Absence Quota Requirment in Time Management

Hi All
I have a Requirement of a Casual Day where in prefixing or suffixing CL days with weekly offs or holidays is allowed. However, both prefixing & suffuxing will result in on extra day being counted as CL.
For more information : It is applicable to all Employee Sub Grouping for Time Quotas & Personnel Sub Area Grouping for Time
Quotas .
Please let me know how to configure this at the earliest .
Thanks in advance .

Hi sir
I tried using counting rule but it is not exactly matching the reqmt , hope there is some mistake in it .
can you pls let me know how to configure it in the counting rule & deduction rule .
Thanks

Similar Messages

Absence quota zero after Time Evaluation

Dear friends,
We are generating Absence quota automatically after Time evaluation. But CL/PL/SL leave quota generated is zero after TE.
Even I am not able to edit Absence quota(IT2006) manually or through IT2013.
Please guide me, what needs to be done.
Regards,
Nayak

Hi Dracula,
Thanks for your response. No am not able to simulate the situation, it happen just once in PRD server.
I do agree that some one might have chaned the value. But if the quota is generated by time evaluation then you cannot changed the record directly in infotype (2006). Time evaluation generated quota can be changed on through infotype 2013.
I do request all the expert please share your thoughts. Please do let me know what could be the problem here.
Regards
Sandeep

Absence Quota Change ( Without Time Evaluation )-Change in Holiday Calendar

Hi Experts, We have scenario where we need to change the holiday calendar. Add additional holiday. This can be done through SCAL and after that we can generate work schedule through PT01 for the month where the holiday is added. We are not using time evaluation. Our time manangement status is 0 in IT0007. The input I require is how to correct the absence quotas of employees for which they have applied leave for the period where the new given holiday is created. Please advise. Thanks in advance. Regards, IFF

Hi,
Standard SAP provides TCode PT_UPD00 for this purpose. It calls program RPTUPD00 which creates a batch input session for revaluating absence and attendance records. You can use this program to resave all the leaves which overlap the given date which is now a public holiday.
I hope this information is helpful for you and resolves your query.
Thanks and regards,
Vivek Barnwal

Absence Quota creation during Time evaluation - Orgnaisational Assg change

Hello Experts,
I have one emplyee for whom the Transfer action has been run - his personal subarea has been changed from 1633 to 1654
obviously the ps grouping for time quota type changed form 35 to 40.
so function QUOTA is creating different quota for this employee than what there exist right now for infotype 2006.
so during time evaluation below error is comming.
    Error entry no. 83 Error when creating absence quota
    A complex application error has occurred
Kindly let me know how to overcome this error.
Thanks Jay

The reason 'error no. 83' occurs in RPTIME00 is because function QUOTA
is trying to generate a quota type which does not exist for the employee
on a specific day. It must have existed some time before. Normally,
the function QUOTA displays an error message concerning the
non-existing quota types. In this case, the 'error no. 83' can only
occur in the following scenarios:
1. If you deleted a quota type that was to be generated
2. If an employee has an organizational reassignment to a personnel
   subarea or employee subgroup which have different groupings for quota
   types and for these groupings the 'old' quota type does not exist.
Function QUOTA checks to determine if the quota types to be generated
are valid. If the quota type is not valid anymore (see reason 2) then
you will get a warning message.
"the problem in these situations was the following:
RPTIME00 is trying to generate a quota for a validity interval
(defined in table T559D) during which the employee belongs to two
different groupings, due to the transfer.
In your case the quota type should be generated with a validity interval
that begins before the employee's organizational change.
Unfortunately, for the time between the validity begin up to the
transfer of the employee there is no entry in table T556A for this quota
type.
or check the config of this quota running Rptquota_check in se38
Therefore, it is possible to solve the problem by defining a dummy
quota type for the 'old' groupings of the employee (table T556A).

