3 way match on balance sheet accounts

Hello,
Our company has decided to get away from direct FI Invoices. We want to raise POs for everything we can. We have got some annual maintenance contracts and insurance premiums for which we receive one invoice for full year. These invoices are posted to balance sheet accounts via direct FI because they are accruals and then they are posted monthly to expense accounts via recurring entries.
There is a possibility to raise a PO on a balance sheet account using Account Assignment Category '9' However once a balance sheet account is put in, there is no field available for keying in the cost centre. Our PO approvals are dependend upon the release strategy assigned to the cost centres and we dont want our POs to be live without being approved.
Is there any way of getting these POs approved without using the release strategy functionality?
Regards
Keyur

Hi Jeffrey,
I am not sure what you are mentioned the cost element is "B/L account" or a "P/L" account, Normally
if it is a cost element, then this G/L account should be a P/L account.
If it is a P/L account, when you run BCF PRG with flag of balance retained earng.acct, then systm
will carryforward the balance of this P/L account to transaction "BIL" account. and no balance is carryforwarded from end of prior year to the beginning of next year.
In case it is a B/L account, then the balance will be carryforwarded into next year.
With Best Regards,
Gladys Xing

Similar Messages

Transfer normal balance sheet accounts to PCA

Hi All,
Following 4 T-codes are available for transfer of balance sheet accounts from FI to PCA
1KEH                  EC-PCA: Transfer Material Stocks
1KEI                   EC-PCA: Transfer Assets
1KEJ                  EC-PCA: Transfer Work in Process
1KEK                 EC-PCA: Transfer Payables/Receivables
How do i transfer any other balance sheet account to PCA [other than through Default Profit Center (3keh)]
Regards,
Shridhar.

Hi Daniela, hi All, because this is my first posting I would like to introduce myself. I'm working with SAP since 1996, I'm certified FI and CO. I used to work as a consultant for six years and now I'm Inhouse SAP with Gerresheimer. http://www.gerresheimer.de/en/home.html
We are supporting our people around the world and also we are putting in new SAP systems in our organisation. Currently we have three different clients world wide, with different organizational levels. We are on SAP ECC 6.0 however not using the new GL yet.
So far so good ;-)..
===========
We are currently in the US trying to switch on balance sheet accounting for PCA due to business unit requirements.
We've got:
- Assets
- Material
- AP and AR
working! All with periodic transfer which we found more stable then online. When created the opening balances did match for AP and assets to FI and AR and material were just a little bit of, that was great.
Now we are running into the problem with all the other balance sheet accounts and still we are reading documentation, OSS Notes and all kind of stuff, but still we have problems. The issues are:
- Do we have to assign every account in 3KEH which is not covered by assets, ap/ar, and material? We tested it with a bank account and it is working, but the table in 3KEH only gives you the option of one PC, plus you can use derivation rule. Ok, there is a user exit but we are not sure about that...
- Why can't we use the profit center which is populated in the balance sheet account? Every BS account has the radio button 'profit center required' for example we have an accrual account in the PC is in there, we can see it, put when we move the FI document over with 1KE8 nothing happens.
- On the other hand we had an account and it was just working the way I described with 1KE8, the document was moved over to PCA.
We are really a little bit confused, since assets, AP/AR and material worked so well, we seem to be blocked on the other accounts and not sure what is the best way to go.
Any response is highly appreciated!
With best regards and all the best,
Thomas
Edited by: Thomas Sablonski on Jul 23, 2008 5:43 PM
Edited by: Thomas Sablonski on Jul 23, 2008 5:46 PM
======================================
We have got it working 100% looks nice...
basically the answer :
'- Do we have to assign every account in 3KEH which is not covered by assets, ap/ar, and material? '
is YES.
Thanks and regards,
Thomas
Edited by: Thomas Sablonski on Jul 24, 2008 11:40 PM

Credit Memo all my material items to be directly posted to Balance Sheet account

Hi Experts
My client has a scenario where for certain items they create a credit memo request document and finally a credit memo document from the VKOA system is picking the revenue bearing GL and posting all the line items to that G/L account
Manually my customer is again checking and extracting the p/l and posting to balance sheet account
is there a way where we can directly post these entries to Balance Sheet account
Best Regards
Waseem

Hi Sanil
Thanks for the quick reply, can we assign a balance sheet account directly in VKOA in the G/L account field or do we need to add this in directly in Provision acc field
As suggested by you we already have the access sequence with respect to Order Reason, I am just doubtful wether we can directly give Balance Sheet account in G/L account field
Best Regards
Waseem

Report to retrieve balance sheet accounts in foreign and local currencies?

