Cancelling the invoice

Hi All,
I have created an order which is not relevant for delivery.
Billing has also been created, milestone billing on 1st july.Now the customer wants a different bill to party name in the invoice.so we have cancelled the invoice now,After that only we came to know that accounting period has been closed.
after cancelling the invoice cancel document got created but not the accounting document.i have again craeted the billing today for which also accounting document is not generating.
what should i do now...
venugopal

Hi Venu Gopal,
As per my understanding
1. Firsy you created the invoice for which accouting document is created.
2. Then you cancelled it but accouting document is not created
3. You created one more invoice.
Now do the following steps.
1. Cancel the invoice which you created in 3rd step so that there will be balance in 3rd invoice. Do not do any changes just cancel the 3rd invoice. I hope no accouting document will be generated. SO it is balanced.
2. Try to release the 2nd step cancellation invoice, as you said it is becoz of period is closed. Check the open period for G/L account in OB52. And then change the billing date of cancellation invoice which you crrated in 2nd step and save. I hope now accouting docum,ent is created .
3. Change the Bill ti party in the order and create the new invoice with correct peruiod.
Thanks & Regards,
Nagaraj Kalbavi

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Error while cancelling the Invoice

Dear Gurus
The Billing document was raised on a wrong customer on may month. Now that was realized, and that invoice was canceled but wrongly the date was given as may month. The FI period was closed for may month and the current period is july. So they canceled the canceled invoice. Now while trying to cancel the original invoice in VF11, the system continues to say 'the invoice was already cancelled'.
How to cancel the invoice?
Kindly help
Regards
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Hi,
This is typically a process issue. There are a few things I think you can do...
a. If the invoice has reached customer already (bcoz it was raised in the month of May), then, as you now cannot cancel as there has been a lot of wrong entries, you an create a credit memo either from SD side or from FI side so that the customer a/c is balanced and it will not show any AR balance.
b. Raise a debit memo request against the right customer and invoice it.
I think you have to work with your Finance people to be in concurrence before you take up he above process.
Thanks
Mukund S

Account Determination Error: How to properly cancel the invoice/ cr memo

Hello SAP Guru's,
What is the correct procedure in cancelling an invoice with Account Determination errors and subsequent credit memo? The error is a result of the user entering line items that are not permitted for the order type thus we suspect caused the Account Determination error. We were however unable to verify or correct that.
We now want to cancel the invoice and all the subsequent credit memos. What is the correct procedure in doing so?
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Hi,
If you want to block specific line items in the sales order then you could enter a u201Creason for rejectionu201D in those line items and save the sales order. This can be done by going to the tab "Reason for Rejection".
If you want to stop delivery creation for the entire sales order then you could enter a delivery block in the sales order. Delivery block field can be found on the main "Sales" tab.
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Two sale orders were combined and invoice is generated based on the orders.
So here in this scenario, we have two sale order numbers (one item in each order)
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Hi
It is not possible. You need to cancel full invoice and need to generate 2 seperate invoice.
Else you can pass accounting entry in FI directly to nullify the effect or atjust through Debit Memo request.
Regards
Vijay

Cancel the invoice

Hi...
how to cancel the invoice and accounting doucment in sales order flow....
i think vf11 right??
give me reply,,,
reagrds
laks

Hello,
Vf11 will solve your problem.
Regards
Ravi

How to cancell the invoice

Hi friends
Pls suggest me how to can cell the invoice once it is got generated,
Regards
Sreenivas

Hi,
If you want to cancel the invoice, then cancel it through VF11, then reverse the Post goods Issue using VL09,after that make the picking quantity NUL and than delete the delivery using VL02N, then reject the sales order with a Reason for Rejection using VA02.You can straight away delete the sales order without giving reason for rejection too.
Once the invoice is cancelled, all the accounting entires will get reversed, when you reverse the PGI the inventory accounts get updated, You can see the document flow from beginning till end which may help you more to undersatnd the sales order cycle and the reversal too.
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Rishi Balani

How we can cancel the invoices those have been released to accounting ?

Hi,
How can we cancel the invoices those have been released to accounting? The observation here is since the net value is zero SD is setting the invoices to cleared status.
Regards,
Shrihari M

FBRA u201CResetting & reverseu201D: If you want that cleared accounting document becomes an open item again in customer/vendor account.
For example: Have problems with such as payment run and you want to re-do the payment run procedures. But before you reverse the cleared document, find out how was that document u201Cclearedu201D, via customer payment or credit note? Or re-assess the reasons of reversing the SD generated billing.

How to Reverse the clearing document & cancel the invoice

Hi gurus,
Can any body tell me how can i reverse the clearing document?
what happen i had wrongly put up the customer invoice with the special GL indicator (Advance from customer) & i had clear the invoice & special gl balance.
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F-29 - Customer Down payment
F-22 - Customer Invoice
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F-39 - Clear customer down payment
F-32 - Clear customer payments
when i tried to reverse the document (T.Code FB08) which give me error that reverse the clear line item.
Please help me to overcome this issue....
Than'x,
Dhananjay R.

