to another including Replies:
http://spcodes.blogspot.com/2013/03/programmatically-copy-items-from-one.html
Here is a step by step sample on creating a simple Item added event receiver for Custom List in SharePoint 2010:
http://msdn.microsoft.com/en-us/library/ff398052.aspx
More information on Event Receiver for your reference:
http://msdn.microsoft.com/en-us/library/gg749858(v=office.14).aspx
http://msdn.microsoft.com/en-us/library/ff408183(v=office.14).aspx
Feel free to reply if there are still any questions.
Best regards
Patrick Liang
TechNet Community Support

Is there any function module to trigger workflow template

Hi,
I have created a workflow template in tcode PFTC, which i am using to send email, this workflow needs to be triggered once the document is posted, there are no events being triggered at that stage, My query is 'Is there any function module to trigger this workflow template from the user exit'?.
Thanks in Advance
Santosh

Use FM
SAP_WAPI_START_WORKFLOW.
or if you have triggering event for the wflow use
SWE_EVENT_CREATE
SAP_WAPI_CREATE_EVENT
Thanks
Arghadip

Workflow in HRMS

I have question about Workflow in HRMS. Are the seeded workflow processes just for HR self-service web pages (not for forms)? I can't find in wich app form wich workflow can be started. From witch place in HRMS forms are workflow processes raised (maybe using wf_engine create and startprocess procedures in some place)? For example, terminating employer and when starts workflow process for termination? I need to now exact place (maybe in some package, trigger, api, user hook or etc), because i can't find form, where workflow process and some action (like employee termination) can be binded. How to know, which workflows in wich HRMS forms are used? How are they attached to forms?
I know what in iProcurement, the workflow is attached through the Setup form. For example, the 'PO Approval' workflow is executed whenever a PO is created and submitted for approval. This is defined through the 'Document Type' menu of Purchasing Super User responsibility. There we are specifying the workflow name and process name. But in HRMS it is not so. Or am I wrong?

Hi,
Your question is not clear. What do you want to know exactly ?
1. Do you want to know how to attach the workflow process to particular form/Function ? (or)
2. Whether we can use the workflows for Professional forms ?
If it is first query, Login to 'System Admin' responsibility. Navigate to Application => Function. Query the function name for which you want to see/change the 'Workflow Name'. Select 'Form' tab and check the name of the workflow in the parameters field.
If your query is second one, There are no workflows available for professional forms.
Hope this clarifies your query.
Regards
Jhansi

How to hire applicant as employee

This may sound simple but I am struggling a little bit.
( Unfortunately working as a tech support guy means very limited knowledge of functional steps.)
I have created an applicant (on a test system) and trying to hire that person as employee, how do I do that in 11.5.10.2 in UK HRMS?
Please suggest.
Additional info: When I go to the applicant screen, his details are greyed out, cant make any changes :-(
Edited by: user10203829 on 03-May-2012 02:01

Hi,
If you have created Applicant record today only (effective date) you would be able to hire the applicant from tomorrow ondards only.
So if thi is the case. Please navigate to UK HRMS Manager --> People --> Enater and maintain --> Search the applicant
Change the effective date to (4th may) --> Now click on the Action(right upper corner on the screen) and selce Hire Applicant --> Save the work.
P:- to hire applicant as an employee applicant status should be Accepted, if this is not the case. Please change the status of the applicant to Accepted. Follows the navigation : UK HRMS Manger --> people --> Enter and maintain --> Search Applicant --> Click Other --> Application --> change the status to Accepted.
Let me know if you face any issue.
Thansk,
Avinash

Trigger workflow for MIRO invoice creation

Hello,
In standard functionning it is not possible to trigger the workflow for documents coming from MM.
When using transaction MIRO and selecting invoice creation the created document has following value :
BKPF-AWTYP = 'RMRP'. whereas creating it from FB60 results to BKPF-AWTYP = 'BKPF'.
The problem is standard code checks AWTYP is not equal to 'RMRP' before creating event to start the standard workflow for invoice validation.
Question : why sap doesn't allow workflow creation for invoices from MIRO?
Thanks for your answers.
Best regards,
Laurent.

