Write off certain amount of AR invoice

Dear all,
I have one invoice from OM (auto invoice from OM) and our user find that 200 quantity will not charge our customer out of ordered quantity are 1000. How can I write off the 200 quantity for loss in AR?
Doesany one has idea? or alternative can handle this?
Best Regards,
Amy

You can create an adjustment for this invoice

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Write-off reason code limited to Amounts

Hi All,
We are on ecc 6.0. I want to know that is it possible to Link Write-off Reason code to amount and Roles.
The scenario is like this. We have Multiple reason code configured in SAP
Bank Charges A write-off reason code:
Cash application specialist can write-off maximum amount of USD 500 for this reason code.
If the amount is more than USD 500 it has to be written off by Role 2 which has the limit of more than USD 500.
Similarly there is other write-off reason code B for which Cash application specialist has a Limit of USD 450000 while Role 2 has a Limit gretaer than USD 450000
Assigning tolerance group to the user would not help as we have different limits for different reason codes.
How can we configure such a scenario.Will we be able to achieve the same by validations/substitutions or we can define an user exit at f-28 level. Any other way to achieve the same.
Thanks in advance
Regard
Nitin

Thank you for your response. I haven't been able to find a way to turn it off yet, but thought someone else might have found a way.

Write off process in dispute management

Can some body throw more ligght on the write off process in dispute management . Including configuration steps(t-code), level of details / AR-table affected etc.
Thanks
Nik

In order to write-off dispute case appropriate confiuration needs to be done which includes assigning an "Escalation REason" to Write off a dispute case.
This means that you have an option of writing off all dispute cases with a specific Escalation Reason.
The impact of the write off would that the customer invoice is cleared and written off amount is debited to a GL account defined in the configuration. You also have the option of Cost Center to which this amount has to hit to analysis purpose.
Raj/

Write-off By Reason Code Split according to Profit Centers

Hi All,
I want to know is it possible to Write-off (Reason Code Used) amount to be distributed by Profit Centers.
We have a scenario where in revenue from One customer has to be assigned to more than 1 Profit Centers.
Now if some write-off happens against this customer invoice, wie want this write off amout to be distributed among Profit Centers inProportion.
e.g. USD 100 split into 2 PC .i.e. USD 50 in PC1, and USD 50 in PC2.
Now if we receive a revenue of USD 90 and want to write-off USD 10 by reason code. We want the Write off amount to be split by Profit Centers, i.e. USD 5 should be assigned to PC1 and USD 5 should be assigned to PC2.
I believe it is Posssible By Document splitting Functionality. Is it correct? If correct what are the configuration that might need to be done or is there any other way to achieve the same.
Thanks in advance
Regards
Nitin

any replies/suggestions

Prepayment write off

application :11.5.10.2
We have received prepayment from OM through credit card payment type and it appears in our unapplied receipt register and also in our aging bucket report as credit amount against the customer.
In OM the lines are cancelled due to business reason but there is no impact on receipts and still it is showing as prepayment.
Now we want to write off those amounts from RECEIVABLES.
Can you please suggest any standard or work around process to write off ?
As a part of stardard functionality it cannot be written off as the status shows prepayment.it can be written off only for unapplied receipts.

Hi,
Did you set the currency to USD?
The error message means that in the currency you are clearing in, the balance is not nil.
regards

Good will write off issue

Hi
sap gurus
i want to write off some amount against my goodwill account.
we have uploded goodwill balance through uploading.
which gives debit- goodwill & credit-upload account on starting of the year.
now by year ending i want to write off some amount from the goodwill balance (10% write off). which gives debit to- goodwill writeoff a/c(p&l) and credit to -goodwill a/c(b/s).
since goodwill is a reconciliation a/c manual entry is not possible.
i have tried by using transaction ABMA. but it is asking for acquisition entry.
plz reply .

