Down Payments & Delivery relevant invoice

Hi!
The problem is to create a down payment request to the customer through an SD order (this can be done with billing plan, item category TAO, condition type AZWR, invoice type FAZ) but we want to create the actual invoicing with a <u>delivery relevant invoice</u> and not an order relevant invoice.
I do not see how this is feasible, if it can be done!
Thanks in advance for you reply

I have now a better understanding of your solution.
But then the more "standard" solution of creating down payment through FI (F-37) is about the same, as it is using two different unrelated documents.
What I had in mind was:
1/ Create an order (with delivery block)
2/ Create a down payment request related to this order (VF01)
3/ Cash in the down payment and remove delivery block
4/ Deliver
5/ Create the delivery related invoice. (This invoice would of course then be able to remind customer that a down payment was done, down payment accounting clearing would be also done).
I know, I might be dreaming. But if I am not the only one

Similar Messages

AP down payments and final invoice

Hi,
I have a purchase order for 10,000
I made a down payment to vendor wrt PO for 5000. Now I have received an invoice for 5000.
When I do MIRO, there is a pop up message saying that 5000 down payment exists on vendor and PO XXX. But it will not adjust against the invoice.
Is there a configuration to adjust down payment at the time of MIRO(Invoicing) as the clients wants to enter the final invoice only for 5000 and not for 10000.
Pls suggest me a suitable solution.
Thanks
Srini

Srini,
since the payment to vendor is 5K only and it is already paid via downpayment, you book the invoice and clear the invoice & down payment together manually through F-54 and F-44.
from EHP4 the downpayment clearing function is integrated in invoice verification, the BC set "LOG_MMFI_P2P" has to be activated.
see the link:
Down Payments in Logistics Invoice Verification - ERP SCM - SCN Wiki
thanks, sharif

Table Relationship Between AP Down Payment And AP Invoice

Hello Experts,
I would like to know how an A/P Invoice table and A/P Down Payment table are linked each other.
For example, when you click the button "Total Down Payment" in the A/P Invoice screen, the list of down payments is shown.
How does SBO search appropriate AR Down Payments which is linked to the AP Invoice?
I searched down payment tables (ODPO) which may be linked to purchase order (OPOR) and AP Invoice (OPCH), but I cannot find it.
I'd like to know it to prepare a query.
I really appreciate your help!
--Toshi
Edited by: Gordon Du on Feb 23, 2010 10:19 AM

Hi Gordon,
I'd like to know AP Down Payment and AP Invoices.
I am checking the table DPO1 right now, and I think I got close to the answer...
Thank you very much for your answer!
--Toshi
Edited by: Gordon Du on Feb 23, 2010 10:20 AM

Down Payment Adjust to Invoice Automatically?

Hi,
Is there any way or work around to clear vedor/customer down payment to vendor/customer invoice automatically without transferring Spl GL amount to Invoice?
Generally we will post down payment and then invoice and after that we will transfer down paymetn amount to invoice and then will clear the invoice.
With out doing manual clearing of down paymetn, isit possible to automate it?
Please hlep me
Thanks
yadayya

Hi
As per my understanding the query relates to adjusting downpayments at the time of invoice verification itself.
Once invoice verification is done anyway we can clear manually or automatically either by clear downpayment or clear vendor.
regards,
Amanullah

WH Tax - Down payment clearing against invoice

Dear Experts,
This is regarding the down payment clearing against invoice where WH tax is involved in Down payment as well as in Vendor Invoice. we also deduct Work Contract Tax Z1 on vendor invoice.
the process is as follows :
Step 1 - Down payment to Vendor through TC # F-48
Entry : Vendor A/c Dr 2200.00
To Bank 2178
To TDS 22.00 @ 1%
Step 2 - Vendor Invoice Booking through TC # FB60
Entry : Expenses Dr 4400.00
To Vendor 4180
To TDS 44.00 @ 1%
To WCT 176.00 @ 1%
Clearing down payment against the invoice posted using FB60.
Step 3 - Down payment Clearing through TC # F-54
Entry : Vendor Dr 1980.00
To Vendor 2200.00
To TDS 44.00
To WCT 176
But in this process, it clearing WCT tax code also which i dont want in this. And if i adjust amount and do not clear whole amount available amount then after simulating it showing difference coming and debit and credit amount of line items.
But if i dont include WCT tax code in whole process then its working fine no problem coming in it, but want it also to include in clearing process of down payment against invoice.
Best Regards
Arun Rai

