Upload AR Invoices

Hi,
I am working on the Manual AR Invoices upload. I am using the interface table "ra_interface_lines_all". I have populated the following fields in this table and run the Autoinvoice Master Program Concurrent to upload.
Its is not working and in this table "ra_interface_lines_all" the REQUEST_ID is still blank.
What could I do?
Regards,
Waqas Hassan

Version?
What error are you getting - is there any information in the output or log files? "Not working" does not give us any way to help you.
In my version (11i) with our company's configuration, we also have to populate the ra_interface_salescredits_all table.
Give us some way to help you and we'll try.

Similar Messages

Uploading Vendor invoices with BAPI_ACC_INVOICE_RECEIPT_POST

I am working on putting together a program that will allow users to upload invoices from a spreadsheet into SAP using BAPI_ACC_INVOICE_RECEIPT_POST. I realize that I will have to calculate the tax before feeding the information into the BAPI. My problem is that we have 3 currencies that the FI document is posted in: document, local, and group. I am putting this program together for our Europe office so the the document and local currencies are EUR but the group currency is USD. When I try to use the BAPI and feed the information in to it I get a message that states "Foreign currency translation not supported for tax calculation". Have you run in to this error message before(F5681)? If so, is there a way around it? If not how have you been able to upload vendor invoices into SAP?

Hi Ron,
I think it is better to post this question in the abap forum. But anyway, it sounds like you need to customize the currency translations for that specific calculation type.
regards
Siggi

Upload Vendor Invoices (Miro)

Hi Gurus,
How can we upload vendor invoices through MIRO??
Please revert me asap.
Thank You

Hi
Data needs to be there in SAP database before doing invoice posting in background. Try to upload invoice data first using LSMW .then proceed.
Dear experts please suggest if there is better way )
Edited by: ppkk on Oct 24, 2008 4:50 AM

Upload ap invoices data

Hi all,
I want to upload ap invoices data into staging table ie created
invoice_master and invoice_detail .How do i identified the ap invoces which line (data ) are goes to invoice master and which data are goes to invoice details table. Tell me In Sqllloader which Scenario put WHEN
condition .Is there add a flag or some thing . Plx help me how to upload the data into in the staging table
Thanks

