Absence Quota Change ( Without Time Evaluation )-Change in Holiday Calendar

Hi Experts, We have scenario where we need to change the holiday calendar. Add additional holiday. This can be done through SCAL and after that we can generate work schedule through PT01 for the month where the holiday is added. We are not using time evaluation. Our time manangement status is 0 in IT0007. The input I require is how to correct the absence quotas of employees for which they have applied leave for the period where the new given holiday is created. Please advise. Thanks in advance. Regards, IFF

Hi,
Standard SAP provides TCode PT_UPD00 for this purpose. It calls program RPTUPD00 which creates a batch input session for revaluating absence and attendance records. You can use this program to resave all the leaves which overlap the given date which is now a public holiday.
I hope this information is helpful for you and resolves your query.
Thanks and regards,
Vivek Barnwal

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Absence quota zero after Time Evaluation

Dear friends,
We are generating Absence quota automatically after Time evaluation. But CL/PL/SL leave quota generated is zero after TE.
Even I am not able to edit Absence quota(IT2006) manually or through IT2013.
Please guide me, what needs to be done.
Regards,
Nayak

Hi Dracula,
Thanks for your response. No am not able to simulate the situation, it happen just once in PRD server.
I do agree that some one might have chaned the value. But if the quota is generated by time evaluation then you cannot changed the record directly in infotype (2006). Time evaluation generated quota can be changed on through infotype 2013.
I do request all the expert please share your thoughts. Please do let me know what could be the problem here.
Regards
Sandeep

Absence Quota creation during Time evaluation - Orgnaisational Assg change

Hello Experts,
I have one emplyee for whom the Transfer action has been run - his personal subarea has been changed from 1633 to 1654
obviously the ps grouping for time quota type changed form 35 to 40.
so function QUOTA is creating different quota for this employee than what there exist right now for infotype 2006.
so during time evaluation below error is comming.
    Error entry no. 83 Error when creating absence quota
    A complex application error has occurred
Kindly let me know how to overcome this error.
Thanks Jay

The reason 'error no. 83' occurs in RPTIME00 is because function QUOTA
is trying to generate a quota type which does not exist for the employee
on a specific day. It must have existed some time before. Normally,
the function QUOTA displays an error message concerning the
non-existing quota types. In this case, the 'error no. 83' can only
occur in the following scenarios:
1. If you deleted a quota type that was to be generated
2. If an employee has an organizational reassignment to a personnel
   subarea or employee subgroup which have different groupings for quota
   types and for these groupings the 'old' quota type does not exist.
Function QUOTA checks to determine if the quota types to be generated
are valid. If the quota type is not valid anymore (see reason 2) then
you will get a warning message.
"the problem in these situations was the following:
RPTIME00 is trying to generate a quota for a validity interval
(defined in table T559D) during which the employee belongs to two
different groupings, due to the transfer.
In your case the quota type should be generated with a validity interval
that begins before the employee's organizational change.
Unfortunately, for the time between the validity begin up to the
transfer of the employee there is no entry in table T556A for this quota
type.
or check the config of this quota running Rptquota_check in se38
Therefore, it is possible to solve the problem by defining a dummy
quota type for the 'old' groupings of the employee (table T556A).

Absence quota addition after Time Evaluation

Hi Experts,
This is regarding Time Evaluation.
Time Evaluation Configuration is fine. Absence quota is getting generated in days.
But while adding to the previous balance it's treated as hours and the net balance is coming as hours.
Example, Absence quota from previous year = 15 hrs
Quota generated = 0.77 days
After generation the total is 15 + 0.77 = 15.77 hours.
Please advise what could be the problem . Thanks

Hi ,
Thanks for your reply.
Cause :
Actually the employee had moved from one Personnel area to another but due to the settings same Absence quota was applicable to the employees in both cases.
Now i am not able to delimit the record in 2006 from transfer date.
Edited by: Tomesh Sahu on Jul 21, 2009 10:17 AM

Absence quota rounding in Time Evaluation

Hi All,
The monthly quota generation is 2.49962. I need to round this off too 2.50
I have written this PCR and calling it after Function QUOTA.
P2006 ZRND
000010 D OUTAQTYP?
000020 **
000030 50 ROUNDNR70
The rounding rule in T559L is as follows:
70 Round Percentage 001 0,25000 0,25000
70 Round Percentage 002 0,25000 0,50000 0,50000
70 Round Percentage 003 0,50000 0,75000 0,75000
70 Round Percentage 004 0,75000 99.999,99999 1,00000
Incl upper limit and Roll up is ticked.
The genreation is on daily basis.
If I do it on monthly basis it works fine.
BUt I need the same to be done on Dialy basis
Please help.
Thanks,
Majid

