Using COUNTIF on time values in pop-up menu (employee schedule template)

I have modified the Numbers employee schedule template to my liking and it works very well. I would like to add a column to the beginning which shows, at a glance, how many people I have scheduled for AM shifts and PM shifts on a given day. My AM shifts start at 9:00 AM and my PM shifts end at 6:30 or 8:30 PM.
So I thought I could use COUNTIF, but after I set the array, I cannot get the condition right to return anything except "0". How do you make it detect the appropriate times? The times in each cell for In and Out times are selected using a pop-up menu, just like the template.
Here is what I tried: =COUNTIF(E3:AE3,"9:00 AM")
What should the condition be to return a proper count?

ac,
You shouldn't feel badly about having trouble with this template. It is a rather tricky one. The values in the Pop-Up menus are Date/Time values. That is to say, they have year, month, day, hour and minute components, even if only the hours and minutes are displayed. So if you only compare to the hours and minutes, you will never get a match.
I don't know if you have experienced this yet, but when you changed the Pop-Up menu content, you probably entered the current year, month and day unknowingly and will have trouble doing math against the Pop-Up content that was originally in the template.
My suggestion in your case would be to convert the time references to decimal hours before doing a comparison. For instance, if the time you wish to compare to is in cell C4, you could extract the decimal hours with =HOUR(C4)+MINUTE(C4)/60
Remember that the hours will reflect a 24-hour day, so times in the afternoon will run from 12.0 to 23.99...
Then after converting to decimal, instead of using "9:00 AM" for the COUNTIF criteria, use 9.
There are probably ways to do this using the Duration format as well, but I prefer the decimal hours.
Hope this helps.
Jerry

Similar Messages

Is there a formula I can use to link a choice from pop-up menu to a $ amount in adjacent cell? i.e. if Item 1 is chosen, adjacent cell populates $125. if Item 2 is chosen, adjacent cell populates $250.

is there a formula I can use to link a choice from pop-up menu to a $ amount in adjacent cell? i.e. if Item 1 is chosen, adjacent cell populates $125. if Item 2 is chosen, adjacent cell populates $250. it seems like this must be possible. Help please!

Hi Gabe,
You could use an IF statement in the second cell.
Popup in column B, two items: "This", That" (without the quotes)
Formula in same row of column C
Format the cell in column C as currency.
If there are more than two items in the popup menu, it's better to use a lookup table containing the same list as the popup in column A, with the corresponding values in column B:
C5: =LOOKUP(B,List :: $A,List :: $B)
Regards,
Barry

Pop up menu's and Templates

Hi all
Im currently making a website ..and for it i need to use drop
down menu's on the buttons (which i have created as photoshop
images), I created a basic template page and created the drop down
menu using behaviours. But when i create a new page from the
template i cannot edit the menu, and i made the menu as an editable
region.

You would never want to have your menu in an editable region.
That really
defeats the whole purpose of using Templates.
Do read the link Alan gave you - it's quite illuminating.
Hopefully, it
will convince you not to use this particular menu option.
Murray --- ICQ 71997575
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"newlearner1234" <[email protected]> wrote
in message
news:fvr7ja$2m2$[email protected]..
> Hi all
> Im currently making a website ..and for it i need to use
drop down menu's
> on
> the buttons (which i have created as photoshop images),
I created a basic
> template page and created the drop down menu using
behaviours. But when i
> create a new page from the template i cannot edit the
menu, and i made the
> menu
> as an editable region.
>
>
>

Can't add new time in pop up menu template

Hope someone can help as I'm lost on this one. I am trying to use the schedule template in iworks09 but I need to add more time variations in the cell pop up menu. I enter the inspector pane for the particular cell and click into cells inspector which shows the pop up menu option with the various time options. When I click to edit the time or add a new time it won't allow me to save it with either AM or PM. This stops the daily hours formula from calculating the correct time worked. Is this a glitch in the program or am I missing something? I need to add 30 minute increments between 11:00 AM and 3:00 PM because according to apple nobody starts or finishes between these times! Any help would be greatly appreciated.

