Write-off reason code limited to Amounts

Hi All,
We are on ecc 6.0. I want to know that is it possible to Link Write-off Reason code to amount and Roles.
The scenario is like this. We have Multiple reason code configured in SAP
Bank Charges A write-off reason code:
Cash application specialist can write-off maximum amount of USD 500 for this reason code.
If the amount is more than USD 500 it has to be written off by Role 2 which has the limit of more than USD 500.
Similarly there is other write-off reason code B for which Cash application specialist has a Limit of USD 450000 while Role 2 has a Limit gretaer than USD 450000
Assigning tolerance group to the user would not help as we have different limits for different reason codes.
How can we configure such a scenario.Will we be able to achieve the same by validations/substitutions or we can define an user exit at f-28 level. Any other way to achieve the same.
Thanks in advance
Regard
Nitin

Thank you for your response. I haven't been able to find a way to turn it off yet, but thought someone else might have found a way.

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Can you turn off Reason Code requirement in FF5.2?

Is it possible to turn off the functionality that requires reason codes to be entered in FF 5.2? We would rather make the text field below the reason code a requirement but for free text, rather than trying to define strict Reason Codes.
Thanks,
Sandy

Thank you for your response. I haven't been able to find a way to turn it off yet, but thought someone else might have found a way.

Write-off By Reason Code Split according to Profit Centers

Hi All,
I want to know is it possible to Write-off (Reason Code Used) amount to be distributed by Profit Centers.
We have a scenario where in revenue from One customer has to be assigned to more than 1 Profit Centers.
Now if some write-off happens against this customer invoice, wie want this write off amout to be distributed among Profit Centers inProportion.
e.g. USD 100 split into 2 PC .i.e. USD 50 in PC1, and USD 50 in PC2.
Now if we receive a revenue of USD 90 and want to write-off USD 10 by reason code. We want the Write off amount to be split by Profit Centers, i.e. USD 5 should be assigned to PC1 and USD 5 should be assigned to PC2.
I believe it is Posssible By Document splitting Functionality. Is it correct? If correct what are the configuration that might need to be done or is there any other way to achieve the same.
Thanks in advance
Regards
Nitin

any replies/suggestions

Lock Box Reason Code.

Hi Experts,
I am getting one issue in lock box, If Suppose customer has invoice of $ 1000, he is eligible for discount of $ 50 so he should pay net amount $ 950. But customer is paying full amount without knowing that he is eligible for discount i.e $ 1000. so system is crediting back $ 50 to the customer(returning back the $ 50 to customer).
In this case i want system should accept amount $1000 and system should not credit $ 50 to customer(system should not pay back to customer $ 50), instead of this system should transfer the balance to GL account by using the reason code.
Note : we are using BAI2 format for lockbox.
Please be advised what should i do in this case if i want to accept the full amount from the customer without doing the credit to him and i want to transfer the amount to GL account by using reason code in BAI2 format.
Regards,
Sam.
Edited by: samiuk on Nov 11, 2011 4:23 PM

Yes you can.
Customer and User tolerance limits, payment advice tolerance limits and reason codes
When an incoming cash payment does not exactly pay the referenced open item(s), then the system will not be able to perform clearing without creating residual items back on the account - except when you establish tolerance limits to allow posting with a write-off of acceptable payment difference amounts.
Reason code settings are used for description and reporting purposes, generation of specific customer correspondence letters (automatic system generation whenever this reason code is assigned to a document), and difference item write-off/dispute status assignment.

Lock box autocash -write offs

We are using Lockbox autocash process.
The process is for autocash to write off discounts less than $25.
This is working fine if the amount is a debit, however if the amount is a credit autocash
is setting the amount back on the customer account.
please tell me how to confiure that the amount shouldnt go back to customer account.
Edited by: shivaji dara on Apr 14, 2008 1:38 PM

Yes you can.
Customer and User tolerance limits, payment advice tolerance limits and reason codes
When an incoming cash payment does not exactly pay the referenced open item(s), then the system will not be able to perform clearing without creating residual items back on the account - except when you establish tolerance limits to allow posting with a write-off of acceptable payment difference amounts.
Reason code settings are used for description and reporting purposes, generation of specific customer correspondence letters (automatic system generation whenever this reason code is assigned to a document), and difference item write-off/dispute status assignment.

