Uploading Journal Entries
We are on Hyperion Financial Management Version 11.1.1 and post entries by using journal entry templates we have created. I have found there to be limitations with copying the data from excel (can only copy an individual amount) or an upload feature. Is there an option to upload journals or submit the data in excel to eliminate manually keying data?
One very cool utility I've seen is Merlin XL: http://merlinxl.com/index.html
This is a very slick package which provides a great deal of funtionality around journals and also system reports from within Excel. Pricing is surprisingly low for the amount of functionality offered. I saw a demo of this while at Kaleidoscope and am pretty impressed. Check it out.
--Chris
Similar Messages
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Journal entries in Data Transfer workbench
Hi all
When I try to Upload journal entries with debits and credits using data transfer workbench I get an error says Unbalanced transaction.
I tried lot of things to change but still no go.
can someone guide me with this data migration
thanks
vinodh kumarpaste it in note pad and save this sample and open with excel
RecordKey LineNum AccountCode AdditionalReference BaseSum ContraAccount CostingCode Credit Debit DueDate FCCredit FCCurrency FCDebit GrossValue LineMemo ProfitCode ProjectCode Reference1 Reference2 ReferenceDate1 ReferenceDate2 ShortName SystemBaseAmount SystemVatAmount TaxDate TaxGroup VatAmount VatDate VatLine
RecordKey LineNum AccountCode AdditionalReference BaseSum ContraAccount CostingCode Credit Debit DueDate FCCredit FCCurrency FCDebit GrossValue LineMemo ProfitCode ProjectCode Reference1 Reference2 ReferenceDate1 ReferenceDate2 ShortName SystemBaseAmount SystemVatAmount TaxDate TaxGroup VatAmount VatDate VatLine
1 1 110001 28059 30.01.2009 abc pte ltd abc pte ltd 31.01.2009 110001 30.01.2009
2 2 110002 50000 23.01.2009 abc pte ltd abc pte ltd 31.01.2009 110002 23.01.2009
3 3 261001 28059 23.01.2009 abc pte ltd abc pte ltd 31.01.2009 261001 23.01.2009
4 4 261001 50000 22.01.2009 abc pte ltd abc pte ltd 31.01.2009 261001 22.01.2009
Edited by: Vinod Kumar on Jul 28, 2009 6:56 AM -
*Journal Entries while uploading the vendor master data from legacy system*
hi SAP Folks,
can any one of you tell me the journal entries while uploading the vendor master data from legacy system to SAP system.
Eg: legacy system is having 10000 vendors list, 1 reconciliation account and $ 1000000. while uploading all these data from legacy system to SAP what are the journal entries we get.
thanks in advance.
Edited by: ravindranath manikonda on Nov 24, 2008 1:12 PMHi
you will be having only one entry logically
i.e. Opening Bal. clrng A/c Dr.
To Vendor A/c Cr.
regards -
Uploading of Journal Entries to GL
Hi guys,
I am a new user of SAP, Right now, we are re-encoding our journal entries coming from different excel files to GL. Is there an easy way that we can do away with manual encoding to the SAP?
I'm seeking your help with regards to this matter. Thank you in advance.
Regards,
RudyHI
There are 3 ways to upload Customer balances with some precausions as well..
the ways will be a. BDC b. LSMW c. scat tool
the precautions will be:
1. If it is addition to existing balances then take the existing balances from trial balaces reports.
2. consider the new balances with old balances then record (SHDB) the FB01 transaction for BDC if ur going through BDC program.
3. If it is new balances then create one new document type with number range concept.
4. After upload of the balances then tally the balances with existing ones , and disconnect the link between the document type with number ranges because with the same document type no one elce should post with the same document type.
5. Consider the correct posting keys while uploading the balances
Let me know for any assistance.
Regards,
Suresh -
Manual Document Number for Journal Entry
I tried to upload invoices via DTW. I used manual doc. series for those invoices. SAP automatically creates a journal entry for every invoice but with it's auto numbering series. How can I use manual number for journal created by system? Thank's a lot.
Hi,
as far as I know, there is no manual option series like in document e.g. sales order.
you could create new series and it is intended to manual operation of journal entry. By using this way, we can manage and differentiate the journal entry document numbering. Which one is for document accounting transaction journal and memorial journal (manual journal).