chabotlow,
This is a tricky template, believe me. Numbers is interpreting your pop-up entry as a DATE/TIME value, and apparently you have set your System Preferences > International to not use the AM and PM indicators, so Numbers is reformatting your entry.
The next problem that you are going to encounter is that all the other entries in the POP-UP have an un-displayed DATE of many days earlier, back when the template was designed. So, when you do the subtraction to find the elapsed work time, you will get a big surprise if your POP-UP data was entered on different days. If you want to change a few times on the POP-UP menu, you will have to change them all so that they all reflect the same DATE. That's not as bad as it may seem. Make one "IN" POP-UP and one "OUT" POP-UP. Then copy them to the rest of the table.
Regards,
Jerry

Chart from pop up menu values

I have a table that lists project names on the Y axis and a month/year designation on the X axis. For each project, I have a status assigned for each month. The statuses are selected from a custom pop-up menu in the Numbers table.
I would like to create a bar chart that uses the same Y and X axis labels, but designate a different color for each status and have it displayed on the bar. Attached below is a graphic of a manually updated table in Excel that I would like to automate in Numbers.

Wayne's suggestions regarding software dedicated to this purpose is well taken. Here are some further thoughts on using Numbers to produce a GANT-like chart.
The first is similar to what you appear to have done in Excel—each month is represented by a coloured cell. In the example below, I've used a pop=up menu in each cell to select one of the stages in your projects, and conditional formatting to set the colour of the cell and the text according to the choice made.
I chose slightly different colours for the text and fill so that the text resulting in the colours can be seen. Pretty much a hands-pn do-it-yourself solution; no bells or whistles at this point.
The second, below is a bit closer to automated, but has some flaws, nted below the images.
"Data" is the table on which the start dates for each stage are recorded. Where one stage is skipped (as in Project 2) the 'start' date for that stage (evaluation) is set to the same date as for the next stage.
For chart is an auxiliary table, where DATEDIF(start,finish) is used to calculate the number of days between beginning and end of each stage. The chart is a Stacked Bar Chart, with the first bar's fill set to 'none'.
For Chart uses three fomulas:
A2: =Data :: A2
This copies the project name from the first column of "Data". Fill down from A2.
B2: =IFERROR(DATEDIF($A$1,Data :: D2,"D"),"")
Fill down to the end of column B.
A1 of this table contains the date and time value for the last day of the previous year (Dec 31, 2011 00:00:00). I've left this displayed , but it could be hidden.
Data::D2 contains the start date for the first stage (Exploring) of the project.
C2: =IFERROR(DATEDIF(Data :: D2,Data :: E2,"D"),"")
Fill down the rest of column C, and right to column F (Delivery).
This is the same formula as in column B. It differs only in the cell references containing the dates between which the difference is calculated.
The chart is constructed by selecting cells B2:F5 on For Chart, then choosing the (horizontal) stacked bar chart from the Chart button's menu. Click the three bars icon that appears at the top left of the selected cells to change from 'series in column' to 'series in row'.
Limitations:
Except for a scatter chart,Numbers charts cannot use Date and Time values on a Value axis. Here, I've used numbers representing the day-of-year number.
Numbers permits a maximum of 10 divisions on a Value axis, which isn't enough to break a year into months. The best possible, for appearance, is to set the maximum to 360 days, then use six divsions, each 60 days, to place the vertical grid lines.
If you also fix the size of the chart, you could replace these numbers along the x axis with the equivalent dates, entered into one or more text boxes, then spaced to match the chart's vertical grid lines (and points between these lines).
An interesting exercise, but not, I'm afraid, a fantastic solution.
Regards,
Barry

How to edit Time in POP Up menu?