Hi ,
Thanks for your reply.
Cause :
Actually the employee had moved from one Personnel area to another but due to the settings same Absence quota was applicable to the employees in both cases.
Now i am not able to delimit the record in 2006 from transfer date.
Edited by: Tomesh Sahu on Jul 21, 2009 10:17 AM

Not able to generate the absence quota WITHOUT Time Evaluation

Hi ALL,
When i try to generate the absences quota for employees without time evaluation using program RPTQTA00, I am not able to generate it.
And i am getting "E You have not selected any generation rules".
Kindly if any one come across this issue please throw some light and do a favour.
thanks all

Hi,
Pls check the follwing tables if u have made correct assignments
v_t559l
v_554s
v_556c
Check Quoma Feature
Check what status u selected in IT7
Check if ur using correct Schema
If ur Using RPTQTA00 then use No Generation,and if ur using PT60/RPTIME00 change it to Increase.
Check if u have maintained correct quota groupings.
Revert back if its not solved
Regards

Absence Quota Carry Forward without Time Evaluation (TQTR)

Dear Experts,
The client requires the left over from 2 quota types to be carry forward to 1 quota type next years.
e.g. from Annual Leave and Casual Leave is to be carry fowarded to following year's Annual Leave. As well as the total quota for Annual Leaves cannot exceed 60.
Now the problem is, if we were using Time Evaluation here, i know i couldve done it through TQTR, which woudve been very convinient. But we arnt generating quotas through the rule, neither are using TM00 or TM04.
Your help and input in this regard would be highly appreciated.
Thanks
S.N.

http://scn.sap.com/docs/DOC-35168
for #1..assuming your quota follows calendar year 01/01 to 12/31. Refer to above link for more details. The idea is to do the following 3 steps in order to generate a carry forward quota bank.
1. Setup a quota type "17" in the quota configuration and attach a daily balance time type to this quota type. E.g ZQ17
2. Write a custom PCR...to read remaining balance for current year's quota ban on 12/31..and store this in a different time type. ZREM
3. in the same PCR...on 01/01 (next day)...read the previous days balance in ZREM using HRS=LZREM...and assign this balance to ZQ17...this will generate you quota bank for 17 for the next year.
for #2...
instead of update program locking the previous years quota banks...its better for update program to create a IT2013 adjustment to 0 out the balance of the previous years quota. This can be an LSMW upload. You can get remaining balances of current quota banks for all applicable employees and then load IT2013...with reduce entitlement as radio button option.

Absence quota changed to 0

Hi,
we generate the absence quota through time evaluation. but after executing the time evaluation absence quota of EL lchanged to ZERO. How ever it has been corrected after executing the time evaluation once again.
I just wanted to know, how it has changed to zero? is there any bug in the application or there some other reasons.
Please let me know what could be reasons.
Regards
Sandeep

Hi Dracula,
Thanks for your response. No am not able to simulate the situation, it happen just once in PRD server.
I do agree that some one might have chaned the value. But if the quota is generated by time evaluation then you cannot changed the record directly in infotype (2006). Time evaluation generated quota can be changed on through infotype 2013.
I do request all the expert please share your thoughts. Please do let me know what could be the problem here.
Regards
Sandeep

Absence Quota Requirment in Time Management

Hi All
I have a Requirement of a Casual Day where in prefixing or suffixing CL days with weekly offs or holidays is allowed. However, both prefixing & suffuxing will result in on extra day being counted as CL.
For more information : It is applicable to all Employee Sub Grouping for Time Quotas & Personnel Sub Area Grouping for Time
Quotas .
Please let me know how to configure this at the earliest .
Thanks in advance .

Hi sir
I tried using counting rule but it is not exactly matching the reqmt , hope there is some mistake in it .
can you pls let me know how to configure it in the counting rule & deduction rule .
Thanks

Time Evaluation Schemas

Hi All
Please suggest me regarding Time Evaluation Schemas.
We have schemas like TQTA, TM04, TM00 Etc. when we use PT60.
What are the different uses of these schemas & what are the situations when we need to use these schemas.
Which schema to use when & where?
Please Suggest
Thanks & Regards

