Accounts Payable Workflow Parking Invoices

Dear Viewers,
I am having the requirement for Accounts payable workflow Parking. My requirements are as follows:
1. Parking the Invoice by User 1.
2. Verified by the User 2. If the he should have option to change or Reject or Approve. As per the standard workflow only changes or not allowed if the person is having the amount release authorization.
3. Approval for Posting by the User 3. Once, he approves document should be posted.
Could anyone please give some input to get some idea on this?
Thanks in advance.
Thanks
Aswin

Hi ,
In standard SAP you can set up to 3 levels of authorization using the workflow WS10000051 and sub worflow WS10000053 for 2 levels of apporvals .
Navingate as follows - SPRO - Financial acounting new - accounts receivable and payable - business transactions - incoming invoices / credit memo - make and check settings for document parking .
Under this node you will find the relevant settings for the workflow .
Regards ,
Dewang T

Similar Messages

  • Accounts Payables Workflows (Payment Authorisation)

    Good Afternoon,
    Does anyone know if there is a seeded workflow within accounts payable for the authorisation of payments?
    We are currently running 11.5.10 and following a re-structure we have a desire to print cheques, that are signed in the template, with the issue surrounding the security and control of cheque payments.

    Hi,
    There are no seeded workflows in Oracle 11.5.10 for Payment Authorization

  • Workflow on invoice parking and posting

    Hello,
    Can anybody guide me how to configure the workflow for invoice parking and posting in detaills?
    Thanks
    Nilesh

    hello ,
    Prerequisites
    In the Implementation Guide (IMG) for Logistics Invoice Verification, you can specify for which company code, which vendors, which invoices, and above which amount a document is subject to release. In an invoice document that is completed for posting, the amount that is subject to release is based on the gross amount. (Logistics Invoice Verification ® Document Parking ® Define Release Criteria)
    Technical Implementation (MM-IV-LIV)
    Object Types
    Object technology is used to create the interface between the ERP functions and the Workflow system. The information given below is primarily of a technical nature and is not necessary for an initial overview.
    Incoming invoice
    Object type Bus2081 (Incoming invoice)
    Workflow Template
    The actual operational procedure is implemented as a workflow template. You will find this workflow template in your ERP system.
    Workflow template: WS 20001004
    Description: Release the Completed Log. IV Document
    Triggering Event for Workflow Template
    The event for workflow template IncomingInvoice.CompletedToRelease is triggered if the parked document is complete for posting (RBKP-RBSTAT='B') and is subject to release (RBKP-RFGKZ='X').
    This coupling between the event and the workflow template to be started is deactivated in the standard system. If you want to use the workflow template, you have to activate it in Customizing for Logistics Invoice Verification.
    User Roles
    You complete parked invoices for posting and release them at the following organizational levels.
    Processor Determination: Clerk Responsible for Releasing Invoices
    If you have already maintained an organizational unit, you can use it here.
    If no organization unit is available, create an organizational unit that includes the people responsible for releasing invoice documents that are complete for posting.
    Use the organizational unit in Customizing for Logistics Invoice Verification in the activity for defining release criteria.
    Processor Determination: Clerk Responsible for Completing Invoices for Posting
    If you have already maintained an organizational unit, you can use it here.
    If no organization unit is available, create an organizational unit that includes the people responsible for completing parked invoice documents for posting.
    Link the organizational unit to the single-step task TS20000879:
    ·        By simple processor assignment
    All users in the organizational unit receive the work item.
    ·        By defining an individual role
    Only selected users in the organizational unit receive the work item.
    Authorization Objects
    You must have maintained the authorization to display invoices (activity 03, M_RECH_WRK) for users who are responsible for releasing invoices.
    You must have maintained authorization to change parked invoice documents (activity 77, M_RECH_WRK) for users who are to complete parked invoice documents for posting.
    Several other specific customizing steps are necessary for this workflow template in addition to the general customizing that is necessary to make sure that the workflow system functions properly.
    Activating Event-Receiver Linkage
    The event IncomingInvoice.CompletedToRelease (Invoice document completed for posting and subject to release) for object type BUS2081 (Incoming invoice) is an event that triggers workflow template WS 20001004 and is entered in the event linkage table as such as the standard event.
    This coupling between the event and the workflow template to be started is deactivated in the standard system. If you want to use the workflow template, you activate the linkage between the triggering event and the workflow template as receiver of the event in Customizing for Logistics Invoice Verification. (Logistics Invoice Verification ® Document Parking ® Activate Workflow Template for Release for Posting.)
    Use
    The release of invoice documents that have been completed for posting is supported by a link to a workflow procedure.
    Prerequisites
    The event IncomingInvoice.CompletedToRelease must be triggered for an invoice (BUS2081) so that a release procedure is started. We recommend implementing this workflow together with the SAP workflow template WS20001003.
    In Customizing for Logistics Invoice Verification, you maintain the activity Define Release Criteria under Document Parking.
    Features
    Release for Posting
    In the release step, the person responsible for releasing the invoice document decides if it should be released. The system uses the virtual attribute ReleaseAgent for object type BUS2081 to determine the person responsible for releasing the document. The release criteria in Customizing for Logistics Invoice Verification are checked for this.
    If the person responsible decides to release the document, it is first released in the background and then posted.
    If he or she decided to reject the document, it is forwarded for further processing to the accounts payable clerk responsible for completing invoice documents for posting. The rejection reason should have been entered using the memo function.
    Completing Invoices for Posting
    The accounts payable receives a work item in his or her inbox. In this work item, he or she can read the reason why the invoice document was rejected and change it. If the accounts payable clerk parks the changed invoice document, saves it as complete, deletes it, or posts it, the workflow ends. It makes sense to save the invoice document as complete and therefore trigger the release workflow again, assuming that the invoice document is subject to release.
    If the invoice document is parked, deleted, posted, or released in the background outside the workflow process, the workflow ends.
    regards
    venga

