Downloading report in excel file

When I download reoprt in excel file then if material no is 0002134 then in the excel file this becomes 2134,
I am saving file from the Menu System->Save-> Local fiie and then selecting spreadsheet.
When I save as text file then it is not removing leading zeros, only in excel file it is removing leading zeros.
I wanted to know that how to download in excel file so that my material no should download as it is .
Thanks
APrasad

Menu System->Save-> Local fiie and then selecting spreadsheet.
Spreadsheet is not EXCEL. It is a an internal format.
if you enter xls as extension, then you just tell Microsoft to open this file with excel.
Excel then automatically coverts it to its own rules.
When download with Menu System->Save-> Local fiie and then selecting spreadsheet enter the file extension txt
Then open Excel, use file > open
find your file and open it, Excel will come up with an import assistant.
there you can define if the column is to be loaded as numbers or text.

Similar Messages

  • Reg: Download report into Excel file

    Hi All,
    While downloading the ALV report into excel file(System -> List -> Save -> Local file) or (List -> Export -> Local file), i cannot download full report in to excel. Even though the report contains just 200 rows(I can able to download about 90 lines).
    Some reports can able to download all the data, even the report is very big. Currently I am blind to solve, anyone can help me to solve this issue.
    Thanks in advance.

    The most elegant way of downloading ALV display data to EXCEL is displaying the excel in the SAP GUI screen itself.  Select "Excel in Place" and then save it from there. Before that you need to let the VB script of SAP know as trusted macro. This is done by opening a blank excel file then go to Tools > options > Security > Macro Security > Trusted Publishers (tab) > (check) Trust access to Visual Basic Project.  This activation is one time activation. Once you do this you can see ALV display exactly like in normal ALV with all the colors fields etc.

  • Unable to export report to excel file from SAP

      Hi all,
    I have a problem to download data from a report. The XL gets downloaded in a different format than my colleague.
    We are using the same XL version but two weeks back the SAP GUI 730 got reinstalled to my machine and since then the problem
    started.
    Can you please confirm is there is any particular user settings for this?
    I have login in any different working ( SAP Export ) machine with my login ID and Password and try to export the report to excel file from SAP, and I have same issue . Same we have requested another user to login in my machine with their ID and Password and check the same, They have tried and its working for then in my machine.
    see screenshots attached.
    Thanks.

    Execute report>
    Right click anywhere in the report output and select Spreadsheet.
    A pop up box will appear, select which export option you would like to use and click green check.
    NOTE: If you don't see this option then goto Settings>Switch List then try above said.
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  • Save alv report as excel file directly from program

    Hello guys,
    I require this in my work.
    I want to save the ALV report tat is to be generated in the filepath that is given in the selection screen (want to save it locally eg: my windows desktop) and in the layout which is also given in the selection screen.
    your comments will be very much appreciated.
    Thanks in Advance,
    Johny

