XK01 creating a vendor issues

Creating a vendor in XK01 , system allow me to fill up all the screens for any account group when I try to save it there is a message saying that "account 100025 already exist" and yes already exist and I do not know why the system is trying to assign a number that have been used already, the config for the namber is internal so that the system will do it automatically, and I do not know from where this is coming from
PLEASE HELP

Dear,
Nellyta.
When you tick for Ext in number range assignment system allows you to take number code for vendors as user defined.
When it is untick system assigns number internally, system crates it automatically.
Check out how is number range maintained in your case.
Please revert for further clarification.
Regards,
Pankaj.
Edited by: pankaj_ab on Sep 17, 2009 8:46 AM

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Recommendations, samples, etc for creating a "Vendor Invoice" Content Type.

I am developing a "Vendor Invoice Approval" application in SharePoint 2013. My development platform is "Visual Studio 2013". This will be an "Intranet only" application running only on our internal SharePoint
2013 Farm.
I am planning on using a "Document Library" to store all of the Invoices. I believe the "correct" approach (or one of many, probably, lol) would be to create a "Content Type" called "Vendor Invoice". The "content
type" would then need to have the following functionality:
Custom Columns. Some columns would be "required", some would be "optional".
Vendor Name - Chosen from a “Vendors” list (a SharePoint "custom" list that contains "Vendor Name" and "People Responsible" (which will be a "People" type column and allow multiple choices/people from
a SharePoint Group called "Vendor Invoice Person Responsible"). The user may also enter a new Vendor Name.
Person Responsible - Limited to the users in the “Vendor Invoice Person Responsible” SharePoint Group. Will allow the selection of 1 or more "people" from that Group. (When a Vendor Name is "chosen" (above), this field
should be populated with the values from the "People Responsible" record for that Vendor. The user can then ONLY choose between those users or choose them all. Optionally, I may just store a single Person in the "Vendors" list and use that
to populate this field with a "default" value, but then allow the user to pick ANY user from the "Vendor Invoice Person Responsible" SharePoint Group).
Invoice Number (Will probably renamed the “Title” column.)
Invoice Date
Invoice Amount
PO Number (When entered, look it up in our ERP system and populate as many fields as possible, such as the Vendor Name, Account Number and Plant.)
Status - Most likely this field will only be adjusted via "workflows". Choices are:
“Created” – The initial Status when an Invoice is created (BEFORE any “Issue” or “Approved”).
"Pending Issue" - An "Issue" needs to be resolved. (See "Issue" below.)
“Issue Resolved” – The current “Issue” has been resolved. The next status could be “Pending Issue” (if there is another Issue to resolve) or “Approved”.
“Approved” – All Issues have been resolved.
“Issue Check” – The Invoice was “Approved” and a check may now be issued to the Vendor.
“Completed” – The Invoice has been “Approved” and the vendor has been issued a check.
Issue - Chosen from an “Invoice Issues” list (a SharePoint "custom" list that contains "Issue" and the name of a "WorkFlow" to execute on the "Invoice" in order to resolve that particular "Issue").
When an Issue is chosen, this will trigger a "Workflow" (or more than one?? probably only one...) to start.
Account Number
Plant (Choices: 1-New York, 2-Los Angeles,99-Headquarters)
Invoice Notes
Template/Forms (Insert/Update)/Development/Event Receivers/Display Template/"UI". This is the part that I am unsure of and where "Visual Studio" will be used. (I have quite a bit of experience developing "SharePoint
Solutions". I am not interested in using the new "App Model". I have read about it, studied it, setup a local "App Store", etc, but for this particular application, I am going to stick with the "old" Solution based model.
I am more familiar with it and "believe" it will give me the most "power" and "flexibility". As I said.... I am unsure how to "categorize" the following "needs", so I am just going to lump the rest of the "features"
I need into the list below and ask for any feedback and/or help. :)
Adding Invoices - Ideally, the "drag and drop" feature will (can) be utilized by the user to add the new Invoices (I can force them to only add one Invoice at a time). If this is just "too much trouble", I