Absence quota addition after Time Evaluation

Hi Experts,
This is regarding Time Evaluation.
Time Evaluation Configuration is fine. Absence quota is getting generated in days.
But while adding to the previous balance it's treated as hours and the net balance is coming as hours.
Example, Absence quota from previous year = 15 hrs
Quota generated = 0.77 days
After generation the total is 15 + 0.77 = 15.77 hours.
Please advise what could be the problem . Thanks

Hi ,
Thanks for your reply.
Cause :
Actually the employee had moved from one Personnel area to another but due to the settings same Absence quota was applicable to the employees in both cases.
Now i am not able to delimit the record in 2006 from transfer date.
Edited by: Tomesh Sahu on Jul 21, 2009 10:17 AM

Absence quota rounding in Time Evaluation

Hi All,
The monthly quota generation is 2.49962. I need to round this off too 2.50
I have written this PCR and calling it after Function QUOTA.
P2006 ZRND
000010 D OUTAQTYP?
000020 **
000030 50 ROUNDNR70
The rounding rule in T559L is as follows:
70 Round Percentage 001 0,25000 0,25000
70 Round Percentage 002 0,25000 0,50000 0,50000
70 Round Percentage 003 0,50000 0,75000 0,75000
70 Round Percentage 004 0,75000 99.999,99999 1,00000
Incl upper limit and Roll up is ticked.
The genreation is on daily basis.
If I do it on monthly basis it works fine.
BUt I need the same to be done on Dialy basis
Please help.
Thanks,
Majid

Hi ,
Thanks for your reply.
Cause :
Actually the employee had moved from one Personnel area to another but due to the settings same Absence quota was applicable to the employees in both cases.
Now i am not able to delimit the record in 2006 from transfer date.
Edited by: Tomesh Sahu on Jul 21, 2009 10:17 AM

Use of Time Evaluation to generate Absence Quota

Hi,
We are planning to use time evaluation to generate absence quota. At the moment we are using RPTQTA00 report to generate Absence Quota. We have negative time management and since, the project has already gone live i have very limited scope to change the basic settings for example we do not have any employee subgroup to identify part time employees, PT & FT are in one employee sub-groups. We have only one ESG & PSG for time recording, time quota etc. The base entitlement is defined for the FT employees and it is reduced propertionately based on the employement percentage in IT0007. Now we are going to adopt a change in design, and planning to have specific work-schedule for PT employees. In that case, we will not have the scope to maintain %age in IT0007 for part time employees but exact no of working hours will be used. It means that system will treat the PT emploees as FT while generating absence quota and output the FT absence entitlement. As i said earlier we can not differentiate PT employees from FT employees based on ESG or PSG, i can not create a separate quota selection rule for part time employees. Hence, we are moving from running RPTQTA00 report to time evaluation for absence quota generation purpose.
Now can anybody please help finding a alternate solution for the above, if it is possible to do it through report RPTQTA00 or we have to adopt the time evaluation. In case we are going to generate absence quota through time evaluation, can we only generate absence quota and skip anything that is related to payroll.
Any comments/suggestion/advise will be very helpful to us.
Thanks.
Sujit

We are not able to generate absence quota for part-time employees as when we do that, system is treating PT employees as FT employees and the FT base entitlement is referred while calculating absence quota. i can not define separate absence entitlement for PT employees as we have only one ESG and PSG, and based on this quota selection group is defined. The QUOMO feature is defined based on work contract - employee sub-group (there is no separate emp sub-group for PT employees) - Pay Scale Group. We are having this problem as we have specific work schedule for PT employees now (Ex. we create 3 days work schedule with 15 hours: 4.5,4.5, 6 hours) and we are not maintaining employement percentage for them. So system is treating PT employee as FT employee with 100% employement percentage. Please let me know if you need any specific info to understand my issue.
Thank you so much for the response.

Time management configuration/ ESS MSS configuration documents

hello Xperts,
do any one have Configuration documents for time management and ESS/MSS Pls forward to me
shanker366atgmail.com