  • Automatically generate accruals for Parked Invoices

    Dear SAP Gurus,
    I am currently in the process of trying to improve our month end accrual process.
    We currently have a standard process where we issue a PO, book in the delivery and then process the invoice. Occasionally we have instances where the invoice is received before the GRN is completed (the goods havent actually arrived or a User has forgottent to book in the Goods Receipt).
    In this instance we park the invoice and then complete once the GRN has been booked in.
    My question is is it possible to automatically accrue these parked invoices at month end without having to download and then post via a journal?
    Is there some way of using the accrual engine to account for these parked invoices at month end?
    Thank you for you time.
    Regards
    John

    Hello.
    To initiate a new payment batch, enter criteria for the invoices you want to pay. Payables selects all invoices that match your invoice selection criteria and that are ready for payment.
    You can initiate payment batches from either the Payment Batches window or the Payment Batch Sets window. You can also schedule payment batch sets to automatically submit at regular intervals.
    And yes, the payment batches consist on standard concurrent requests. You can access payment batches by naviganting to Payments/Entry/Payment Batches.
    As you know, you can classify your suppliers in a Payment Group. Suppose you have, lets say, 150 suppliers, all belonging to the same Payment Group. All invoices from these suppliers can be paid on a single payment batch.
    Octavio

  • Std workflow for Parked Invoices?

    hi guys
    are there any std workflows for parked invoices? Our requirement is that once the Finance clerk creates a customer or vendor invoice he should only be able to park it and not post the invoice. Once the invoice is parked then the system should trigger a workflow and a notification neeeds to be sent to the approver to approve the invoice. Once it is done the finance clerk will post the invoice.
    I switched on the event trace and did a trace on while creating a parked invoice. No event is triggered when the document is parked. If i post the document the event POSTED of object FIPP is triggerd. So since we dont have any std events raised when a document is parked is it possible to have a workflow?

    Hi,
    The event FIPP.CREATED is raise via the customizing (SPRO)
    Financial Accounting -> Financial Accounting global setting -> document -> document parking -> create workflow variant for parking documents.
                                      Assign co.code to a workflow variant for parking documents.
    Have a look at ws10000051.
    Regards,
    Ronit.