HI Steve,
A Customer and Vendor have to defined as two seperate Business Partners. In SBO 2007 the reconciliation feature has been enhanced where a Customer and Vendor could be reconciled easily.
In your case, you could use an interim G/L to reconcile Customer and Vendor. Or Create a JE crediting the Customer and debiting the Vendor
Suda

Barney's Card Small Balance Write-Off

Don't panic if you see this language under "transactions" on your Barney's online statement. I was leaving a $2 balance on the card to ensure they would report my new 3k CLI. Madea payment for all but $2. I was not sure if they would report CLI with a zero balance. The next thing I know, the account balance is zeroed out. I looked under transaction detail and saw "small-balance write-off" for $2. I seriously thought they were going to write off the balance and close my account or something! I charged a green tea purchase online a few minutes later for $14 successfully on my Barney's card and it went through just fine. Apparently some card companies will do a small balance waiver and write it off when it is that tiny. Relieved, because I mistakenly thought it meant they were writing it off in order to close my card. Wanted to post this to tell you if you see this on yours not to panic. I don't think I'll leave a small balance on there again though as it may irriate them to write off small amounts more than once. Hope this helps someone.

gdale6 wrote:
I have seen this on my FRN card and yes they will write off small balances. There is no one else I am aware of that does this. I was thinking it might be a Comenity Capital anomaly too, since both Barney's and FRN Mastercard are through Comenity Capital, but then I saw this. Apparently other companies do too! Unusual http://www.doctorofcredit.com/small-balance-waiver-a-k-a-lots-of-free-99-cent-amazon-gcs/

Impact of Sales Write off amounts on Tax liability

Hi Friends ,
Did any of you had tis situation at your client ? I want to know the impact of tax liabilitry on sales write off amounts , will it reduce the tax liability if sales write off amounts or in other words the bad debts are considered for tax calcualtion. Any inputs greatly accepted,
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I am trying to post the tax portion to the tax liability account during write-off in IS-U FICA. Is there a way I can post the tax portion on the invoice to the tax liability account instead of posting the entire amount to the expense account? Any help is highly appreciated.

Write off adjustment invoice level

Hi ,
My client wants abilty to see write off adjustment at invoice level (after writing of any invoice).
How can we see that in dispute or collection management.
Thanks
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You can create an adjustment for this invoice

AnyStandard functionality in F110 to filter the invoices for certain amount

Hi All,
I have a requirement like - We need to process the batch payment based on the Value of the Invoices accounted in system.
Any single/consolidation of invoices for value exceeding Rs 50000/- needs to be processed through separate batches under T Code F110
Vis-à-vis any single invoices whose value is less than Rs 50000/- also needs to be processed through a separate batch. The system should list out all the transaction based on the Value of the Invoices covering Rs 50000/- under T Code F 110
Do we have any standard functionality where in we can restrict the invoices till certain amount.
Kindly help
Regards,
Mercy

Dear,
You can only chose 'free selection' tab in F110 for a single value by 'field name'. To do that you must change yours invoices in FBL1N or FBL5N. Run one of these reports for your open items dispalay and sort by amount. Block in mass all open items with amount exceded and go to F110. This is a tip to have your desired result. I hope it helps.
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Write-off asset below or after certain Value of Asset.

Hi All,
I am try to write-off asset value from using ABZU - Write-Up But i am confused is it wright tcode or any other process please help me.
Regards,
juhi

Hi All,
Thanks
When I try to post write-off asset useing ABZU error will be coming You cannot post write-ups
We are using the Transaction Type - 700
Regards,
Juhi
Edited by: juhis022 on Aug 24, 2011 8:57 AM

