Work request form in workflow

Hi All,
Do you have any idea how to create notification and work order automatically into SAP from Work Request Form for visiblity into cost of resource and material prior to commitments.
Thanks

Answered

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WRF(Work Request Form)

Hi All,
We are using WRF(Work Request form) for entering all the details regarding the equipment failure.We can update how many resource we are using and then material which we are using for repairing this faulty equipment.
We update all these details in this WRF(Work Request Form).After filling all these details WRF will generate PM Order No. & Notification No. and we update this Order No. and Notification No. manually in WRFu2026But our requirement that these Order and Notification No. will automatically populate in WRF without entering manually..
Do you have any ideas regarding that.
Thanks.

hi

Opening oracle form from workflow notification asks for responsibility.

Hello All,
I am trying to open serach service request form from workflow notification.
For that I have added below.
1) created Form type of WF attribute and attached it to message. Value of this attribute is
CSXSRISV:REQUEST_ID=&REQUEST_ID.
2) So the link apears in the notification but when I form session opens it brings up the responsibility selection screen, If I select Customer Support resp and click on OK, service request get queried properly.
So everthing is working fine, only issue is when oracle form opens it asks for the responsibility to select from selection screen.
How can I remove this responsibility selection screen?
Do I need to pass any parameter or something like that?

Thanks for the reply.
I have added CSXSRISV function i.e Find Service Request to the appropriate menu which is attached to the responsibility and opened the form from newly sent notification. Still no luck. Still it is asking me for resp to choose.
Can you suggest me any other workaround?
How to see whether workflow worklist is available to customer support resp?

How to retrieve Request Form Data in OIM 11g for SOA workflows

Hi,
I have a business requirement wherein, I need to retrieve a field's value inside my SOA composite for further processing and decide on the Approver of the Request. Say for e.g. I'm having a field *"Country"* inside my Request Form, and what i need to do is, as soon as the request form is submitted, I need to retrieve the value for *"Country"* attribute inside my SOA Composite using Payload, and further process it. This scenerio is with respect to provision an application instance to a user.
Now, in a similar scenario, where I was trying to create a user of type *"Contractor"*, I had used Request Service Api to retrieve the Basic information of the userform submitted, and decide on approval. Fortunately, the basic data like, First Name, Last Name, Login etc was successfully being fetched from the Request and I was able to perform further operations.
Unfortunately, the same code which was working for Creation of a User, is not working when I'm trying to provision an application instance to the user.
Below is the code which worked fine for me to retrieve basic request data for user creation, and isn't working for provisioning application instance:
RequestService reqSvc = (RequestService)oimClient.getService(RequestService.class);
String reqId = ((oracle.xml.parser.v2.XMLElement)getVariableData("inputVariable", "payload", "/ns3:process/ns4:RequestID")).getText();
System.out.println("request ID: " reqId);+
Request req = reqSvc.getBasicRequestData(reqId);
List <RequestEntity> targetEntities = req.getTargetEntities();
System.out.println("targetEntities : " targetEntities);+
System.out.println("------------");
for (RequestEntity rea : targetEntities)
+{+
List <RequestEntityAttribute> attributes = rea.getEntityData();
for( oracle.iam.request.vo.RequestEntityAttribute attribute : attributes)
+{+
System.out.println("Attribute.getName() : " attribute.getName().toString());+
     if(attribute.getName().equals("User Manager"))
     +{+
beneficiaryManagerKey = attribute.getValue().toString();
     System.out.println("User Manager : " beneficiaryManagerKey);+
+}+
     e+lse if(attribute.getName().equals("User Login"))+
     +{+
userid = attribute.getValue().toString();
     System.out.println("User Login : " userid);+
+}+
+}+
+}+
Any pointers to this would be of a great help.
Regards

List <RequestEntity> targetEntities = req.getTargetEntities();
System.out.println("targetEntities : " + targetEntities);
System.out.println("------------");
The above piece of code retrieves the attributes and their values from the request form while creating a user, but not from the request form, which provisioning a resource to a user.
Regards,

Creating an approval workflow for a customized request form

Hello,
I have created a customized request form in FIM that users are to fill up and submit for rights request. A workflow is required for for request process from the requester an escalation of approvers for the request to be approved or denied.
My challenges are:
Adding a control to my xml configuration file that will allow users to select multiple items, a checkbox feature with a list of rights to apply for
Creating a workflow for the customized request form, so that the approvers receive mail with the details filled on the form as the body text of the mail.?
How can I achieve these? I will greatly appreciate your help.
Regards,
Josephine