Dear,
i am following the SAP standard process for deducting TDS on down payment and invoices.
First i deduct the TDS on down payment and Then again full TDS amount on invoice not adjusted it in WHT tab in base amount after adjusting Advance payment.
in next process f-54 i cleared the advance payment against invoice so it reverse the invoice TDS amount to adjust the tds as per advance payment TDS.
In img i confiured the WHT for payment posting as by selecting "Central inv. prop." option in Central invoice option.
Regards
Arun Rai

Problem With 100% Down Payment A/R Invoice

Hi All,
I am facing a problem while creating a 100% A/R Down Payment Invoice.
Let me describe the steps that I have followed-
1. Initially Customer C1 has :
                       Account Balance=0, Deliveries=0, Orders=0. It's a new customer.
2. I am adding a Sales Order for this Customer.Details-
                       Total Amount Before Discount=9000, Tax=360, Total=9360
3. Creating one A/R Down Payment Invoice for this customer and this Sales Order with -
                        DPM=100%, Applied Amount=9360
4. After that I am creating Incoming Payment of that Down Payment.
                        Payment Means = By Credit Card. Amount=9360
5. I create a Delivery document based on the Sales Order.
      Now Customer details is:
                         Account Balance=0, Deliveries=9360, Orders=0.
6. I create A/R Invoice based on the Delivery and face the problem. Invoice Details:
                        Total Amount Before Discount=9000,Total Down Payment=9000,
                        Tax=360, Total=360, Balance Due=360
      Now Customer details is:
                         Account Balance=360, Deliveries=0, Orders=0.
My expected Result is in Invoice, Total Down Payment should be 9360(which is 9000, ie excluding Tax)
and Balance Due should be 0 (which is 360 now).
I expect all balances of customer should be 0 after step-6.
Am I doing anything wrong or jumping any step or is it a bug?
When I am doing down payment of 50% I am getting the expected result.

Hi Sibasish Sengupta
When doing A/R invoice automatically sap shows the down payment value and u should not add the document, if u add like this, what u have told it will happen like that only that is ur tax value will be cary forward.
To avoid this click in down payment check box and give ok or select that A/R down p[ayment then u check it its works fine. Ur A/R invoice will be a Zero value.
I have tested as per ur scenerio its works fine .
giri

Difference between A/p down payment request and invoice

hi,
can any tell me what is difference between A/P downpayment request and Invoice
Regards
Srinivas

Hi Friend,
I list some information here, which might help you better understand.
Down Payment Invoices
The Down Payment Invoice behaves like a regular Invoice. A Down Payment Invoice can be based on a Sales Quotation, a Sales/Purchase Order or a Delivery/Goods Receipt PO in the same way as a regular Invoice; however this will not close the base document.
A Down Payment Invoice can be cancelled by a Credit Memo; however this Credit Memo cannot be based on multiple Down Payment Invoices.
In addition, this Credit Memo will not affect the warehouse stock or the stock valuation.
Note that cash discounts are not available in the Down Payment Invoice.
The Down Payment Invoice will be displayed in the Tax Report as a regular Invoice (if Deferred Tax is not checked).
Down Payment Request
This method of Down Payments is suitable mainly for Germany where it is necessary to show the tax payable at the time of receipt of payment. A journal entry for the tax is created by the payment of a Down Payment Request. The payment will also be displayed in the Tax Report.
A Down Payment Request can be based on a base document the same way as a regular
Invoice; however it does not close this base document, i.e. the base document remains
open and can be copied to another target document if required.
Kind Regards,
Dani Zhao
SAP Business One Forums Team

Clear Down payment against Vendor Invoice through Automatic Payment Program

Hi
We have to adjust vendor invoice against down payment (Advance) made through automatic payment program (F110)
Please guide us is there any configuration require to consider Down payment transactions during F110 to clear against Vendor Invoice
Ex :1. Advance payment made through special GL indicator 50K.
2. Invoice document 75K posted in vendor.
3. Now we have to clear down payment made (50K) against 75K through F110.
Regards
Sreenivasulu

Hi srinivasulu,
First u create down payment request through F-47 and define the spl gl indicator for down payment and assign the gl account for down payment gl code..
Regards,
Nivas

Down payment no final invoice (F2)