Project Billing "write-off" options

I'm attempting to determine the best method of "writing off" transactions on direct projects that have been reported as billable, accrued revenue but will never be billed. Please consider the following narrative as an example:
A consultant (consultant x) charges April time and expense to project 10001 in a billable capacity (charged transactions to a billable task). The transactions are cost distributed, revenue distributed and an invoice is subsequently produced. All cost and revenue transactions are produced, interfaced and ultimately posted to the general ledger in April. The month of April is closed in PA and the invoices for the April billing cycle are produced. Project 10001's draft invoice includes those charges reported by consultant x and is distributed to the project manager for approval. The project manager reviews the invoice review and determines that consultant x's transactions will never be billed and instructs the accounting group to write off the transactions.
Challenge: we need a way to "write-off" (reduce revenue and change billing status) transactions that will allow for consistent reporting and measurement. Specifically, we need to be able to determine all write-off's (revenue/billing reductions) in a given period that relate to original transactions from an earlier or different period. In short, we want to establish a policy and procedure for consistently processing and reporting these types of conditions.
Proposed Options:
1) use the "special" non-billable adjustment option from either expenditure inquiry or invoice review to change the billing status from billable to non-billable.
Pros:
a) transactions will remain on the project in the capacity they were reported by the employee
b) an adjustment record will be created in the PA_Expend_Item_adj_Activities table which will include the adjustment activity code (i.e. Billable Reclass, Non-billable reclass, billing hold, billing hold release, etc.)
c) history of who created original transactions and adjustments is available (full audit trail)
d) a reversing revenue entry will be created in the PA_Cust_Rev_Dist_Lines_all table which will allow us to track the dates (gl period) of the revenue adjustment and compare it to the original transaction dates.
Cons:
a) to the average users the transaction on a billable task flagged as non-billable with no corresponding revenue may look unusual because there is no description explaining why the adjustment existed. the only way to determine that revenue existed and was subsequently reversed is to look at item details- revenue details.
b)The revenue write-off will be charged to the same accounts (revenue and inventory) that the original transaction was booked to but in reverse. we don't have the ability to deflect the "write-off" to a bad debt account versus a direct write-off of revenue.
c) The employee's utilization calculations will be impacted by changing the billing status of the transactions and reducing the corresponding revenue. we may need to update the utilization report to reflect these types of transactions differently.
2) use the "special" transfer adjustment option to transfer the transaction from the originating billable task to a non-billable destination task on the project in question.
Pros:
a) the average user will easily see that the transaction in question has been reversed and b) the revenue subsequently written off by the negative revenue on the reversal transaction
c) an adjustment record will be created in the PA_Expend_Item_adj_activities table which will include the applicable adjustment activity code(s) (Transfer Back-out, Transfer Originating, Transfer Destination).
d) history of who created original and adjustments is available.
a reversing revenue entry will be made via e) the negative reversal entry created in the PA_Cust_Rev_Dist_Lines_All table.
Cons:
a) the original transaction is being altered (transferred) by accounting. the integrity of the transaction as it was submitted by the source employee may be compromised.
b) there is no easy way for the average end user to know where the transaction was transferred to. the information is available via ad hoc reporting from database tables but looking at expenditure inquiry for a given project you will not be able to determine where the transaction went if it was transferred to another task and many tasks exist or if it was transferred to another project entirely.
c) The revenue write-off will be charged to the same accounts (revenue and inventory) that the original transaction was booked to but in reverse. we don't have the ability to deflect the "write-off" to a bad debt account versus a direct write-off of revenue.
d) The employee's utilization calculations will be impacted by changing the billing status of the transactions and reducing the corresponding revenue. we may need to update the utilization report to reflect these types of transactions differently.
e) As a common practice, each project will need at least one "non-billable" task to capture such write-off transfers.
3) use a write-off event (both revenue and billing) to reduce the project by the aggregate amount of all transactions in question.
Pros:
a) employee specific transactions and ultimately utilization results will not be impacted by the independent event transaction.
b) by modifying our autoaccounting rules we will be able to book the "write-off" to an account other than a revenue account. (I believe, more research necessary)
Cons:
a) No link back to actual transactions.
b) original transactions will remain untouched and will appear as though they were billed and will show up on the invoice and detail reports to the client along with an aggregated event for the total write-off amount.
Any thoughts or opinions you can provide about the best practice in Oracle will be greatly appreciated.
null