Hi ,
I am using 11.5.10.2
my data
INVOICE_ID
LAST_UPDATE_DATE
LAST_UPDATED_BY
VENDOR_ID
INVOICE_NUM
SET_OF_BOOKS_ID
INVOICE_CURRENCY_CODE
PAYMENT_CURRENCY_CODE
PAYMENT_CROSS_RATE
INVOICE_AMOUNT
VENDOR_SITE_ID
AMOUNT_PAID
DISCOUNT_AMOUNT_TAKEN
INVOICE_DATE
SOURCE
INVOICE_TYPE_LOOKUP_CODE
DESCRIPTION
BATCH_ID
AMOUNT_APPLICABLE_TO_DISCOUNT
TAX_AMOUNT
TERMS_ID
TERMS_DATE
PAYMENT_METHOD_LOOKUP_CODE
PAY_GROUP_LOOKUP_CODE
ACCTS_PAY_CODE_COMBINATION_ID
PAYMENT_STATUS_FLAG
CREATION_DATE
CREATED_BY
BASE_AMOUNT
VAT_CODE
LAST_UPDATE_LOGIN
EXCLUSIVE_PAYMENT_FLAG
PO_HEADER_ID
FREIGHT_AMOUNT
GOODS_RECEIVED_DATE
INVOICE_RECEIVED_DATE
VOUCHER_NUM
APPROVED_AMOUNT
RECURRING_PAYMENT_ID
EXCHANGE_RATE
EXCHANGE_RATE_TYPE
EXCHANGE_DATE
EARLIEST_SETTLEMENT_DATE
ORIGINAL_PREPAYMENT_AMOUNT
DOC_SEQUENCE_ID
DOC_SEQUENCE_VALUE
DOC_CATEGORY_CODE
ATTRIBUTE1
ATTRIBUTE2
ATTRIBUTE3
ATTRIBUTE4
ATTRIBUTE5
ATTRIBUTE6
ATTRIBUTE7
ATTRIBUTE8
ATTRIBUTE9
ATTRIBUTE10
ATTRIBUTE11
ATTRIBUTE12
ATTRIBUTE13
ATTRIBUTE14
ATTRIBUTE15
ATTRIBUTE_CATEGORY
APPROVAL_STATUS
APPROVAL_DESCRIPTION
INVOICE_DISTRIBUTION_TOTAL
POSTING_STATUS
PREPAY_FLAG
AUTHORIZED_BY
CANCELLED_DATE
CANCELLED_BY
CANCELLED_AMOUNT
TEMP_CANCELLED_AMOUNT
PROJECT_ACCOUNTING_CONTEXT
USSGL_TRANSACTION_CODE
USSGL_TRX_CODE_CONTEXT
PROJECT_ID
TASK_ID
EXPENDITURE_TYPE
EXPENDITURE_ITEM_DATE
PA_QUANTITY
EXPENDITURE_ORGANIZATION_ID
PA_DEFAULT_DIST_CCID
VENDOR_PREPAY_AMOUNT
PAYMENT_AMOUNT_TOTAL
AWT_FLAG
AWT_GROUP_ID
REFERENCE_1
REFERENCE_2
ORG_ID
PRE_WITHHOLDING_AMOUNT
GLOBAL_ATTRIBUTE_CATEGORY
GLOBAL_ATTRIBUTE1
GLOBAL_ATTRIBUTE2
GLOBAL_ATTRIBUTE3
GLOBAL_ATTRIBUTE4
GLOBAL_ATTRIBUTE5
GLOBAL_ATTRIBUTE6
GLOBAL_ATTRIBUTE7
GLOBAL_ATTRIBUTE8
GLOBAL_ATTRIBUTE9
GLOBAL_ATTRIBUTE10
GLOBAL_ATTRIBUTE11
GLOBAL_ATTRIBUTE12
GLOBAL_ATTRIBUTE13
GLOBAL_ATTRIBUTE14
GLOBAL_ATTRIBUTE15
GLOBAL_ATTRIBUTE16
GLOBAL_ATTRIBUTE17
GLOBAL_ATTRIBUTE18
GLOBAL_ATTRIBUTE19
GLOBAL_ATTRIBUTE20
AUTO_TAX_CALC_FLAG
PAYMENT_CROSS_RATE_TYPE
PAYMENT_CROSS_RATE_DATE
PAY_CURR_INVOICE_AMOUNT
MRC_BASE_AMOUNT
MRC_EXCHANGE_RATE
MRC_EXCHANGE_RATE_TYPE
MRC_EXCHANGE_DATE
GL_DATE
AWARD_ID
PAID_ON_BEHALF_EMPLOYEE_ID
AMT_DUE_CCARD_COMPANY
AMT_DUE_EMPLOYEE
APPROVAL_READY_FLAG
APPROVAL_ITERATION
WFAPPROVAL_STATUS
REQUESTER_ID
VALIDATION_REQUEST_ID
VALIDATED_TAX_AMOUNT
this my data how i insert the data in invoice_master and invoice_details table
plx give me the soultions

LSMW for uploading Vendor Invoice in F-43

Hi All,
I want to upload Vendor Invoice using LSMW in F-43. But in the 3rd Step- Maintain Source Fields, I am unable to maintain same field more than once. System throws error stating that same field is maintained. Hence, when I complete all the steps and run the Batch Input Session, I dont have the respective fields and data in them.
I want to know whether we can upload Transactions through LSMW or its only useful for Master Data upload.
Thanks.