Hi,
Time management Config.
The following is the config. document of TM. check the threads u will get some more good responses and close the thread if u find the response is good enough
I think its helpful to u.
IMG  Personnel Time Management  Work Schedules  Define Public Holiday Classes
IMG  Personnel Time Management  Work Schedules  Personnel Subarea Groupings  Group Personnel Subareas for the Work Schedule
IMG  Personnel Time Management  Work Schedules  Personnel Subarea Groupings  Group Personnel Subareas for theDaily Work Schedule
IMG  Personnel Time Management  Work Schedules  Daily Work Schedules  Define Daily Work Schedules
IMG  Personnel Time Management  Work Schedules  Period Work Schedules  Define Period Work Schedules.
IMG  Personnel Time Management  Work Schedules  Day Types  Define Day Types.
IMG  Personnel Time Management  Work Schedules  Day Types  Define Day Types.
IMG  Personnel Time Management  Work Schedules  Day Types  Define Special Days.
IMG  Personnel Time Management  Work Schedules  Work Schedule Rules and Work Schedules  Define Employee Subgroup Groupings
IMG  Personnel Time Management  Work Schedules  Work Schedule Rules and Work Schedules  Define Groupings for the Public Holiday Calendar.
IMG  Personnel Time Management  Work Schedules  Work Schedule Rules and Work Schedules  Set Work Schedule Rules and Work Schedules.
IMG  Personnel Time Management  Work Schedules  Work Schedule Rules and Work Schedules  Generate Work Schedules Manually
IMG  Personnel Time Management  Work Schedules  Planned Working Time  Set Default Value for the Work Schedule.
IMG  Personnel Time Management  Work Schedules  Planned Working Time  Set Default Value for Time Management Status.
IMG  Personnel Time Management  Time Data Recording and Administration  Substitutions  Define Personnel Subareas for Substitution Types.
IMG  Personnel Time Management  Time Data Recording and Administration  Substitutions  Set Defaults for Substitution Types.
IMG  Personnel Time Management  Time Data Recording and Administration  Absences  Absence Catalog  Group Personnel Subareas for Attendances and Absences.
IMG  Personnel Time Management  Time Data Recording and Administration  Absences  Absence Catalog  Define Absence Types.
IMG  Personnel Time Management  Time Data Recording and Administration  Absences  Absence Catalog  Absence Counting  Define Counting Classes for the Period Work Schedule.
IMG  Personnel Time Management  Time Data Recording and Administration  Absences  Absence Catalog  Absence Counting  Rules for Absence Counting (New)  Group Employee Subgroups for Time Quotas.
IMG  Personnel Time Management  Time Data Recording and Administration  Absences  Absence Catalog  Absence Counting  Rules for Absence Counting (New)  Group Personnel Subareas for Time Quotas
IMG  Personnel Time Management  Time Data Recording and Administration  Absences  Absence Catalog  Absence Counting  Rules for Absence Counting (New)  Define Rules for Rounding Counted Absences
IMG  Personnel Time Management  Time Data Recording and Administration  Absences  Absence Catalog  Absence Counting  Rules for Absence Counting (New)  Define Counting Rules
IMG  Personnel Time Management  Time Data Recording and Administration  Absences  Absence Catalog  Absence Counting  Rules for Absence Counting (New)  Define Counting Rules  Deduction rules for Absence quotas
IMG  Personnel Time Management  Time Data Recording and Administration  Absences  Absence Catalog  Absence Counting  Assign Counting Rules to Absence Types.
IMG  Personnel Time Management  Time Data Recording and Administration  Attendances/Actual Working Times  Define Attendance Types.
IMG  Personnel Time Management  Time Data Recording and Administration  Attendances/Actual Working Times  Attendance counting  Rules for Attendance counting (New)  Assign Counting Rules to Attendance Types.
IMG  Personnel Time Management  Time Data Recording and Administration  Managing Time Accounts Using Attendance/Absence Quotas  Time Quota Types  Define Absence Quota Types.
IMG  Personnel Time Management  Time Data Recording and Administration  Managing Time Accounts Using Attendance/Absence Quotas  Calculating Absence Entitlements  Automatic Accrual of Absence Quotas  Permit Quota Generation Without Time Evaluation.
IMG  Personnel Time Management  Time Evaluation  Time Evaluation Settings  Set Personnel Subarea Groupings for Time Recording.
IMG  Personnel Time Management  Time Data Recording and Administration  Managing Time Accounts Using Attendance/Absence Quotas  Calculating Absence Entitlements  Rules for Generating Absence Quotas  Set Base Entitlements  Base Entitlement for Absence Quota Generation.
IMG  Personnel Time Management  Time Data Recording and Administration  Managing Time Accounts Using Attendance/Absence Quotas  Calculating Absence Entitlements  Rules for Generating Absence Quotas  Determine Validity and Deduction Periods.
IMG  Personnel Time Management  Time Data Recording and Administration  Managing Time Accounts Using Attendance/Absence Quotas  Calculating Absence Entitlements  Rules for Generating Absence Quotas  Set Base Entitlements  Define Generation Rules for Quota Selection.
Thanks and Regards,
Revathi.