Hello,
I have question regarding the availability of a report in SAP. I am wondering if a report exists in SAP to retrieve the total outstanding balances on any given date for all the balance sheet accounts (including GRIR trade) in both functional and foreign currency.
I am currently using the FAGLL03 to do this but the problem is that this report is timing out when I select too many accounts.
Does anyone know if such a report exists in SAP (besides the FAGLL03 which takes too long to run)?
Thanks in advance for your answer.

Hi
A quick way is to run FAGLL03 in the background as a scheduled job.
Regards
Sanil Bhandari

ITEM GROUP NEEDS TO BE SET UP WITH BALANCE SHEET ACCOUNT

I am trying to set up an Item so that I can charge it to a Balance Sheet account but the Item Group will not let me do this as it only allows me to charge it to either an Expense or Revenue account. Is there a way to correct this or change the current Revenue account it is being charged to a Balance Sheet account on the row level?

Hi Frank,
The reason why in some fields you can only have a certain account type is to avoid descrepancies and wrong accounting. They have been set up that way to allow the document flow in business one to create the correct entries.
Please consider that a revenue account will only be posted to once in this flow, there will be no debit balancing the credit in any target document. The same is true for the expenses.
Other accounts (Balance sheet accounts) like the allocation cost account will be balanced by the target document, the same is true for the BP Control account, it will be balanced by the payment.
The balances posted to the P&L accounts will remain there unless they are manually balanced or reversed by a credit note.
I hope it makes some sense.
Jesper

Upload plan data for balance sheet accounts

Hi Experts,
Is there a way to upload plan data for balance sheet accounts? I can upload revenue/cos and expenses through the profit center and cost center uploading but need to upload balance sheet accounts as well. Any help would be much appreciated. Thank you.

Loading balance sheet accounts using the Excel load to profit center tells me that I selected balance sheet accounts that cannot be entered manually. Not sure what this means... if I have an accounts receivable account, how would I find another equivalent account?

Caary forward of balance sheet accounts

Hello,
I do have a problem with the carrying forward of balance sheet accounts. I would like to write the closing balance of the accounts of the previous month to the opening balance of the following month. It is for operative planning. I have created following business rule within the Finance application of BPC for the account technical equipment:
Account                    Account Detail      Account   Account Detail   Reverse   Data       Same    YTD
                                 (Closing Bal.)                       (Opening Bal.)    Sign    Src. Type Period
11101020_TEEQMAOW ACLO      11101020_TEEQMAOW AOPE          False     ALL     False    False
I have also created an account transformation rule with analogue specification.
I have referenced both of them in the default.lgf:
*SysLib Stored_Procedure_wrapper.lgl
RunCopyOpening(FINANCE,%RptCurrency_Set%,%Category_Set%)
*Commit
*SysLib Stored_Procedure_wrapper.lgl
RunCalcAccount(FINANCE,%Category_Set%,%RptCurrency_Set%)
*Commit
I have also tried the RunCalcAccount formula with fixed values instead of variable ones.
Before and after I send data with EVDRE, I ran the data manager default package, it runs OK, but it doesn't seem to make any calculations.
Is there any SQL logic or do I have to run the data manger differently? I already have tried some other logic from the user guide and the help, but it didn't work.
Can anybody help me, I'm happy to provide more information.
Thanks in advance!
Christopher