Rgds,
(http://tech.groups.yahoo.com/group/SBO_Knowledge_Village/ ) -
Hi Experts
how to know the DocEntry of Journal Entry
because when im uploading IP in DTW and the DocType is JE i was failed to upload because it say's "Base document card and target document card do not match. [RCT2DocLine][Line8]
hope you can help me..thanksHi,
1. Are you uploading incoming payments-checks? If yes, run below query to get docentry of AR invoices.
Select * from OINV
2. Please refer below threads:
Upload Incoming Payment using DTW
Import incoming payment with DTW
Thanks & Regards,
Nagarajan -
Hi Experts,
In general ledger super user responsibility we are manually creating the journal entries now we need to create 1000's of entries. so, any one can please help me on this by using "*API*" how can we create the journal entries in general ledger.
Thanks,
Christ.You can also try WEB ADI to create bulk journal entries....you can copy and past the journal entries from local spreadsheet to WEB ADI spreadsheet and upload to General Ledger.
Regards,
Tarun -
Dear All,
I just want to know that can we upload Profit Centre(Distribution Rule) details through DTW Of Journal Entry Template ?
I need to add Profit Centre details along with the LIne Details of JE.
Regards,
KashinathThankx Tanga Raj
But when i am doing dtw of journal entry i have filled up Profit Code but still it is not taking and i have to fill two fields in Distribution Rule at Journal Entry Product LIne and Another is is for Region (For Ex: In distribution Rule two dimentions one is Product LIne and another is Region : Ex : Product LIne: XYZ and Region : Mumbai)
can u help me out ? -
Scenario: Journal Entry Files to different companies in B1iSN 8.8
Hi Experts,
I have a doubt about the best configuration for following case (B1iSN 8.8):
I'm going to receive around 200 files a month. Those files have Journal Entries to be uploaded in 14 different companies.
The question is how handle this scenario efficiently.
Creating different Objects id´s, different instances, different bizpackagesu2026 creating one object only and filtering company with criteria u2026
What would be the best way?
As analized so far I think a good aproach would be create one Bizpackage (One Sender and Multireceiver) with one Filesystem to get all the files. In the files I have inserted the company where it should go, so I am filtering using the criteria filter in the Filesystem (sender) Objetc created.
Finally I created an instance where is related the company with the company receiver via the scope data.
Thanks in advance,
David
Edited by: David Sepúlveda on Apr 13, 2011 6:41 PMHi Kevin,
Thanks for the reply.
Already did that, but with the same errors.
SAP Note 1369144 addresses the issue that B1i while processing the event recieves another event and throughs an Exception.
here is the link to the SAP Note:
https://websmp130.sap-ag.de/sap%28bD1lbiZjPTAwMQ==%29/bc/bsp/sno/ui_entry/entry.htm?param=69765F6D6F64653D3030312669765F7361706E6F7465735F6E756D6265723D3030303133363931343426
"This bug will be fixed in B1iSN 2007 PL10." in the note let me assume that it is already fixed in B1iSN 8.8 but still we are getting this.
I dont find any setting where to change it either.
Is there a way to check why The Event is triggerd two times and to stop it ?
Thanks
Waqar Akram -
Hi Experts,
My Client is using the FOXPRO system now and there is a lot of entries to be enter in SAP.
We would like to know whether there is any possibility of updatting the Journal Entries & Sales orders thru Data Transfer wizard.If so , Pls suggest the type of template to be used..
Thanx in Advance,
Regards,
Vamsi.Hi Vamsi,
You may use DTW but not DTS to upload JE and other documents. All templates are available under DTW folders.
Thanks,
Gordon -
Error while posting to Tax Journal Entry for sales and use tax
Hi,
I am trying to post a journal entry (FB50) to cleanup and correct the liability on our sales and use tax. All lines are giving warnings and messages.Give me a suggestion on how to get it to post . Or if needed, another solution to correcting the balances in the sales and use taxes.
But the entry to a/c # 226530 is giving an information message but still wouldnu2019t save.
The Error message is
Enter the tax base amounts for account 226400 in company codeAFCO
Message no. F5A375
Diagnosis
You are posting directly to a tax account. Enter the tax base amounts per item using the function "Tax Amounts".
Kindly help me how to fix the above issue.
Thanks
SuvarnaYou may want to check out the following notes... they may shed some light on your problem.
681930 - Posting on tax account possible w/o specific. of base amount
1090096 - FB60 / MIRO - Checking direct tax after change (F5A375)
944978 - FB60 / MIRO - check of direct tax after change -
Decimal Places in Item Cost must be 6 characters while in Journal Entry 2.
