Workflow email step

Hi,
Is it possible to change the email font for the emails sent from work flow email step.
Currently the email font is consolas 10.5
is it possible to change it to other font styles.? for instance to aria
Please clarify
Regards
Keerthi

Hi keerthi,
Yes You can change the font size in mail step. First create your style through SE72 tcode. Then go to your mail step and open text editior of mail step. Then in that in menu bar click on 'Format', You will get 'Change Style' option. Click on it and choose your created style there in which you can put your paragraph format and character fomat as per your requirement (font Size).
Hope this will help you.
Regards,
Smit Shah

Similar Messages

SOST sender column is blank using SAP workflow email step

Hello,
I used email step in SAP workflow to send emails. Sender is blank in SOST when I tried to see the email processing status. I am not sure, what need to done here to fix this. Can someone please help me on this.

Hi,
well yes you can,
either store your recepients in a container,
use a loop in ur WF and include your SendMail Activity inside it, and depending on a check variable send your Mails to different recepients.
else.
i had a similar case, what i did was i created a DL-List and instead of SendMail i created a task that called my customized method of sending mails (SO_OBJECT_SEND).
try it and comment,
if helpful reward
Cheers,
Aditya

Sending workflow email in HTML format

Hi Experts,
I'd like to know if it is possible to send an HTML email using the workflow email step and HOW. Sample is displaying the simple table in HTML format:
<table border="1">
<tr> <th>Header 1</th> <th>Header 2</th> </tr>
<tr>
<td>row 1, cell 1</td>
<td>row 1, cell 2</td>
</tr>
</table>
Since the hyperlink (<A HREF="http://www.google.com">Google</A>) is working, I want to know if a table will work too.
My last resort creating a separate program that uses SO_NEW_DOCUMENT_SEND_API1.
Regards,
Dexter

Hello,
Using SO_NEW_DOCUMENT_SEND_API1 is not a last resort; it's a necessity if you want to send anything but the simplest email from workflow.
regards
Rick Bakker
hanabi technology

Displaying the contents of internal table- in email Step of workflows

Hello Folks,
I wanted to display the contents of an internal table ( would contain a list of opportunites ), in an email sent throught the workflow:
My idea was to LOOP AT <ITAB> into <WA> from an external program and then call the workflow for each content of the <WA>. This will be a problem as, if there are like 1000 records in the internal table, then workflows will be called 1000 times...sending 1000 emails..
My requirement is that we need to send a single email to the single person, displaying the content of the internal table in the email body......
My question
1) Is this scenario possible through worflows ?
2) If not, please provide an alternative ..
Thanks
Anand

Do you mean to say that just by inserting the multiline element
within the body of the 'Send email' step type, the contents
of the multiline element is displayed automatically without
we having to loop at it somehow ?
Follow the below apporach,
1. First create a multiline container element in the workflow conatiner.
2. Populate the internla table , by using the bor methods and pass back the populated ITAB to the WF by using the binding concept.
3. Now create a mail step in the workflow, you have the option of inserting the workflow container elements into the mail conten, so insert the multiline container element , then it prompts to select the option like a) Do you liek to display only first line b) Display the ITAB line by line c) Display ITAB lines continuously with out line break.
4. based upon the requirement select any one of the options.
Note: Make sure the line length of the ITAB won't excced 132 charecters, because the send mail step will consider only 132 characters.

Using send email step in workflow

Hi Experts,
I have a question regarding the send email step in workflow.
We have the Receipient Type as Organizational Object and Expression as &WF_INITIATOR&.
I want to know if the mail will be sent to the SAP email ID (i.e) in SBWP or will be it be sent to the Outlook email ID.
We want to send it to the Outlook email ID of the User. Can you guide us as to how we can do the same.
In some cases, we want to send the notification to both the employee and his manager. Can this be managed through the SEND EMAIL step in the workflow or do we have to explicitly create a method and use a std FM that sends the email to the concerned.
Request your help on the same.
Cheers,
Belinda Clarke