Hi,
It is better to create a customized transaction code for the below BAPI to upload the vendor invoice/credit note details
API_ACC_DOCUMENT_POST - Can be used to post AP/AR.
following are the input fields
Header Text
Site
Document Date
Posting Date
Vendor
GL
Reference text
Item Text1
Item Text2
Amount
Currency
If the amount with credit indicator treated as GL credit and there is no sign with amount it should be treated as GL debit
thanks
Muhammed Riyas

Steps to upload vendor invoice(tcode fb60) in bdc

hi, iam srinivas can any one plz send me the steps to upload veneor invoice tcode is (fb60).i dont want the code but i want the steps to create .
thanks and regards.
Srinivas.

refer this site.
FI_AP_FBR2_Post_With_Reference (FBR2)
Business Process Description Overview
Use this procedure to copy a previously posted non-PO invoice document that uses many of the same values.
This may help reduce data entry time if used correctly. For example, the library invoice vouchers that have the same vendor but many invoices on them might be a good example of when to use this transaction code.
Trigger
Perform this procedure when there is an invoice that needs to have data entered where most of the fields are the same as a prior invoice document already entered in the system.
Prerequisites
·         Security Role: AP_DIR_INV_ENTRY
·         An FB60 invoice has already been data entered.
Menu Path
None
Transaction Code
FBR2
Tips and Tricks
·         If you would like to save this transaction under your "Favorites" folder, right-click on the "Favorites" folder, select "Insert Transaction" and type in this t-code when the box appears.
·         You may use the transaction code: search_sap_menu to search for a transaction codes menu path.
Procedure
Enter Vendor Invoice: Company Code PUR
Typically the FBR2 - Post With Reference transaction is accessed from the Financial transaction code that you just used. For Accounts Payable, typically we would use the FB60 transaction code to enter invoices that are not PO-related. After you have entered an invoice, you can now post a second invoice. Feel free to post an invoice in DEV to the Vendor ID number: 31. Choose today's date as the Invoice Date. Enter a Vendor Invoice in the Reference Field. Enter $1000 as the Amount. Enter a Text that you want to show on the remittance advice to the vendor. Choose your own GL Account and Cost Center. Enter 21010000 as the Fund. Make sure to also enter $1000 in the Amount in doc. curr. field.
    Please be aware that the FB60 screenshot above is using the ZPurdue Variant so unless you are also using that same variant the order of your columns may differ.
    Refer to FB60 documentation for more information regarding entering a non-PO related invoice.
    After an invoice has been entered, you may proceed to step 1. If you prefer not to enter an FB60 invoice then after you open FB60, immediately do step 1, but enter "1900001354" in the Document Number field.
1.       Select Goto Post with reference           Shift+F9 to go to the FBR2 transaction.
Post Document: Header Data
The document number you just entered in FB60 should now display. If you did not first enter your own FB60 invoice, please enter 1900001354 in the Document Number field. Make sure Company Code is PUR and Fiscal Year is 2007.
    If you did enter your own FB60 invoice to reference to, please be aware that the data entry fields will have different content in the screen shots than what you are seeing on your screen.
2.       Click or the "Enter" key to proceed.
Post Document: Header Data
Because we want to avoid paying the same invoice twice, we must change the reference field to another Vendor Invoice text.
3.       As required, complete/review the following fields:
Field Name
R/O/C
Description
Reference
R
Allows for further clarification of an entry by reference to other sources of information, either internal or external to SAP. Any SAP-posted document number can be used as a "reference" when entering a new document.
Example:          VENDORINVOICE#2
    Your reference number should be different than the one above. Otherwise, the system will think you are entering a duplicate invoice. Please change your text slightly.
Post Document: Header Data
4.       Click or the "Enter" key to proceed.
Post Document Display Overview
You are now viewing the document overview screen.
5.       Double-click to open that line item.
Post Document Correct Vendor item
When you open the Vendor line item, you may change the Text field here to change what appears on the remittance advice.
6.       As required, complete/review the following fields:
Field Name
R/O/C
Description
Text
O
Description field for an entry.
Example:          prints on remittance advice - for second invoice
Post Document Correct Vendor item
7.       Click to return to the document overview screen.
Post Document Display Overview
The document overview screen.
8.       Click to post this second invoice which has the same fields as the original except a different vendor invoice number and a different remittance advice text.
Information
Pending upon your user settings, you may not get this pop up box, but just a message in the bottom left hand corner of the screen.
9.       Click to close the box.
Enter Vendor Invoice: Company Code PUR
