Workflow for new starters/leavers

Hello All,
I am new to workflow. I have a requirement to send an email to an administrator when a new starter is employed and when an employee leaves.
Any ideas on how to do this?
Thanks,
Nick.

hai nick bligh
Follow SDN sdn and do practice
For more information look at these links
Here is a step by step document to create a workflow:
http://help.sap.com/saphelp_nw2004s/helpdata/en/fb/135983457311d189440000e829fbbd/frameset.htm
Workflow tutorials with step-by-step and with screenshots are available at
http://www.****************/Tutorials/Workflow/Workflow.htm
Workflows for Dummies - Introduction(Part I)
/people/sapna.modi/blog/2007/02/19/workflows-for-dummies--introductionpart-i
Workflows for Dummies - Workflow Builder(Part II)
/people/sapna.modi/blog/2007/04/27/workflows-for-dummies--workflow-builderpart-ii
regards
rose.

Similar Messages

Advice needed with Audio Punchin-in workflows for News

I'm testing a new FCP installation for a News Broadcaster and reached a major stumbling block with the recording of Voice Over in tight turnaround situations. Previously the broadcaster fully utilized the 'Audio Punch-in' functionality of Avid Media Composer but we are yet to find a satisfactory equivalent in FCP or Soundtrack.
The Avid workflow currently involves playing out our programme mix on Tracks 1 and 2 to our external mixer whilst simultaneously recording the Programme / VO mix from an external mixer on Avid Mojo i/p 3 and 4 onto tracks 3 and 4. They also record the clean VO from the external mixer via Avid Mojo i/p 5 and 6 to tracks 5 and 6. At any point the journalist could make a vo mistake so they would stop the vo recording and change the punch-in in point on the timeline and proceed to record over the required portion of vo with a defined playback preroll before the vo begins to record.
These tools ensure they can very quickly record vo and fix mistakes on the fly without the need for further editing. The broadcaster relies on this functionality for tight turnaround bulletins and without an equivalent toolset in FCP this could be reason enough not to make the switch to FCP :O(
To summarize they need the following features for voice over:
- simultaneous recording of 4 audio channels
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Independent Editor, Technician and Trainer
<Edited by Host>

Open the Help menu in FCP, and search the online user's manual with the words "Voice Over Tool"... FCP has something similar to Avid's tool... you can keep nat sound etc, and record VO right to the timeline window. Even do multiple takes. Video can be routed externally to a monitor in a VO booth too during the record. The talent can have a headphone as well.
Jerry

TechCommSuite suggested workflow for New Documentation

Hi there,
We plan to buy TechComSuite2 to help with our new product documentation. Previously I have used Robohelp to create .chm files and the like, however now we want to produce several outputs:
Quick start guide
Detailed user manual
Configruation (internal use) documentation
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TC2 has FM, Robohelp and adobe air etc.
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Am I right that it should be authored in FM with proper 'tags' set up so that sections are included/excluded from certain outputs.
RobotHelp manages the database of images/screengrabs and videos etc, and then batch processest he generation of output formats?
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Any suggestions or advise?
cheers
peter brown

thank you. that is helpful.
The images that are in FM - does FM maintain a 'database' of images, so that if an image is used in multiple places in the document and needs to be updated - am I right to say that it is updated in one place only and the change ripples through?
Also, supposing our Quick start guide is a subset of the larger usermanual - are these "tags" (not sure if thats the right terminology) configured in FM so that RH then extracts the correct tags into the corretc output document?
thanks again for help and advice,
very useful to a noob.

Basic workflow for new CS3 project

Hi,
And thanks beforehand for your help !
I'm going to start editing a video using CS3 on a Dell Inspiron 530.
2.6 ghz dual core cpu
3 gig ram
1 sata HD - 130 gig free
geforce 8800gt card
This mousy computer is pretty well set up to get the most out of it.... re: indexing off, very little TSR and services related stuff running...
However, I can't upgrade now and am painfully aware that this computer is going to be sorely taxed to edit a full length video ( 1.5 hours finished ).
I should start getting the video in a week or so via FTP. Those will be about 4 separate 12 gig files. 720x480i DV NTSC.
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Rod

For DV material this should not be a problem, but make sure you have at least 2 (e)SATA 7200 disks. One for media and one for your project/media cache and previews. You can use an XpressCard to SATA connection.