>We are getting the pernr of the employee. We can retrieve his email address for the same. So do we need to pass this to a workflow container and then use that workflow container value in the space provided for the email address.
Yes. It is really up to you how you will develop everything. I personally like to get all the data into the workflow container, because it might be handy later in the life. Let's say that you go on with your custom email sending step and add there the code the get the data that you need in the email. It will work perfectly. But let's say that after six months the HR administrators want to get emails with a bit different content from this same workflow. Now you will need do another custom step. But if you had already all the data in the container you can simply add another standard email step and formulate the text with the editor and add the variables from the workflow container. Easy and simple.
So, my advice is that for example add just add some background step to get all the possible data regarding the employees & leave request & managers or whatever. Now you have everything in the container and you can use them in the email(s) - and you can use them in other places too - for example in the work item texts, etc.
Regards,
Karri

Workflow shows red errors on recipients for all the email steps

I have 3 email steps in my list workflow
created in SPD
When I click the "Check for Errors", all my
recipients show red with * surrounding them.
I made sure I have outgoing email set in central admin.
What can the problem be?
I can’t publish like that.
Ofer Gal

The first email step one I used the picker to select the “Legal team” which is a SharePoint group in my site collection.
The second I used the picker to select the Current Item:Created By
The third is the same.
I assume my problem is because I do not have profile service running and SharePoint has no way to get email address for the users.
What I don’t understand is why there is nothing that will show me what the problem is.
Ofer Gal

Email step not working with container expression

Hi All,
I have a method in my workflow which retrieves text from a database table and stores it in a wokflow container.
I have set the container as a multiline element. this container is then used as an expression in an email step, the email is then sent and should show the text retrived from the database.
the problem i am facing is that, only 80 characters are shown and the rest is cut off. the database field accepts upto 256 characters. In workflow log when i check the container, the container shows all 256 characters.
does anyone have any idea why when i am trying to email it only shows 80.
many thanks
Forhad

Hi,
please note that the maximal length of an attribute displayed is limited to 80 . so if your attribute is longer
it will be cut .
Solution :
Create a table conatiner element of length CHAR50 & Populate the entire content of the mail template in it and when we try to insert the multiline conatiner element in a mail then it will prompt us 3 options, do you want to print only the first line , or do you want to print the entire content of the table continuously or you want to put the content line by line,
select the option put the content continuously.
This should do the job.
Regards,
Raj

Approval workflow - email notification

Hi,
I was run out of idea how to complete my assigned job, need oracle expert to help on email notification workflow.
Currently I am working on workflow enhancement with oracle application E-Business Suite for our company.
My job is to add in new approval process to approve Bank Details transaction through AME.
For this Bank Details transaction, the existing approval process is will only route to HR.
Now my job is to add Admin & Manager approval, which mean once the transaction is submitted and the approval processes are as below:
Admin --> Manager --> HR
But this approval process will fall into 2 scenarios as below criteria.
Scenario1: If the selected Bank Name from List Of View (LOV) not "Other Bank" then the approval process is Manager --> HR
Scenario2: If the selected Bank Name from LOV is "Other Bank" (once Other Bank selected, user will need to enter the new Bank Name) then the approval process is Admin --> Manager --> HR
Once Admin approve, Admin will add the new Bank Name into LOV.
Both scenarios will auto trigger email notification to the approver once there is pending for Admin and Manager approval.
For scenario1, our email process package able to send out email notification to the manager.
But for scenario2, email notification not send to Admin. FYI, our Admin is a group of persons assigned to Admin group.
My doubt here is how to let this email notification able to send out to Admin group?
Hopefully anyone of oracle workflow expert could help me as soon as possible.
Thanks.