Hi guys...
I am trying to use the Basic Numbers '09 template "employee schedule" which is on the first page when you open new file.
Now I want to change the TOP UP menu from "stating 06:00 AM" to "9:00 AM" and have a lot more starting time. like 9:30 PM and 9:45 PM up to 05:00 PM.
When I select the Timing CELL and go to inspector in "Cell format" I can remove them, but I can't add, if I try to add " 10:00 AM " then press enter or press tap, it will only type "10" in the box and that won't work!
could you please have a look at the free template and help me... thanks a lot.

You should be able to add new items to the end of the list and delete existing items. What you cannot do is sort them or add any in the middle of the list.
When I hit the + to add a new item then I type "10:00 AM" (without the quotes) and hit enter, I get 10:00 AM. I don't know why that would not be working for you.
If you change the popup menu, you really need to search this forum for other posts on the employee schedule template. The times in the popup are saved as date & time, not time only, and they have the date on which the popup was created. The formulas in the table will give you some massive time differences if some entries are old and others new. If you are basically deleting all the items on the list and adding your own and you do it all on the same day (not some today and some tomorrow), you'll be okay. Otherwise, you need to modify the formulas to remove the date difference.

Smart way to auto update pop-up menu in nav bar?

Smart way to keep updating pop-up menu in Nav bar ?
I created a template in DW 8. It is used to generate many
other pages for the site. only the page content region is editable.
There is a nav bar in the template. Some buttons of the nav bar
display pop-up menu when MouseOver . Those pop-up menu need to be
changed from time to time. What is the best way to automatically
update the pop-up menu in those templated-generated files, using
template (I tried to define the nav bar as editable region,
modified the pop-ups and saved the template. I got a lots of
unexpected problems, DW8 even crashed), using libray items or
something else? I am a relatively new DW developer. Much appreciate
if someone could help.

If the navigation is in a non-editable region of the
template, then changes
to it will propagate automatically to all child pages - are
you not seeing
that happen?
> I tried to define the nav bar as editable region
You wouldn't usually want to do that.
> I got a lots of unexpected problems, DW8 even
> crashed
You must have made other errors. Doing something like this
would surely not
crash DW.
The only problem with having the navigation in the
non-editable region of
the template is that a change to it will touch *every* file
in the site,
each of which must then be uploaded again. To solve this
problem you can
use server-side includes for the navigation. Then you would
make your
change to the include file, upload it, and all pages would
reflect that
change.
Murray --- ICQ 71997575
Adobe Community Expert
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"lakeleman" <[email protected]> wrote in
message
news:[email protected]...
>
Smart way to keep updating pop-up menu in Nav bar ?
> I created a template in DW 8. It is used to generate
many other pages
> for
> the site. only the page content region is editable.
There is a nav bar in
> the
> template. Some buttons of the nav bar display pop-up
menu when MouseOver .
> Those pop-up menu need to be changed from time to time.
What is the best
> way to
> automatically update the pop-up menu in those
templated-generated files,
> using
> template (I tried to define the nav bar as editable
region, modified the
> pop-ups and saved the template. I got a lots of
unexpected problems, DW8
> even
> crashed), using libray items or something else? I am a
relatively new DW
> developer. Much appreciate if someone could help.
>

Employee schedule with variable lunch times

I am trying to set up an employee schedule that calculates the hours worked each day. If the hours worked are <=5, no lunch time is subtracted; if the hours worked are >5 but <9, 30 minutes are subtracted; if the hours worked are >=9, 1 hour is subtracted. I'm fine if I only calculate a single lunch unit—it's when I try to get it to figure all three options that I get the little red triangle. I've tried using IF(AND( but I'm pretty sure I'm screwing up what goes within the parentheses and where the opening and closing parentheses go. Should I be using IF(OR( instead? A whole string of IF(s?
I've got the start and end time cells formatted as "Automatic/Date-none/Time-7:08 PM" and the cell for the hours worked formatted as "Duration-0h0m" if that makes any difference.
Also, the employee schedule template has a fairly involved formula for calculating the hours. I was able to get Numbers to figure the duration by subtracting the start time from the end time, which seems much simpler. Is there some reason I'm unaware of why this would not be a good way to do it? What do the empty quote marks mean in the template's formula?

