Accrual/deferal document

Hi everybody,
      Can any body guide me,what will be the effect of retained earnings account,when we post accrual or defferal transactions.ACTUALLY i did this posting in the present year,but i dint open the present year periods.it is showing error message retained earnings account is not accepting.
Edited by: swathi n on Sep 12, 2008 6:38 AM
Regards,
swathi
Edited by: swathi n on Sep 12, 2008 6:38 AM

hi sanjay,
at the time of maintain accrual  document it shows below
thru FBS1 here u can give the reversal reason reverse date( u can give next month 1 ex 01.02.2009)
salaries a/c dr(40)
salaries payable a/c cr(50)
deferral document
Interest receivable account dr(40)
Interest a/c cr(50)
at the time of reversal thru F.81
here enter company code fiscal year reverse posting date and select execute(F8) button and select once againg reverse the posting button automatically above transactions are reversed like salaries payable dr and salaries a/c cr etc.
if u have any doubt reply me.

Similar Messages

  • Accrual/deferral document (FBS1)

    Hi All,
    I had an accrual/deferral document(FBS1) posted in December, 2006 which was stated for reversal on 15th January, 2007. This reversal was to be done automatically by the system but due to some problem at that time, it didn't get reversed.
    I am using FB02 to remove the Reversal date. I got the message SUM OF ACCOUNTS DOES NOT EQUAL ZERO. I have changed some document with the same procedure. But only one gives me this message.
    I don't understand that I am not changing any amounts, then why its giving me above message.
    Any suggestions on how we can clear these open items?  I will assign points

    As you have noticed by system design that indeed the options for Park or Hold are not available
    (greyed out) for accrual documents (FBS1).
    The apparent reason is because an accural document requires a reversal
    date and a held document cannot handle a reversal posting.
    You may want to consider using the "post with reference" feature to
    simplify the tasks of reentering accrual/deferral documents which occur
    every month.
    In adition,  please read note 492006:
    'Special transactions such as FBB1, FBS1, FB41 cannot and must not be
    parked since subsequent processing using FBV0 is not possible.'
    Hope that helps.
    Jon

  • Reversing accrual/deferral document after stated reversal date

    Hi All,
    I had an accrual/deferral document posted in Feb, 2006 which was stated for reversal on 15th march, 2006. This reversal was to be done automatically by the system but due to some problem at that time, it didnt get reversed. We couldnt reverse it once the reversal date went by so we posted a GL document (FB50) with opposite line items to negate the effect.
    Now its March, 2007 and we want to knock these two line items from open-item mgmt accounts as it still shows these items as open. If we can reverse the originally posted accrual/deferral document it can be done. But since the posting period for march, 2006 is now close we cant find a way to reverse it.
    Any suggestions on how we can clear these open items?

    Use t code FB02. Enter required parameters and press enter. From the menu slect Extras - Document header. This will take you to next screen. In this screen from the menu select GoTo Document Header. Change the reversal date and save.
    Hope this helps. If useful, please reward points.
    Regards
    Rakesh Pawaskar

  • Accrual/Deferral Document

    What is the meaning of Accrual/Deferral Document.
    Thanks in advance
    SANJAY DARJI

    hi sanjay,
    at the time of maintain accrual  document it shows below
    thru FBS1 here u can give the reversal reason reverse date( u can give next month 1 ex 01.02.2009)
    salaries a/c dr(40)
    salaries payable a/c cr(50)
    deferral document
    Interest receivable account dr(40)
    Interest a/c cr(50)
    at the time of reversal thru F.81
    here enter company code fiscal year reverse posting date and select execute(F8) button and select once againg reverse the posting button automatically above transactions are reversed like salaries payable dr and salaries a/c cr etc.
    if u have any doubt reply me.

  • Accrual/defferal Document Clearing problem issue

    Dear Frnds,
    I have an strange issue with Document clearing.
    Accrual/ Defferal Document ( FBS1) contains 4 line items with 2 Vendors 1 is related to Credit memo and another one is an invoice.
    Accrual document normally cleared through reversal, but unfortunately one vendor invoice cleared through F110...
    When iam trying to  reverse remaining document that shown error"Document partially cleared" .
    How to clear another line item without distrbing the cleared item (F110)??
    Let me know the possibilities
    Thanks
    Suresh Polineni

    Dear All,
    Thank you for your  reply.
    Tax code for non taxble items  are already created and assigned to co.code. The error is showing tax code but  as per my analysis  it is not related to tax code. It is some how posting problem except this vendor rest of all vendors there is no  clearing problem.
    My concern is why the document tupe "WE"  i.e MIGO document is coming vendor line items.
    Regards
    Ranganadh

  • Accrual / Deferral Document - Park?

