Trip Approval

Hi Friends,
I am working on trip approval process, My client wants to implement just the 'out-of box' workflow. What are the steps to implement the standard workflow . I figured out WS2000040 suits the requirements. Can any one provide me the details of delegation. And how i can implement it my workflow

Hi,
Have a DEAD LINE MONITORING to that particular work item and then if it had reached make it Obsolete
from that approver by making ACTION as MODELLED and send that to another AGENT next to that
manager.
If Manager executes then it will not go to that particular Agent replaced by Manager..
And in this issue.. there is no need of Business object Delegation as the task is same...
Hope this would help you..
Good luck
Narin

Similar Messages

  • Trip Approver without checking workflow table

    Hi,
    I'm running an ABAP query that returns trip expenses. I've some code in it that searches the swwwihead table for the trip number and from there I get agent who approved the trip. however, one business unit doesn't use workflow so their trip details aren't in swwwihead.
    Does anyone know where I can get the trip approver from?

    Hello,
    "After the last user approves the travel request, there are background jobs to update ceratin infotypes.When we see the Log . It shows the background jobs under the last user's name instaed of WF-BATCH."
    Sure, it can do that for the first background job, but not for any after that. Not that I've ever seen.
    I can't imagine auditors would care about background jobs being run under usernames - what ends up in the data tables is more important.
    regards
    Rick Bakker
    hanabi technology

  • Pre trip approval workflow

    Hi Experts ,
    I am working on Pre trip approval workflow.
    Functionality : Employee signs in the portal and send the request for trip plan . Manager has 3 options
    1. approve 2. reject 3. send back for correction .
    Issue :
    approve and reject is working fine . but when the manager sends back for correction it is not going to employees inbox.
    it goes back to managers inbox
    2. if we check the workitem in manager inbox , he has three options 1. change 2. delete
    neither delete nor chnage is working .
    Please suggest
    thanks in advance

    hi Sankar ,
    thanks for the reply .
    I am using BUS2089 for the workflow .
    The issue is when manager clicks on send back option the manager and employee both recieve the workitem .
    But i guess only employee should be able to recieve the workitem.
    Best Regards
    Abhijeet Chitale

  • Trip Approver

    Hi,
    This is related to Travel Expense Management in ESS/MSS.
    We don't have any workflow set up for trip approval. Rather it is done through POWL of portal.
    We are receiving lot of queries regarding the name of the approver with whom expense claims are pending. (something like SWI5 in workflow environment)
    In this case how can we see the list of expense claims waiting for approval in the approvers POWL / UWL.
    Regards
    Krunal

    there is no such report, ie use prap etc
    let me explain
    standard report that would allow values to return on manager trip
    approval, in fact in all the standard reports, it is only possible
    to report on employee number selection or else trip selection. The cost
    centre selection screen of this report is for the employee selection
    according to cost center in infotype 1 and not the trip selection
    according to cost center in table PTRV_SCOS. This report is not
    based on the logical database PTRVP (travel) but on the logical
    database PNP (personal admin). So the logical database for travel is
    not touched and for this reason you cannot using the standard delivered
    reports use them in the manner of manager with specific trip approval
    requests.
    You would need to make your own adhoc query here, perhaps based on
    the PTRV_SCOS or on the rpr_trip_cost_assignment_data or PTRVP.

  • Entry in Trx. SWFVISU for T&E Trip Approved/Rejected

    Hi ,
    We need the UWL to redirect to the Java WebDynpro in order to Approve or Reject and Expense report for the T&E application .
    Do someone know what are the entries to put in Trx. SWFVISU for T&E Trip Approved/Rejected ?
    Regard's

    Hi Christophe,
    Did you work out how to do this?...I want to do the same thing...

  • Trip approval workflow on different cost centers.

    Hi Experts,
    I have a business case that trip shall be approved by Cost Center HOD's (Cost center Owner).
    For Example:
    Case 1: if an employee is going on business trip and charging is on his master cost center. Then his approval shall be done by his HOD or Cost center HOD (Stnd Solution)
    Case 2: If an employee is going on business trip other than his master cost center, then approval shall be required from his Cost center owner (HOD).
    Case 3: if employee is going on such trip where his charging shall be charged on Different Cost Centers (Master Cost Center + other cost center's) . Firstly approval shall be made his Master Cost Center (if available) then approval shall be required for all cost center in-charges.
    Assume that there is one to one relationship between cost center and Org unit.
    Please suggest some solutions for case 2,3
    Thank you in advance!

    Hi Muhammad,
    As suggested by Thomas, you can use Rules to determine the agent who should get the workitem for approval.
    Within the rule you could embed a FM wherein you could write your logic to determine the appropriate approver based on the trip data and the cost center of the user creating the trip.
    Hope this helps!
    Regards,
    Saumya

  • Trip approval on different cost centers.