I have the following problem:
Accounting needs to see and work with 2 decimal places, but the item cost is needed in 6 decimals.
If I register a A/P Invoice and i go to the Journal Remark, the Journal Entry should be in 2 decimals. If i look for the Item Cost on the Wharehouse this cost should be in 6 decimals.
Is there a way to handle Accounting in 2 units and Cost in 6 Units
Thank You very muchHi Saul,
The request appears illogical, how can the accountant work with 2 decimal places & the item valuation is held with 6? The stock account with 2 decimals will never match the stock audit report with 6 decimals.
I'm afraid the SAP Business One core functionality does not cater for this need. There are no 'behind the scenes' journal entries. A JE is legally binding so you need to decide whether you wish to work with the most accurate calculations regarding item cost as possible (6 decimals) or accommodate the accountants & work with 2 decimals in the journals.
You might want to take the nature of the stock into consideration, if there are huge quantities at small individual prices 6 decimals might be better, if you use mainly standard cost &/or have no major cost fluctuations when using MAP/FIFO, 2 decimals might be sufficient.
All the best,
Kerstin -
NULL Value in Journal Entry and Wrong Tax Summary
Hi people,
I need your expert help for a big problem that appens to some customers.
They run SAP BO 8.8 SP:00 PL:12
This is the scenario:
You insert a new documet, A/R Invoice or A/P Invoice is the same, problem appear in all of them.
After you insert the document, using SQL Server Management try this Select statment:
Select * from JDT1 where JDT1.debit is null OR JDT1.credit is null
A list of record where listed. And, this is the problem, NULL values are all in the VAT Lines in debit or credit colums.
If you try to make a SUM(debit-credit) you discovery that, 1000,00-null=null
Consequently, TAX Sumary report, that probably use arithmetic operation like me in SELECT statment, count a wrong number when null values in DEBIT or CREDIT column in JDT1 for VAT declaration.
How could I solve? And how i can make invoices store 0 rather than NULL in the VAT Line?
Thanks in advance for your tips and solutionsThaks Neetu for your answer.
I thinks there is a misurandertanding.
My problem is not SQL.
My problem is the SAP TAX Report.
I used SQL only for check data and discover why SAP raise a wrong TAX Summary report.
So, my question is: Why invoices write null values in journal entry, and how I can solve the problem that TAX summary report use null value in operations so the results are wrong.
Thanks,
Jonny Cortonicchi -
Preview of Journal Entry - G/L effect , GL Mapping reference
Hi All,
I have observed that due to non availability of preview of Journal Entry - G/L effect, there are chances that customer/users come to know of wrong G/L Mapping after the posting of transaction.
If an option to preview the G/L effects before adding a transaction e.g. A/R Invoice,Sales Delivery etc... is available than the customer/user can rectify the G/L Mapping or the G/L selection at the transaction level.
Also if one column say GL mapping reference can be added in Journal Entry, the purpose is to store infromation from where the SAP B1 has picked up the GL e.g. from GL increase , GL deccrease , Price Difference from Item Group,Ware House,Item Level GL Mapping.
Best Regards,
Samir Gandhi
Edited by: Samir Gandhi on Apr 22, 2009 7:30 PMDear Peter Dominik,
I think it is good to show the to be Journal entry effect on click on Add botton, this way user will not have to take additional pain click on preview button to see the JE, but for all cases every user will have to forcefully see the JE screen and confirm that it is OK, and he/she will not be able to change it.
BR
Samir Gandhi -
Background Journal entry for Incoming payment
Dear Experts,
Would you please help me in how to get the journal entry for an incoming payment entered as "payment on account".
The relationship map does not show this, but I can see the credit entry for the customer is passed.
same happens for incoming payment made for specific AR invoices.
SAP Doc says...
Result
An incoming payment document is created.
A journal entry that credits the customer and the tax accounts (if tax is involved), and debits the receivable account, is created.
The journal entries of the incoming payments and the paid invoices are reconciled.
The paid invoices are closed; they no longer appear in the Open Items list and in the Incoming Paymentswindow as documents for payment.
So how to check the journal entries for incoming payments.
Regards
Message was edited by: Suman RoyHi,
To see journal entry, drill down arrow at transaction no of incoming payment window.
Thanks & Regards,
Nagarajan
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