Diana,
Here's another response from a (very) senior Projects consultant. Her comments are in CAPS, so they can be dinstinguished from your comments:
"I recommend following the approach she outlines in Section 2, with the following additions:
SECTION 2) use the "special" transfer adjustment option to transfer the Transaction from the originating billable task to a non-billable Destination task on the project in question. CORRECT.
A) SET UP THE WBS TO HAVE A TOP LEVEL NON-BILLABLE TASK, ON EVERY PROJECT, WITH A TASK NUMBER OF :"WRITE-OFF".
B) WRITE AUTOACCOUNTING RULE , BASED ON TASK NUMBER, TO ENSURE THAT ANY TRANSACTIONS CHARGED (TRANSFERRED) TO "WRITE-OFF" TASK WILL BE POSTED TO A "WRITE-OFF/BAD DEBT" ACCT IN GENERAL LEDGER.
C) CREATE A DFF AT THE EXPENDITURE ITEM LEVEL WHICH CAN BE POPULATED AT THE TIME OF TRANSFER, TO INDICATE WHERE THE TRX IS BEING TRANSFERRED TO. IT IS TRUE THAT TRANSFER ACTIVITY REPORT WILL TELL YOU THIS AS WELL, BUT IF YOU
WANT TO SEE IT ONLINE DURING EXPEND. INQ, THEN DFF IS FINE.
D) AS TO CONCERNS ABOUT "THE INTEGRITY" OF THE TRANSACTION AS IT IS SUBMITTED BY THE EMPLOYEE BEING COMPROMISED, THIS IS CERTAINLY POSSIBLE, BUT IF THIS IS A SERIOUS BUSINESS CONCERN, THEN I WOULD CONSIDER CREATING AN ALERT TO THE EMPLOYEE WHO ENTERED THE ORIGINAL TRX, ADVISING THEM OF THE CHANGE AND REQUESTING THEIR REVIEW AND OR APPROVAL OF THE TRANSFERRED TRX. I CAN SEE THIS BECOMING QUITE CUMBERSOME THOUGH, AND, OVERALL, ACCOUNTING DEPARTMENTS MANIPULATE TRANSACTIONS FOR ACCOUNTING PURPOSES ALL THE TIME AS STANDARD PRACTICE, SO I'M NOT SURE WHY THIS IS AN ISSUE HERE.
E) AND LASTLY, IT IS TRUE THAT AS A COMMON PRACTICE, EACH PROJECT WILL NEED A
'WRITE-OFF" TASK AS A STANDARD PART OF IT'S WBS-- SO WHAT? IT'S JUST ONE MORE TASK IN YOUR WBS. BUILD IT INTO YOUR PROJECT TEMPLATES, AND MAKE IT NOT CHARGEABLE UNTIL WRITE OFFS BECOME NECESSARY. AS TO UTILIZATION, THERE IS NOT ENOUGH INFO IN THE CLIENT QUESTION TO ADDRESS THAT ISSUE PROPERLY.
THAT'S ABOUT IT. HOPE THIS HELPS.
BEST REGARDS, PAT"
null

IS-Telecommunication RMCA - FI-CA Write offs

Dear All,
This is related to IS-Telecommunication. FI-CA
Scenario: Invoice has been posted with 1121 $ including tax of 121. It means..
Customer account    1121 Dr
Revenue Account 1000 Cr
VAT on sales 121 Cr.
When I am trying to do the write off(FP04 by using reason codes). System is posting the document as below:
VAT on sales account 121 Dr
Expense account   1000 Dr
   To Customer Account 1121.
I would like to transfer the total amount to the expense account instead of transfer to VAT account, if I use some specific reason codes (Like Bankruptcy).
Expected account entry:
Expense account 1121
to Customer account 1121.
I found there is a event 5070 (Write-off: Tax Special Features ) in order to meet the above requirement.
If any one knows about the requirement and solution. Please advise.
Thanks in advance
Ravi

HI Ravi,
path is
SPRO > Financial Accounting > contract A/R A/P > Basic functions > particular aspects of taxation procedure > tax adjustment for write offs
or
Tcode
FQZ04T
or
FQC0 and type the posting area .
thanks,
VR

Dispute Case - Write-off entry

Dear Experts,
When we write off any invoice through UDM_AUTOWRITEOFF in FSCM, system Debits the Bad debts write off (P&L) A/c and Credits the Customer A/c. However, we want system to segregate VAT, Tax and Freight amount from Bad debts write off A/c. So that the entry would be VAT -Dr. Tax-Dr. Freight -Dr. Bad debts -Dr. and Customer -Cr. Please could you through some light on How to achieve this?
Thank you.
With Kind Regards,
Naresh B. Pandya

HI Naresh,
To my understanding there is no configuration in FSCM by which you can achieve what you have stated, since we want to achieve something in FI area by doing an acitivity in FSCM, whereas vice-versa would probably work. I can possibly think of a work around. You can post a normal write-off entry giving the tax code therein, which will clear customer open item, and post to tax GL as well. Now, since the open item (document) which was "disputed object" in FSCM - Dispute case, that object will get updated with resolved object as the new document posted. Basically, the dispute case attribute will reflect the changes that has occurred in FI (FI-FSCM integration). However, I'm not sure whether this amount will get updated in field "paid amount" or "written off" amount. You can simulate and check out.
I am also interested to know how you deal with this, so keep me posted.
regards,
TV.

Write off certain amount of AR invoice

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