  • Parked Invoices - Workflow Issue

    Hi All,
    We have an issue with posting of parked invoices. A particular invoice has been released from workflow. Even in the workflow control of parked inovices, all the 3 check boxes are marked. However, the invoice still appears as a Parked invoice in the Vendor account.
    Is there any way to release this in the system? Or to reverse the invoice from the system?
    Thanks
    Bijal
    Updated
    Edited by: BIjal Gala on Mar 2, 2010 3:32 PM

    Yeah you are looking at the right sql. First value is item type and second is item ke.
    For e.g. for a PO if you have to debug the issue you can get these values from PO_HEADERS_ALL table. There are two columns wf_item_type and wf_item_key in PO_HEADERS_ALL.
    Or you can look at the Workflow Administrator Responsibility also. There you can search the instance of your workflow and see what path the Work flow took and where it got stuck.
    Thanks
    Arun

  • Error in workflow while linking goods receipt document with parked invoice

    Hi All,
    I parked document using Tcode MIRO, when WF has been executed and goods receipt document has been created.At the time that we tried to link this goods receipt to parked invoice document in the workflow,The problem happens with work item saying the status as Error. See the below error.
    MIRO Invoice: 801061193 2010 Item: 000001     13.09.2010     09:24:58     Error     AP Workflow for MIRO/MIRA Parked Invoice
    Can anyone advice why it is coming so?
    Thanks in advance.

    Hi
    In SWEL go to workflow trace and see what exactly is the error. This error description is too generic to arrive at soln.

  • Fully Paid invoice is  appearing in "Accounts payable  trial balance"

    Hi all,
    i have proble with AP trial balance report..
    there is one invoice which is fully paid and accounted.
    but still that invoice is appearing in trial balance report.
    invoice amount is 0000000
    rmaing amount is (9856568) note: negatinve amoun..
    any one pls suggest as soon as possible
    thanx

    hi Octopus Rex ,
    rite.
    But i have one doubt tht.i have invoice which is paid.but it is still in "AP_LIABILITY_BALNCE" as you mentined **"The Accounts Payable Trial Balance report uses this information to report on outstanding invoice liability"**.But i have only single line for that paid invoice.
    the table "AP_LIABILITY_BALANCE" sholud have the oustanding amount only rite.why i am getting this paid invoice.
    can u give some point to releated paid invoce that will appear in this table

  • List of invoices paid in accounts payable with corresponding expense GL

    Hi,
    Need to know whether there ia any standard report in SAP ECC 6.0 version where we can get the list of all invoices paid  in a period  in A/Pwith corresponding expense GL Account. IF we need to build report painter report or query  any idea which tables will contain all these information. If any one is having functional specification document it will be of great help.
    Regards,
    Vipin

    Hi,
    - check in Easy Access->Accounting-> Fin Acctng->Accounts Payable-> Vendors:Items or Payment Transactions (like S_P99_41000099 or S_ALR_87012085 etc.,)
    - relevant tables would be BSAK or BSEG
    Rgds.

  • Creation of Invoice for Accounts Payables - RERAIV

    Hi Gurus,
    I would like to create invoices (or in this case credit memos) to accounts payables with transaction RERAIV.
    Is this possible. Can I influance this via an enhancment?
    thx in advance,
    br, Christian

    Hi,
    yes the contract type is 0-External Contract.
    I have now analysed the programm in detail. I seems that it will be not possible to create invoices to vendors without a modifikation.
    In the class "CL_RECN_CONTRACT" there is a check with method IS_DEBIT, which forbits the creation.
    WIth some modifcations it is no possible to create invoices to vendors from planed positions, not from posted.
    I will inform you about my solution.
    br, christian

  • Creating a Vendor and Accounts Payable  Invoice

    Hello Everyone,
    At the moment we are using transaction FK01 or XK01 to create a Vendor on the SAP system. We want the process of "Creating a Vendor" and "Creating Accounts Payable Invoice" to be available on Portal which allows us to automate some part of our business process.
    Could anyone suggest me a proper approach for this requirements. I would appreciate your help. It is a bit urg*nt.
    Regards,
    PG.