Configuration Guide for Time Management

Can anyone send me the configuration guide for Time Management

The following is the config. document of TM. check the threads u will get some more good responses and close the thread if u find the response is good enough
I think its helpful to u.
IMG  Personnel Time Management  Work Schedules  Define Public Holiday Classes
IMG  Personnel Time Management  Work Schedules  Personnel Subarea Groupings  Group Personnel Subareas for the Work Schedule
IMG  Personnel Time Management  Work Schedules  Personnel Subarea Groupings  Group Personnel Subareas for theDaily Work Schedule
IMG  Personnel Time Management  Work Schedules  Daily Work Schedules  Define Daily Work Schedules
IMG  Personnel Time Management  Work Schedules  Period Work Schedules  Define Period Work Schedules.
IMG  Personnel Time Management  Work Schedules  Day Types  Define Day Types.
IMG  Personnel Time Management  Work Schedules  Day Types  Define Day Types.
IMG  Personnel Time Management  Work Schedules  Day Types  Define Special Days.
IMG  Personnel Time Management  Work Schedules  Work Schedule Rules and Work Schedules  Define Employee Subgroup Groupings
IMG  Personnel Time Management  Work Schedules  Work Schedule Rules and Work Schedules  Define Groupings for the Public Holiday Calendar.
IMG  Personnel Time Management  Work Schedules  Work Schedule Rules and Work Schedules  Set Work Schedule Rules and Work Schedules.
IMG  Personnel Time Management  Work Schedules  Work Schedule Rules and Work Schedules  Generate Work Schedules Manually
IMG  Personnel Time Management  Work Schedules  Planned Working Time  Set Default Value for the Work Schedule.
IMG  Personnel Time Management  Work Schedules  Planned Working Time  Set Default Value for Time Management Status.
IMG  Personnel Time Management  Time Data Recording and Administration  Substitutions  Define Personnel Subareas for Substitution Types.
IMG  Personnel Time Management  Time Data Recording and Administration  Substitutions  Set Defaults for Substitution Types.
IMG  Personnel Time Management  Time Data Recording and Administration  Absences  Absence Catalog  Group Personnel Subareas for Attendances and Absences.
IMG  Personnel Time Management  Time Data Recording and Administration  Absences  Absence Catalog  Define Absence Types.
IMG  Personnel Time Management  Time Data Recording and Administration  Absences  Absence Catalog  Absence Counting  Define Counting Classes for the Period Work Schedule.
IMG  Personnel Time Management  Time Data Recording and Administration  Absences  Absence Catalog  Absence Counting  Rules for Absence Counting (New)  Group Employee Subgroups for Time Quotas.
IMG  Personnel Time Management  Time Data Recording and Administration  Absences  Absence Catalog  Absence Counting  Rules for Absence Counting (New)  Group Personnel Subareas for Time Quotas
IMG  Personnel Time Management  Time Data Recording and Administration  Absences  Absence Catalog  Absence Counting  Rules for Absence Counting (New)  Define Rules for Rounding Counted Absences
IMG  Personnel Time Management  Time Data Recording and Administration  Absences  Absence Catalog  Absence Counting  Rules for Absence Counting (New)  Define Counting Rules
IMG  Personnel Time Management  Time Data Recording and Administration  Absences  Absence Catalog  Absence Counting  Rules for Absence Counting (New)  Define Counting Rules  Deduction rules for Absence quotas
IMG  Personnel Time Management  Time Data Recording and Administration  Absences  Absence Catalog  Absence Counting  Assign Counting Rules to Absence Types.
IMG  Personnel Time Management  Time Data Recording and Administration  Attendances/Actual Working Times  Define Attendance Types.
IMG  Personnel Time Management  Time Data Recording and Administration  Attendances/Actual Working Times  Attendance counting  Rules for Attendance counting (New)  Assign Counting Rules to Attendance Types.
IMG  Personnel Time Management  Time Data Recording and Administration  Managing Time Accounts Using Attendance/Absence Quotas  Time Quota Types  Define Absence Quota Types.
IMG  Personnel Time Management  Time Data Recording and Administration  Managing Time Accounts Using Attendance/Absence Quotas  Calculating Absence Entitlements  Automatic Accrual of Absence Quotas  Permit Quota Generation Without Time Evaluation.
IMG  Personnel Time Management  Time Evaluation  Time Evaluation Settings  Set Personnel Subarea Groupings for Time Recording.
IMG  Personnel Time Management  Time Data Recording and Administration  Managing Time Accounts Using Attendance/Absence Quotas  Calculating Absence Entitlements  Rules for Generating Absence Quotas  Set Base Entitlements  Base Entitlement for Absence Quota Generation.
IMG  Personnel Time Management  Time Data Recording and Administration  Managing Time Accounts Using Attendance/Absence Quotas  Calculating Absence Entitlements  Rules for Generating Absence Quotas  Determine Validity and Deduction Periods.
IMG  Personnel Time Management  Time Data Recording and Administration  Managing Time Accounts Using Attendance/Absence Quotas  Calculating Absence Entitlements  Rules for Generating Absence Quotas  Set Base Entitlements  Define Generation Rules for Quota Selection.
Edited by: Sikindar on Feb 11, 2008 6:05 PM