Because you used the menu (Goto Post with reference) from FB60 to access the FBR2 transaction code, you are then returned to the FB60 transaction after you have posted the invoice.
10.     Another way to access FBR2 is to just type the t-code in the field at the top of the screen. As required, complete/review the following fields:
Field Name
R/O/C
Description
Transaction Code
R
A unique four-character (in most cases) identification assigned to each SAP transaction based on its purpose.
Example:          /nfbr2
11.     Click or the "Enter" key to proceed.
Post Document: Header Data
The FBR2 transaction code opens with the last document number entered as the default.
12.     Click or the "Enter" key to proceed.
Post Document: Header Data
This time we will change the vendor number
13.     Change the Reference field. As required, complete/review the following fields:
Field Name
R/O/C
Description
Reference
R
Allows for further clarification of an entry by reference to other sources of information, either internal or external to SAP. Any SAP-posted document number can be used as a "reference" when entering a new document.
Example:          VENDORINVOICE
    Your reference number should be different than the one above. Otherwise, the system will think you are entering a duplicate invoice. Please change your text slightly.
Post Document: Header Data
14.     As required, complete/review the following fields:
Field Name
R/O/C
Description
Account
R
Unique identification number. SAP uses several kinds of accounts. SAP's general ledger accounts are similar to standard in most accounting systems. SAP also uses sub-ledger accounts for customers (accounts receivable), vendors (accounts payable), and assets (asset accounts). These sub-ledger accounts roll-up to a general ledger account.
Example:          5000129
    Vendor 5000129 in DEV has withholding tax applied to it in the vendor master.
Post Document: Header Data
15.     Click or the "Enter" key to proceed.
Post Document Add Vendor item
If the vendor invoice date was a date in the past, the due date for pay immediately will be in the past. You may get the above informational message to alert you of the date. If you do, just hit the "Enter" key to acknowledge it.
Enter Withholding Tax Information
Because this vendor has withholding tax information in its vendor master, you will receive this popup up box.
16.     Click to accept it.
    Refer to the Tax Department for more information regarding withholding tax.
Post Document Display Overview
You should now see the document overview screen. If you do not, then click on .
17.     Double-click OR click to open it.
Post Document Correct Vendor item
18.     As required, complete/review the following fields:
Field Name
R/O/C
Description
Text
O
Description field for an entry.
Example:          change remittance advice text
Post Document Correct Vendor item
19.     Click to view that Vendor's Withholding tax information again.
Enter Withholding Tax Information
    If for some reason, for this invoice the vendor should not have any withholdings, you would enter a 0.00 in both the W/Tax Base and W/Tax Amt fields.
    When using the FBR2 to change withholding tax amounts, you need to be very careful if using this new invoice as the "reference" invoice for the next one. For example, if you put 0.00 in both W/Tax Base and W/Tax Amt fields then if this is the reference invoice, those 0.00 amounts will automatically be applied to the next; however, you won't see the 0.00 displayed. The 0.00 will be assumed.
20.     Click to close the box.
Post Document Correct Vendor item
21.     Click to post the invoice.
Post Document: Header Data
Your new document number will display in the bottom left hand corner. Pending upon your user settings, you may also get a pop up box to acknowledge.
You have posted another invoice, but this time you changed the vendor ID used, the vendor invoice, and the text on the remittance advice.
    Notice that the "Document Number" field now defaults to the newly posted invoice number.
    Because you entered FBR2 in the transaction code field to access this screen, when you post an invoice you are returned to the beginning of the FBR2 screen. Remember, when you accessed it from the menu line of FB60? If you access it that way, you are then returned to FB60 after the Post with Reference document is posted.
22.     Because you are returned to the start of FBR2 again, you may just click or the "Enter" key to proceed.
Post Document: Header Data
Now you are at the start of entering a new invoice again.
23.     Click to return to the main menu without finishing the process of entering another invoice.
24.     You have completed this transaction.
Result
You have posted two documents by using a reference document. This reduced the data entry required since it defaults the fields from the reference document.
Comments
Be very careful using this transaction if you change withholding tax amounts.
To see the results/calculations of discounts and withholdings, you must run F110, the Payment Program.
http://www.purdue.edu/onepurduehelp/content/fi_ap_fbr2_post_with_reference/wi/html/index.htm
Message was edited by:
        Karthikeyan Pandurangan
Message was edited by:
        Karthikeyan Pandurangan