Regd Workflow for a new custom page

HI ,
We have created 2 pages for some functionality where in user can login n serach for a person and update certain attributes like his source/company, assignment category etc.
First page he can searach the person and after search results come in, he can click on a link and go to the next page where he can edit the attributes n submit.
Now after updating and submitting the page, we have a reqt to send notifications to the initiator in case the user has approved the txn or rejected or sent for correction. But we dont know how to achive it with the 2 pages n no workflow.
How to launch a workflow for this ?
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Regards,
Preeti

Hi Preeti
DECLARE
l_itemtype VARCHAR2(30) := 'XX_TEST';
l_itemkey VARCHAR2(300) := 'TEST';
BEGIN
Begin
wf_engine.createprocess(l_itemtype, l_itemkey, 'XX_MAIN_TEST');
Exception
when others then
dbms_output.put_line('Error in create process:' sqlerrm);
End;
BEGIN
wf_engine.setitemuserkey(itemtype => l_itemtype
,itemkey => l_itemkey
,userkey => 'USERKEY: ' l_itemkey);
EXCEPTION
when others then
dbms_output.put_line('Error in set userkey process:' sqlerrm);
END;
BEGIN
wf_engine.setitemowner(itemtype => l_itemtype
,itemkey => l_itemkey
,owner => 'SYSADMIN');
EXCEPTION
when others then
dbms_output.put_line('Error in set owner process:' sqlerrm);
END;
BEGIN
wf_engine.startprocess(l_itemtype, l_itemkey);
dbms_output.put_line('Process started');
commit;
EXCEPTION
when others then
dbms_output.put_line('Error in set owner process:' sqlerrm);
END;
END;These are the details of the functions used
1> wf_engine.createprocess
This API creates a new runtime instance of the workflow process, Pass the item type and item key for the workflow.
2> wf_engine.setitemuserkey
Use this API to mark the new runtime instance of the workflow process with an
end–user key
3> wf_engine.SetItemAttrText
Use this API to set values for the item type attributes defined for workflow process .E.g.: Email ID, Description defined in the workflow.
4> wf_engine.setitemowner
Use this API to set the value of owner (Of Workflow)
5> wf_core.context
In case of exception, it will help in locating source of an error.
6> wf_engine.startprocess
Use this API to invoke the workflow for the item type and item key specified.
Ajay

A workflow for a new MM vendor invoice showing the error.

We have detected the following strange behaviour in our workflow runtime environment.
A workflow for a new MM vendor invoice is started as it should.When we see the workflow overview it shows status u201CIn Processu201D.
f the workflow shows the status u201CIn Processu201D for an hour or more, a new undesired workflow (same WF-task) is started automatically for the same invoice. Nobody has triggered this new undesired workflow.
Please let us know the what is the problem
Thanks
Sarin23

Hi,
Please see the below link and this will help you.
http://help.sap.com/printdocu/core/print46c/en/data/pdf/BCBMTWFMMM/BCBMTWFMMM.pdf
http://help.sap.com/saphelp_46c/helpdata/EN/c5/e4a930453d11d189430000e829fbbd/content.htm
Anil

Workflow Status column for new content type

Hi,
Initially I had a document library and several workflows associated with it. After that I created a new content type inheriting Folder content type. My existing workflows could be started and work fine with any item of this new content type except anything
related to the workflow status column, such as "Automatically update workflow status to the current stage name", or workflow action "Set workflow status". If I use the OOTB Folder content type, everything's fine. But I need custom fields
for folder as well.
The workflows can be started then it seems unreasonable that they are not associated with the items of the new content type, considering I set my new content type to be the child of the existing Folder content type. So why any item under this new content
type does not have the workflow status column? I've tried removing the workflow from the list and publishing back using SPD without success.
I also notice that when you associate a new content type to a document library/list which has some custom columns, you cannot edit those columns to be used in the new content type. You need to delete those columns and recreate them, then the option "Add
to all content types" is there. Is this expected design?
Thanks

Hi,
According to your post, an error occurred when you created a custom Edit form for new content type.
We can do as follows:
1.Add the MyNameSpace.MyNewEditPage dll file into GAC(C:\Windows\assembly).
2. Execute the iisreset command.
We can create a new content type using visual studio 2012/2013.
http://www.sharepoint-journey.com/sharepoint-list-content-types-and-site-columns.html
Best Regards
Dennis Guo
TechNet Community Support

Can any one guide me in this. I would like to start my certifications in VM Ware. Especially in cloud. I saw there is an exam for the new starters .(VCA). it is enough or should I go for any other Training in MCSA (Server).