Dear experts
I have configured the system for down payment. I have followed the steps defined for this configuration, i.e:
1) Billing plan. Data related:
a) Material with item category group 0005 (milestone billing).
   b) Billing plan type: 01 (Milestone Billing)
   c) Date category: 03 (Down payment request -proc.)
   d) Date proposal
2)     Pricing Procedure:
a)     Subtotal with the base value calculation formula 2 (net value) before the condition AZWR.
b)     Condition Type AZWR
i)     Calculation type B (fixed amount)
ii)     Condition category e (down payment request / clearing).
iii)     Included before output tax.
iv)     Condition 2 (item with pricing)
v)     Calculation formula 48
vi)     Printing indicator
3)     Sales document: TA
4)     Sales document position TAO
5)     Billing Document
a)     Billing type FAZ (down payment request)
b)     Billing type FAS for canceling.
c)     Billing category P of the billing type.
d)     Blocking reason 02 (complete confirmation missing) ->assign it to billing type FAZ.
6)     Copying control
a)     From TA  FAZ. Copying requirement 20 entered at item level (item category TAO).
b)     From TA  F2.    Copying requirement 23 entered at item level (item category TAO).
7)     Financial Accounting settings
a)     Field status definition G031 assigned to reconciliation accounts - For the `received DP' and `DP requests'.
b)     Posting key for DP (ANZ) and for output tax clearing (MVA)
c)     G/L account number assignment for the tax account.
d)     For posting key 19, set Sales Order as an optional field (OB41).
e)     For field status variant 0001, field status group G031, set the sales order as an optional field.
f)     Assign the company code to the field status variants (transaction OBC5)
After that to create the DP I have done the following flow:
1. Create sales order (VA01) with a DP set throught a billing plan
2. Create an invoice (VF01) for DP request
3. Collect the down payment related (f-29)
4. Clearing the DP (f-39)
And this should ends with the creation of a final invoice (throught VF01, invoice type F2). However, when I try, the sales orders doesn't have any invoice outstanding to be created and condition AZWR is no updated. Therefore I cannot create the final invoice.
Is there any customizing or step in the process that I have missed??

Dear Arijeet
Thanks for your answer.
I have made a new test not doing F-39 before the invoicing. I.e.:
1) VA01 sales order
2) VF01 invoice FAZ
3) F-29 collect DP
4) VF01 invoice F2 -not working
So I have got the same result: no data to be invoiced at all from the original order
I'll appreciate any other suggestion
Kind regards
B

Down payment no final invoice

Hi,
I have created a down payment. It was ok, I have made the followign steps:
1. Create the downpayment using a millestone billing plan in the SD order
2. Create the down payment request in SD (VF01)
3. Posting the down payment request (VF01)
4. Collect the downpayment (F-39)
However when I have try to make the final invoice, no value have been substracted from the total invoice value (the down payment previously made have to be substracted). Why the downpayment quantity is not substracted in the final invoice?
I appreciate any suggestion
Thanks in advance
NOTE: I have made the down payment customizing:
1 Billing plan.
- Material with item category group 0005 (milestone billing).
- Billing plan type: 01 (Milestone Billing)
- Date category: 03 (Down payment request -proc.)
2 Pricing Procedure:
- Subtotal with the base value calculation formula 2 (net value) before the condition AZWR.
- Condition Type AZWR
   i) Calculation type B (fixed amount)
   ii) Condition category e (down payment request / clearing).
   iii) Included before output tax.
   iv) Condition 2 (item with pricing)
   v) Calculation formula 48
   vi) Printing indicator
3 Sales document: TA
4 Sales document position TAO
5 Billing Document: FAZ (down payment request)
6 Copying control
- From TA  FAZ. Copying requirement 20 entered at item level (item category TAO).
- From TA  F2.    Copying requirement 23 entered at item level (item category TAO).
7 Financial Accounting settings
- Field status definition G031 assigned to reconciliation accounts - For the `received DP' and `DP requests'.
- Posting key maintained for the down payments (posting key ANZ in the standard system) and the output tax clearing (posting key MVA in the standard system)
- G/L account number assignment for the tax account.
- For posting key 19, set the sales order as an optional field (transaction OB41).
- For field status variant 0001, field status group G031, set the sales order as an optional field.
- Assign the company code to the field status variants (transaction OBC5)