I would suggest you go through this walkthrough here:
http://technet.microsoft.com/en-us/library/ee534919(v=ws.10).aspx
and this is also very helpful:
http://blog.msresource.net/2012/07/13/including-who-approved-or-rejected-an-approval-in-its-notification-email/
- You need an email template with all your custom content
- you need a notification workflow containing the recipient Information
- you need a MPR starting the workflow when the user checks the box
- FIM needs to know the email attribute of the approver to be able to send the mail
- the owner Attribute of the Group must be set, this is the recipient of the approval mail in case of the Default owner approval workflow. in your case you set the appropriate Attribute of the group
- and of cause the Connection between FIM and Exchange must be available. If not, you see a lot of Errors and warnings in the eventlog.
Henry

Standard warning messages in Vendor Request Form

Hi All,
Please let us know, how are the standard warning messages in Vendor Request Form while creation/search are displayed.
For example, I am getting an soft warning message text, at vendor creation which says "Some of the records were not found; for more information, check the log".
Here we don't have any log traces to be checked for, and we have verified the back end record resultset count which is same, irrelevant of the warning message being shown.
These messages are displayed only at two places:
1) The search navigation page, where all the searched record results are displayed and we continue further for creation of vendor workflow.
2) When the workflow of vendor creation is completed, along with the "Workflow has been completed" success message, this warning message is also shown.
I want to know, from where these messages are being populated and how to suppress these messages.
Kindly suggest.
Thanks in advance!
Message was edited by: Oxana Noa Zubarev

Hi All,
Attaching the screen shot for refernce:
After we click on "continue with create/edit" button, after few details have been entered, the work flow completes.
There are we are getting these error message as highlighted above.
Let me know if any info from my end would help in getting the root cause.
Thanks in advance.

GRC AC 5.3 Detour not working as expected in workflow

Hi GRC Experts!
I would greatly appreciate your help with the problem we're currently facing; we have configured 2 CUP workflows; one for handling requests with SoD violations (Workflow B) and one to handle ones without any SoD violations (Workflow C), with the former handling risk analysis followed by role approval, and the latter handling only role approval; we have one path with one stage configured as "No Stage" (Workflow A); this path is used to decide which of the primary workflows to use (i.e. SoD violations or no SoD violations) using two detours; we have one detour configured to use Workflow B if any SoD violations are found in the request and another detour configured to use Workflow C if no SoD violations are found.
Currently what happens in our tests is that requests without risks / SoD violations work fine and actually get detoured to Workflow C, awaiting role approval from the right approver ; while requests with inherent risks / SoD violations unforutnately get automatically approved and provisioned rather than being sent to Workflow B
Any clues as to why this could be happening? We've checked if there are any settings that might be triggering it to automatically approve requests despite any risks, but can't find anything of the sort; Would be very grateful for any insight / advice on the issue.
Thanks a lot in advance!
Best regards,
Sandeep

Hi Diego!
Once again; thank you for your quick reply!
I did recheck the auto-provisioning issue and I can confirm that it is definitely set to "No Auto-provisioning" and it hasn't been changed recently. The strange thing is that the detour works for NO SoD violations, but doesn't work for SoD violations; find below the audit trail for detour working:
Request XXX Submitted by Sandeep (SANDEEP) on 01/28/2012 02:04
   Z_111111-ECC Role Added with validity dates 01/28/2012-12/31/9999
Request submitted for approval by admin(system) on 01/28/2012 02:04
Approved by Sandeep (SANDEEP) on behalf of Sandeep (SANDEEP) at path WORKFLOW_A and stage WORKFLOW_A on 01/28/2012 02:04
   Approved Z_111111-ECC role for Add action with validity dates 01/28/2012-12/31/9999
Request has taken a detour to path C_WORKFLOW and stage C_STAGE on 01/28/2012 02:04
   Detour condition SOD Violations with value No is satisfied at path WORKFLOW_A and stage WORKFLOW_A
and find below the audit trail for the detour not working:
Request YYY Submitted by Sandeep (SANDEEP) on 01/28/2012 01:53
   Z_222222-ECC Role Added with validity dates 01/28/2012-12/31/9999
Request submitted for approval by admin(system) on 01/28/2012 01:53
Approved by Sandeep (SANDEEP) on behalf of Sandeep (SANDEEP) at path WORKFLOW_A and stage WORKFLOW_A on 01/28/2012 01:53
   Approved Z_222222-ECC role for Add action with validity dates 01/28/2012-12/31/9999
Request Closed By Sandeep (SANDEEP) on 01/28/2012 01:53
I even checked the CUA System section, and the "By system" tab and it was empty; there were no specific system configurations.
And to answer your questions:
Since Workflow A is the path with the Initiator, the detour flag is deactivated and the active flag is activated.
WF B & C have both the active and detour flags activated.
Thanks a lot again for your quick responses and all the help you've provided so far!
Best regards,
Sandeep

Display Request Form is not triggering in Standard SAP WDA : FITE_REQUEST

Hi Guru's,
In our Travel Scenario in NWBC, Once the employee finish the Travel Request he is unable to take print out by clicking on Display Request Form. Nothing is happening when we click on "Display Request Form".
The Form I am using is FITP_REQUEST_FORM. It is displaying perfectly when I execute via SFP. The problem I am facing is nothing is happening when I click on "Display Request Button" in WDA
Application:
FITE_REQUEST
Application Component:
FI-TV
Component:
FITE_VC_REVIEW
Window:
VC_WINDOW
View:
REVIEW_VIEW
Application Component:
FI-TV
Give me some lights to solve this issue
Thanks,
Namsheed.