Hi,
TQTA: Generate Absence Quotas only, wtih this schema, we can update the IT2006. Time managemetn status is 7.
TM04: Time Evaluation Without Clock Times, Time managemetn status is 9 or 1 in 0007IT
TM00:Time Evaluation with Personnel Time Events/with clock times. Time managemetn status is 1 in 0007.
For both TM04, TM00 schemas we are using the one T,code that is PT60. THis PT60 t.code create through RPTIME00 program.
Schema TM00 processes time events that have been recorded at a time
recording terminal, or the time pairs formed from the time events in
pair formation. Attendances and absences are also imported.
Schema TM00 is based on positive recording of time data, that is,
recording all times that count as working time (actual times).
Schema TM00 only evaluates time data with clock times (or full-day
records). The main task of schema TM00 is to classify the actual times
by comparing them to the planned specifications in the daily work
schedule (start and end of planned working time, core times, breaks, and
so on).
The time worked by the employee is recorded in the Attendances infotype
(2002), and not as clock-in and clock-out times. When processing
clock-in/out times, the emphasis is on the length of time between the
postings and not on the times at which the postings were made.
You can use schema TM04 to process attendances and absences that specify
a number of hours only, rather than concrete start and end times.
The times stipulated in the daily work schedule are not relevant. Only
specifications such as planned hours and minimum daily working time are
evaluated from the daily work schedule.
TM04 caters both for negative time recording (recording of exceptions to
the work schedule) and positive time recording (recording all
attendances or actual times).
If negative recording is used, the planned hours are generated on the
basis of the daily work schedule. Recorded absences and some attendance
times are deducted (see schema TP01.)
The "Time Management status" indicator in the Planned Working Time
infotype (0007) shows whether all actual times are recorded for an
employee, or only exceptions to the planned specifications.
You can use schema TQTA to accrue absence quotas automatically in time
evaluation. The functionality is limited to the task of generating
quotas, that is, time balances or time wage types are not formed.
The schema is designed for employees who do not normally participate in
the daily time evaluation for the purposes of managing time accounts or
forming wage types. Using schema TQTA to determine absence entitlements
has the following advantages:
o   Quotas can be recalculated flexibly.
o   The need for a recalculation is recognized automatically.
o   Processing is carried out for every day in the period, leaving no
    gaps.
We have schemas like TQTA, TM04, TM00 Etc. when we use PT60.
Regards
Devi.

Use of Time Evaluation to generate Absence Quota

Hi,
We are planning to use time evaluation to generate absence quota. At the moment we are using RPTQTA00 report to generate Absence Quota. We have negative time management and since, the project has already gone live i have very limited scope to change the basic settings for example we do not have any employee subgroup to identify part time employees, PT & FT are in one employee sub-groups. We have only one ESG & PSG for time recording, time quota etc. The base entitlement is defined for the FT employees and it is reduced propertionately based on the employement percentage in IT0007. Now we are going to adopt a change in design, and planning to have specific work-schedule for PT employees. In that case, we will not have the scope to maintain %age in IT0007 for part time employees but exact no of working hours will be used. It means that system will treat the PT emploees as FT while generating absence quota and output the FT absence entitlement. As i said earlier we can not differentiate PT employees from FT employees based on ESG or PSG, i can not create a separate quota selection rule for part time employees. Hence, we are moving from running RPTQTA00 report to time evaluation for absence quota generation purpose.
Now can anybody please help finding a alternate solution for the above, if it is possible to do it through report RPTQTA00 or we have to adopt the time evaluation. In case we are going to generate absence quota through time evaluation, can we only generate absence quota and skip anything that is related to payroll.
Any comments/suggestion/advise will be very helpful to us.
Thanks.
Sujit

We are not able to generate absence quota for part-time employees as when we do that, system is treating PT employees as FT employees and the FT base entitlement is referred while calculating absence quota. i can not define separate absence entitlement for PT employees as we have only one ESG and PSG, and based on this quota selection group is defined. The QUOMO feature is defined based on work contract - employee sub-group (there is no separate emp sub-group for PT employees) - Pay Scale Group. We are having this problem as we have specific work schedule for PT employees now (Ex. we create 3 days work schedule with 15 hours: 4.5,4.5, 6 hours) and we are not maintaining employement percentage for them. So system is treating PT employee as FT employee with 100% employement percentage. Please let me know if you need any specific info to understand my issue.
Thank you so much for the response.