storesr wrote:
(T)he employee schedule template has a fairly involved formula for calculating the hours. I was able to get Numbers to figure the duration by subtracting the start time from the end time, which seems much simpler. Is there some reason I'm unaware of why this would not be a good way to do it? What do the empty quote marks mean in the template's formula?
The formula used in the template is:
=IF(OR(C7="",C8=""),"",IFERROR(C8-C7-Administration Information :: $B$1,""))
The heart of the formula,— *C8-C7-Administration Information :: $B$1* — does what you're doing—subtracts the start time (C7) from the end time (C8), and subtracts the lunch break (Administration Information::$B$1) from that.
The first IF statement says "if either of C7 OR C8 contains the null string (""), THEN return the null string (""),ELSE do the IFERROR part.
This keeps the result cell appearing blank until both the start and stop times have been set using the popups in C7 and C8.
IFERROR works as an error filter, and returns the part after the comma (the null string in this case) IF it encounters an ERROR in performing the calculation in the part before the comma. I initially found it a bit confusing as it seems to be set up in the opposite order from IF.
I am trying to set up an employee schedule that calculates the hours worked each day. If the hours worked are <=5, no lunch time is subtracted; if the hours worked are >5 but <9, 30 minutes are subtracted; if the hours worked are >=9, 1 hour is subtracted.
A pair of nested IF statements, and a modification of the Admin Info table to include the two breakpoints and their associated lunch break durations should work here.
Modify the Administration Information table by adding a column before column B and a row Above row 1.
Add the break points into B1 and B2 of this table, and the short lunch beak time into C1.
Duration of lunch break | 5h 0m | 0h 30m
Duration of lunch break | 9h 0m | 1h 0m
Maximum weekly hours | | 40h 0m
Overtime pay | | 150%
=IF(C8-C7>Administration Information :: $B$2,C8-C7-Administration Information :: $C$2,IF(C8-C7>Administration Information :: $B$1,C8-C7-Administration Information :: $C$1,C8-C7))
This formula can work on its own in C9, or can be used (without the leading = sign) in place of the first part of the IFERROR statement in the original formula in C9, leaving the rest of that formula as is, and retaining the benefits described above.
Regards,
Barry

Pop up menu behavior

I'm using Dreamweaver 2004 MX
Created a Pop up menu behavior in my Template and it worked
OK.
When new html pages are created based on theTemplate, the Pop
up menu does not work. Any suggestions?

Are you sitting down? Read this -
http://www.losingfight.com/blog/2006/08/11/the-sordid-tale-of-mm_menufw_menujs/
Murray --- ICQ 71997575
Adobe Community Expert
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"jbudraitis" <[email protected]> wrote in
message
news:g9s73j$4hp$[email protected]..
> I'm using Dreamweaver 2004 MX
>
> Created a Pop up menu behavior in my Template and it
worked OK.
>
> When new html pages are created based on theTemplate,
the Pop up menu does
> not
> work. Any suggestions?
>

Pop-up Menu is aligned with the top of the window in IE7

Using Fireworks MX I created a pop-up menu on an image I
would like to put within a table not in the top of the window.
If I view the page with Firefox, the menu is aligned with the
image, but if I use IE7 the pop-up menu is aligned with the top of
the window, far from the image.
Can anyone help me to fix this problem, please?
Thank you

Paperetto wrote:
> Using Fireworks MX I created a pop-up menu on an image I
would like to put
> within a table not in the top of the window.
> If I view the page with Firefox, the menu is aligned
with the image, but if I
> use IE7 the pop-up menu is aligned with the top of the
window, far from the
> image.
> Can anyone help me to fix this problem, please?
You'll need to place the menu in its final position in
Fireworks, and
then build your page around it in Dreamweaver. A better
option would be
to build the menu yourself from scratch. You can learn how to
do that here:
http://www.projectseven.com/tutorials/navigation/index.htm
Linda Rathgeber [PVII] *Adobe Community Expert-Fireworks*
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Pop up menu with rollover images?