Hi,
here they are...
WS20000397 MMIVBlockedP Treatment of inv. blkd for price, Log.IV
WS20001004 MMIVToRel Release the Completed Log. IV Document
WS00400026 MMIVquantity Treatment inv.blocked f.quantity reasons
WS20001003 MMIVToCompl Complete the Parked Log. IV Document
WS00400027 MMIVprice Treatment invoic.blocked f.price reasons
All of these workflows are a one-step / one-level of approval and needs some workflow configuration at least for the agent assignments. For a full-blown workflow you should take these workflows as an example, how you could work with it.
The last two workflows work with preliminary posting on the miro (transaction MIR7).
Best regards,
Florin

Trigger workflow from web form

HI Experts,
I have a requirement to trigger workflow when a web form is completed through a portal and saved.I also need to perform certain validations on the fields in the web form before triggering the workflow.The web form would then go the proper approvers and then I need to send notification messages on Approval or Rejection.I am at loss of thoughts as to how I can achieve this functionality.
I also need to send reminders to the approver every 2 hours till he takes some action.
Any suggestions would be of great help and would be rewarded appropriately..
Regards,
Narsingh

Hi Narsingh,
the solution depends much on the web form you are implementing.
Is this a standard portal application you are working on? Or are you developing also the form from scratch?
The previous answers just tell how you can trigger a workflow if the application doesn't trigger it itself.
If the web form is a standard application or built with process frameworks like HCM Processes and Forms/ISR/PCR, then the event is often published by default without any customization.
No answers, just questions...
Kind regards,
Mikko

How can i trigger workflow from report

hi i create one report and workflow. i want to trigger workflow from report, how can i do this one, please send me any code you have.
Thanks & Regards
Sankar

Hi Sankar,
There is another sample code...
   REPORT ZRGEVTCR.
INCLUDE <CNTN01>.
DATA: OBJKEY LIKE SWEINSTCOU-OBJKEY,
      EVENTID LIKE SWEDUMEVID-EVTID.
DATA: BEGIN OF EVENT_CONTAINER OCCURS 0.
        INCLUDE STRUCTURE SWCONT.
DATA: END OF EVENT_CONTAINER.
PARAMETERS:
OBJTYPE LIKE SWETYPECOU-OBJTYPE DEFAULT 'ZRGMARA',
MATERIAL LIKE MARA-MATNR,
EVENT    LIKE SWETYPECOU-EVENT   DEFAULT 'CREATED',
VOLEH    LIKE MARA-VOLEH,
LED      LIKE SY-DATUM           DEFAULT '19971231'.
OBJKEY = MATERIAL.
CLEAR EVENT_CONTAINER. REFRESH EVENT_CONTAINER.
set input parameters for CREATED event.
remark: to be more general, we had to use fm SWO_QUERY_PARAMETERS
IF EVENT EQ 'CREATED'.
SWC_SET_ELEMENT EVENT_CONTAINER 'LatestChangeDate' LED.
SWC_SET_ELEMENT EVENT_CONTAINER 'VolumeUnit' VOLEH.
ENDIF.
CALL FUNCTION 'SWE_EVENT_CREATE'
     EXPORTING
          OBJTYPE           = OBJTYPE
          OBJKEY            = OBJKEY
          EVENT             = EVENT
     IMPORTING
          EVENT_ID          = EVENTID
     TABLES
          EVENT_CONTAINER   = EVENT_CONTAINER
     EXCEPTIONS
          OBJTYPE_NOT_FOUND = 1.
IF SY-SUBRC NE 0.
WRITE : / 'Object type', OBJTYPE, 'not found in object repository'.
ELSE.
IF EVENTID NE 0.
    WRITE : / 'At least one receiver was found'.
    COMMIT WORK.
ELSE.
    WRITE : / 'No receivers found'.
ENDIF.
ENDIF.
Hope this will help you to solve your problem that how to trigger workflow from the report.
Thanks,
Pramod

Trigger workflow?