Can any one guide me in this. I would like to start my certifications in VM Ware. Especially in cloud. I saw there is an exam for the new starters .(VCA). it is enough or should I go for any other Training in MCSA (Server).

VCA is to make sure that you have a understanding of the general concepts before you go to do a full VCP course.
I have taken the VCA datacenter and it was very much a case of: What product does what?
You wouldnt get a job on merit of having a VCA where as you would with the VCP.

New Adhoc approval workflow for approval of supplier for new pdt.category

Hi,
I am in the process creating a custom adhoc workflow. this is required for the approval of a supplier for new pdt. category. This shld be n-step workflow.
After completing the adhoc approval, it will go to a specific user for final approval. It shld have the functionality of adding approvers & reviewers to the approval process.
We are in the process of creating Screen & ITS template for the initial screen.How do I proceed with creation of the workflow?
Regards,
Sivagami.R

You'll have to raise request for Dummy Organization. It's Order for Organization so will not appear for user.
I am not sure the full flow/complete requirement of your.
APMU, you want approval while creating Organization into OIM.
This is not possible OOTb when you create ORg in OIM.
You'll create 1 dummy Org
1 Dummy RO "OFO".
Attach one Object Form with this RO.
Raise request for Dummy Org and Give the name of Org on the object form for which you want approval.
In the provisioning workflow, use OIM API to create Org into OIM.
Done !!!

HCM workflow :can it be customized for new employee induction process?

Hi
I understand that workflows can be customized to reflect complicated approval mechanisms.
But can we link e-recruitment and training modules for a workflow on new employee induction training process??
Appreciate any insights into related issues.
Brunda

HI Brunda ,
you can do what ever u want with workflow. some topics which will help u
1. identify the trigger point to start the workflow
2. identify the tasks u want to perform in the induction process & create workflow steps for them
3. if standard BUS object is not available then create a custom as per your requirement
4. create custom workflow with the steps created
now the trigger point can be assigned to the custom workflow
Thanks & Regards
Shirish

New Workflow for returned sales order modified from updating the billin

now i am creating Created Workflow for returned sales order modified from updating the billing block to the delivery block.tell me how to do this.ca n use here the control approval process.

Thread locked.
Beginner questions are very welcome, but your question makes it obvious that you didn't even bother looking at the help or searching on SDN.
Please read the [Rules of Engagement|https://wiki.sdn.sap.com/wiki/display/HOME/RulesofEngagement] on how to post a good question and make a little effort yourself before expecting people to give up their time to help you.

Workflow for Sales Order Release via Status Profile

Dear all,
i want to make a workflow for sales order which have 4 User Status in One status profile.
Once Event triggered for sales order
1.   Mail should go to main authority with sales order number.
2. Once authority will do some changes in the required field then he/she changes
     the user status-1 from defauts as per line Item and mail should go to department no-1 (Head authority).
3. Once again same changes in sales order but now user status-2 from user status-1
     as per line Item and mail should go to department no-2 (Head authority).
4. Once again same changes in sales order but now user status-3 from user status-2
     as per line Item and mail should go to department no-3 (Head authority).
5. Once again same changes in sales order but now user status-4 from user status-3
     as per line Item and mail should go to department no-4 (Head authority) .
and parrally for each changes of Status mail should also go to User (Event Creator).
6. Finally mail sholud go to User as you are permitted to do next business transaction for this sales order
Please tel me the process as i am very new this topic and i am always going to stuck in Binding.
please help me out.
Thank You