Time Management - Work Schedule /Absence Quota / Part-time quota generation

Hi Experts,
Need your help!
We have a requirement where we need to create distinct work schedules for each irregular / part-time work pattern and the number of work patterns we have identified is more than 1000. We are using report RPTQTA00 to generate quota. We have used work contract, employee sub-group & employee payscale group in the QUOMO feature to get the base entitlement picked up. We have defined base entitlement for the full time workschedules with 37.0 / 38.5 hours and there is a reduction rule which reduce the absence entitlement for part time employees as per the employement percentage in IT0007. Now we have a scenario where we have created a work schedule with different no of hours for each day of week (M-4, T-6, W-4, TH-6, F-4, S-OFF, SU - OFF); this work schedule is treated as full time work pattern by the system and quota is generated as full time work schedule refering to the QUOMO settings, but as per my client employees with this work schedule have reduced hours of working hours (24 hours, not 37.0 or 38.5 hours)and hence it should be treated as part-time employees, and the quota generated should be proportionately reduced. I have very limited scope to create any ESG or PSG as we do not have any distinct emplyee sub-groups maintained for full-time and part-time employees and the project has already gone-live with payroll/time. It is worth mentioning over here that we are recording absence through ESS and it takes into account the daily planned working time maintained in IT0007, so we are very particular to keep it as accurate as possible.
I would really appreciate if somebody can please suggest any possible solution for the above issue, or guide me on what would be the best way to tackle it. I can give more details in case anybody need to have a better understanding of the issue to suggest a solution.
Thanks in advance
Sujit

Hi Kathy,
Yes, i have found the solution to it. I do not know whether it will fit into your situation or not, but i got two solutions for my issue mentioned above, please check it may help:
1) To use capacity utilization field in IT0008 to get the FTE hours and defining the reduction rule of absence quota based on the capacity utilazation percentage.
2) There are three user exits available in the standard report RPTQTA00, i have used one of them to write my own rules for the calculations (deduction rule)
Do let me know if i can help you in any respect. Thanks.
Regards,
Sujit

Time Management Operation to Update Absence Quota Used

Hi Gurus,
Is there any standard operation available to update absence quota used. I'm already using UPDTQA to update Absence Quota Entitlement, but is there any standard operation tha i can use to Update Absence Quota used.
Thanks!!
Rajiv
Edited by: rajiv patel on Mar 27, 2008 6:38 PM

Hi,
I have many doubts about Quota generation with time evaluation. I need to discount two hours,for example,to a certain quota type at one particular situations and employees.
I think I can do it using function QUOTA and operation UPDTQ. To do it I have to select the option "Increase" or "Replace" in table V_556A_B,isn´t it? .But my problem is that I need firstly a quota entitlement generated with RPTQTA00,for example:
I have to generate a entitlement of 30 hours for all employees of a certain personal division ("No generate" selected in V_556A_B and RPTQTA00 ).
After that,when I run time evaluation on fridays for example,I have to discount 2 hours of this entitlement of 30 (Increase or replace in V_556A_B,and use then Quota and UPDTQ).
My real problem is to generate the quota by RPTQTA00 because I´ve checked "Increase"or "Replace" (V_556A_B) to permit quota generation (modification) with Time Evaluation.
I hope my explanation was ok and somebody can help me please.
Thanks a lot