I have created a standard pop up menu in behaviors... is it
possible to have images appear as the pointer is rolled over the
individual pop up menu items? or should I be using fireworks to
create an advanced pop up menu?
Many thanks for any help you can give me!
John.

>I have created a standard pop up menu in behaviors... is
it possible to
>have
> images appear as the pointer is rolled over the
individual pop up menu
> items?
Yes, look in behaviors
> or should I be using fireworks to create an advanced pop
up menu?
NEVER! use fireworks to generate code. You'r just asking for
trouble down
the line.

Help using countifs with pop-up menus please

made a spreadsheet and am using pop-up menus as the cell format to list several shifts when making a schedule for my job, so far so good.
now i would like to total across the rows for each type of shift in 3 categories so for instance, i would like to create a formula that will tally the number of times i selected either the drop down for 9a-6p or 10a-7pm...i can get it to count one occurance by using =COUNTIF(B5:H5, "=9A-6P")...so i was trying something like =COUNTIFS(B5:H5,"=9A-6P",B5:H5,"=10A-7P") to get it to total the number of times i chose both of those text entires for the drop down, but that seems to be missing something...any help would be appreciated....

Hi Steph,
What you're missing is this (From the iWork Formulas and Functions User Guide):
COUNTIFS(test-values, condition, test-values..., condition...)
test-values: A collection containing values to be tested. test-values is a collection containing any type of value.
condition: An expression that results in a logical TRUE or FALSE. condition is an expression that can contain anything as long as the result from comparing condition to a value in test-values can be expressed as a Boolean value of TRUE or FALSE.
test-values...: Optionally include one or more additional collections containing values to be tested. Each test-values collection must be followed immediately with a condition expression. This pattern of test-values, condition can be repeated as many times as needed.
condition...: If an optional collection of test-values is included, an expression that results in a logical TRUE or FALSE. There must be one condition following each test-values collection; therefore, this function will always have an odd number of arguments.
Usage Notes
Each value in test-values is compared to the corresponding condition. If the
corresponding values in each collection meet the corresponding conditional tests,
the count is increased by 1.
The test-values, condition pairs may be thought of as a series of tests connected by AND(s)—the whole set is TRUE only if ALL parts are TRUE.
Your formula should be returning a zero count and you are testing the same set of values for two exclusive conditions—any pop-up set to "9A - 6P" cannot be also set to "10A - 7P"—at least one of the conditions will be false in every case.
For the results you want, you'll need a formula that counts each value/condition set separately, and adds the results:
=COUNTIF(B5:H5,"=9A-6P")+COUNTIF(B5:H5,"=10A-7P")
OR
=SUM(COUNTIF(B5:H5,"=9A-6P"),COUNTIF(B5:H5,"=10A-7P")
Regards,
Barry

Pop-up menu to list multiple time values (8:00 AM etc.) ?

I was looking at the option of using a pop-up menu to select times (8:00 AM etc.) from to keep from having to enter all the times in my spreadsheet manually. Has anyone done this before and is there a download or widget for this? Unfortunately for me, I would need it to be in increments of 5 minutes starting from 7AM to 7PM or so, which would be a tremendous amount of parameters added to a traditional pop-up menu.
Thanks for any input.