Hi Neeraj,
First of all start with SWELS and SWEL T-Code to check if any standard event is getting triggered or not. If event is getting triggered, then use the same event to trigger the workflow; otherwise create a custom event of BO and use the same to trigger the workflow.
Hope you are aware of T-Code SWO1 and delegation of BO. The BO used for your requirement will be BUS2000115.
As you want the workflow to get triggered only for one status profile and one of its status, so use check function module. There set the condition for you status profile and status.
The FM which you will be using the most is CRM_ORDER_READ. To read the status, you can also use CRM_STATUS_READ_OW.
Now simply make the approval steps in the workflow using activity. In the activity, you can use the standard method USERSTATUSPOPUP to send the workitem for approval. In each step use the same activity with different agents as approvers.
Just go with these things and let me know if you get stuck up somewhere.
Regards,
Guddan

How to schedule a workflow for recurring executions: The solution

Scheduling a workflow for recurring execution has been long awaited in WFA, perhaps from 2.0 time. The following document shows how to get it done. I've also explained the logic behind it. It’s very simple to use, meets every requirement which one can have from a scheduler and of course highly flexible. Let's go!! The Real stuff. What is this? Is this actually a scheduler? No. This is actually a command in your workflow, but a special 'magical' command. This 'magical' command logic is built using the answers for the following questions: Can a workflow be scheduled for a delayed execution in a future time? Yes, but only one execution instance. If you want the next execution, execute the workflow again providing the same set of inputs and the execution date/time.During workflow execution, can a command inside a workflow get to know what is the name of the workflow? YesDuring workflow execution, can the command know what is the job execution id? YesIs there any programmatic interface available to know what are the user input provided or a particular job execution? YesCan a command inside a workflow trigger another workflow? Yes.Can a command inside the same workflow trigger itself? Absolutely yes. I've ticked all boxes needed to build such a solution. The solution is to make the workflow a smart workflow, so smart that it can schedule itself for the next execution. It no longer needs any other task scheduler to tigger it. WFA provides a large set of REST APIs for other 3rd part SW integration. But I also can make good use of these APIs to make smart workflows. I have always believed that WFA should not only be seen as a framework for automating Storage boxes or server, but just about any task( inside a computer of course) which is done manually. WFA is an awesome product indeed. So this is a command called "Workflow Scheduler" which you can put in your workflow as another command. Prerequisites: You need PowerShell 3.0 on your WFA server. I certainly could have done it for PoSH2.0 as well, but life for web interfaces using PowerShell is so much easier with Posh3.0. Posh3.0 is a big jump from 2.0. WFA is fully supported to work on Posh3.0. Its available by default in Win2012, Win2008 can be upgraded, Win2003 users can't use it. Add credentials of a WFA Admin/Architect in you WFA itself with Name/IP: localhost Match: ExactType: OtherName/IP: localhostUsername: <WFA Admin/Architect Username>Password: <User Password> 3. Minimum WFA version 2.2. This is only needed for Importing the dar. I've provided the command code in text too. The command code is the real deal. How to use it? If you have a workflow which you want for recurring executions, just add this command "Workflow Scheduler" in it. The command takes parameters for the workflow execution intervals. For example minsInterval for executing this workflow every x minutes, or daysInterval for executing the workflow etc.Now just like a normal workflow execution execute this workflow deciding what is the trigger time. Example: Suppose you want the execution every day at 10:00 PM.So provide daysInterval = 1 And execute the workflow for a delayed execution at 10:00 PM. You can pick the day to start as you wish. The workflow will execute at 10:00 PM and when this execution reaches our magical command "workflow scheduler", this command will trigger the same workflow with same set of inputs for the next execution at 10:00 PM tomorrow. And so on an so forth. I’ve attached a very simple example workflow here to help you understand. An Example of a workflow scheduled for recurring execution Daily at 11:30 PM starting 10-March-2015 How to stop/suspend this recurring execution? Easy. You just abort the next scheduled job execution in Execution=> Execution Status. The cycle will stop. How to resume it? Easy again. Just resume the same aborted job. The cycle restarts. Can I change the schedule execution time? Yes. After aborting the current execution, you can resume the same workflow at a new time. Execution interval can't be modified as you can't change the command parameters. But the recurring execution now can occur at a new time. Where or which position to place this “workflow scheduler” command in your workflow? At the beginning ? At the end? Or somewhere in the middle. This completely depends on your choice. See some below cases. You don't want the next job execution scheduling to happen if any of the commands in my current workflow execution fails: Put command “workflow scheduler” in the end. It will trigger the schedule of the next job execution only when all real original commands of your workflow have passed. else not. You want continuous job executions irrespective of the workflow command failures: Put it in the beginning. It will trigger the schedule for next execution before any of the actual command begin executing. You want an approval before the next execution job is scheduled: Add an approval point before the comamnd. So it’s all left to you. Can an operator decide the execution schedule? Yes, but which workflows will be available to him/her for this recurring execution will have to be decided by the designer. This is a good thing to have as it serves for access control in a way. The Architect/Admin can now restrict which workflow can be put for recurring executions. Operators can’t execute just any workflow available to him for automatic recurring execution. And the workflow designer can also choose which scheduling parameter is to be made a variable for the operator. For example the designer want the operator to schedule a given workflow only for weeks Interval and not months or days i.e. he/she can only chose to schedule for weekly, biweekly etc. executions and nothing else. For this the designer can define a User-Input variable only for weeksInterval parameter. It’s Done. You want workflow execution to be scheduled either for daily or once in 2 days but not any other. You can restrict this. Or he/she wants to give full freedom to the operator make his/her own decision about scheduling, he defined user-input variable for all scheduling parameters. The workflow designer wants weekly schedule but the day should not be a weekday: You can even do this. Is this flexible enough for my requirements? I’ve attached the very command code. You can modify the command as per your requirements. Suppose you want daily execution of a certain workflow at 10:00 PM but skip a day of execution if the day is a Monday. Modify the code check for the day and add another day if it’s a Monday. Its posh code and highly readable. So you can see how this can be used in a variety of ways. This is the beauty of a programmatic solution. Its highly flexible, it allows users to design solution based on their requirements. Flexibility is the heart & soul of WFA. Thats why I like it. I have a workflow but I don't want to modify it by adding a new command in it. Can I still use this solution? Yes but with WFA 3.0 on wards. WFA3.0 allows to create modular workflows. Create a parent workflow with you actual workflow as a child workflow in it. Add our “workflow scheduler” command too. So now you don't need to touch your existing workflow. I've attached a workflow example here. Have fun!! sinhaa