Which Bapi is available for uploading Customer Invoice and Payments in SAP

Dear Friends.
I want to upload Customer Invoices and Incoming Payments in the System.
Currently i have written a BDC-Session Program to Upload this data.
I have took the recording of tcode f-22 for Invoices, f-27 for credit memo and f-28 for payments and developed the required BDC program.
Its working fine.
Since the Volume of the data is huge .. ie around 50,000 daily, it takes too much time.
Also i am not able to have a proper error log.
I would like to know from you, whether there is any bapi available to upload this data (invoices,credit memo and payments).
OR is there any other faster and proper error log maintaining scenario available.
I appreciate for all your helps and informations.
Thanks
Kuna.

Hi,
could u please send me the f-28 upload program.
Thanks in advance.
Regards
suni

Upload vendor invoice details

Hi all,
I have a flat file which consists of vendor details (vendor no. address details) and Invoice details (like invoice no., pymt trm, due date, tax id, g/l acc.no. etc). I want to upload these details from spread sheet to SAP could u please help me to do this.
what is the way to upload either BDC or BAPI
if the t.code is FB60 or F-43 how i am going to upload can u please help me with proper code.
u r help will be very important and it will be awarded.
thanks.
naveen.

Hi,
In FB60 there is no chance to upload vendor address details and one more thing is i want upload g/l acc. details also for this i may have to use BDC table control i think.
So i have to upload vendor address details seperatly or is there any chance to upload along with the invoice details (i.e. BAPI name).
if i have to use BDC could please help me in using the table control for this t.code.
give me any sample program on BDC table control.
thanks.
Naveen

FB70 mass upload of invoices

Dear Experts,
We are migrating to a new system and would like to move our open invoices for AR in to the system. I know we can use FB70 for single invoices. Problem is that we have 1800 of them. Is there any way of uploading the mass invoices outside of the LSMW transaction? From reading about LSMW I see that this can take a few weeks to get right.
Is there a standard Mass Upload for FB70 or a report for that matter?
Thanks.

Hi Raki, Hi All,
I believe a properly designed LSMW batch input can do the trick. I had to do the same recently for approximately 800 open customer items - both invoices and credits - and it worked fine. It definitely does not require weeks... For me it took a few hours to make it.
Also refer to this thread:
fb70 using LSMW error No batch input data for screen SAPMF05A 1200
Regards,
Szabolcs

Uploading customer invoice posting data from a flatfile(oracle) into FB01

Hi,
      i have to upload the customer invoice data from a flat file and post into FB01.
      if any body worked with this plz send me the sample code regarding customer invoice.i have the following fields
BLDAT-BKPF
BLART-BKPF
BUKRS-BKPF
BUDAT-BKPF
MONAT-BKPF
WAERS-BKPF
BELNR-BKPF
XBLNR-BKPF
BKTXT-BKPF
GSBER-BSEG
BSCHL-BSEG
HKONT-BSEG     Gl Account|
DMBTR-BSEG     Amount     |
HKONT-BSEG     GL Account
DMBTR-BSEG     amount
HKONT-BSEG
DMBTR-BSEG
HKONT-BSEG
DMBTR-BSEG
HKONT-BSEG
DMBTR-BSEG
HKONT-BSEG
DMBTR-BSEG
HKONT-BSEG
DMBTR-BSEG
HKONT-BSEG
DMBTR-BSEG
HKONT-BSEG
DMBTR-BSEG
HKONT-BSEG
DMBTR-BSEG
KOSTL-BSEG
PRCTR
SGTXT     Text
BSCHL-BSEG
LIFNR-BSEG     Vendor account(Employee No.)
                PART II
SAP TABLE     Field description
XBLNR-BKPF     Reference
GSBER-BSEG     Business Area
BLDAT-BKPF     Document Date
KUNNR-KNA1     Cusomer Number
AUFNR-COBL     Order Number
HKONT-BSEG     Gl Account
DMBTR-BSEG     Amount
for tax, insurace ,freight etc.,    a seperate Gl account is created.
regards
veni

hi,
use report rfbibl00:
1) look documentation with se38
2) use structures bgr00, bbkpf, bbseg
3) look sample-prg RFBIBLT0
A.
Message was edited by:
        Andreas Mann