Hi amit,
Than'x for given attention. actually i tried this T.code FBRA, what happen which reset the invoice & clearing document.& i see the customer / vendor invoice as open item in display. when i tried to reverse this entry which is wrongly inputed in the system which i want to reverse. while reversing this entry again i see the balance of clearing document in the customer / vendor balance display.
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Credit memo without cancelling the invoice

Hello ,
my customer has a request to create a credit memo for full invoice and then invoice the delivery note again
with different price in the invoice.........But without cancelling the original invoice.
As far I know SAP standard dont allow this kind of procedure due the status of the delivery.Am I right?
In which way this could be done?What is the right procedure for creating credit memo ?
Thanks and best regards
L

Hi Luis,
This is kind of wierd requirement. How can there be 2 legitimate invoices for 1 order/delivery??
If you dont cancel the first one, system will not allow you to create a new one.
Did you check with the users as to why they want such thing.. You can expalin them the process and make them understand.
Let us know.
Regards,
SB

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Hi SAP GURU's
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Hussain.

Please search the forum with the text "Invoice cancellation" so that you can take inputs from there. Please put some efforts before posting such basic / repeated question.
G. Lakshmipathi

Cancel the GR after UD and capture excise invoice

Hi
i have created a GR (migo) and in this step i have also captured the excise invoice. QC people done the UD. after that i came to know that GR is wrong. now i want to cancel the GR.
and make the new GR against the same PO.
but after doing 102 movement, i am going to cancel the excise invoice (j1iex), but it is now allowing me to cancel the invoice.
Thanks & Regards
Pankaj Garg

Hi Pankaj.,
Firstly i would like to share some must-do things in Excise
Whenever any excisable material comes in your company premises
you must do excise postings(as per CBEC rule).
Your registers should update for the same (rather the material is damaged/spoiled).
The provision for separate capturing the excise invoice & later posting it is for only convenience purpose for the users.
Because when material enters in company premises ,generally it goes to store.They do the GR & only captures the details of excise invoice(this is because sometimes vendors passes partial amount of excise duty).After that accounting person posts the excise duty as per vendor excise invoice.so don't confuse while reversing the excise duty.
Remember that it is compulsory to post excise invoice as per excise rules.
procedure is.
1)goto-J1IEX_P-post vendor excise invoice
2)Do cancel/return delivery of GR No.
3)Goto-J1IS-create excise invoice-give references-post excise invoice
4)Goto-J1IV-Print the excise invoice
5)Send this rejection excise invoice with the rejected material to vendor
regards,
satpal

Put the balance back in credit memo if I cancel the refund invoice in AP

Hi Friends,
.When I Crete a the refund in AR for the credit memo , an invoice will be created for the party in AP. But if I cancel the AP invoice. This is not putting back the balance in my AR credit memo. We are on 12.1 , Please suggest if there are any patches or any addition setup to be done to put the balance back in credit memo if I cancel the refund invoice in AP.
. Is there any program create refunds invoice in AP for all the credit memos available in AR?
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Sireesha

Hi,
When I Crete a the refund in AR. it creates a Payment request invoice in AP for that party. But if i cancel the invoice create in AP for the refund, that is not effecting the customer balance in AR. Please suggest.
Sireesha

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Dear All,
I am not able to cancell the invoice document using MR8M transaction. System is showing the message as "balance not zero, difference between debits & credits"
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Pl. let me know the possibilities & checks required for cancellation of it.
Regards
Mangesh

hi,
2006 documents cannot be reversed now since the posting period will be closed.
I think there is no solution. the only solution is
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G.Ganesh Kumar

ISupplier invoice on hold whn cancelled the tax line from AP invoice screen

Hi Friends,
Invoice with tax amount has been created from iSupplier and AP user cancelled the tax line(invoice workbench) and click in validate invoice.
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Thanks
Nishita
Edited by: 928295 on Jan 7, 2013 2:06 PM

Hi Nishita,
1) were you able to make modifications to the invoices that are created from i supplier in Payables earlier ..?
2) If this issue is not happening earlier, and started to happen very recently is there any change taken place in the environment like patch applications etc...
3) When an issue is reproducible at will, it can be concluded in two ways, either it is an intended functionality or it is a Bug ..
I am unable to gather any documentation stating this is an issue, however i was able to find a reference which states one cannot modify the invoices that are imported from isupplier as it will cause mismatch between the modules ... if one needs to make any adjustments they are to cancel the invoice and create a new one ....
References:
Unable To Adjust or Discard Freight On iSupplier Invoice Imported into Payables [ID 1431537.1]
Regards,
Ivruksha

How to cancel the incoming excise invoice by j1ih

Hi,
After reversing Excise Part1 entry (Mvmt 102 by Migo)
how we have to cancel the part2 by J1ih (by which tab "other adj" or "Cancel Excise Inv")
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is it correct?
and above all
these entries will not appear in J2i9 (Monthly return) then we cannot show updated entries.
please tell me.
Thanks
Prasad

1. First cancel the GR.
2. Cancel the Part 1 entry.
3. In J1iex - > Change, you need to maintain reason for cancellation in header misc tab. For this you may need to do config in Tax on Goods Movements -> India -> Business Transactions -> Incoming Excise Invoices -> Maintain Rejection Codes. Save the invoice in j1iex.
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5. Then in j1iex -> Cancel, cancel the invoice to mark the status as 'Cancelled' if you need to use the invoice number and date again for another GR.
Regards
Hemant

Cancelling the invoice

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