Hi experts,
pls explain me how to trigger a workflow from an abap program.Which function module is used? pls give me sample code for this

Hi,
In order to trigger an event programmatically, we would use the function module SWE_EVENT_CREATE.
<b>BUS1001006 ( Standard Material )</b>
here is the sample code.
DATA: key LIKE sweinstcou-objkey.
key = '68." Material Number (hard-coded)
CALL FUNCTION 'SWE_EVENT_CREATE'
EXPORTING
    objtype                       = 'BUS1001006'
    objkey                        = key
    event                         = 'CREATED'
CREATOR                       = ' '
TAKE_WORKITEM_REQUESTER       = ' '
START_WITH_DELAY              = ' '
START_RECFB_SYNCHRON          = ' '
NO_COMMIT_FOR_QUEUE           = ' '
DEBUG_FLAG                    = ' '
NO_LOGGING                    = ' '
IDENT                         =
IMPORTING
EVENT_ID                      =
TABLES
EVENT_CONTAINER               =
EXCEPTIONS
OBJTYPE_NOT_FOUND             = 1
OTHERS                        = 2
IF sy-subrc <> 0.
MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
          WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ELSE.
WRITE 'Event Triggered'.
ENDIF.
COMMIT WORK.
In order to test whether the event is getting triggered or not, we can make use of Event Trace. Switch on the event trace using the transaction SWELS.
Press Switch On.
Now execute the program developed earlier. Now switch-off the event trace using the same transaction SWELS.
Now go to transaction SWEL. Here you can list out the events triggered in the particular period of time. Here is the event-trace list:
Reward Points if it is Useful.
Thanks,
Manjunath MS

How to trigger workflow for already created purchase order ?

HELLO EXPERTS
let me clear my scenario first . i have 1 purchase order whose workflow is not triggered . means it is showing me message no workflow that have already worked for this object.i have created 1 more purchase order taking reference of this purchase order means both are same same message for this po also. it was happening because event linkage for the business object bus2012 is not activated but now it is enabled and i have created third purchase order with reference to above po means this third po is also same as above 2 no change other than po number but for this workdflow is getting triggered . now i want to trigger workflow for orignal first po but for my first po it is showing me same message that no workflow that have already worked for this object. what i have to do to trigger workflow for this po. i have performed this steps in test system. i have workflow number

Hello !
      You can trigger the workflow from SWUE.Enter bus2012 and created for object type and event respectively.
      Click object key button where enter the purchase order number which have been already created.
      But, why do you want to trigger the workflow again for already created purchase order ?
Regards,
S.Suresh

Deadline Monitor thru actions and trigger workflow

I have a requirement when service ticket is created.After 5 days somesequence of process should happen through workflow.Now i have configured the start condition in Actions which should trigger workflow.
Will there be no specific triggering event for this workflow to trigger.As now the Action is green but no workflow is triggered.

Hi
in action in method you should raise event.
this event next will trigger workflow.
also check in tcode swetypv is you workflow connected with this event.
Regards
Radek

How can i trigger workflow when particular event happens in webdynpro

how can i trigger workflow when particular event happens in webdynpro

hi,
To trigger workflow , use the fm : 'SAP_WAPI_START_WORKFLOW'
Refer this thread for similar requirment : Workflow in WebDynpro
Blog : http://www.sdn.sap.com/irj/scn/weblogs;jsessionid=(J2EE3417500)ID1564403950DB00699140435432809306End?blog=/pub/wlg/2778

Trigger workflow from adobe form

Hi.. can anyone outline me with the basic steps required to trigger workflow from abobe. Java Wd and ECC 5.0. Thanks!

Hi Pankaj,
have a look at the ISR Cook book and Developing PCR (Personal Change Requests) <a href="https://websmp202.sap-ag.de/mss">Manager Self Service</a> You will gwet more links if you do a quick search or just go to sdn.sap.com/interactive forms
<a href="https://forums.sdn.sap.com/click.jspa?searchID=2077779&messageID=2451183">https://forums.sdn.sap.com/click.jspa?searchID=2077779&messageID=2451183</a>
Do update, if you find any more issues
Thanks and Regards,
Anto

SRM - Fields to Trigger Workflow in PO

Hi all,
I've an requirement it's similar to SPRO--> SRM server --> sourcing--> Define Fields in Shopping Cart Which Trigger Workflow
I can define which fields in a shopping cart should trigger an approval workflow when they are edited. But don't in Purchasing Order.
I'm not sure if it is possible in PO . If yes, any suggestions on how to go about this for PO.
thanks,
Edward.

Satya,
Abap client proxy refer these
/people/ravikumar.allampallam/blog/2005/03/14/abap-proxies-in-xiclient-proxy
Concepts and examples for Proxy, Abap Client Proxy and Abap server Proxy
This thread has lot of links to workflow
XI certification Questions
Message was edited by:
Anusha Ramsiva

Trigger Workflow in HRMS whenever Hire Applicant function is used.

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