    Hi experts,
    I would like to use FBS1 to post accrual/ deferral document with the Park Document function.
    Howvever, in this t-code FBS1, document parking is not allowed (the button is grey out).
    Is there any way we can park the document over there? any configuration to set?
    will assign points.
    Thanks.

    Hi Sreenivas,
    Ya, I think the FBS1 couldn't park the document.
    Is there other alternative that we can have our accrual document park and post and auto reverse in the subsequent month?
    Please suggest. Thanks a lot.

  • Accrual/Reversing Document and Parked Invoices

    Hi,
    Our company does not use PO, and probably never will for practical reasons. However, what we do do is park invoices. Invoices come in to our head office, and before the invoices are sent out for signing/authorisation we park the invoices. Come month end, there may be a number of invoices in transit that have been parked (I understand that parked invoices don't need to balance, but our one does, as we require everything to be entered).
    My question is, is there a fast way to post these parked invoices in SAP as reversing/accrual documents? I have tried FBS1 -> Post with reference, but it does not allow me to use it to accrue parked invoices.
    The only other alternative I see is to post the invoices and subsequently block the invoices for payment, however, this option is not favourable, hence I am asking the latter question.
    All help appreciated.
    Many thanks.
    Henry

    First of all PO and parking document both are totally different. Parking is usually used for authorisation purpose. Also from your text it is not clear what problem you are facing whether it is related to accrual booking of parked invoices in transit or authorisation.
    1) Authorisation : Yes I you have said you can put the block on each vendor invoice, but if the higher authority rejects the invoice, or approves less amount in invoice in that case you need to reverse the entry or pass credit memo. There is concept of note sheet in SAP. Once the document is parked, a note sheet is send  to the approving authority. Note sheet is nothing but a workflow item. he will receive the mail in his inbox that you have a pending item / invoice for approval. Once he approves the same then only accounting entry will be posted for vendor liability.
    2) Accrual : If you want to post accrual entry for the documents which are not approved, I would prefer rather than posting each and every invoice to accrual, post a single entry for the pending approval invoices of the month and reverse the same in next month. List of all parked documents you can get from FBL1N.

  • Error while Reversal of Accrual/ reversal document number using F.81

    The document that has been created using FBS1 has to be reversed using F.81. However this doc does not get reversed and it comes under Documents that cannot be reversed heading.
    This is the error: KI 806: Transaction CO through-postings from FI has been locked
    Can someone please throw some light on this.
    Regards,
    Rock

    Dear Rock,
    What I understood is that FI period is closed.
    1. If possible Open the Period for which Reversal Doc needs to be posted
    OR
    2.  Open Accrual Document in Header data, Enter Reversal date of current month and then try posting.
    Hope this should work.
    Regards
    Velu Mudaliar

  • Delete reverse accrual/defferal documents

    Hello,
    How to delete document list in F.81? Please share your experience.
    Kind regards,
    John Chin

    Hi Atif,
    You are right, posting in FBS1 followed by F.81 is the correct procedure there would be no problem if the steps had been followed. But our user use FB08 instead of F.81 to reverse accrual documents. Now, those documents in F.81 should be deleted in order to avoid double posting (or reversing). The question is do you know how to delete them from F.81 or any alternative solution.
    Kind regards,
    John Chin
    Edited by: chinks on Aug 24, 2011 1:01 PM

  • F.81 - Reverse Accrual / Deferral Documents

    Hi Friends,
    I got the follow error for Execute the F.81 T.code
    "Message incomplete (seriousness, area, number, or exception missing) "
    I do not know Hoe to solve this is issue , Kindly to give your feed back to resolve the problem
    Thanks
    Saravanan R

    hI,
    Check whether business area is compulsory and missing at entry level. If this is not the thing please copy the text of your error with message number.
    Regards

  • Deferral/accrual document

    hi Guys
    what is the confugaration step for deferral document and how to run this programme in sap