Lock box reason codes

Dear gurus
please advise as how we can uses reason codes with lock box file processing.
We want to write off each individual invoice on customer open item if it is paid +/-60$.
Can we use reason codes with lock box automatic processing, so that these +/-60$ writeoff's go to a particulat GL acct.
Many thanks in advance.
MSJ

Yes you can.
Customer and User tolerance limits, payment advice tolerance limits and reason codes
When an incoming cash payment does not exactly pay the referenced open item(s), then the system will not be able to perform clearing without creating residual items back on the account - except when you establish tolerance limits to allow posting with a write-off of acceptable payment difference amounts.
Reason code settings are used for description and reporting purposes, generation of specific customer correspondence letters (automatic system generation whenever this reason code is assigned to a document), and difference item write-off/dispute status assignment.

Write Off in IS-U

Hi Experts,
When write off is carried out, the entire amount of invoice is written off or partial based on our selection(Full/Partial).
The new requirement is
While write off, the tax amount should be posted to its own tax account instead of going to write off account.
i.e only the net invoice amount should go to write off account and tax amount should goto tax account only(if tax is credited in invoice, while write off, tax needs to be debited to tax account & vice versa)
Your valauable suggestions are appreciated.
Please forward any config document for the same.
Thanks in advance.

Hi Krishna,
Your requirement is possible.
You need to assign the relevant tax code in EK02 against the write-off main\sub combination.
You also need to maintain the tax code aginst each combiantion of company code\write-off reason\division in posting area 0120.
Hope it helps
Thanks,
Amlan

Reason code with post with different GL account

Dear All,
Help me to understand the following
1.Reason code wise standard report
2.customer/vendor payment difference want to post separate gl with Reason code wise
3.Partal /Residual payment with different gl with reason code.
4.Invoice is posted customer refuses to Pay.
How to simulate the scenario without using dispute Management/Credit Management.
Guide me is there any way to simulate the above issues with reason code.
5.Suggest me is there any configuration other that OBBE/OBEX
Reason code and post with diffent GL
Regards,
CS

Hi CS,
1.Reason code wise standard report.
A. We can get the Reason code wise Report Customer line item Report FBL5N @ select screen and out put screen with change layout.
2.customer/vendor payment difference want to post separate gl with Reason code wise
A.Configuration OBBE we can configure, with the tick "C", and OBXL we can assign GL a/c and rules activate Reason code.
3.Partial /Residual payment with different gl with reason code.
A. while posting F-28 , or F-53 difference amount post in the field we have to field Reason code and Differences amount and simulate,
Note:If we select Reason code xxx with "C" in this scenario system will through error, we have to use other reason code except "C".
Each reason code we can configure according to our requirements.
4.Invoice is posted customer refuses to Pay.
No idea in sap.
Rds,
@nil

FBE1 multiple reason codes

Dear Experts,
In FBE1, We have two reason codes for deducting amount from bill amount. e.g. Bill correction amt and TDS. However, we have tried to enter it as new item. Along with payment amt we entered TDS and clicking on new item entered the correction amt and save the document. At the time of f-28, both deductible amount clubbed together and shown under TDS GL. That was wrong.
Thanks in adv
Ajeesh.s

HI,
1 From the list of intercompany transactions, select the transaction or transactions to which to assign a reason code and click Edit.
Note: You can assign a reason code only to transactions with the MisMatched status.
2 Take one of these actions:
To assign a reason code to one transaction, from Reason Code, select a reason code.
To assign a reason code to multiple transactions, enable the check boxes of all transactions, select Edit, then Set Reason Code, select a reason code and click Set.
The reason code that you select is assigned to all the selected intercompany transactions.
3 Click Save to save the changes.