    Hi Johny,
    Actually we have an option to download report output in ALV but it does not download the specified on Selection-screen. For this Create on button for Excell download by setting PF status. and use USER_COMMAND event to trigger when u click on the button and download data to specified path.
    1.
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    data :
          i_events  type slis_t_event,
          w_events  like line of i_events.
    2.
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    w_events-name = 'USER_COMMAND' .
    w_events-form = 'USER_COMMAND' .
    append w_events to i_events.
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    w_events-form = 'PF_STATUS_SET' .
    append w_events to i_events.
    clear w_events.
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    pass this events table through REUSE_ALV_GRID_DISPLAY.
    4.
    USER_COMMAND and PF_STATUS_SET call back subroutines should be like this in your case. These are nowhere called using PERFORM statement in ur program.
    5.
    PF_STATUS_SET' subroutine should be like this.
    *&      Form  pf_status_set
    form pf_status_set    using extab type slis_t_extab.
    set pf-status 'STATUS1' excluding g_extab.
    "If you write like above Standard status will be gone.
    "For that u have to copy standard status of any ALV program which has standard status.
    "1. goto SE41 tcode. give program SAPLKKBL and status :STANDARD_FULLSCREEN .
    2.Click on the Copy status button below program is ur program and status ur program status.
    3. After that create your own button for Excel downlod.
    endform.                    "pf_status_set
    6.
    USER_COMMAND subroutine should be like this.
    *&      Form  user_command
    form user_command using ucomm like sy-ucomm
                      selfield type slis_selfield.
      case ucomm .
        when 'XLS_DOWN'.
        perform download_to_xls.
      endcase.
    endform.                    "user_command
    Here is the sample program to download data into Excel file with header and Columns..
    Check this program by running.
    *& Report  ZVENKAT_DOWNLOAD_XLS_WITH_HEAD
    REPORT  zvenkat_download_xls_with_head.
    "  Data retrieval related declarations
    TYPES:
         BEGIN OF t_emp_dat,
           pernr TYPE pa0001-pernr,
           persg TYPE pa0001-persg,
           persk TYPE pa0001-persk,
           plans TYPE pa0001-plans,
           stell TYPE pa0001-stell,
         END OF t_emp_dat,
         t_attachment TYPE  solisti1.
    DATA:
         w_emp_data TYPE t_emp_dat,
         w_attachment     TYPE  t_attachment.
    DATA:
         i_emp_data TYPE STANDARD TABLE OF t_emp_dat,
         i_attachment     TYPE STANDARD TABLE OF t_attachment.
    PARAMETERS: p_file TYPE string DEFAULT 'c:\tmp\test.xls'.
    "Start-of-selection.
    START-OF-SELECTION.
      PERFORM get_data.
      PERFORM build_xls_data_and_download.
      "Form  get_data from PA0001
    FORM get_data.
      SELECT pernr
             persg
             persk
             plans
             stell
       FROM pa0001
       INTO CORRESPONDING FIELDS OF TABLE i_emp_data
       UP TO 4 ROWS.
    ENDFORM.                    " get_data
    "Form  build_xls_data_and_download
    FORM build_xls_data_and_download.
      "If you have Unicode check active in program attributes then
      "you will need to declare constants as follows.
      CLASS cl_abap_char_utilities DEFINITION LOAD.
      CONSTANTS:
          con_tab  TYPE c VALUE cl_abap_char_utilities=>horizontal_tab,
          con_cret TYPE c VALUE cl_abap_char_utilities=>cr_lf.
      DATA :l_lines TYPE char10.
      DESCRIBE TABLE i_emp_data LINES l_lines.
      CONCATENATE 'Total no of records:' l_lines
             INTO  w_attachment
    SEPARATED BY  con_tab.
      CONCATENATE con_cret
                  w_attachment
             INTO w_attachment.
      APPEND w_attachment TO i_attachment.
      CLEAR  w_attachment.
      CONCATENATE 'PERNR' 'PERSG' 'PERSK' 'PLANS' 'STELL'
             INTO  w_attachment
    SEPARATED BY  con_tab.
      CONCATENATE con_cret
                  w_attachment
             INTO w_attachment.
      APPEND w_attachment TO i_attachment.
      CLEAR  w_attachment.
      LOOP AT i_emp_data INTO w_emp_data.
        CONCATENATE w_emp_data-pernr
                    w_emp_data-persg
                    w_emp_data-persk
                    w_emp_data-plans
                    w_emp_data-stell
               INTO w_attachment
       SEPARATED BY con_tab.
        CONCATENATE con_cret w_attachment
               INTO w_attachment.
        APPEND w_attachment TO i_attachment.
        CLEAR  w_attachment.
      ENDLOOP.
      CALL FUNCTION 'GUI_DOWNLOAD'
        EXPORTING
          filename              = p_file
          write_field_separator = con_tab
        TABLES
          data_tab              = i_attachment.
      IF sy-subrc  <>  0.
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                WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
      ENDIF.
    ENDFORM.                    "build_xls_data_and_download
    I hope that it helps u .
    Regards,
    Venkat.O

  • Extract the report into excel file

    how to extract the report into excel file?
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    Hi Pavan,
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  • Error in XXL_FULL_API function module for download report to excel