Hi Samuli,
Issue is solved. It was Program Error from SAP side.
Now All the buttons are working fine and I am able to print PDF also.
Solution is implement the note 2031585 - SAP NWBC ABAP Runtime Patch 40.
System Details : ECC 6.0 NetWeiver 7.4 ,
EHP 7 , SP-Level 06
Thanks a lot for all your suggestions.
Regards,
Namsheed.

Question on the upload attachments process in a request form

hi,
I have a question on the upload attachments process in a request form. I have 2 pages, one is a request form and the other is an attahment page
The request form let users fill the mandatory fields (e.g. name, email, address...) And in the form, there is a link (URL without submit) to the attachment page.
In the attachment page, users can upload the supporting file for their rquest. The file will be uploaded to APEX_APPLICATION_FILES view and then it will be copied it to a customized table (table A) and remove from the view.
When the users finish uploading files (i.e. the files are stored in table A), users need to press a "Done" button back to the request form to submit the form.
My question is:
As the request form is not yet submitted while the attached files are stored in table A, there is no request_id (request from table primary key generated in an Insert trigger after submission) is generated to tag with the files in table A. Is there any standard practice to do this?
What I am doing now is to generate a hidden value in sequence when user goes to the attachment page. The hidden value is stored in table A togehter with the files when uploading. When user goes back to the request form, the hidden value is passed back as session cache. When the request form is submitted, I make an update statement by using the hidden vaule in the Insert trigger to tag the request_id to the attached files in table A.
Is my way appropriate?
Thanks for advice.
cheers,
Pong

Pong,
Yes, this would work just fine. You may want to consider enabling session state protection so that your process is not succeptable to URL tampering, which would cause a user to change the value of the REQUEST_ID in the URL and potentially associate other attahments with their request.
Thanks,
Scott

Pass the data from a form in workflow to z table

Hi all,
How can I pass the data from a form in workflow to z table?

Thanks for your answer, I tried the solution 2, I create "Submit" button, and ser the mapping scope to be "All data rows", it only works when I select at least one row, otherwise the data would not be passed.
Another question is I have serveral imported table parameter, for each table I have one "submit" event, I want these tables to be submitted at the same time, but if I click the submit button in one table toolbar, I can only submit the table data which has a submit button clicked, for other tables, the data is not passed, how can I achieve it?
Thanks.

Error while displaying Travel request form (ABAP WD :FITV_TRIP_FORM )

Hi
When I am trying to create a travel request form , and then trying to display form its throwing an error
"The following error text was processed in the system ECD : Error in module RSQL of the database interface".
The error occurred on the application server mtserpdev_ECD_00 and in the work process 0 .
Kindly suggest as form "FITV_TRIP_FORM" is already attached via feature . Am I missing some config or
Is it a issue of patch. (Currently we are at EHP 4 , and all the applications inlcuding FITV_TRIP_FORM are on WD ABAP).
Thanks
Abhay

Have you done the TRVFE feature configuration and made sure if this form exists in the system.
Regards,
Divya

Need to display a Disclaimer on the request CUP request form

Greetings,
As part of the organizational Request, I need to include a disclaimer on the AE request form, the person needs to agree or disagree to the disclaimer during submission/approval.
I tried doing it in multiple ways but was not able to succeed with the requirement:
Approach 1: Custom field "DROP DOWN" text made it mandatory field to select the either the user agrees to the disclaimer or not. The issue with it is the disclaimer is about 200 characters and the field restriction on the custom field is 40 characters. Does not work as I intended to.
Approach 2: Custom Field "Text" made the field as default and provided the default 200 character sentences into the text field. Though I provided the default value it does not show up in the text box and comes up blank, does not solve the requirement.
Optimal approach : If could do a disclaimer on the request form with a check box and force the user/approver to check the box would solve the purpose.
Do anyone of you can suggest or show a way where either I can increase the drop down text size from 40 to 200 characters or display the disclaimer with a check box or probably I can then use the drop down list as "Agree" vs. "Disagree"? Will be helpful.
I have also need to make a validation that states not to approve/provision the access if the disclaimer is set to 'disagree"
Any help will be greatly appreciated.
Best Regards,
Angara Rao