Providing a new version 1.1.0 of the command "WFA Schedular" Changes made: Added conditional String Representation based on the Scheduling parameter provided. Provided check for the right number of parameters passed into the command.Added a new parameter "Expiry Date" to automatically stop the recurring execution upon expiry.Check for Posh3.0 version in code.Have Fun!! sinhaa Below example for:Schedule a workflow for recurring execution every alternate day i.e. once in 2 days at 10:30 PM starting 06-Jul-2015 (Today's date is 02-Jul-2015) . The recurring workflow execution should expire on 31-Dec-2015 and stop.

Start a workflow for a list item that was created by someone else

What settings do I need to change so that I can start a workflow for a list item created by another user?
I have a SharePoint 2013 workflow (let's call it LSR Status Workflow) that is associated with a list (called
LSR List). When a user creates an item in the LSR List, it automatically starts the
LSR Status Workflow. That is what I wanted, but sometimes I make changes to the workflow (via SharePoint designer) and then I would want to terminate the existing workflows that are running and restart them.
When I try to start a workflow for anyone other than a list item that I created, I get the following error:
Retrying last request. Next attempt scheduled in less than one minute. Details of last request: HTTP NotFound to https://publishing.web.company.com/sites/mysite/_vti_bin/client.svc/web/lists/getbyid(guid'1f844b8f-19aa-4587-bcc2-dfb7085f36b5')/Items(31)
Correlation Id: 8efc5304-f0a3-90f6-8ece-6875bf811869 Instance Id:
60c83aae-5c25-4ee8-9c85-c64958ba701e
Then when the workflow is finally suspended after it keeps retrying, it reports the following error:
RequestorId: 8efc5304-f0a3-90f6-0000-000000000000. Details: An unhandled
exception occurred during the execution of the workflow instance.
Exception details: System.ApplicationException: HTTP 404
{"Transfer-Encoding":["chunked"],"X-SharePointHealthScore":["0"],"SPClientServiceRequestDuration":["36"],"SPRequestGuid":["8efc5304-f0a3-90f6-9bbd-d18d4d90af1b"],"request-id":["8efc5304-f0a3-90f6-9bbd-d18d4d90af1b"],"X-FRAME-OPTIONS":["SAMEORIGIN"],"MicrosoftSharePointTeamServices":["15.0.0.4551"],"X-Content-Type-Options":["nosniff"],"X-MS-InvokeApp":["1;
RequireReadOnly"],"Cache-Control":["max-age=0, private"],"Date":["Tue,
10 Feb 2015 22:36:44
GMT"],"Set-Cookie":["BIGipServerpublishing-blv-80-pool=2825582466.20480.0000;
path=/"],"Server":["Microsoft-IIS/7.5"],"X-AspNet-Version":["4.0.30319"],"X-Powered-By":["ASP.NET"]}
at
Microsoft.Activities.Hosting.Runtime.Subroutine.SubroutineChild.Execute(CodeActivityContext
context) at
System.Activities.CodeActivity.InternalExecute(ActivityInstance
instance, ActivityExecutor executor, BookmarkManager bookmarkManager) at
System.Activities.Runtime.ActivityExecutor.ExecuteActivityWorkItem.ExecuteBody(ActivityExecutor
executor, BookmarkManager bookmarkManager, Location resultLocation)
If I created the list item, I can stop it and restart it without any problems, but this is not the case for list items created by someone else.
What settings do I need to change so that I can start a workflow for a list item created by another user? I am the owner of the SharePoint site and am able to make changes to permissions if needed.