>
Tim Klem wrote:
> Hi Christopher.
>
> The SPCopyOpening works in a very specific manner -- it only copies the closing balance of the prior year's closing period (December, for example -- assuming the fiscal year matches the calendar year) into opening balance of the current period (the period for which you execute the logic).
>
> It doesn't support the ability to copy the prior month's closing period into the current period (e.g., May close into June open).
>
> In other words, SPCopyOpening is really designed to only support a YTD data structure -- YTD P&L values, and a YTD cash flow statement, for instance.
>
> If you have periodic movements, and want to copy May close into June open, you'll need to use the SPRunCalcAccount business rule. This allows you to set a relative period offset (-1), and has a few different options, and a separate business rule table setup, compared to the SPCopyOpening.
>
> Just to test if your SPCopyOpening setup is correct, you might try to load a few numbers into the prior year's December. But if the YTD data structure won't work for you, I wouldn't even waste the time -- focus on the SPRunCalcAccount syntax, and the corresponding "account transformation" business rule table.
>
> Regards,
>
> Tim
Thank you very much Tim!
I know have tried to compose a SPRunCalcAccount Logic , as well as two SQL logics. Sadly, none of them works.
SPRunCalcAccount Logic:
*RUN_STORED_PROCEDURE=SPRUNCALCACCOUNT([Finance], [CPlan1])
I have filled out the Business Rule table for the account transformation with the following information:
11101020_TEEQMAOW    ACLO 11101020_TEEQMAOW AOPE   False     -1     False   0
Is it OK to fill in -1 for Period and to leave the data source empty?
I have written the logic in the default.lgf to test it, but nothing happened? Do I have to include a Time member?
The two script logics are as follows:
*CALC_EACH_PERIOD
*WHEN ACCOUNT
*IS AOPE, MOVEMENTS
*REC(ACCOUNT=ACLO)
*REC(ACCOUNT=AOPE,TIME=NEXT)
*ENDWHEN
AOPE stands for the Opening Balance within the Account subtable Acctdetail. ACLO stands for the Closing Balance.
*WHEN ACCOUNT.FINSTMT
*IS BS
*REC(FACTOR=GET(ACCTDETAIL=ACLO, TIME=PRIOR), ACCTDETAIL=AOPE)
*ENDWHEN
BS stands for Balance Sheet within the Account Property FINSTMT (Financial Statement).
Hope this is enough information for you. I thank you very much in advance!
Christopher

REQUIREMENT TO STOP BALANCE SHEET ACCOUNTS FROM ACCEPTING PROJECT AT JOURNAL CREATION OR ANY FINANCIAL DOCUMENT CREATION.

Dear Gurus,
I have a requirement from my client to stop balance sheet account from accepting project at financial document creation or journal entry because this process distrupt the profit and loss account report or transaction report by project as balance sheet items are not expected to be part of this report.
Kindly advise on the way to achieve this to enable fulfill requirement and deliver excellence service.
Kind regards,

Hi Nagarajan,
Thank you for your response.
My sample is whenever an entry is raised to be posted to a balance sheet account such account should not allow user to post but only in revenue and expense account. E.g. A Stock account should not allow project assignment but a cost of sales, expenses or sales revenue accounts should only accept project assignment.
Only P&L items should allow project assignments.
I hope this is clear is enough.
Regards,

Balance Sheet account in a Purchase Requisition

Can I use a Balance Sheet account on a Purchase Requisition? We currently do that and would like to be able to keep doing it. However, no matter what BS account I try to use it says "GL Account XXX cannot be used".
Also/Or what Account Assignment Category should I be using? I'm trying T.

That post is particularly hard to follow. It seems to say you can do it and you can't do it in the same thread.
In the end, I can't get it to work and need to know if it's not possible or if I just need to change some data and/or configuration. If I check the flag "Post Automatic Only" on the GL account, and try to use it on a Requisition, I get the error "No direct postings can be made to GL account xxxxx in Company Code YYY."
If I uncheck the flag "Post Automatic Only" I get the error, "GL Account XXXX cannot be used (please correct)."
These are definitely errors and not warnings. Either way it will not let me do it.
If SAP allows it, then I still need to change something.

Wrong assignment of Balance sheet accounts for Asset Classes...

dear all,
there is wrongly assignment of acquisition balance sheet account in asset class in t code is AO85 that is, Acquisition:Acquis. and production costs an Accumulated Depreciation Balance sheet account have been assigned. Also in t code AO93 for ordinary depreciation same correct accumulated depreciation Balance sheet account have been assigned.
Now i can say that Acquisition balance sheet account and accumulated depreciation balance sheet account are assigned with same GL (i.e. accumulated depreciation account).
The transactions data have been posted for the asset class with different tcodes i.e.
ABAVN Enter asset transaction: Asset Retirement
OASV Enter Transfer Posting
AIBU AUC Settlement
ABUM Enter asset transaction: Transfer in company code
AB08 Documents from asset
I wanted to post transaction data with correct acquisition account. What should i do to correct posted transactions..
Waiting for positive response.
regards
saqib usman