    Hello,
    I have copied the content of how to run accrucal and deferral transaction. No need of any additional config.
    2.5     Prepayments And Accrued Income / Accrued Expense And Deferred Income
    2.5.1      Accrual / Deferral Posting
    Use
    To fulfill the period definition of expenses, you can enter accrual / deferral documents and, in a subsequent step, cancel them (collective processing).
    The reversal date you define in the accrual / deferral document becomes the posting date of the canceling document.
    Reverse posting:
    The program creates a list of all documents and specifies whether a reverse posting is possible (test run) or has been made (update run). You can print the list out. After the test run, the reverse postings can be created from the list of all the documents for which a reverse posting is possible.
    Prerequisites
    You have posted a document in this fiscal year, but the expense, for example, also applies to the following year.
    For example, you post an invoice for rent amounting to INR 11,000.00, which is issued over a period from 01.03.current FY to 28.02.current FY+1.
    1.   Call up the transaction as follows:
    Menu path     Accounting  Financial Accounting  Accounts Payable  Document Entry  Invoice
    Transaction code     FB60
    2.   In the Enter Vendor Invoice: Company Code 1000 screen, enter the required data.
    Description     R/O/C     User action and values     Comment
    Company Code          1000     
    Vendor          1009     
    Invoice Date          01.03.Current FY     
    Posting Date          01.03.current FY     
    Reference          User-defined text     
    Amount          12000     
    G/L Acct           50200502     
    D/C          Debit     
    Tax Code          V0     If required make the entry
    Jurisdiction Code          IN00     If required make the entry
    Amount in Doc. Curr.          *     
    Cost Center          1000     
    3.   Post this document.
    4.   Call up the line items for account 58062000 as follows:
    Menu path     Accounting  Financial Accounting  General Ledger  Account  Display/Change Line Items
    Transaction code     FBL3N
    5.   In the G/L Account Line Item Display screen, enter the required data.
    Description     R/O/C     User action and values     Comment
    G/L Account Selection               
    G/L Account          50200502     
    Company Code          1000     
    Line Item Selection               
    Status          Select “All Items”     
              Execute (F8)     
    The total expenditure pertains to the next financial year also debited in the current financial year.  The amount pertains to the next financial year about Rs.11000/- to be transferred to next financial year by using the Accrual / Deferral postings option.
    2.5.2      Entering Accrual / Deferral Postings
    1.   Call up the transaction as follows:
    Menu path     Accounting  Financial Accounting  General Ledger  Periodic Processing  Closing  Valuate  Enter Accrual/Deferral Doc.
    Transaction code     FBS1
    2.   In the Enter Accrual/Deferral Doc.: Header Data screen, enter the required data.
    <<< Header Data >>>
    Description     R/O/C     User action and values     Comment
    Document Date          31.03.current FY     
    Posting Date          31.03.current FY     
    Type          SA     
    Company Code          1000     
    Currency          INR     
    Reversal Reason          05     Accrual / deferral posting
    Reversal Date          01/04/current FY      
    PstKy          50     First line item
    Account          50200502     
              Enter     
    Amount          11,000.00     
    Tax Code          V0     
    Jurisdiction Code          IN00     
    Cost Center          1101     
    PstKy          40     Second line item
    Account          21101200
              Enter     
    Amount          *     
    Text          Accrual / deferral posting     
    3.   Post this document.
    4.   Call up the line items for account  58062000 of 31.03.of the current fiscal year as follows:
    Menu path     Accounting &#61614; Financial Accounting &#61614; General Ledger &#61614; Account &#61614; Display/Change Line Items
    Transaction code     FBL3N
    5.     In the G/L Account Line Item Display screen, enter the required data.
    Description     R/O/C     User action and values     Comment
    G/L Account Selection               
    G/L Account          50200502     
    Line Item Selection                
    Status          Select “All Items”     
    Posting Date          31.03.current FY     
              Execute (F8)     
    2.5.3     Reversing Accrual / Deferral Postings
    Prerequisites
    The document number for the next financial year has been defined.
    Posting period must be allowed to post the document.
    Procedure
    1.   Call up the transaction as follows:
    Menu path     Accounting &#61614; Financial Accounting &#61614; General Ledger &#61614; Periodic Processing &#61614; Closing &#61614; Valuate &#61614; Reverse Accrual/Deferral Document
    Transaction code     F.81
    2.   In the Reverse Accrual/Deferral Documents screen, enter the required data.
    Description     R/O/C     User action and values     Comment
    Company Code          1000     
    Fiscal Year          Current fiscal year     
    Execute     Test run          
         Update run          
    3.   Call up the line items for account 58062000 and compare with the descriptions provided in the
          previous steps.
    Regards,
    Bhadresh

  • How to Clear the unreversed accrual document?

    Hi,
         The Users of SAP did not post the reversal for Accrual/Deferral document (T.code FBS1). Instead they have posted another document using T.code FB50 which mimicked the reversal entry. The problem here is we cannot clear these two items in the "other payables account" .When we are trying to clear the items in the "Other payables Account" the Accrual document item is not being displayed.  Is there a possible way to clear the items without reversing the Accrual/Reversal document and reversing the other mimicked document. The other account involved is an Asset account and this scenario is existing in a old year.
    Thanks,
    Raja Gopal.
    Edited by: Raja Gopal 345 on Mar 5, 2009 2:54 PM