You don't need to re-do the fields. If you create a new version of the PDF
file just open the old one and use the Replace Pages command to insert the
pages from the new version over the old ones. This will give you a new
version of the file, with the existing form fields still in tact. Of
course, you might need to adjust their location and/or size, but at least
you won't have to start all over again...
On Thu, Jan 22, 2015 at 11:59 PM, Laura Holancin <[email protected]>

Workflow for blocked sales orders

HI all,
I have a requirement in sales in service order .
when a credit check is done for a customer ,sales order will get blocked and
in the service order for the corresponding sales order will get a status with Not OK. To release the block on this we need to manualy change the status in VKM3 and subsequently in service order (IW32).
My requirement is to do automatic change in the service order status when ever we do release the flag in VKM3.
I think with work flow we can achieve this.
Any standard functionality is supported using workflow for this requirement?
Please help me how to proceed.
Thank you all..

Hi Ravi,
Yes this is possible using workflow!
I just simulated your scenario and there are no events when you release the sales order but the other good news is that there is a change doucment that is written. The field CMGST in the table VBUK gets updated with the value D which is "released by credit representative". Using this you can configure your own event.
However to do this following are the steps you would have to follow:
1. Copy the business object BUS2032 to ZBUS2032 through transaction SWO1.
2. Add an event called as "Released" to this.
3. Generate this new copied version of the BO
4. Delegate the copied Business Object to BUS2032. You can do this in the initial screen of SWO1 by going to the menu "Settings->Delegate". This is the inverse of inheritance through which you will be adding the properties of the subtype(ZBUS2032) to the main type(BUS2032) at runtime
5. Use transaction SWED and SWEC to configure your own event and raise it when the change document is written. Do remember that you will have to put an entry in the "Field restrictions" table in the transaction SWEC to trigger your own event when the Sales Order is released.
6. In transaction SWEC you can put in the change document object as "VERKBELEG" derived from CDHDR table. The business object as BUS2032 and the new event you created in the subtype. Since you have delegated the same it will be available for use for the main type.
7. In the field restrictions put in the table as VBUK and the field CMGST and the old value is * and the new value as D.
8. Once you do this the event will be raised once you release the sales order.
9. You can check the same through the event trace SWEL(Remember to swtich on the event trace through SWELS if it is off)
10. Now you will have to write a function module to change the status of the service order using the OBJNR of the service order and table JEST or use the standard function module STATUS_CHANGE_EXTERN. <b><b>Please remember that you can change a User status because system statuses are changed by the system. However you can change the system status by updating the table but I guess that is not like how the system changes it. When the system itself changes the status then there might be certain follow on documents that are created.</b></b>
12. Now you will have to encaspulate this FM in a method of the business object.
13. You will have to use the ZBUS2032 to add your own method which calls this function module. Hope you have the reference to the service order from the sales order.
14. Now have a task or a workflow which has a single step which inturn calls this method and trigger the workflow or the task using the event.
That might solve the problem you have
Best regards,
Sudhi

Workflow for new starters/leavers

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