When canceling the billing document it carries the invoice referance as "V"

Hi,
When we cancel the billing document using VF11 it carries the invoice reference as "V". we need to change this and we need to take the original invoice document number as the invoice reference. Pls advice how to do this.
Thank you in advance!
Regards
Keshi

Hi
Check with your SD Consultant. This can probably be achieved through Copy Controls routine for the cancellation document type in SD. You will have to adjust your copy control routine accordingly.
Regards
Sanil Bhandari

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Account determination in cancellation of billing document (VF11)

Does anybody know if it's possible that a new account determination was carried out when cancelling a sd-billing document with VF11 transaction?
Now, if we cancel a billing document the FI all relevant data is copied from the billing document to be cancelled. We'd like that a new account determination is carried out when cancelling the billing document.
Thank you very much.
Alberto.

I'll try to explain in more detail the issue. Before January 2008, a society doesn't work with FI in SAP but only with logistics areas. Billing documents were created with an standard and not real account determination. Now, this society is working with FI in SAP and we have customized the correct and real account determination. Some times, an old billing document (posted before January 2008) has to be cancelled but the corresponding FI document takes the incorrect accounts.
Thank you very much.
Alberto

Accounting document cleared upon cancellation of billing document

Hi Guru,
When I cancel a billing document, the corresponding accounting document in AR should be cleared automatically.
I have some cases that when I cancel the billing document, the system responds with msg. " Automatic clearing of the billing document and cancellation is not possible because line item updating has been deactivated, for example"
Where do I find this setting to activate??
Thanks
Linda

Hi, Linda,
I've just send a message to SAP on issue related with yours.
And now I've received SAP's answer as following:
As of Release 4.6, there is a new cancellation function in R/3, by meansof which the system automatically clears (among other things) the
accounting documents for the original document and the cancellation
document in FI. If the new procedure does not work, the system uses the
old cancellation as a default, automatic clearing is not carried out.
In such cases, please clear the accounting document manually.
In your cases, I think the new cancellation procedure sometimes cannot
be performed somehow.
Here are some known reasons from SD side:
1. the cancellation is an item cancellation (see note 400000).
2. the billing document has one or more items relevant for revenue
recognition (field VBRP-RRREL not blank)
3. the billing document is a down payment request
4. the field RULE_NEW_CANCEL is set to 'A' (see note 339928).
If at least one these conditions occurs, the system performs the old
cancellation procedure (in this case it does not give message VF208 as
the new cancellation procedure will not be tried at all).
Besides, the note 309208 contains a list of other possible causes from
FI/CO side.
Please check the notes for detailed information, I hope they
may help you.
Hope it may help you.

Error while cancelling the Invoice

Dear Gurus
The Billing document was raised on a wrong customer on may month. Now that was realized, and that invoice was canceled but wrongly the date was given as may month. The FI period was closed for may month and the current period is july. So they canceled the canceled invoice. Now while trying to cancel the original invoice in VF11, the system continues to say 'the invoice was already cancelled'.
How to cancel the invoice?
Kindly help
Regards
Gansub

Hi,
This is typically a process issue. There are a few things I think you can do...
a. If the invoice has reached customer already (bcoz it was raised in the month of May), then, as you now cannot cancel as there has been a lot of wrong entries, you an create a credit memo either from SD side or from FI side so that the customer a/c is balanced and it will not show any AR balance.
b. Raise a debit memo request against the right customer and invoice it.
I think you have to work with your Finance people to be in concurrence before you take up he above process.
Thanks
Mukund S

Procedure to cancel a Billing document

Hi All,
I like to get the procedure to cancel a billing document whose accounting document shows a status "Cleared". Is this possible?
If so how to proceed. If I need to cancel the accounting document and then billind document, kindly guide me to proceed.
Thanks & Regards,
Arunkumar S

Hii Arun ,
check the FM <b>EXIT_SAPLV60B_008</b> in the user-exit <b>SDVFX008</b>
IF 'N' = vbrk-vbtyp.
" your logic
if SY-SUBRC <> 0 .
MESSAGE E000 WITH ' NOT SUCCESSFUL '.
ENDIF.
also
In configuration of the billing document type, there is a section for 'cancellation'

Account Determination Error: How to properly cancel the invoice/ cr memo

Hello SAP Guru's,
What is the correct procedure in cancelling an invoice with Account Determination errors and subsequent credit memo? The error is a result of the user entering line items that are not permitted for the order type thus we suspect caused the Account Determination error. We were however unable to verify or correct that.
We now want to cancel the invoice and all the subsequent credit memos. What is the correct procedure in doing so?
I think we start off by VF03 then select the billing and select Display Document then Cancel? Is this correct?
Thank you.