How to Removed VAT during DTW upload for Invoices and Credit Notes

Hi Experts
Please help.
Every time I import AR Invoice and Ar credit Notes there is an automatic posting to VAT even if the template has the same price after VAT and zero discount.
How to removed this?
Regards,
Sandra

Hi Julie
As requested. The SO is VAT code for nonvat or zero vat
As requested
Header
RecordKey     DocEntry     CardCode     CardName     Comments     DiscountPercent     DocCurrency     DocDate     DocDueDate     DocNum     DocRate     DocTime      DocTotal      DocType     JournalMemo     NumAtCard     Reference1     Reference2     Series     TaxDate
1     TRUE     MC002 A     ABENSON INC.                    20090930     20060428          1           13,950.0000      dDocument_Service      OB AR Invoices 09.30.09     SI#044792          SI#044792          20060227
Lines/Details
RecordKey     LineNum     AccountCode      LineTotal      VatGroup
RecordKey     LineNum     AccountCode      LineTotal      VatGroup
1          392000000     13,950.00      SO
Regards,
Amy

Error while Uploading vendor invoice (f-43) using BDC

Hi All,
I am trying to post vendor invoice using BDC (F-43). The function code for MORE-DATA is ZK, but when i run the program i get an error 'This Function is not possible '.
What might be the reason for this ?
Thanks & Regards,
Radhika

Hello,
I believe the error is 8I017.
Please check the following:
1. Goto transaction SM30, view J_1IINDCUS -> Maintain
IMG -> Logistics - General -> Tax on Goods Movements -> India ->
Basic Settings -> Maintain Company Code Settings
2. Create an entry here for your company code.
Test the same scenario for which you got the mentioned error.
I hope this helps.
Lucas Michel

How to upload AP invoice & AP invoice in R12?

What is the best method to use? any reference/note?

Thanks 2 all.
I use two views ( ap_invoices_v , ap_view_prepays_v ) in report ,some time report fetch data from both views and sometime no record fetch from ap_view_prepays_v view,even pass the same paratmers.
In both cases ,same parameters pass to report ,but first time it show the data and 2nd time it do not display the data. when i execute the report from report builder it running fine every time and when i run from application it raise data displaying issue.
Regards ,
Zulqarnain

Regarding customer invoice upload using FB01

Hi,
I am working in FI for the first time.
I have to develop an interface to upload customer invoice data into FB01. I found in this forum that we can use, or rather-should use, RFBIBL00 for this.
This SAP pg seems to have a very long format for its fields.
Can anyone who has already used it send me a sample file of upload please?
Our FI consultant here doesn't know of it.
Thanks & Regards.
veni

Hi Veni,
You can use the BAPI instead of a BDC on FB01.
The bapi is : BAPI_ACC_GL_POSTING_POST.
It is well documented.
or
use report rfbibl00:
1) look documentation with se38
2) use structures bgr00, bbkpf, bbseg
3) look sample-prg RFBIBLT0
Regards,
Ramesh.

Can we use BAPI BAPI_ACC_DOCUMENT_POST to upload the vendor invoice?

Hi,
Can anybody tell me, can we use bapi BAPI_ACC_DOCUMENT_POST to upload the vender invoice?
If yes, then which parameters we have to pass, and if no, then which is the other BAPI which is used for
this purpose?
Regards,
Mrunal

Hi Mrunal,
Yes you can use BAPI_ACC_DOCUMENT_POST to upload vendor invoices.
Parameters which are required to be passed are :
Import tab :
DOCUMENTHEADER: Mandatory fields for this specififed in documentation for this.
Table tab:
ACCOUNTGL: Enteries aganist GL account will be populated in this(check documentation for mandatory fields)
ACCOUNTPAYABLE: Enteries aganist vendors will be populated in this(check documentation for mandatory fields)
CURRENCYAMOUNT: in this currency amount aganist GL and vendor entries will specified.
ITEMNO_ACC field will act as identifier as to amount belongs to which GL or vendor enteries.
This much parameter are required to post vendor invoices.
Regards,
Brajvir

Upload AR Invoices

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