Prepayment write off

application :11.5.10.2
We have received prepayment from OM through credit card payment type and it appears in our unapplied receipt register and also in our aging bucket report as credit amount against the customer.
In OM the lines are cancelled due to business reason but there is no impact on receipts and still it is showing as prepayment.
Now we want to write off those amounts from RECEIVABLES.
Can you please suggest any standard or work around process to write off ?
As a part of stardard functionality it cannot be written off as the status shows prepayment.it can be written off only for unapplied receipts.

Hi,
Did you set the currency to USD?
The error message means that in the currency you are clearing in, the balance is not nil.
regards

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Dear Friends,
Is there a transaction or Report available to see the write-off stock by plant or through any movement types ? Please suggest
the requirement is as fallows:
Report needs to be selectable by IPC or ICC. Or plant
The report will need to show the stock that has been written off in Quantity of the item, the cost of this stock. And where the stock was written off.
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Hi Prakash
Could you please clarify the following
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Dear All,
This is related to IS-Telecommunication. FI-CA
Scenario: Invoice has been posted with 1121 $ including tax of 121. It means..
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VAT on sales 121 Cr.
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Hi,
As a relative novice to Oracle I need some help.................
My question regards the above which is essentially a "goods received not invoiced" report.
I have a number of items on the report which I would like to write off for two reasons:
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This is the forum for the SQL Developer tool. You need to ask your question in an eBusiness suite forum.

Write-off asset below or after certain Value of Asset.

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I am trying to post the tax portion to the tax liability account during write-off in IS-U FICA. Is there a way I can post the tax portion on the invoice to the tax liability account instead of posting the entire amount to the expense account? Any help is highly appreciated.

Project Billing "write-off" options

I'm attempting to determine the best method of "writing off" transactions on direct projects that have been reported as billable, accrued revenue but will never be billed. Please consider the following narrative as an example:
A consultant (consultant x) charges April time and expense to project 10001 in a billable capacity (charged transactions to a billable task). The transactions are cost distributed, revenue distributed and an invoice is subsequently produced. All cost and revenue transactions are produced, interfaced and ultimately posted to the general ledger in April. The month of April is closed in PA and the invoices for the April billing cycle are produced. Project 10001's draft invoice includes those charges reported by consultant x and is distributed to the project manager for approval. The project manager reviews the invoice review and determines that consultant x's transactions will never be billed and instructs the accounting group to write off the transactions.
Challenge: we need a way to "write-off" (reduce revenue and change billing status) transactions that will allow for consistent reporting and measurement. Specifically, we need to be able to determine all write-off's (revenue/billing reductions) in a given period that relate to original transactions from an earlier or different period. In short, we want to establish a policy and procedure for consistently processing and reporting these types of conditions.
Proposed Options:
1) use the "special" non-billable adjustment option from either expenditure inquiry or invoice review to change the billing status from billable to non-billable.
Pros:
a) transactions will remain on the project in the capacity they were reported by the employee
b) an adjustment record will be created in the PA_Expend_Item_adj_Activities table which will include the adjustment activity code (i.e. Billable Reclass, Non-billable reclass, billing hold, billing hold release, etc.)
c) history of who created original transactions and adjustments is available (full audit trail)
d) a reversing revenue entry will be created in the PA_Cust_Rev_Dist_Lines_all table which will allow us to track the dates (gl period) of the revenue adjustment and compare it to the original transaction dates.
Cons:
a) to the average users the transaction on a billable task flagged as non-billable with no corresponding revenue may look unusual because there is no description explaining why the adjustment existed. the only way to determine that revenue existed and was subsequently reversed is to look at item details- revenue details.
b)The revenue write-off will be charged to the same accounts (revenue and inventory) that the original transaction was booked to but in reverse. we don't have the ability to deflect the "write-off" to a bad debt account versus a direct write-off of revenue.
c) The employee's utilization calculations will be impacted by changing the billing status of the transactions and reducing the corresponding revenue. we may need to update the utilization report to reflect these types of transactions differently.
2) use the "special" transfer adjustment option to transfer the transaction from the originating billable task to a non-billable destination task on the project in question.
Pros:
a) the average user will easily see that the transaction in question has been reversed and b) the revenue subsequently written off by the negative revenue on the reversal transaction
c) an adjustment record will be created in the PA_Expend_Item_adj_activities table which will include the applicable adjustment activity code(s) (Transfer Back-out, Transfer Originating, Transfer Destination).
d) history of who created original and adjustments is available.
a reversing revenue entry will be made via e) the negative reversal entry created in the PA_Cust_Rev_Dist_Lines_All table.
Cons:
a) the original transaction is being altered (transferred) by accounting. the integrity of the transaction as it was submitted by the source employee may be compromised.
b) there is no easy way for the average end user to know where the transaction was transferred to. the information is available via ad hoc reporting from database tables but looking at expenditure inquiry for a given project you will not be able to determine where the transaction went if it was transferred to another task and many tasks exist or if it was transferred to another project entirely.
c) The revenue write-off will be charged to the same accounts (revenue and inventory) that the original transaction was booked to but in reverse. we don't have the ability to deflect the "write-off" to a bad debt account versus a direct write-off of revenue.
d) The employee's utilization calculations will be impacted by changing the billing status of the transactions and reducing the corresponding revenue. we may need to update the utilization report to reflect these types of transactions differently.
e) As a common practice, each project will need at least one "non-billable" task to capture such write-off transfers.
3) use a write-off event (both revenue and billing) to reduce the project by the aggregate amount of all transactions in question.
Pros:
a) employee specific transactions and ultimately utilization results will not be impacted by the independent event transaction.
b) by modifying our autoaccounting rules we will be able to book the "write-off" to an account other than a revenue account. (I believe, more research necessary)
Cons:
a) No link back to actual transactions.
b) original transactions will remain untouched and will appear as though they were billed and will show up on the invoice and detail reports to the client along with an aggregated event for the total write-off amount.
Any thoughts or opinions you can provide about the best practice in Oracle will be greatly appreciated.
null