Hi,
If you want to block specific line items in the sales order then you could enter a u201Creason for rejectionu201D in those line items and save the sales order. This can be done by going to the tab "Reason for Rejection".
If you want to stop delivery creation for the entire sales order then you could enter a delivery block in the sales order. Delivery block field can be found on the main "Sales" tab.
Cheers,
Shailabh

Cancellation of Billing document

Hi,
We cancel the invoice in VF11 with reference to the invoice/billing document.
Now the invoice is created on for ex: 01.01.2009 but the client will cancel the invoice on 02.02.2009.
Can we make any settings so that the invoice is cancelled on 01.01.2009.
If we cancel system will take sy-datum as cancel date otherwise we can enter the bill date in Vf11 at the header and cancel also.
But can we make any settings so that cancellation also will be done at the same date as of invoice.
ie if invoice is created on 01.01.2009 if we cancel on 02.02.2009 the cancelled billing document should automatically have bill date 01.01.2009 and accounting data also need to be posted on 01.01.2009.
Is there any standard functionality or User exit where we can implement the same.
regards

Hello Saju,
As far as I know, the standard system behaviour is that the billing date
(VBRK-FKDAT) of the invoice cancellation is always taken directly from the original document.
Do you have your own coding in following copy control?
In the level of invoice type (Transaction VOFA), every invoice type has
its own cancellation type.
==> VOFA 'Billing: Document Types' for example: billing type F2 invoice
Cancell.billing type 'S1' Invoice Cancellation
Copying requirements ' ' < Here
Or have you made use of userexit "USEREXIT_FILL_XKOMK1" (Include RV60BFZA) to make VBRK-FKDAT=sy-datum ?
Please refer to note 112385 for some information.
Regards,
Alex

Cancellation of billing document through VF11

Cancellation of billing document through VF11

Step 1: Creation of billing document and booking revenue
Entry Passed: Credit Revenue
                          Debit Customer
Step 2: Creation of excise invoice through J1IIN.
Entry Passed: DR Excise Duty Paid
                          CR Cenvat Payable
Step 3: Cancellation of excise Invoice through J1IIN
Entry Passed: DR Cenvat Payable
                         CR Excise Duty Paid
Step 4: Cancellation of billing document through VF11
            Debit Revenue
                  Credit Customer
DR Cenvat Payable
                    CR Excise Duty Paid
So you can see that while canceling procedure the system has passed twice
the reversal of the excise duty i.e in STEP 3 and STEP 4, and because of
this GL balances where not matching. So to counter that we passed a
Financial JV (FB50) and made the Cenvat payable account as NIL on 31st March
2009 but the same did not got reflected in report S_ALR_87012277. It still
shows me a Credit Balance in the CENVAT Payable account

Cancellation of billing document with out cancellation of excise invoice

Dear Sir,
I want to control the cancelation of billing doccument. Condition is that with out cancellation of excise invoice there should not be any cancellation of billing document and delivery document.
REgards
Bharat

You can try with Routines
Create a routine (can take the routines no 5 / 6 as reference to create the new routine and mention not to cancel the billing doc if it is referenced to create any excise invoice) and assign the same in the required billing type definition.
Thanks
Harikishan

Cancelling the invoice

Hi All,
I have created an order which is not relevant for delivery.
Billing has also been created, milestone billing on 1st july.Now the customer wants a different bill to party name in the invoice.so we have cancelled the invoice now,After that only we came to know that accounting period has been closed.
after cancelling the invoice cancel document got created but not the accounting document.i have again craeted the billing today for which also accounting document is not generating.
what should i do now...
venugopal