Greetings All,
As an update to my earlier question. SAP came back asking me to log this an an enhancement for future releases using SAP note 1575897 . I have logged it with them and hopefully we will see an solution in hot packs/Next releases.
As a current solution, We have placed a disclaimer text on the Portal Landing page and have marked with a "Accept" or "Decline" push buttons. The push buttons stores the user identity, date and Time stamp in a custom table for validating purpose and while the accept button launches the GRC CUP application.
The above was created as a prototype and not currently in use untill signed off from the concerned department head & Global policy head asking for this information.
Best Regards,
Angara

Passing data entered in report to form of workflow

How to send data from Report SE38 to workflow? I want to send employee details filled in form generated after execution of report to local administrator for taking decision. i want to send data entered in report to form of workflow. Can anybody give any suggestions?

i am giving screen shot of the event for my object
Overview
Parameter                      Obj. Type     First Release
modify_wa                      ZBUS1000    700
pernr                             ZBUS1000     700
and the code is
swc_create_container emp.
emp-element = 'pernr'.
emp-value = '1001'.
emp-TAB_INDEX = 1.
emp-type = 'C'.
emp-elemlength = 18.
append emp.
*swc_set_element Emp 'PERNR' 1111.
KEY = '1000'.
CALL FUNCTION 'SWE_EVENT_CREATE'
EXPORTING
objtype = 'ZBUS1000'
objkey = KEY
event = 'HIRED'
CREATOR = w_creater
TAKE_WORKITEM_REQUESTER = ' '
START_WITH_DELAY = ' '
START_RECFB_SYNCHRON = 'X'
NO_COMMIT_FOR_QUEUE = ' '
DEBUG_FLAG = ' '
NO_LOGGING = ' '
IDENT =
IMPORTING
EVENT_ID =
TABLES
EVENT_CONTAINER = emp
EXCEPTIONS
OBJTYPE_NOT_FOUND = 1
OTHERS = 2
still it is not working can you correct me please.

Develop Form and Workflow in SharePoint Online and On-Premise

Hi Expert,
I have the question about Form and Workflow in SharePoint Online vs ShrePoint On-Premise
Current Problem : Customer is implemented Form and Workflow in SharePoint Online but they have a problem some features that didn’t work in SharePoint Online. I will have a meeting to discuss Do and Don’t Form and Workflow in SharePoint Online compare SharePoint
On-Premise.
Please suggestion.
Thank you

Hi MasterBird,
There is no documentation to explain the difference of the custom form and workflow between SharePoint Online and SharePoint On-Premise. For your issue, you can have a look at the following blog:
http://www.techrepublic.com/blog/the-enterprise-cloud/get-infopath-forms-and-sharepoint-online-with-office-365/
https://support.office.com/en-us/article/Office-365-known-issues-6b380978-84ce-49af-be5d-f7cda0fe28f9?ui=en-US&rs=en-US&ad=US#__sharepoint_online_preview
https://support.office.com/en-in/article/Configure-InfoPath-Forms-Services-a8609546-c0d7-4956-81b6-08e93eb4b290?ui=en-US&rs=en-IN&ad=IN
http://blog.sharepointlearn.com/2011/11/03/sharepoint-in-office-365-the-good-the-bad-the-brilliant-and-the-ugly/
Thanks,
Eric
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Eric Tao
TechNet Community Support

Form and Workflow in SharePoint Online vs SharePoint On-Premise

Hi Expert,
I have the question about Form and Workflow in SharePoint Online vs ShrePoint On-Premise
Current Problem : Customer is implemented Form and Workflow in SharePoint Online but they have a problem some features that didn’t work in SharePoint Online. I will have a meeting to discuss Do and Don’t Form and Workflow in SharePoint Online compare SharePoint
On-Premise.
Please suggestion.
Thank you

Hi MasterBird,
For SharePoint 2013 On-premise, we can :
Comlete control of our environment and data
Supports heavy customization
Keep sensitive information in-house
Easier integration into line of business systems
Full development options for developers
For SharePoint Online workflow:
Workflow 2010 & 2013 are available with Standard and Enterprise Editions without having to install
If using Windows Azure workflow functionality is the same as 2013
Cannot create custom Visual Studio workflows
For InfoPath Form Services you will need Office 365 Enterprise Could Edition or SharePoint Online Plan 2
More information, please refer to the video:
http://www.youtube.com/watch?v=eNtCH3qOk2g
Best Regards,
Wendy
Forum Support
Please remember to mark the replies as answers if they help and unmark them if they provide no help. If you have feedback for TechNet Subscriber Support, contact
[email protected]
Wendy Li
TechNet Community Support

Work request form in workflow

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