Diana,
Here's another response from a (very) senior Projects consultant. Her comments are in CAPS, so they can be dinstinguished from your comments:
"I recommend following the approach she outlines in Section 2, with the following additions:
SECTION 2) use the "special" transfer adjustment option to transfer the Transaction from the originating billable task to a non-billable Destination task on the project in question. CORRECT.
A) SET UP THE WBS TO HAVE A TOP LEVEL NON-BILLABLE TASK, ON EVERY PROJECT, WITH A TASK NUMBER OF :"WRITE-OFF".
B) WRITE AUTOACCOUNTING RULE , BASED ON TASK NUMBER, TO ENSURE THAT ANY TRANSACTIONS CHARGED (TRANSFERRED) TO "WRITE-OFF" TASK WILL BE POSTED TO A "WRITE-OFF/BAD DEBT" ACCT IN GENERAL LEDGER.
C) CREATE A DFF AT THE EXPENDITURE ITEM LEVEL WHICH CAN BE POPULATED AT THE TIME OF TRANSFER, TO INDICATE WHERE THE TRX IS BEING TRANSFERRED TO. IT IS TRUE THAT TRANSFER ACTIVITY REPORT WILL TELL YOU THIS AS WELL, BUT IF YOU
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E) AND LASTLY, IT IS TRUE THAT AS A COMMON PRACTICE, EACH PROJECT WILL NEED A
'WRITE-OFF" TASK AS A STANDARD PART OF IT'S WBS-- SO WHAT? IT'S JUST ONE MORE TASK IN YOUR WBS. BUILD IT INTO YOUR PROJECT TEMPLATES, AND MAKE IT NOT CHARGEABLE UNTIL WRITE OFFS BECOME NECESSARY. AS TO UTILIZATION, THERE IS NOT ENOUGH INFO IN THE CLIENT QUESTION TO ADDRESS THAT ISSUE PROPERLY.
THAT'S ABOUT IT. HOPE THIS HELPS.
BEST REGARDS, PAT"
null

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BABA

Hi,
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Just would understand how this bussiness scenario is usually handled in SAP AP.
We have a liability for 1000. The vendor agreed that we can settle it at 500., hence a payment is created for 500.
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hI
Goto SE11 - give in database table- ANLA---click on display tab -
click on contents Icon which is befire Technical settings
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Hi
Please check whether there are "quantity differences" in those POs. If not, then MR11 will not do. Also please check whether the account assignment of those POs are "order". If so, settlement is the way forward to close the PO.
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any replies/suggestions

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Hi,
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Wouldn't we want to accrue all univoiced Receipts ?
Thanks

Here are some resons:
1. What PO warehouse has received may not be the one finance/accounting has invoiced. Hence you PO remains open as if it is not invoiced.
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Hi,
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user12228525 wrote:
Is there any revelence in AE_HEADER_ID and AE_LINE_ID with GL header and line details and can we map those?
Hi Ravindra,
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Regards,
Ivruksha
Edited by: Ivruksha on Dec 11, 2012 7:30 PM

Prepayment write off

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