Hi Mike,
According to your post, my understanding is that you wanted to use workflow to send emails to the approvers when a task process completed in SharePoint Designer 2010.
First, when you add the “Start Approval Process” action to create the workflow in SharePoint Designer 2010, you can click on “these users” to set the task process participants and you can choose “One at
a time (serial)” or “All at once (parallel)” to set how the tasks will
be created.
Then, if you want to send an email to the approver when a single task process completed, you can click on “Approval” in the
“Start Approval Process” step to edit the task process and click on “Change the behavior of a single task” in the “Customization”
to add the “Send a Task Notification Email” action in “When a Task Completes” section as below:
And if you want to send emails to the all approvers when all tasks are completed, you can click on “Approval” in
the “Start Approval Process” step to edit the task process and click on “Change the behavior of the overall task process” in
the “Customization” to add the “Send an Email” action in “When the Task Process Completes” section as below:
If you want to use the approval workflow to update the content approval status, then you can add the “Set Workflow Variable” action to set “Variable: EnableContentApproval” to “Yes” after you add the “Start
Approval Process” action in the workflow, and it should be added above the step “Start Approval Process”.
Please refer to the link below to add the “Set Workflow Variable” step in the workflow:
http://social.msdn.microsoft.com/Forums/sharepoint/en-US/b5bebacf-4bb9-4e43-84d7-6eb2714f071d/is-there-an-option-to-set-content-approval-status-according-to-approval-process-workflow?forum=sharepointcustomizationprevious
Best Regards,
Victoria
Victoria Xia
TechNet Community Support

Email Step Type: Urgent

Hi experts,
I am trying to send a notification to the initiator of a workflow through email step.
I am using business object: BUS7051 and Event 'created' to start workflow. The next step should be to send an email to the initiator.
I created a step type 'Send Mail', in the control tab, i am trying to create a task for the step, the workflow builder does not allow me to do that.
I had to copy a similar task from sample worktemplates, and manually insereted the task under the control tab of 'send email' step. All bindings are done. For some reason, the email is not being sent, every other functionality of the workflow template is working fine.
Any inputs why email does not go.....

Hey Buddy,
When you want to send a mail to initator's SAP inbox (SBWP), you need to use the method 'sendtaskdescription' of the BOR or business object 'selfitem'. When u create a send mail step, in the fist tab ( mail ) choose recipient type as organisational object, expression as &_WF_INITIATOR&, in the control tab - create a task and in that task give the bor as selfitem and method as sendtaskdescription.
u can create a standard task by t code pftc and in the descriotion of that task in pftc, whatever you write, will go as the text of the mail to the user. Here u can include dynamic variables of the task by using the yellow brown colored box icon present on the screen to drag n drop the available dynamic fields.
Hope this gives you a clear picture
Enjoy!!!

Workflow configuration step by step guide...

Hi All
Please any one could send me the workflow configuration step by step guide. can send it to my e-mail address : [eMail Address Removed: violation of SCN's Rules of Engagement]
Many thanks in advance.
Arshad
Message was edited by: Jason Lax

Hi Arshad
Suggest you to go through the documentation before actually doing it at least once.
Pl check this link:
https://websmp208.sap-ag.de/ibc-srm
You will find scenario specific config guides for EBP40. Download the config guide for self-service procurement and gothrough workflow configuration section. This is still the same in SRM50 also.
Best regards
Ramki

Workflow email formatting options

Hi Experts,
Work flow email step:
In send email step,ive to display a text click here and one click of the text original link should be opened.
How to achieve this in the email step.I've seen some formatting options in text editor.But im not sure about it.
Could you please provide some inputs on this.
Regards
Keerthi

Hi ,
I achieved the URL link in SBWP using <a> anchor tag in task description as
<x href="&LINK1&">test</x>
Note : replace 'X' by a
LINK1 is a container element which has the iniital value as http://www.google.co.in/
In SOST the link appears as test and when i click on it , it directly opens the google window.
But the same is not appearing in the Outlook mail.I have seen some of the existng forums but could not find the answer
for this.If anyone has resolved this issue please share.
Regards
Keerthi.
Edited by: keerthi vasan on Oct 19, 2010 4:04 PM
Edited by: keerthi vasan on Oct 19, 2010 6:57 PM

EPM Workflow Email Notifications

I have inherited an EPM implementation that has EPM Workflow Email Notifications. The email text is not very informative and I want to customize this text to something more meaningful. I have been told this cannot be done, but find this very hard to believe.
Does anyone know if this can be done? Many thanks, in advance.