The best way is to create a new asset class and to transfer the existing assets.
An other option is to change the G/l account in the development system and transport to production. In development it is only possible to this when there are no posting in this asset class. When there are posting you have the option to reset in development asset accounting. Then you can change the G/L account. Have a look to SAP-notes with your error there is a note for.
When the changes are in production you can make a manual correction with the transaction ABF1 (SAP note 69225).
With this option you have the problem that the original postings are no longer in line with the asset account assignment. When you want to do a currency conversion in the future you have to make correction posting again in the old fiscal year

Profit center for payroll on balance sheet accounts

Hi all,
Is there any way to get the payroll transactions to populate profit center on the G/L postings to balance sheet accounts.
Thanks in advance
Sunita

Hello
Like FI field status groups, where we can manage screen field control, there are field status groups for movement types.
So in MM check FSG for these movement types and make them optional. It is somewhere in IMG in MM.
Hope you would get values.
Reg
assign points if useful

How to report on balance sheet accounts using 0EC_PCA_3

Hi Experts,
How to report on balance sheet accounts using 0EC_PCA_3
Thanks
nagini

Hi,
IF you want to see the accumulated balances you need to select the period from 0 to 12.
EX: you want to open the report up to period 6th 2009 and want see the figures including the carryforward balances from 2008.
then in selection screen select the from period = 0 and to period =6.
hope its helpful
thanks,

CO account assignment on a GR/IR Account (Balance sheet Account)

The GR/IR account line item on Goods Receipt(GR) documents picks up the account assignment ( WBS Element, Cost center or an Order) from the Purchase order account assignment.
The GR/IR account is defined as a Balance sheet account. So it is abnormal to pick up a CO account assignment on the GR/IR account line item on a Goods receipt or Invoice document.
I shall appreciate if some expert here lets me know if there is a fix(an OSS note) in order for the GR/IR account NOT to pick up a CO account assignment on the subsequent documents(Goods receipt and Invoice) from the Purchase order.
Thanks in advance.
Vijayanth

Hi Vijaynath,
If you have the modules like CO, PS, FM, IM and activated the above modules, at the time of the GR system compulsarly will ask for account assignment. Because PO might be crated for a project or cost center. In the above 2 cases system will look for account assignment.
I guess system picksup the cost center or WBS against the Raw Material account but not for the GR/IR clearing account. Please check it.
For the raw material and asset accounts you can create statistical cost elements.
Thanks & Regards,
shashi kanth.

Goods receipt(PO) - balance sheet account

Hi,
Can someone explain to me what does posting to balance sheet account upon goods receipt means?
Does balance sheet account = inventory account?
Does this mean that the inventory qty has to be increased after GR?
Thanks

Thanks both of you for the replies.
Can you advise me on how to resolve the below scenarios?
1)Currently, for sales order purchases, we are using acct assign category "sales order" in PO, the stock qty is consumed by the sales order upon goods receipt.
And it will post to COGS & GR/IR acct upon Goods receipt.
If the requirement is to post to balance sheet account upon GR,
-does that mean I have to bring this qty into inventory?
- meaning I should be using another acct assign category in the PO.
2)Another scenario is that they also purchase services for the sales order, and they are handling this purchase using another customized acct assign category in the PO that allows you to post to G/L acct directly without cost center. (no material master entered in the PO)
Upon IV, it will post to COGS and vendor accounts.
If the requirement is to post to balance sheet account upon IV,
- is that possible?
- Does that mean i have to bring this services into inventory as well? does not really make sense..
Hope one of you can clear my doubts on this..

Change GL Account Type from Balance Sheet Account to P&L Statmt Account

Hi Experts's
We have mistakenly defined the GL account as type Balance Sheet Account type and Some postings are done on this GL, we need to change it to P&L Statmt Account, When we do that it's throwing message FH602, as below.
Change balance sheet control in spite of account balance
     Message no. FH602
Diagnosis
     You have changed the G/L account from a "balance sheet account" to a
     "P&L account" or conversely.
     The balance of the account is, however, not zero.
Procedure
     Check your entries.
     If the G/L account was already posted in the previous year, execute the
     balance carryforward again for the current fiscal year. (program
     SAPF011).
Please let me know the procedure to do this change, or do i have to run any report.
Thanks

HI
If you are mid-year please try this:
Balance sheet having 10000 credit balace
try to post like this manually
Balance sheet account dr 10000
to Profit and loss account 10000
now tick the Profit and loss account and reverse the entry
try this in test environment first
Thanks & Regards
Phaneendra

3 way match on balance sheet accounts

Similar Messages

Maybe you are looking for