could require the user to only add them using the "Upload Document" control. Or, I could develop the UI (or just the Insert/Update UI) using traditional "ASP .Net" controls and insert/update the data using the Server
Object Model or the Client Object Model (CSOM).
Preview Invoices - There are several times I would like to show the Invoice (pdf) as a "preview" (when the Invoice is being Added or Edited, when the user is "Approving" or "Denying"
on Invoice via a "WorkFlow", or when an Invoice is "hovered" over in a Document Library View). Basically, anytime the Invoice needs to be acted on by a user, I would like to show the PDF in a "preview" window and
I don't mean just open it in a separate Tab or Window. I mean use something like an "IFrame" in a certain area of the page (depending on what the page is doing: Inserting/Editing/Viewing/etc) to show that preview. (For the "hover
preview", I believe I can use the same skills I learned when modifying how the "Enterprise Search Center" works with PDFs. Basically, it involved adding a new Display Template for the Search Item and referencing that template
in a new "Search Result Type". The new Display Template created an "IFrame" and populated it using our Office Web App Server via "WOPI". Anyway, I believe I can simply do the same thing in a Document Library View and most
likely in whatever "form" or "page" is responsible for the Insert/Edit. I suppose I am just looking for someone to tell me if this is "doable" (and as "easy" as I think it might be), what the "best"
way to accomplish it would be, or if it is a bad idea, etc. etc.)
"Auto Populate" the columns. When a new Invoice is added, I would like to use the (Enterprise) Search functionality (OCR and "graphic matching") to somehow populate as many of the columns (metadata) as possible.
This might involve looking for some particular "text" or graphic(s) (like a company logo?) to determine the Vendor. Then, once the Vendor is determined, I might be able to figure out other items, such as the "Invoice Number" and "PO".
Usually our Vendor Invoices don't change very often. This would only serve as "default" values, so it wouldn't have to be 100% correct. Anything I can do to save the user time or make it easier to enter new Invoices will go along way towards
acceptance of this application. (Currently, they use an Excel Spreadsheet, along with email. So, from their point of view, the existing "system", "works" and is very "easy" to use, etc....)
More uses for the "Search Index Results". It would also be "nice" if we could setup some "weighted rules" on a "per Vendor" basis to help determine who the "responsible user" is. (For instance,
we may get Invoices from a single Vendor that could possibly go to 1 of several "responsible users". In order to determine the correct user, I would like to setup some "rules" for each vendor to give "weighted" values to
certain "keywords". For instance, if the word "Computer" appears on the invoice, that might be worth "100 points" towards the "IT Manager". So, when the user is selecting the person responsible for this particular invoice,
I could order the list they are choosing from by the "total points" (as calculated from the "weighted rules") which would put the "Person" who is most "likely" the "Person Responsible" at
the top of the list, followed by the second most likely, and so on. I don't think this be that "hard" to do. I would simply need to store "keywords" and "values" and have access to the "Search Index Results" for the
document (Invoice) the user is currently adding.
**Another "option" I have for developing this application is to basically develop it using a traditional "ASP .Net" framework and controls (which I definitely have more experience with, but as I mentioned, I also
have quite a bit (4-5 years) of SharePoint development experience) and just using the "out of the box" features of SharePoint (and Custom Lists, Document Libraries, SharePoint Security Groups, WorkFlows), etc. What I am trying to describe is that
I would develop the "UI" (add/change/delete) using traditional "ASP .Net" controls and just use SharePoint for my "Data Source". (I DO need to AT LEAST use SharePoint as the "Data Source". This is for reasons that
I don't want to get into here and just bog down the discussion. I certainly realize this application could easily be a "traditional" "ASP .Net" application using "SQL" for the Data Source. So that part really isn't what I am looking
for "advise" on.)
Any help/advice/samples would be very MUCH appreciated!
Shayne