Hi,
I am assuming these email notifications are sent when the project moves between workflow stages, approval etc.? The short answer is: yes, the text of the email notifications can be updated. However, it depends on how your workflows have been built, which
tools have been used (e.g. SharePoint Designer, Visual Studio, 3rd party tool etc.) and the project server version - 2010/2013.
If you are using project server 2013, check if the workflows have been built using SharePoint Designed (open the PWA in SharePoint designer and check the site workflows)
Hope this helps
Paul

How can I add a link to an item within a workflow email - which will always find the item - even if it's status has changed?

I've used the method within the SharePoint designer to add a link to the workflow context current item URL, but when the current item status changes then obviously this link will no longer work.
How can I change this link so that it will always open the item, even if someone has changed it within the list, before I clink on the link?
This is an important one as over 300 people will use the list and many of these will be emails about items on the list will be in different time zones. I don't want to have lots of mails from people saying "this list doesn't work" as it's
critical they keep using it.
Please help.
P.S. I don't know if the <href> method will work, so if someone can confirm to me then that would be great.

Hi,
According to your post, my understanding is that add a link to an item within a workflow email.
I’ m not very clear about the status you said. Please descript more detail which URL do you want to display.
Per my knowedge, you can display the following url in your email body:
[%Workflow Context: Current Item URL%]
[%Workflow Context: Current Site URL%]
[%Workflow Context: Workflow Status URL%]
[%Current Item: Encoded Absolute URL%]
Please start the workflow automatically when an item is changed and changed.
No matter how you edit the item or update the approve status, the URLs remains the same.
Thank you for your understanding.
Best Regards,
Linda Li
Linda Li
TechNet Community Support

How to include time in [Today] in workflow email variable

I want to add the date/time that an item was added to a library in the email body of a workflow email. I created a variable and set the date value to Current date. When the email comes though the date is correct, but the time is 12:00:00 a.m. Why is that, and is there a way to get the time in the date/time stamp?

Hi,
This is one drawback in SharePoint. Whenever you write a field of type "Date and Time" in the workflow email, it will always show the time 12:00:00 AM no matter if you have selected "Date Only" option also. This not only happens in SharePoint Designer's "Send an Email" activity but also happens in Visual studio workflow. There is no inbuilt solution for this and if you are using SharePoint Designer then you cannot get rid of this.
I was using Visual studio workflows and in order to remove this "12:00:00" part from date, i followed some logic. First i converted my date to a string variable and then used "Trim()" function to trim the "12:00:00 AM" part. Like this i made this working.
Regards
Ginni

Change display name of workflow email address in sharepoint 2010

Hi
How I can change display name of workflow email address in sharepoint 2010. I want to configure display name (from address)of email
for each site collection separately.for example I want to change "software unit"
in below pic to another name for my software unit site collection.
How I can do this?
Thanx.

Hi,
According to your post, my understanding is that you want to change display name of workflow email address in sharepoint 2010.
In my environment, if I assign a task to a user, the email is as below:
The “test” is the site name, the [email protected] is the “From” user.
Do you want to change the “From” field in the workflow?
If so, you can have a look at the "Send email extended" custom SPD workflow activity (http://www.codeplex.com/SPDActivities
) which allow you to specify the sender.
Here are some similar threads for your reference:
https://social.technet.microsoft.com/Forums/en-US/22d95510-95b7-4882-b988-4038e59fb031/how-to-change-the-display-name-for-sharepoint-emails-sent-using-workflows?forum=sharepointgeneralprevious
http://sharepoint.stackexchange.com/questions/19186/changing-from-email-address-in-sharepoint-designer-2010-workflows
http://sharepoint.stackexchange.com/questions/61964/how-to-change-the-from-address-in-feedback-workflow-email
Best Regards,
Linda Li
Linda Li
TechNet Community Support

Workflow email step

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