XL-Reporter - Evaluation of bookings in journal

Hello everybody,
I'm working with SAP B0 SP01 PL29 and XLR PL29.
I specify my reports with the Advanced Report Builder.
I want to evaluate the journal to display the bookings per month of selected BusinessPartners and accounts.
My first idea was to specify:
1. column expansion selection:
PER(Code = 200701:200712) and
2. row expansion selection:
BPA(CardCode = xxxxx:yyyyy)
ACC(AcctCode = 8500)
Group By BPA.CardCode
with the main attribute for the values =ixGet("Amount").
Here I got only 0 values! The reason is apparently that amount here means only
the accumulated sum of all values booked on the account for the selected month.
And on this level we have no correlation to single BusinessPartners, so the
combination of BP and this sum over the month never matches and the result is 0!
After I deleted the BPA specification from the selection I got values. But only the
(already mentioned) sum over the month.
How can I realise what I have specified above (selected accounts, here 8500) and selected BP?
Thank you all in advance for any help!
Regards,
Frank Romeni

Some additional information on my problem.
I have added the dimension 'Original Document' (TTY) to the row selection to specify which documents is the basis for the journal entry, but the effect is that I get the codes and names of the selected business partners but no values.
Now the selection is
row expansion selection:
BPA(CardCode = xxxxx:yyyyy)
ACC(AcctCode = 8500)
TTY(Code = "APCreditMemo","JournalEntry")
Group By BPA.CardCode
Regards,
Frank Romeni