    Hi all,
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    Hi sridhar joshi,
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    REPORT Excel.
    TABLES:
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    * header data................................
    DATA :
      header1 LIKE gxxlt_p-text VALUE 'Suresh',
      header2 LIKE gxxlt_p-text VALUE 'Excel sheet'.
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    DATA BEGIN OF t_sflight OCCURS 0.
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    DATA END   OF t_sflight.
    * Internal table for holding the horizontal key.
    DATA BEGIN OF  t_hkey OCCURS 0.
            INCLUDE STRUCTURE gxxlt_h.
    DATA END   OF t_hkey .
    * Internal table for holding the vertical key.
    DATA BEGIN OF t_vkey OCCURS 0.
            INCLUDE STRUCTURE gxxlt_v.
    DATA END   OF t_vkey .
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    DATA BEGIN OF t_online OCCURS 0.
            INCLUDE STRUCTURE gxxlt_o.
    DATA END   OF t_online.
    * Internal table to hold print text.............
    DATA BEGIN OF t_print OCCURS 0.
            INCLUDE STRUCTURE gxxlt_p.
    DATA END   OF t_print.
    * Internal table to hold SEMA data..............
    DATA BEGIN OF t_sema OCCURS 0.
            INCLUDE STRUCTURE gxxlt_s.
    DATA END   OF t_sema.
    * Retreiving data from sflight.
    SELECT * FROM sflight
             INTO TABLE t_sflight.
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    t_online-info_value = 'KODANDARAMI REDDY'.
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    * Text which will be printed out..........................
    t_print-hf     = 'H'.
    t_print-lcr    = 'L'.
    t_print-line_no = '1'.
    t_print-text   = 'This is the header'.
    APPEND t_print.
    t_print-hf     = 'F'.
    t_print-lcr    = 'C'.
    t_print-line_no = '1'.
    t_print-text   = 'This is the footer'.
    APPEND t_print.
    * Defining the vertical key columns.......
    t_vkey-col_no   = '1'.
    t_vkey-col_name = 'MANDT'.
    APPEND t_vkey.
    t_vkey-col_no   = '2'.
    t_vkey-col_name = 'CARRID'.
    APPEND t_vkey.
    t_vkey-col_no   = '3'.
    t_vkey-col_name = 'CONNID'.
    APPEND t_vkey.
    t_vkey-col_no   = '4'.
    t_vkey-col_name = 'FLDATE'.
    APPEND t_vkey.
    * Header text for the data columns................
    t_hkey-row_no = '1'.
    t_hkey-col_no = 1.
    t_hkey-col_name = 'PRICE'.
    APPEND t_hkey.
    t_hkey-col_no = 2.
    t_hkey-col_name = 'CURRENCY'.
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    t_hkey-col_no = 3.
    t_hkey-col_name = 'PLANETYPE'.
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    t_hkey-col_no = 4.
    t_hkey-col_name = 'SEATSMAX'.
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    t_hkey-col_no = 5.
    t_hkey-col_name = 'SEATSOCC'.
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    t_hkey-col_no = 6.
    t_hkey-col_name = 'PAYMENTSUM'.
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    t_sema-col_no  = 1.
    t_sema-col_typ = 'STR'.
    t_sema-col_ops = 'DFT'.
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    t_sema-col_no = 2.
    APPEND t_sema.
    t_sema-col_no = 3.
    APPEND t_sema.
    t_sema-col_no = 4.
    APPEND t_sema.
    t_sema-col_no = 5.
    APPEND t_sema.
    t_sema-col_no = 6.
    APPEND t_sema.
    t_sema-col_no = 7.
    APPEND t_sema.
    t_sema-col_no = 8.
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    t_sema-col_no = 9.
    APPEND t_sema.
    t_sema-col_no = 10.
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    t_sema-col_ops = 'ADD'.
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    CALL FUNCTION 'XXL_FULL_API'
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    *   DATA_ENDING_AT          = 54
    *   DATA_STARTING_AT        = 5
       filename                = 'TESTFILE'
       header_1                = header1
       header_2                = header2
       no_dialog               = 'X'
       no_start                = ' '
        n_att_cols              = 6
        n_hrz_keys              = 1
        n_vrt_keys              = 4
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    *   SO_TITLE                = ' '
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        data                    = t_sflight
        hkey                    = t_hkey
        online_text             = t_online
        print_text              = t_print
        sema                    = t_sema
        vkey                    = t_vkey
    EXCEPTIONS
       cancelled_by_user       = 1
       data_too_big            = 2
       dim_mismatch_data       = 3
       dim_mismatch_sema       = 4
       dim_mismatch_vkey       = 5
       error_in_hkey           = 6
       error_in_sema           = 7
       file_open_error         = 8
       file_write_error        = 9
       inv_data_range          = 10
       inv_winsys              = 11
       inv_xxl                 = 12
       OTHERS                  = 13
    IF sy-subrc <> 0.
      MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
              WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
    ENDIF.
    please refer this link
    http://www.thespot4sap.com/Articles/Download_to_excel.asp
    Best regards,
    raam

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              no_batch                = 2
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              no_authority            = 5
              unknown_error           = 6
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              filesize_not_allowed    = 9
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              dp_error_send           = 12
              dp_error_write          = 13
              unknown_dp_error        = 14
              access_denied           = 15
              dp_out_of_memory        = 16
              disk_full               = 17
              dp_timeout              = 18
              file_not_found          = 19
              dataprovider_exception  = 20
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              OTHERS                  = 22.
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