You should generate the XSD form the DTD files. Also you should list values unless necessary. XMLSpy is good tool I use.
You can send the XML schema file to me if you can't register it to XML DB. I will help you take a look.

Creating a Vendor and Accounts Payable Invoice

Hello Everyone,
At the moment we are using transaction FK01 or XK01 to create a Vendor on the SAP system. We want the process of "Creating a Vendor" and "Creating Accounts Payable Invoice" to be available on Portal which allows us to automate some part of our business process.
Could anyone suggest me a proper approach for this requirements. I would appreciate your help. It is a bit urg*nt.
Regards,
PG.

I would check in SE37 to see if there is any other BAPIs. Alternatively you could debug the transaction in R/3 to see which function modules it uses. It's possible that there is no BAPI, but there is a non RFC function module for creating a vendor. In that case, you can create a "wrapper" for it, ie your own function module that is rfc enabled and that simpley forwards the call internally to the function module that creates the vendor.
I would also search the ABAP forums to find out if there are any function modules that provide this operation. If you don't find any threads you can try posting a question. It's best to post questions concerning BAPIs and function modules in the ABAP forums (or related forums).
Failing all this or if none of the above fits your requirements, you could create your own BAPI to perform this operation. But 9/10 there is a standard function module to perform most operations. Don't worry if it's not rfc enabled like a BAPI, just create a wrapper around it.
Cheers,
Dion

I am getting an error when trying to create a vendor...

hi everybody.. when i am trying to create a vendor in XK01i am getting an error, can anybody help me out in this error.. and the error is " ACCT GROUP 0001 USES EXT. NO. ASSIGNMENT. SPECIFY AN ACCOUNT NUMBER".
thanks and regards
hyder ali

Hi,
Check the number range of Account group you have entered (Table : T077K). If the Number range category is External(Check table NRIV by passing T077KL-NUMKR) you have to pass the vendor number in XK01.
Regards
Vinod
Edited by: Vinod Kumar on Jun 15, 2010 1:03 PM

Brazil - Vendor Issued Boleto

hello, I have a question regarding Vendor issued Boletos. The process we have is
1. we recieved NF/invoice from third party [ creates IR and uses payment method 'Vendor issued Boleto' ]
2. We recieve physical Boleto from vendor
3. IR is completed using MIRO and released to accounting
4. Boleto number is entered using FB02 in released accouting document in bank ref field
5. Docment can then be paid out
Question:
1. Is above the ususal process done in Brazil for vendor issued boletos
2. How do you block invoices released from MIRO? because we dont want to send out the invoices out for payment without having the bank ref file?
Thanks

Paulo,
Thanks for the answer. I understand there is a payment block field in MIRO screen. But I need something automatic. So that if it is payment method 'Vendor issued Boleto', then the block is checked automatically. So that user does not forget to select the check mark.
We dont want a situation where user forgets to block at miro and then payment goes out without boleto number and errors out. We do not want that to happen.
so do you use some sort of validation or substitution or is there some default setting where documents are posted to accounting with a payment block in it.
Thanks
DN

How to create forign vendor

plz tell me how to create forign vendor?
urgent

Hi,
Forign Vendor: To Differentiate you have to create a Vendor accont group(OBD3) with number ranges(XKN1) and all customisation steps for partner function,partner schema and assinment of partner schema to Vendor account group.
When you create Vendor with T.Code: XK01 and U have to menation forign curreny.
Note***** To handle forign activity, you may be having separate purchasing group or purchaisng Organisation.
Hope this will helps.
Regards,
Biju K

Create employee vendor to post net salary

Hi Experts,
We have a client requirement where they want to post employee salary net salary to employee vendor. Currently i have configured employee salary to go to balance sheet account.
Can someone please tell me how to create employee vendor in HR and then post net salary to employee vendor account so the HR and finance can see employee wise ledger.
Really appreciate any help.
Regards,
Jyoti

Jyoti,
If you will refer your message, it is cleared that vendor of this PERNR is not created, In FI end, for every pernr they create vendor, so you please coordiante with FI people to resolve the issue,
This is a very simply issue, dont know why your FI people is treating like.
1. No creditor with the search key 1000 LFB1 PERNR 00100005 has been found
2. No vendor found for this selection
3. Required field GL_ACCOUNT was not transferred in parameter ACCOUNTGL
4. Error in document: HRPAY 0000000102 CLNTAVD510
5. No data was transferred in parameter ACCOUNTPAYABLE
Further read the doc. of Vendor accuount, you will get more clarity, Please go thru the same and discuss with your FI people
There are two kinds of vendor accounts available:
Fixed vendor accounts: Employee grouping for account determination offers the most precise means of control for posting to fixed vendor accounts.
Employee vendor accounts: Posting to employee vendor accounts enables posting for a specific personnel number.
In this step, you make entries in table T030 for the assignment of vendor accounts to symbolic accounts.
Example
Fixed vendor account
You want to deduct dues to various unions from the employees in your enterprise. For each union, you have set up a specific wage type for dues and a specific symbolic account. In this step, you assign a fixed vendor account to each of these symbolic accounts.
Employee vendor account
You want to post dues to a different vendor account for each employee. To this effect, you have created a symbolic account for all employees. In this step, you specify how the corresponding employee vendor accounts are determined.
Requirements
You have created the required vendor accounts in Financial Accounting.
You have carried out the step Define Symbolic Accounts. In that step, you created symbolic accounts with the relevant account assignment types (KF for fixed vendor accounts, K for personal vendor accounts). In that same step, you flagged the indicator EG-depend for symbolic accounts to which you want to post in line with the Employee grouping for account determination.
If you want to post to employee vendor accounts, you have entered the relevant personnel number in one of the following fields in the vendor master data of Financial Accounting. We recommend that you use the Personnel number field. If you use another field, you must enter the personnel number with leading zeros.
Personnel number
Search term
Telephone 2
Data line
Teletext number
Standard settings
There are no standard settings for posting to vendor accounts. If, in the step Define Symbolic Accounts, you have not created any symbolic accounts with the account types KF or K, you do not have to carry out the step Assign Vendor Accounts.
Activities
1. Enter the required chart of accounts.
2. To make settings for the posting procedure Personnel posting to vendors (HRK), choose Rules
3. Choose Posting key. Enter the posting key for postings to vendor accounts or copy the default values (21 for debit posting and 31 for credit postings).
4. Choose Accounts. Make the corresponding entries in the table T030.
a) If you want to assign a fixed vendor account to a symbolic account, and if required, an employee grouping, enter the number of the vendor account in the Acco column.
b) If you want to assign an employee vendor account to a symbolic account, and, if required a employee grouping, enter the relevant key (see table below) in the Acco column.
Personnel number in field (Vendor master data) Entry in the Account column (T030)
Personnel number    *0002
Search term    *0001
Telephone 2    *0003
Data line    *0004
Teletext number    *0005