    I would check in SE37 to see if there is any other BAPIs. Alternatively you could debug the transaction in R/3 to see which function modules it uses. It's possible that there is no BAPI, but there is a non RFC function module for creating a vendor. In that case, you can create a "wrapper" for it, ie your own function module that is rfc enabled and that simpley forwards the call internally to the function module that creates the vendor.
    I would also search the ABAP forums to find out if there are any function modules that provide this operation. If you don't find any threads you can try posting a question. It's best to post questions concerning BAPIs and function modules in the ABAP forums (or related forums).
    Failing all this or if none of the above fits your requirements, you could create your own BAPI to perform this operation. But 9/10 there is a standard function module to perform most operations. Don't worry if it's not rfc enabled like a BAPI, just create a wrapper around it.
    Cheers,
    Dion

  • Accounts Payable API Invoice Creation API

    Hello All,
    Is there any API available in R12 for creating Accounts Payable(AP) Invoices.
    Thanx in Advance.
    Regards,
    Deepak Arora
    +91-96500-28672

    Hi;
    All APIs are listed in Oracle Integration Repository
    http://irep.oracle.com/index.html
    API User Notes - HTML Format [ID 236937.1]
    R12.0.[3-4] : Oracle Install Base Api / Open Interface Setup Test [ID 427566.1]
    Pelase also check below:
    Api's in EBS
    Re: Api's in EBS
    http://sairamgoudmalla.blogspot.com/2009/05/script-to-find-oracle-apis-for-any.html
    API
    Fixed Asset API
    List of API
    Re: List of APIs
    Oracle Common Application Components API Reference Guide
    download.oracle.com/docs/cd/B25284_01/current/acrobat/jta115api.pdf
    Regard
    Helios

  • Account Payable Invoice Creation

    Hi All,
    I just want to know the Account Payable Invoice creation screen.
    How many data hit by invoice screen for master table
    AP_INVOICE_ALL
    specially invoice_date and gl_date column.
    Please help.
    Regards

    Hi,
    Did you check the settings in VKOA. Check Sales Org/ Order Reason. Check whether GL Accounts assigned is correct or not. Also check the settings in Account key
    Regards,
    Jigar

  • Inbound Invoices scenario for Account Payables..

    Hi Experts,
        Right now iam working on a scenario of Inbound Invoices for Accounts payable. Here the invoices will be posted using FB60 transaction and the refund invoices are processed in SAP using the one-time vendor account group.
       Currently the interface is using the fields from the combination of the following tables: BSEG, BSEC, INVFO and ACGL_ITEM.
        Right now iam looking into the standard Invoice Idoc - INVOIC02 but iam unable to find the corresponding fields for the above mentioned tables. Am i checking the right Idoc..? for this scenario - if not just help me out in finding the suitable IDoc for this scenario.
        Please help me in this field mappings.
       Thanks in Advance.

    Hi Seshu,
        Thanks for your response.
        Based on the message type(ACC_DOCUMENT) and Basic Idoc type (ACC_DOCUMENT03).
        I got 2 Function Modules and 2 process codes:
         1. FM: BAPI_IDOC_INPUT1  -->  BAPI  (Process Code)
                         - Inbound BAPI IDoc: Individual processing
         2. FM: BAPI_IDOC_INPUTP -->  BAPP (Process Code)
                         - Inbound BAPI IDoc: Package Processing
        So, among these 2 which one to choose and how to choose.
        Pls. guide me on this too and thanks in advance.

  • Open account payable invoice migration

    Hi All,
    We have a scenario where we have to migrate open account payable invoice from legacy system to sap system .Please share relevant knowledge if anyone has worked on the same scenario.
    Thanks in advance.
    regards,
    Twinkle

    Hi Twinkle,
    Y cant u  use LSMW (Direct input method/Recording method).Tcode f-43.
    if u want to use Direct input method ,
    Analyze these below details if it is suitable for ur requirement or not
    Object:--0060
    Method:-0000
    Programe name:-RM06BI0( Batch Input for Purchasing Info)/ u want to more details and what are the fields the data is updating, better to see in se38.
    if u want to use Recording method, u can
    Because y am suggesting means because iam flexible to LSMW.
    Onemore thing if u have to do more coding before uploading i suggest u to go for BDC or BAPI.
    Reward points if helpful.
    Thanks
    Naveen khan
    Message was edited by:
            Pattan Naveen

Maybe you are looking for