Time Management Operation to Update Absence Quota Used

Hi Gurus,
Is there any standard operation available to update absence quota used. I'm already using UPDTQA to update Absence Quota Entitlement, but is there any standard operation tha i can use to Update Absence Quota used.
Thanks!!
Rajiv
Edited by: rajiv patel on Mar 27, 2008 6:38 PM

Hi,
I have many doubts about Quota generation with time evaluation. I need to discount two hours,for example,to a certain quota type at one particular situations and employees.
I think I can do it using function QUOTA and operation UPDTQ. To do it I have to select the option "Increase" or "Replace" in table V_556A_B,isn´t it? .But my problem is that I need firstly a quota entitlement generated with RPTQTA00,for example:
I have to generate a entitlement of 30 hours for all employees of a certain personal division ("No generate" selected in V_556A_B and RPTQTA00 ).
After that,when I run time evaluation on fridays for example,I have to discount 2 hours of this entitlement of 30 (Increase or replace in V_556A_B,and use then Quota and UPDTQ).
My real problem is to generate the quota by RPTQTA00 because I´ve checked "Increase"or "Replace" (V_556A_B) to permit quota generation (modification) with Time Evaluation.
I hope my explanation was ok and somebody can help me please.
Thanks a lot

How to change the date generate absence quota(Time Evaluation)

Hi all experts,
Currently system use Time Evaluation, and generate absece quota in last day of month.
So any way to change that system will use differ day to generate absence quota?
Example use day 28 of each month will generate absence quota? Have any enhacement or configuration?
Thank you,

Tatsuya,
there 2 better solutions for this, one is Generate Period Parameters and according accordingly the month end date you follow and use the same period parameter in V_T559L table to your Quota.
and other Solutions is Write a PCR like Below.
ABCD     (PCR Name)
   varstcrumo
        Varstreday
             28
               hrs=1
               adddbTIME (TIME - Daily Time type - Create it in V_t555a table)
Save it and go to TM04 Schema, and put this PCR with Function ACTIO and make sure to insert this before QUOTA Function and Before CUMBT. and save it, and dont forget to put TIME Time to your Base entitlement.
you can run Time Evaluation to test it...let me know how it worked.

How to change generation date of absence quota with Time Evaluation methos

Hi all,
IS there any way to change generation date when TIme Evulation generate absence quota?
Currently system will use last day of month as generation date, Validity and Duduction period set correctly.
Base entitlement relate with Monthly,
Accrual period setting in selection rule is Month
Example: system generation absence quota in PT60 with 1 day Normal Leave Entry date 31.06.2011
Valid from 01.06.2011 to 31.12.2012 ; Deduction from 01.06.2011 to 29.02.2012 (extras 2 month)
Can we change ENtry date to 28.06.2011 , because in the last day of month they did not yet have quota but they need it for advance (approver from his/her Manager) ...
Thanks,
R1V

Hi,
The best way i think is to have negative deductions for the quota.
This time as it is on 28 you want to push it to 2 days earlier and later if there is another person with a day as 25, you need to again change the generation date isnt it.
Instead, if you have the negative deductions, you need not worry about the generation date.
Hope this helps.
Cheers,
LG

How/ where to change a weekly off to working day, working day to weekly off by maintaining IT0007 is 7-time evaluation without payroll integration

Dear Experts
We are doing Negative Time Management where we record only deviations
But customer has third party time machine which required to be integrated with SAP system
As I know, from the time recording terminal, i should map SAP number to all employees and then get a text mail the details with employee attendance for the respective dates and times. Then, have to create a ABAP report which will read the text file and update clock in/out with date into SAP system. After this we can check employee attendance infotype 2011.
But, Before going for above, time administrator wants to set IT0007 as 7- time evaluation without payroll integration, then maintain data in IT0050 & IT2011
Then run Time Evaluation then the out put will be according to the data maintained in IT 2011. Now the requirement is, time administrator wants to change eg. the day is suppose to be working day for any employee but based on adjustments that day became weekly off, another employee suppose to work but again due to some adjustments that day became weekly off, so how this time administrator can change this and where. This is like, time administrator need to see the total work schedule for an employee and needs to change whichever data and whenever or after time evaluation, he could see the total work schedule as desired.
And also, time administrator wants to change schedule manually for any of the employee during that particular period and view the same.
Please note that, ESS/MSS haven't implemented yet.
Appreciated all your prompt responses to this.
Thanks
SS

No
I have created a workschedule on wednesday In a year there can be weekly off 5 or 6 times on Saturday or Sunday So in that case there is no need to create three workschedules we can create one workschedule and change the days Again we need to regenerate the workschedules inorder to take 'off's" in to account. that is what iam thinkinng at the moment. Yes there is no need to do anything in IT 007 If there is any change in Shift in that Case User has to change workschedule in IT 007.
If there is weekly off he can select the dates on which day it is falling and generate the workschedule.
for changing shifts he should change work schedule in IT 007
Is this is right approach please throw some light on this
My client requirement was Sometimes there can be weekly off in the company It can be either wednesday off or saturday off or
unday off or it can be any day.
Edited by: My SAP Cronies on Feb 2, 2012 5:17 AM
Edited by: My SAP Cronies on Feb 2, 2012 5:22 AM

Absence Quota Change ( Without Time Evaluation )-Change in Holiday Calendar

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