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SAP Version: SAP 2005 A (6.80.319) SP01, PL29
XLR Version: 6.80.367
Hi there all over the world!
For me it is not possible to control the evaluation of logical operators by
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Hi there,
SAP support has answered my question.
Here's the answer for you as additional information:
<b>Unfortunately it is not part of the functionality of XL Reporter to
allow nested logic statements. The behaviour you are experiencing is the
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As a possible workaround, you can set up two row expansions as follows:
ITM(QryGroup1 = Y And QryGroup2 = Y)
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nuppara,
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Before Condition
SELECT STATEMENT
SORT GROUP BY
VIEW SYS
SORT GROUP BY
NESTED LOOPS OUTER
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Many thanks,
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Hi Rod,
I've tried the condition (Batch Status||'' = 'Posted') as you suggested, but the qeury time is still over 20 mins. To test i changed it to (Batch Status||'' = 'Unposted') and the query was returned within seconds again.
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DECODE( JOURNAL_BATCH1.STATUS,
'+', 'Unable to validate or create CTA',
'+*', 'Was unable to validate or create CTA',
'-','Invalid or inactive rounding differences account in journal entry',
'-*', 'Modified invalid or inactive rounding differences account in journal entry',
'<', 'Showing sequence assignment failure',
'<*', 'Was showing sequence assignment failure',
'>', 'Showing cutoff rule violation',
'>*', 'Was showing cutoff rule violation',
'A', 'Journal batch failed funds reservation',
'A*', 'Journal batch previously failed funds reservation',
'AU', 'Showing batch with unopened period',
'B', 'Showing batch control total violation',
'B*', 'Was showing batch control total violation',
'BF', 'Showing batch with frozen or inactive budget',
'BU', 'Showing batch with unopened budget year',
'C', 'Showing unopened reporting period',
'C*', 'Was showing unopened reporting period',
'D', 'Selected for posting to an unopened period',
'D*', 'Was selected for posting to an unopened period',
'E', 'Showing no journal entries for this batch',
'E*', 'Was showing no journal entries for this batch',
'EU', 'Showing batch with unopened encumbrance year',
'F', 'Showing unopened reporting encumbrance year',
'F*', 'Was showing unopened reporting encumbrance year',
'G', 'Showing journal entry with invalid or inactive suspense account',
'G*', 'Was showing journal entry with invalid or inactive suspense account',
'H', 'Showing encumbrance journal entry with invalid or inactive reserve account',
'H*', 'Was showing encumbrance journal entry with invalid or inactive reserve account',
'I', 'In the process of being posted',
'J', 'Showing journal control total violation',
'J*', 'Was showing journal control total violation',
'K', 'Showing unbalanced intercompany journal entry',
'K*', 'Was showing unbalanced intercompany journal entry',
'L', 'Showing unbalanced journal entry by account category',
'L*', 'Was showing unbalanced journal entry by account category',
'M', 'Showing multiple problems preventing posting of batch',
'M*', 'Was showing multiple problems preventing posting of batch',
'N', 'Journal produced error during intercompany balance processing',
'N*', 'Journal produced error during intercompany balance processing',
'O', 'Unable to convert amounts into reporting currency',
'O*', 'Was unable to convert amounts into reporting currency',
'P', 'Posted',
'Q', 'Showing untaxed journal entry',
'Q*', 'Was showing untaxed journal entry',
'R', 'Showing unbalanced encumbrance entry without reserve account',
'R*', 'Was showing unbalanced encumbrance entry without reserve account',
'S', 'Already selected for posting',
'T', 'Showing invalid period and conversion information for this batch',
'T*', 'Was showing invalid period and conversion information for this batch',
'U', 'Unposted',
'V', 'Journal batch is unapproved',
'V*', 'Journal batch was unapproved',
'W', 'Showing an encumbrance journal entry with no encumbrance type',
'W*', 'Was showing an encumbrance journal entry with no encumbrance type',
'X', 'Showing an unbalanced journal entry but suspense not allowed',
'X*', 'Was showing an unbalanced journal entry but suspense not allowed',
'Z', 'Showing invalid journal entry lines or no journal entry lines',
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Hi all,
While running process to import journal error occured. Description of error are as below:
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Sawit - Set of Books ACCOUNTS PAYABLE JOURNAL ENTRY EXCEPTION REPORT Date: 02-APR-07 Page: 1
Invoice Distributions with Exceptions
|----------------Invoice------------------| |--------------------Distribution------------------| Exception
Supplier Name Invoice Number Currency Amount Num Amount Description GL Date Code
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Sawit - Set of Books ACCOUNTS PAYABLE JOURNAL ENTRY EXCEPTION REPORT Date: 02-APR-07 Page: 2
Invoice Payments with Exceptions
|----------------Payment------------------| |----------------Invoice Payment---------------| Exception
Supplier Name Document Number Currency Amount Num Invoice Number Amount GL Date Code
*** No data exists for this report ***
Sawit - Set of Books ACCOUNTS PAYABLE JOURNAL ENTRY EXCEPTION REPORT Date: 02-APR-07 Page: 3
Reconciliation Payment Distributions with Exceptions
Supplier Name Document Number Currency Amount Line Type GL Date Exception Code
*** No data exists for this report ***
Sawit - Set of Books ACCOUNTS PAYABLE JOURNAL ENTRY AUDIT REPORT Date: 02-APR-07 Page: 1
TRANSFER TO GENERAL LEDGER : POSTED INVOICES
Currency :
Supplier Na Invoice Num GL Date Accounting Flex Entered Debit Entered Credit Accounted Debit Accounted Credit
*** No data exists for this report ***
Sawit - Set of Books ACCOUNTS PAYABLE JOURNAL ENTRY AUDIT REPORT Date: 02-APR-07 Page: 2
TRANSFER TO GENERAL LEDGER : POSTED PAYMENTS
Bank Acccount :
Payment Document :
Currency :
Supplier Na Document Num GL Date Accounting Flex Entered Debit Entered Credit Accounted Debit Accounted Credit
*** No data exists for this report ***
Sawit - Set of Books ACCOUNTS PAYABLE JOURNAL ENTRY AUDIT REPORT Date: 02-APR-07 Page: 3
TRANSFER TO GENERAL LEDGER : POSTED RECONCILIATION DISTRIBUTIONS
Bank Acccount :
Payment Document :
Currency :
Supplier Na Document Num GL Date Accounting Flex Entered Debit Entered Credit Accounted Debit Accounted Credit
*** No data exists for this report ***
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Concurrent Request ID: 706386 Page: 1
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I would say those exceptions always happening with Java products of Cisco.
You need to open a Cisco TAC case for them to collect logs and see in details (in programming view) why this exception is happening.
From my experience this may take sometime because the TAC engineer usually have no idea about the programming so he forward the logs analysis to a programmer who can understand.
If you can open a TAC case then this should be your next step.
Good luck.
Amjad
P.S: The main reason of most such exceptions is bugs.

Sales Reports

We are comparing 3 different "Sales" figures and I wonder if you can confirm my understanding about the differences between them:
The parameters we use would be exactly the same, ie the same period, to include ALL Items and ALL Business Partners
1. In SALES/Sales Reports/Sales Analysis/ Analysys by Customer = £ XXXXX (for 2011) My understanding is that this figure includes:
+ A/R Item Invoices
- A/R Item credit Notes
+ Service Invoices
- Service Credit Notes
So this report does not include Adjustment Journals posted to Sales Nominal Accounts
2. In SALES/Sales Reports/Sales Analysis/ Analysis by Item = £ XXXXX1 (for 2011) My understanding is that this figure includes+
+ Items from Item A/R Sales Invoices
- Items from A/R Sales Credit Notes
So this report does NOT contain Service Invoices so that may explain the difference between 1 and 2. Please confirm if this is correct.
3. In the Financial Profit and Loss SALES figure is £XXXXX51 (for 2011)
This figure is different from 1 and 2 because it contains 1 + Adjustment Journals.
I would be grateful if you can confirm the contents of these reports and how they are arrived at in SAP.
Regards,
Juan