How do we create a vendor using portal?

how do we create a vendor using portal.
creation process needs to trigger workflow.
Sonali

You need to use WLST online. I am not sure what your exact requirements are but one good way of working this is to have a WLST script that deletes all your WL customisations, like connection pools, JMS Servers etc and then creates it. That way you can run the same script repeatedly and it will get everything up to date for you. However you have to remember that everytime you add something new you need to update your delete section. Also your deleting should not fail if the item does not exist. I hope that makes sense!
As to the specifics of WLST examples to do this then check out the WLST examples in CodeShare.
If you are still having issues then post another message.
Geoff

TCode FLBPC1: Message "No BP could be created for vendor ....."

Hello,
We have the master data synchronization active for creation of BP from vendor/customer using TCodes FLBPC1 / FLBPD1. This was working fine too. Now all of a sudden from today when we are trying to use FLBPC1, the system gives a message "no business partner could be created for vendor...".
Upon expanding the note we found that the procedure suggested is to open PPO and check the error message. We have the PPO active. Can someone please give me the exact steps to be followed to open the PPO and analyze the error?
To be on the safer side I have once again checked the configurations mentioned in SAP Note 954816 and 956054 and have found that all configs are in place.
I have also observed that in case where there is a configuration issue involved, the message would appear in red (ie an error message). But now the message is appearing in green (ie like an ordinary message) and therefore the configurations must have been properly maintained.
Please help.
Regards,
Suvarghya Dutta
Edited by: Suvarghya Dutta on Apr 28, 2009 10:38 PM

Hello Rishu,
First, many thanks for the kind patience to deal so extensively with the subject.
To make sure that I have made my requirement clear, let me state:
1. Presently there are several vendors in the system who uses the forms of address like Mr/Mrs/Dr/Miss/Company/Ms etc. ( Incidentally, is it possible to create a vendor as 'person' or 'organization' as such ?)
2. However for ALL these vendors the system sends a message that BP cannot be created.
3. Synchronization cockpit gives the message that all these 'forms of address are not designated for organization'.
4. I am not looking forward to create a BP of any specific category of my choice.
5. All I am trying to do is to create a BP for the existing vendors in the system.
And now to make sure that I have understood what you are trying to say, let me reiterate:
1. Vendors that presently have the form of address Mr/Mrs/Dr/Ms/Miss etc are NOT allowed by standard SAP to be automatically created into BP using the T Code FLBPC1.
2. We must EITHER make a change in the vendor address to remove such forms as Mr/Mrs etc OR a code change in order create the BP from the existing form of vendors.
3. In future all vendors should be created without the form of address Mr/Mrs/Ms etc.
4. In the event the client wants to create a vendor with the form of address Mr/Mrs/Ms etc then they should do it in the reverse fashion...ie first create the BP of category 'person' and then create the vendor from the BP.
ALTERNATIVELY this is what I found from exploring the system;
I went to the following node: IMG - RE-FX - BP - General settings for BP - BP - Basic settings - Forms of address - Maintain forms of address.
What I found is that in case I activate the tick for the colm 'organization' for the forms of address which are now giving error, I can then create them as BP successfully using the FLBPC1. Will that be a good option to activate the tick here?
Request you to kindly let me know if my understanding has been right.
Kind regards,
Suvarghya Dutta