Error: Reason codes with automatic charge-off are not permitted here(F-28)

Hi All
I creted a reason code in obxl t-code and assigned a gl code in OBXL transaction code, But when I am trying to clear a payment with reason code in F-28, System is throwing the following error..Can some one tell me why i am getting this error?
Reason codes with automatic charge-off are not permitted here
Message no. F5605
Diagnosis
The reason code entered is designed to ensure that the payment difference amount is posted to an account specially set up for this purpose. Postings of this nature usually require additional specifications (e.g. tax code, business area). If the difference stems from a single open item, the necessary specifications can be taken from that item. In the case that led to this error message, however, the difference does not stem soley from one item, which means that this method cannot be used.
System Response
The reason code entered is not accepted.
Procedure
You can either select a different reason code, which would create a new open item for the customer or vendor OR write off the difference using the function Charge off diff.. This function either takes you into a pre-configured account assignment model or into the document overview. From here you can enter the required difference postings.

Hi Venkata,
It seems while entering the payment (partial payment / residual items) ... you are clearing multiple items with differences. (e.g. if the difference amount is $30, then may the difference consists of two invoices underpaid by $15 each). In this scenario, F-28 doesn't know which additional account assignment fields should be picked up ... hence the error.
First of all, to validate that this indeed is the case, try clearing a payment with the same reason code where difference can be attributed to a single invoice. If you still get an error, then there is some other problem.
Then, to take care of a the business scenario where the difference can indeed be due to multiple documents, select "charge off difference" option and create an entry to post the difference as necessary.
HTH,
Manish Patel
Sr. SAP Solutions Consultant

Limiting or control for Residual payment with reason codes

Hi FI Gurus,
When we are received or making payment to customer or vendor, sometimes we need to clear the invoice by receiving or making payments with small differences through residual payment. Is there any control for limiting residual payment.
Lets have an example
invoice posted for 1000
customer dr 1000
sales       cr 1000
Partial payment recd 500
cash/bank dr 500
customer cr   500
final payment received 350 and balanace amount adjusted with residual payment by defining reason code like rounding off difference. So in this case accounting entry will be
customer cr 350
rounding off diff 150
cash/bank 500
being final payment agaisnt invoice
My question:   Is there any way to restrict the residual payment like 10% or 20% of total invoice i.e. 100 or 200 and not more than 20% ? other wise sometime user may adjust any amount may be 100000 through this way by putting the same reason code, which is not fair.
I checked SPRO setting but i did not get anyt setting relating to above case.
If any body know, please let me know? Thanks in advance
Regards,
Prakash

Hi Lawerance,
Thanks for reply.
But I am looking for amount adjusted through residual with reason code. I dont think there is any limitation or control in the SPRO standard setting. Tolerance is preventing user to post document for more than a specific amount. But my question is something different.
I want to control the user for adjusting amount from residual tab with selecting reason code. In other words user should not adjust more than some limit with residual payment by selecting reason codes. Thanks.
Regards,
Prakash

Lockbox write-offs and reson codes

Hi
I have been looking at implementing reason codes to apply different gl's for automatic write-off for vendor and customer payments. The tolerances are set and the reason codes and gl's are set, however we want to apply this change for lockbox processing as well. The file we are using is BAI2 and I have been advised that we can get a reason code added by the bank to process these write-off's automatically, however I am looking at the file format and I can't work out which field on the file relates to the reason code, I am not sure the format I have is correct. Can some one please advise the correct BAI2 format and which field should hold the reason code. Also if I then I manage to add a reason code is this the correct approach for differences with lock-box
thanks.

HI Ravi,
path is
SPRO > Financial Accounting > contract A/R A/P > Basic functions > particular aspects of taxation procedure > tax adjustment for write offs
or
Tcode
FQZ04T
or
FQC0 and type the posting area .
thanks,
VR

Vendor compliance codes fail to write off - can any please reply ASAP

Hi All,
Vendor compliance reason codes are failing to write off. Changes were made to the GL's and material. Codes involved in change-VCA,VCB,VCP, WVC. Does anyone know why this is happening and if you do let me know what has to be done about it.
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I am trying to post the tax portion to the tax liability account during write-off in IS-U FICA. Is there a way I can post the tax portion on the invoice to the tax liability account instead of posting the entire amount to the expense account? Any help is highly appreciated.

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Write-off reason code limited to Amounts

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