    Hi Experts,
    I have a business case that trip shall be approved by Cost Center HOD's (Cost center Owner).
    For Example:
    Case 1: if an employee is going on business trip and charging is on his master cost center. Then his approval shall be done by his HOD or  Cost center HOD (Stnd Solution)
    Case 2: If an employee is going on business trip other than his master cost center, then approval shall be required from his Cost center owner (HOD).
    Case 3: if employee is going on such trip where his charging shall be charged on Different Cost Centers (Master Cost Center + other cost center's) . Firstly approval shall be made his Master Cost Center (if available) then approval shall be required for all cost center in-charges.
    Assume that there is one to one relationship between cost  center and Org unit.
    Please suggest some solutions for case 2,3
    Thank you in advance!
    Edited by: Muhammad Umer on Jan 12, 2011 8:59 AM

    Hi,
    you can try to create function module that could be used as a method in workflow.
    create function module that achieve your requirement.
    again, you can ask your abaper to help u to create function module.
    hope it helps.
    or you can post on SAP business workflow forum.
    Edited by: nzworld on Jan 12, 2011 10:35 AM

  • PREC-Approved Trips- Status from "to be Settled" to "Settled" Not Working

    Hi all,
    We have upgraded from 4.6C to ECC6.00.
    We use Travel Management, and the payment happens through AP.
    Trips are approved through WF approval.
    Once Approved Status gets changed from --   Trip Completed .to be settled ====Trip Approved.to be settled.
    Once after this there is a Mass Settlement that is run through Program RPRTEC00 -Transaction PREC.
    So that status changed from -
    Trip Approved to be settled =====Trip Approved Settled.
    But this is not working in ECC 6.00 version, but this working in 4.6C.
    This is working when i run a test run it is picking all Trips in PREC.But when i run an actual run it is not picking the trips to settle.
    Is there is any thing that need to be done after ECC upgrade.?
    Regard,
    Rajesh

    Hi all,
    We have upgraded from 4.6C to ECC6.00.
    We use Travel Management, and the payment happens through AP.
    Trips are approved through WF approval.
    Once Approved Status gets changed from --   Trip Completed .to be settled ====Trip Approved.to be settled.
    Once after this there is a Mass Settlement that is run through Program RPRTEC00 -Transaction PREC.
    So that status changed from -
    Trip Approved to be settled =====Trip Approved Settled.
    But this is not working in ECC 6.00 version, but this working in 4.6C.
    This is working when i run a test run it is picking all Trips in PREC.But when i run an actual run it is not picking the trips to settle.
    Is there is any thing that need to be done after ECC upgrade.?
    Regard,
    Rajesh

  • Expense trip issue

    Hi all,
    We have an workflow issue here.
    Workflow for trip approval is designed in a way that after it gets approved from the manager, it goes to FI for further processing.Now the trip is getting locked when it is a"wating for FI approval" status. In this step unless the FI person approves the trip from his worklist, noone( even the FI person himselt) is able to make any ammendments/print/change the trip. This is irritating the client as they feel it is duplication of work to approve the trip from worklist & then do the changes in PR05.
    They want that they should only get notification & should be able to do changes in PR05.
    Can anyone please help.

    Any replies please!!!

  • PRO5 Expense manager getting auto approved

    Hi All,
    When i go to PR05, and enter the travel expenses and save, system should save the trip in request recorded stage where as the system is saving the data in approved stage. Could anyone let us know what is causing this error.
    Thanks and regards,
    Samba.

    Hi,
    Appending above there are five values in feature TRVPA and WRP..
    Possible values:
    o   0 = Every trip entered must be saved via the status screen.
    o   1 = Every trip entered receives the approval status "Travel Request
        Entered".
    o   2 = Every trip entered receives the approval status "Travel Request
        Approved".
    o   3 = Every trip entered receives the approval status "Trip
        Completed".
    o   4 = Every trip entered receives the approval status "Trip Approved".
    o   5 = Every trip entered whose end date is later than the entry date
        receives the status "Travel Request Entered". Every trip recorded
        whose end date is earlier than or the same as the entry date
        receives the status "Trip Completed".
    Your current value would be 2 ...
    Reset your value 1
    Hopes it would serve your purpose...
    Regards,
    Muhammad Umer

  • HR - Function module to change trip status

    Hi,
    I'm trying to change trip approval status to '5' and settlement status to '3' using standard BAPI available BAPI_TRIP_CHANGE_STATUS and getting success message that trip has been changed.
    But when i go to trip approval status shown as '2' and settlement status as '3'. Is there any reason for this? My intention is to change approval status to '5' keeping settlement status to '3'. Is there any other function module or BAPI available to do this?
    - Siva Sankar.

    answered

  • Travel Advance, Posting behaviour when change in Trip Status

    Hello,
    An issue arose with SAP Travel Expenses - Advances.  An advance was entered, then the request approved and settled. 
    No expenses were entered against the trip, but the status was then changed to "Trip Approved, To be setted".  This resulted in a reversing entry for the advance in the posting run.  No changes are displayed in PR05 (other than the statuses in the history tab) but when expenses are then entered against this trip, they are reiumbursed instead of being off-set against the trip advances.
    Has anyone run into this issue? 
    Thank you,
    Tammy Wilkinson