Error in Generating Absence Quotas.....Time Management

HI All,
WRT TM
1)In the step SE38 using RPTQTA00 i get an error saying Generation rule is not selected for this Personnel Number.
2)If i try doing thru PA61, when i select the Absence quota defined n click create i get the Standard Absence Types rather than the ones i created...
So wat cud be the reason for it,,,,n how to rectify??
Thanx a lot in Advance
Regds
SAP Functional

Hi,
The error is solved wrt SE38 Generating Absence Quotas,but the output window displays the quotas i have defined as well as the standard leave(system default) which i hav not defined and the quotas are displaying multiple times i.e the sick leave is displaying 7 times n paid leave is displaying 8 times.
So the total for Sick leave is 7X7 = 49days and
for paid leave 30X8 = 240 days, n when i select subtotal than i wont get the total numbers instead the quotas get displayed multiple times.
So wats da solution, thanx for the past suggested solutions n for the future ones too.
Regds
SAP functional

Regarding Absence Quotas - SAP Time Management

1. I want to delete absence quota info type (2006) but iam unable to delete that ..
I deleted absence infotype (2001)
Planned working time
I changed absence infotype (2006)
I changed Time constraint from Z to 2 still i couldnt able to delete absence infotype (2006)
It is throwing an error message "Record already deducted (deletion not possible)"...
2. How many times i can execute RPTQTA00 Program?
Suppose I created absence quotas Casual Leave 15 days
if i generate twice it is showing 20 days underneath another 20 days
what would be the reason for that?
3. 2001 infotype is completly blocked I cant enter absence hours in that screen itself locked what would be the reason for that
plz answer immediatly

Entries made manually...
when i configured absence quotas automatically it has shown in absence infotype > 13 casual leaves but i configured 20 it has shown 13 I generated RPTQTA00 it has shown in green colour (13 casual leaves)..
I deleted that absence quota in 2006 infotype which is showing 13 and i entered 20 in place of 13 now when i generate rptqta00 it is showing 13 plus 20 that is 33..
i tested for another employee i updated 20 casual leaves when i ran that program it is showing 20 casual leaves in white colour and 13 leaves which is updated automatically in 2006 before even after deleting that 13eit is showing in green colour
how can i delete green colour data that is showing 13 casual leaves
Now i generated RPTQTA00
what can i do now? Please let me know..
Iam unable to delete absence quotas too? still that error not resolved....
Below are the steps that i followed...
Please check my procedure correctly...
1st Step
I updated 20 casual leaves in absence quotas
2nd step
I entered number of deduction days
3 step
Generated RPTQTA00

Time Management / Absence Quota

Hi Experts,
Need help to have clarity as to how to generate paid leave :
Quota Generation: per month (3 day for every completed month of service) accrual during the probation period (first 6 months after joining)
Deduction Rule: Deduction from the accumulated leave balance
Availing Rule: Need to restrict for availing during probation period.
Rounding off: Rounding off fraction to full day during every quarter.
Accumulation Rule: Till 300.
Encashment: Encashment over and above 60 days of quota; only once in a year /or during separation / superannuation.
Pl treat it as urgent as I have no clarity how to fix it
Regards,
Dev

Hari Prasath
Would you mind send me these docs, too? I really appreciate it... I've to customize some absence quotas and I've some problems... I think that I'm missing steps...
Thank you and regards.

Time management: Can we default absence quotas types in IT2006

Hi Team,
Kindly can you let me know if we can default Absence quota types with Entitlements in IT2006 without using RPTQTA00 and schema.
Regards,
Vimal

Hi Team,
It's working fine now.
In the SPRO node
Automatic accural of absence quotas i changed the radio button from "Increase " to "No Generation".
Thanks veyr much for your responses.
Regards,
Vimal

Absence Quota Requirment in Time Management

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