T25 wrote:
Thanks for the insight, it seems to make good sense to me with your process to create multiple pop-ups and/or sliders. Since I'm still new to iWork Numbers though, are the tables you illustrated in your reply saved in a separate spreadsheet to use as a reference for the pop-up in other, separate spreadsheets? Is that what LOOKUP is used for (to reference another sheet)?
My invoice has a single cell for an "IN" time and another for an "OUT" time; all incorporated to a fairly "busy" invoice that can't accommodate any additional cells in those areas.
Both tables are on the same sheet, but I placed them on separate tables on that sheet.
They don't have to be on separate tables, and they don't have to be on the same sheet, but they do have to be in the same document, as Numbers does not provide for linking to separate documents/files.
With the busy invoice in your case, you could place the popup and slider cells (two of each) on a separate table, and only the result cells on the same table as your invoice. The popups and sliders could go on the same table as the lookup array, but that table would then have to be both visible and unlocked.
Placing the Lookup array on a separate table allows you to lock that table to prevent accidental changes to it. You can also easily hide the Lookup table by placing it behind the main table (your invoice), or on a second sheet in your document.
Placed on the same table as the rest of the invoice, you can still hide it simply by hiding the two columns containing the lookup information.
An alternate method, requiring no extra cells or tables would be to Use Insert Date and Time (in the Insert menu, or from the keyboard with shift-option-command-D ) to insert the date and time directly.
There are some complications with this which might make it unusable, depending on how many people need to be trained and how well they take to training. Insert Date and Time starts with the assumption that what you really want to do is insert the date. Changing its mind takes a couple of extra steps that must be done immediately, and each time.
1. Click on the cell to select it.
2. Go Insert > Date and Time (or press shift-option-command-D )
3. Before taking any other action, double click the cell (which will now be displaying the current date) to open a small dialogue.
4. In the dialogue, use the popup menu to choose one of the Time only formats.
5. Click outside the dialogue to dismiss it.
The cell will now contain the current Date and Time value, and will display the current time.
Note that the Time, when inserted this way, will be the time that the insertion was done, and won't be rounded to the nearer five minutes.
You'll find a discussion of LOOKUP (and the two related functions, VLOOKUP and HLOOKUP in the iWork Formulas and Functions User Guide, and an excellent overview of Numbers (including explanation of the terms I've used above) in the Numbers '09 User Guide. Both can be downloaded using the menu items in the Help menu in Numbers. Both are recommended reading for new and old users of Numbers alike.
Regards,
Barry

Using COUNTIF formula using controlled data in cell pop-up menu

I'm making a spread sheet that involves adding up the number of times a certain item occurs in a log. A pop-up menu is used in the cell to control the inputs of the log. I'm not sure how to go about using the COUNTIF function to count the number of times each item occurs. The "workout tracker" template in Numbers '09 does what I need to do when counting the "number of days exercised", but I don't understand how it was done. Can anyone explain this to me?
My log table is: (Dashes denote spacing)
Date---------Log Item-----Time
01/03/09---Item 1-------9:00am
02/03/09---Item 2-------12:15pm
03/03/09---Item 3-------9:10am
(you can only chose Item 1, 2 or 3 from a drop down list, you can't manually input anything else)
I want to use a countif command for a table that is:
-----------No. of Occurances
Item 1-------1
Item 2-------1
Item 3-------1

I'm guessing you are curious about the way they did COUNTIF and what "Indicator" is. If you unhide all columns in the Workouts table, you'll see a column D with the header "indicator". The reference to "Indicator" in the COUNTIF functions refers to the entire column. There is a fairly long formula in the cells of that column but, basically, it just populates it with 1-3 depending on what you pick in the Activity popup.

How can I use two drop down lists for one time value?

I want to enter the length of time that someone does an activity in hours and minutes using two drop down lists, then enter them as a single time value (H:i:s) in Mysql.
I've used the basic drop down lists, and a few different variations of the following with no success (seconds is a hidden field with a value of "00"):
GetSQLValueString(strftime('%H:%i:%s', strtotime($_POST["sleeptimemin"]." ".$_POST["sleeptimehr"]." ".$_POST["seconds"])), "date"),
This returns 00:00:16, no matter what is selected on the drop down list.
Any help would be appreciated.

MySQL stores times in human-understandable format, using the 24-hour clock.
GetSQLValueString($_POST['sleeptimehr'] . ':' . $_POST['sleeptimemin'] . ':00', "date"),

Using COUNTIF on time values in pop-up menu (employee schedule template)

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