    Hi Tammy,
    It appears that the Settled status of the Advance was cancelled which resulted the posting run to reverse the original posting for advance.
    Entering a separate travel expense will only do the posting without taking the advance into account.  Two options to fix this.
    1) Delete the original advance and amend the approved travel expense and add 'advance' within the trip with expenses.  If the trip for expense is already attained 'Transferred to FI' status, you may need to cancel the original posting and apply the amendment.
    2) Delete the trip with expense transactions and re-submit the advance trip and once approved and settled, convert the travel request(advance) to travel expense trip by adding transaction.
    Let me know how it goes................
    Rgds
    CONMJI

  • Travel expense manager PR05 - trip default status when saving

    Hi travel experts,
    every time I review, change and save or save a new trip in PR05 the status of the trip ist set to "released for approval".
    This is especially nasty as we are sending out emails to teamleads if a trip needs to be approved.
    I would like to change the status of a trip after hitting the save button to "in progress" instead of immediately go to "released for approval"
    I tested different combinations of trip status customization "Trip approved - PTKXX-WA4XX, Open - PTKXX-WAX0X, To be settled - PTKXX-WAX1X but could never achive the desired result.
    Any hint which would help to solve my problem is highly appreciated.
    Many Thanks,
    Wolfgang

    Wolfgang Speckle wrote:
    Hi Lukas,
    your are right. In the trip schema the default values for a trip can be defined.
    All this customizing is under the node "Trip Status" which actually means that these default values only apply if the user calls the subdialog "Trip Status" in PR05.
    If the user saves a trip after changing it, then a different status is applied.
    Actually this is the result of my testing and not documented as such.
    I would like to know if the trip status for the "save" can be customized or if it is hardcoded.
    Best Regards and a nice weekend ...
    Wolfgang
    Indeed. Then you'll have to overwrite it programatically in SAPMP56T / MP56TF00 FORM SET_STATUS_TRVPA. You'll see at the end of the Form Routine ABREC is always set to '1', i.e.  ptkxx-wax1x = 'X'. If I was in your shoes, I'd make an implicit enhancement at the of the form routine, clear  ptkxx-wax1x and set  ptkxx-wax0x = 'X'. That should do the trick.
    Cheers, Lukas

  • Travel expense approval worklfow

    Hi,
    i have used standard workflow : WS20000040 for travel expenses, i can able to trigger the event when travel expense form created and also i can approve the trip,but i want to know whether it's really got approved or not,please let me know how to check it, whether it is getting updated in any table after approving ..
    Thanks in advance.
    ram

    Hi,
    Please check in the Table  PTRV_PERIO .
    It has all the trip status updation and one of the important table for  all travel related standard reports.
    The fields are  :
    ANTRG     ANTRG     CHAR     1     0     Travel Request or Trip Approved (Indicator)  Travel Request status
    ABREC     ABREC     CHAR     1     0     Open / To be Settled / Settled (Indicator) Travel settlement status.
    Regards,
    Sabari Prabhu.

  • No changes in trips after posting

    Hi,
    System allows to change details in trips even after it has been posted t FI. Is there any way to control that no change can be made to a trip after it has been posted?
    Regards
    Yashika

    hi Yashika,
    You can achieve it by limiting the authorization. Just go into the role maintenance using the tcode PFCG. Change the authorization profile by the object P_TRAVL (travel expense) on the field name AUTHF (operation and "old status")
    maintain as you wish according to the code as provided by SAP below:
    (in your case, don;t select *, NOR give the user the authorization for W24, W44,  or D24, W44)
    You can define the characteristics for the operation and the status of a trip during single entry in the AUTHF field.
    The field is three characters long. The first character is for the relevant operation, the second for the status of the travel request and the third for the accounting status of the relevant trip.
    The first character can be any of the following:
    R ... read trip data
    W ... write trip data (create, change, copy)
    D ... delete trip data
    X ... account trip data
    S ... Evaluate statistics database
    ... all operations.
    The second character (request status) can be:
    _ ... new trip (characteristic blank)
    1 ... request
    2 ... request approved
    3 ... trip
    4 ... trip approved
    5 ... request on hold
    6 ... trip on hold
    ... all statuses
    The third character (accounting status) can be:
    _ ... new trip (characteristic blank)
    0 ... open
    1 ... to be accounted
    2 ... accounted
    3 ... cancelled
    4 ... posted (FI or Payroll Accounting or DME)
    ... all statuses.
    Examples of characteristics for AUTHF:
    R41 Read an approved trip which is to be accounted.
    W   Create a new trip.
    W22 Change an approved request which has been accounted
    D1* Delete request
    X41 Account an approved trip which is to be accounted.
    S*  Display statistics for all trips
    Cheers
    salomon

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