Hi Venu Gopal,
As per my understanding
1. Firsy you created the invoice for which accouting document is created.
2. Then you cancelled it but accouting document is not created
3. You created one more invoice.
Now do the following steps.
1. Cancel the invoice which you created in 3rd step so that there will be balance in 3rd invoice. Do not do any changes just cancel the 3rd invoice. I hope no accouting document will be generated. SO it is balanced.
2. Try to release the 2nd step cancellation invoice, as you said it is becoz of period is closed. Check the open period for G/L account in OB52. And then change the billing date of cancellation invoice which you crrated in 2nd step and save. I hope now accouting docum,ent is created .
3. Change the Bill ti party in the order and create the new invoice with correct peruiod.
Thanks & Regards,
Nagaraj Kalbavi

How to cancell the invoice

Hi friends
Pls suggest me how to can cell the invoice once it is got generated,
Regards
Sreenivas

Hi,
If you want to cancel the invoice, then cancel it through VF11, then reverse the Post goods Issue using VL09,after that make the picking quantity NUL and than delete the delivery using VL02N, then reject the sales order with a Reason for Rejection using VA02.You can straight away delete the sales order without giving reason for rejection too.
Once the invoice is cancelled, all the accounting entires will get reversed, when you reverse the PGI the inventory accounts get updated, You can see the document flow from beginning till end which may help you more to undersatnd the sales order cycle and the reversal too.
Thanks
Rishi Balani

Error ki280 when posting a billing document

I am running into a ki280 error message when posting a billing document. This happens to be for a situation that includes a customer down payment, the error message is not encoutered when posting a billing document without the down payment interestingly enough.
The error message is below. Account 410000 is a revenue account, so is it looking for a type 11 cost element to be created?
Any information appreciated.
Create account 410000 for 02/11/2009 as a cost element in controlling area
HEES
    Message no. KI280
Diagnosis
    Account 410000 is a profit and loss account. You assigned it to an
    object in cost accounting (for example, a cost center, order, or
    project).
System Response
    Account 410000 in the determined controlling area HEES must exist as a
    cost element on the posting date 02/11/2009.
Procedure
    o   Create account 410000 as a cost element and then repeat your
        posting.

Hi,
Use T.Code FS00. Choose the account to be created as cost element and click for display. Now click the edit cost element tab. Screen will open for the GL account to be created as a cost element. Enter from and to dates like 01.01.2008 to 31.03.9999 and click master data. Choose category 11 after giving the text of the cost element and save. If you want that this revenue to be posted to a cost center you can enter in the default account assignment tab. Try to post the invoice again. If you have further problem revert back.
Regards,
Sadashivan

How we can cancel the invoices those have been released to accounting ?

Hi,
How can we cancel the invoices those have been released to accounting? The observation here is since the net value is zero SD is setting the invoices to cleared status.
Regards,
Shrihari M

FBRA u201CResetting & reverseu201D: If you want that cleared accounting document becomes an open item again in customer/vendor account.
For example: Have problems with such as payment run and you want to re-do the payment run procedures. But before you reverse the cleared document, find out how was that document u201Cclearedu201D, via customer payment or credit note? Or re-assess the reasons of reversing the SD generated billing.

We want to cancell Intercompany Billing document

We want to cancel intercomapny billing documents, update the sales order and rebill
Amit Mahajan
Edited by: mahajan.amit.s on Oct 19, 2010 3:13 AM

Hi,
What is the problem here.
I think you can cancel any invoice type in VF11 as long as it is enabled for cancellation with a cancellation document type in VOFA. For intercompany billing type it is IVS.
You can cancel the IV document using IVS in VF11 and then rectify your problem in the sales order (only invoice related, not delivery related. If you are changing delivery related information, you have to cancel the delivery also including PGI, Picking etc) and then create the invoice once again.

Cancel the Invoice with Combination of 2 orders

Hi Gurus,
Two sale orders were combined and invoice is generated based on the orders.
So here in this scenario, we have two sale order numbers (one item in each order)
and one invoice.
My query is, is there any way to cancel the one item in the invoice I,e when we cancel the invoice we have to give the invoice number with this entire 2 orders will get cancelled, but here I need to cancel the only one order ,I one item in the invoice how to do this oneu2026u2026u2026.pls suggestu2026u2026.waiting for ur qucik replyu2026.
Thnks in advance
Mahendar.

Hi
It is not possible. You need to cancel full invoice and need to generate 2 seperate invoice.
Else you can pass accounting entry in FI directly to nullify the effect or atjust through Debit Memo request.
Regards
Vijay

When canceling the billing document it carries the invoice referance as "V"

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