Created by : Vendor Report

Dear Experts ,
Is there a standard SAP report that shows which user has created a vendor ??
The details are there in table LFA1 .
But i need a standard SAP Report .
Regards
Anis

Hi,
Check the following standard reports
S_ALR_87012086
S_ALR_87012089
Regards
Merwyn

Create a Vendor wise cancelled PO's repor

hi,
I am a Beginner,Could any one help me out in this,,,PLEASE URGENT
Q)Create a Vendor wise cancelled PO's report.

Sathish,
This is a very open ended question. Are you working on a non-commercial Forms application? Are you working on a Customization to the Oracle Enterprise Business Suite (EBS)? The list of questions can go on and on. Please take a look at the Before posting on this forum please read thread by Grand Ronald then please give us more information about what you are trying to do and your Forms environment (OS version, Forms version, etc).
Craig...

Create a Vendor wise cancelled PO's report.

hi,
I am Beginner, PLEASE HELP ME
Create a Vendor wise cancelled PO's report.

I am Beginner, PLEASE HELP MERead a book about Oracle Reports or go to OTN:
http://download.oracle.com/docs/cd/E12839_01/bi.1111/b32123/toc.htm

Error during creating a Vendor:"Vendor Already Exists- Error Message- 2007"

Hi,
During creating a Vendor I am facing a problem, I get message as "Vendor XXX(number) Already Exists". I have checked the number ranges for vendor and found that current number in the system for the vendors exceeds the number XXX, mentioned above.
I dont understand why this is happening.
Thanks in advance.
Regards,
Prasad A. Wathare.

Go to SE16 , enter the table name as LFA1 .
Enter the vendor number for which you are getting the error .
Execute and view the record for which you are getting the error , you will come to know who has created the vendor and when , check the corresponding entry in LFB1 for more details .
Else , execute the T code FK03 and enter the vendor number and check the vendor details .
Cheers ,
Dewang

Creating a vendor invoice by t.code F-02 ...

Hi All,
Creating a vendor invoice by t.code F-02 and choosing the Posting Key 29, and the Special G/L Indicator "A", SAP selects automatically the Payment Block Key "A".
Why does it happen?
Could anyone advice me?
Thanks
Gandalf
Edited by: Umberto Gandalf on Mar 4, 2009 5:30 PM

Hi,
In case of special G/L indicators for down payment, the payment block and due date are editable fields at the time of document entry so that it can then be used for processing by the automatic payment program.
You can remove the block at the time of document entry.
regards

Error message "No business partner could be created for vendor ..."

Dear experts,
I had made all the customizing settings for BP and CVI vendor/customer - BP integration and synchronization settings before. BP creation from vendor and usage within Real Estate was working with no problems. When i tried to create a new BP role recently i must have changed the settings and now when creating BP from vendor (FLBPC1) i get the following message:
No business partner could be created for vendor"
The long text of the message is:
Message no. CVIV_UI013
Diagnosis
No business partner could be created from the vendor selected.
System Response
An error occurred when creating a business partner from the vendor selected. This error prevents data from being transferred and saved. This could be due to the following:
Fields have been left blank in the vendor that are set as required entry fields for the business partner.
Settings for assigning Customizing values for the vendor to the business partner are incorrect.
Procedure
Start the Post Processing Office and check the error message. Make the necessary corrections.
I have checked all my customizing settings one by one but cant locate anything missing or wrong.
Also, in 956054 it is said that i must perform various migration reports, but i believe if it did work before without running these reports, this couldnt not be the problem now.
Any help would be appreciated
Thanks

Hi,
reason is the following.
The customer / vendor doesn't use special attribute to differentiate
between persons and organizations - in opposite to BP.
You can achieve what you want to do by using a BAdI prepared for that:
You'll find this in IMG transaction SPRO:
Cross-Application Components
Master Data Synchronization
    Customer/Vendor Integration
      Business Partner Settings
        BAdI: Data Assignment of Form of Address from Customer/Vendor t
Please read documentation of this BAdI in IMG.
You may use standard implementation CVI_MAP_BP_CATEGORY.
You also may create own implementation of the BAdI, if you want to
differentiate on other attributes.
Hope that helps.
Regards,
Franz

XK01 creating a vendor issues

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