Hi Juan,
You understanding is correct.
The 1st report will cover more than the 2nd one because 2nd one only retrieve amounts from itemtype documents.
The 3rd one include all JE related to the customers.
Thanks,
Gordon

Question on Belgian VAT Purchase Journal

HI,
Can some one help me with Belgian VAT Reports.
There is a report called Belgian VAT purchase journal, which is Oracle Standrad. We found that the report displays incorrect calculations for certain AP transactions.
For some of the transactions (with offset tax) on this report , Invoice amount with VAT is always less than Invoice Amount with out VAT, where as we expect Invoice Amount with VAT to be more than Invoice Amount with out VAt.
Can you please let us know if you are aware of any similar issues with Belgian VAT Purchase Journal and also suggest your views on how to resolve the issue.
Many Thanks
Kotesh

HI,
Can some one help me with Belgian VAT Reports.
There is a report called Belgian VAT purchase journal, which is Oracle Standrad. We found that the report displays incorrect calculations for certain AP transactions.
For some of the transactions (with offset tax) on this report , Invoice amount with VAT is always less than Invoice Amount with out VAT, where as we expect Invoice Amount with VAT to be more than Invoice Amount with out VAt.
Can you please let us know if you are aware of any similar issues with Belgian VAT Purchase Journal and also suggest your views on how to resolve the issue.
Many Thanks
Kotesh

Customer Receivables Ageing Report

Hi experts,
Our SAP version is 2005B PL 43.
The Customer receivable Ageing Report has two tabs- By Journal entries tab and By sales Documents tab.
1. We find that all Payments, Credit notes and Invoices appear in the Customer Ageing Report By Journal Postings.
This happens in case where an invoice has been partly paid alongwith few other invoices which have been fully paid which we are unable to knock off, limitation in this version of SAP.As a result the Incoming payment and The Invoices both are seen as open in the Ageing Report - By jounal Postings whereas the Ageing Report by Sales Documents shows the net values.
There are cases where if an incoming payment is cancelled, the cancelled entry is not knocked off,again a limitation in this version,as a result the Ageing Report by Jounal postings shows both the wrong payment received as well as the cancelled entry.This does not appear in the Ageing Report by Sales documents.
2. The customer Statement Report if printed from the Customer Receivable Ageing Report - By Jounal Postings displays the payment entries alongwith the Credit notes and Invoices, which is very difficult for the customer to understand.
Instead can we use the Ageing Report by Sales Documents to print the Customer Statement Report?
3. Lastly The Ageing Report by Journal Postings can match the Ageing Report by Sales documents only if partly paid invoices, advance payments and cancelled payments are knocked off.
We are currently not planning to upgrade to 2007B as we are waiting for the 8.8 version which will be rolled out in end of Dec, as informed to us by the SAP regional office.
Our question is which settings will give us the correct Ageing for a customer?
Regards,

Hi Vishal,
SAP always recommends to go with the ageing report by journal postings in the old versions. What happens there is that there are 2 separate reconciliation engines at work, one at document level which supports partial reconciliation & one at journal entry level, which only supports full reconciliation. Please have a look at this YEC presentation:
https://psd.sap-ag.de/PEC/calendar/html/recording.php?hck=ee2c7bfa07c3f6523f8846e14428985172efeb4545d14ed4757dfc29be3732557a8abf7a1e89fc7e357cd90b6c39b9123e5cf0f6c4b1ab283171b31ede9ba278
One of the most significant changes in version 2007 & 8.8 is that these reconciliation engines are now unified in that partial reconciliation is also fully supported on journal entry level.
You will find a lot of info on this landing page:
English: http://service.sap.com/~sapidb/011000358700000380562007E
I would highly recommend you upgrade to 2007, it is much, much more advanced than 2005.
All the best,
Kerstin

Report where material no material length ,& material width are needed

I am working on a report for the stcoks material detail but i am unable to find the table where the details of length & width of the material is stored I have tried almost all the possible ways like ST05 , report evaluation, RECORDING , WHERE USED LIST BUT UNABLE TO FIND the table .
SCENARIO IS that my mm consultant has made a batch class using class type 023 where he maintained the length & width of material . i am to make a report similar to RMMMBSTEN where length & width are
shown in tcode MMBE . kindly help me with elaborated steps .
thanks In advance .
regards
digvijay

Hi,
MARM for Multiple Unit of Measure
LAENG-Length
BREIT-Width
HOEHE-Height
MARA For single UNIT of Measure
LAENG-Length
BREIT-Width
HOEHE-Height
Thanks,
Durai.V

XL-Reporter - Evaluation of bookings in journal

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