Hi Gonzalez
Say in the sales order ->item data -> billing data you have given the data as follows
Say for example :
Net value - 5000
No. billing date     date              billing type         amount
1st billing date     - 07/11/2008        FAZ              1500
2nd billing date   -   14/11/2008        FAZ               1000
Final Billing date   - 15/11/2008        F1                 2500
So when you create 1st billing you will get Rs 1500/- and for the 2nd billing you get amount of Rs.1000/- and When you do your final billing then you will get Rs.2500.
But when the 1st billing doc gets generated for Rs1500 it has to be cleared by FI also and even for the 2nd billing document and finally for the last billing date.Then the accounting gets cleared
Regards
Srinath

FEATURE REQUEST, Deduct not payed down payment from final invoice

An AR Downpayment invoice that is not yet due or paid when the final invoice is made, will not be deducted, and you will not be able to take these down payments in to account when the Final invoice is made.
This request is that we would like a check box or similar that makes is possibel to calculate final invoice based on selected or all downpayments regardles if they are paid or not.
The oil industry has several month's payments terms, and in many cases the down payments have a due date that exceeds the date when the final invoice is created.
So when the final invoice is created, and you recieve the messages "One or more payments that are linked to the base document(s) have not been paid. Continue?" (se attatchment) it should be possible to choose if you want to deduct these (some or all)down payments or not.
Then Down_payment invoice should remain open for incomming payments at the cutomers Account balance.

Hi,
Please repost as above query as discussion with question type to get quick assistance.
Thanks & Regards,
Nagarajan

Applying down payments bigger than invoice amount

Hi there!!
I want to control employee advances via the following procedure:
Create a Control account in Asset named Employee Advance account
Create BP group employee and create employee master in Business Partner master data as vendor, link the control account
Create a downpayment (advance) for the employee
Booking the invoices using the AP services
Applying the paymnet using the down payment (but when the advance is bigger than the invoice to pay, that it´s my case, ths system ask me to pay an amount) how could I avoid this?
How could I applied a bigger advance to an invoice, without book a payment?
best regards
PS Internal reconciliation doesn´t works because amounts doesn´t match

Thanks Gordon/Jitin
So, I created a payment on account with the difference amount between the downpayment request and the invoice.
But when i use this last payment to pay another invoice with smaller amount, the difference went to the account configured in "Realized Exchange Diff" (G/L Account Determination).
So, i understand that payment on account can only be fully reconciled and can not create another payment on account, like the first case. ¿This is correct?
Rewards.
Diana Ortega

Down Payment adjustment to invoices automatically

Hi,
I need a solution for our clients issue.
The issue is: the customer will pay 10000 as a down payment to the company.
After that if any sales order created 1000 should adjust to the sales order related invoice.
For example, if invoice is 10000, now the customer should pay only 9000 (10000-1000(down payment).
It should done automatically upto completion of down payment.
Manually we can do but, but client is asking automation.
How can we configure this in SAP.
Sateesh

Hi Satheesh,
We can do some enhancement to fullfill your clients requierment but for this we need to develop one program and should be schudle in back ground.
Suppose you have recd the down payment from customer Rs 10000 and after that you have raised one sales order on the same customer and created an invoice for Rs 15000 aganist this 15 k u want to clear only 1000. So once after invoice has been raised on the customer the program will clear automatically Rs 1000 in back ground.
For this we required Z program, which will identfiy the down payments and invoices of customer and clear automatically.
So discuss with ABAPER and give him the FS from based on which tables he can develop the report.
Thanks & Regards
T N R

To Match Down payment with a invoice in foreign currency

Dear all
I post a down payment: amount is 100000 USD with exchange rate USD =0.92 EUR
I post a invoice: amount 100000 USD with exchange rate USD = 0.95EUR
My local currency is EUR
My invoice is paid by down payment amount
Please tell me
How can I clearing account ?
Thank in advance
Minh

Hi,
You do down payment clearing and simulate it. You can see the entries proposed by system
If any difference in balance when you clear the account you can charge off the difference to GL accounts
Sunoj
Edited by: Sunoj Joseph on Apr 19, 2008 11:39 AM

Down payments - Delivery related billing

Hi Guys,
I am an FI guy. I have a question in SD billing. Is it possible to collect and clear down payments in delivery related billing. If so, Can you please elaborate the steps in doing so.
Thanks,
Satya

Use transaction F-29 for posting incoming downpayments.
and transaction F-39 for clearing
Regards,
PATHIK

Down Payments & Delivery relevant invoice

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