    Hi Mike,
                 We need to reverse the document by using the T.code F.81. I have checked the documents and the document did not reverse.
    Thanks
    Raja Gopal
    Edited by: Raja Gopal 345 on Mar 5, 2009 4:09 PM
    Edited by: Raja Gopal 345 on Mar 5, 2009 4:11 PM
    Edited by: Raja Gopal 345 on Mar 6, 2009 9:53 AM
    Edited by: Raja Gopal 345 on Mar 6, 2009 2:09 PM
    Edited by: Raja Gopal 345 on Mar 9, 2009 2:59 PM
    Edited by: Raja Gopal 345 on Mar 10, 2009 1:38 PM
    Edited by: Raja Gopal 345 on Mar 11, 2009 9:28 AM

  • Clearing of Accrual documents

    Hi
    Can the Accrual Type documents be cleared.
    I was not able to do the same with the help of F-32.
    Any other way for clearing the Accrual Type documents.
    Regards
    Srinu

    Hi Gachibowli,
    You can write off such dues using F-44 is these are dues from vendor and if dues are from customer use F-32. Or even if it is customer still you can use F-44 and clear off the customer dues and write it off.
    Regards
    Chandu..

  • Urgent: Need FBS1 Accrual/Deferral *Training Document*

    Please share asap, many thanks!!
    You can click my name on the left to see details
    THanks!

    Hi,
    Once you posted accrual/differal document using T Code: FBS1 where in you have to specify Reversal Reason and Reversal Date, then you have to use T Code: F.80 to reverese the accrual/differal document.
    No need to enter Reverse date in F.80 screen, Reverse date will be populated from FBS1 screen automatically.
    Thanks
    Chandra

  • Accruals/Deferrals

    Hi All,
    I am familiar with the accrual and deferrals in accounting but I am having a hard time mapping scenario in SAP. the t.code FBS1 (enter accrual) and F.81(reverse accrual) are just creating an entry and reversing it at end of month. But I dont get the big picture as how it overall affects the expense account and the deferral account.
    Eg: if company pays prepaid rent (deferred rent - asset) 3 months in advance (jan feb mar), how does this map to the system? This is what I have so far (monthly rental $300):
    Company receives invoice (jan 1):
    Dr prepaid rent $300  (jan)
    Dr prepaid rent $300  (feb)
    Dr prepaid rent $300  (mar)
             Cr vendor      $900
    (i am ignoring the vendor payment here to make it short)
    End of Jan - Jan 31st:
    Dr rent expense $300
        Cr prepaid rent   $300   (jan)
    End of Feb - Feb 29:
    Dr rent expense $300
         Cr prepaid rent $300 (feb)
    End of Mar - Mar 31:
    Dr rent expense $300
         Cr prepaid rent  $300 (mar)
    The end of month entries can be added as recurring but I don't see where I would setup accrual and reverse it at end of month in this case?  Is there any online document with scenario on how accruals/deferrals work in SAP?
    Thanks

    Hi Kashif ,
    Attached is some info....have a look.Take it to a word document & read it. Award points if useful.
    Prepayments and Accrued Income / Accrued Expense and Deferred Income
    Accrual / Deferral Posting
    Use
    To fulfill the period definition of expenses, you can enter accrual / deferral documents and, in a subsequent step, cancel them (collective processing).
    The reversal date you define in the accrual / deferral document becomes the posting date of the canceling document.
    Reverse posting:
    The program creates a list of all documents and specifies whether a reverse posting is possible (test run) or has been made (update run). You can print the list out. After the test run, the reverse postings can be created from the list of all the documents for which a reverse posting is possible.
    Prerequisites
    You have posted a document in this fiscal year, but the expense, for example, also applies to the following year.
    For example, you post an invoice for rent amounting to INR 11,000.00, which is issued over a period from 01.03.current FY to 28.02.current FY+1.
    1.   Access the activity using one of the following navigation options:
    Menu path     Accounting &#61614; Financial Accounting &#61614; Accounts Payable &#61614; Document Entry &#61614; Invoice
    Transaction code     FB60
    2.   In the Enter Vendor Invoice: Company Code BP01 screen, enter the required data.
    Description     R/O/C     User action and values     Comment
    Company Code          BP01     
    Vendor          A2000     
    Invoice Date          01.03.Current FY     
    Posting Date          01.03.current FY     
    Reference          User-defined text     
    Amount          12000     
    G/L Acct           58062000     
    D/C          Debit     
    Tax Code          V0     If required make the entry
    Jurisdiction Code          IN00     If required make the entry
    Amount in Doc. Curr.          *     
    Cost Center          1101     
    3.   Post this document.
    4.   Access the activity using one of the following navigation options:
    Menu path     Accounting &#61614; Financial Accounting &#61614; General Ledger &#61614; Account &#61614; Display/Change Line Items
    Transaction code     FBL3N
    5.   In the G/L Account Line Item Display screen, enter the required data.
    Description     R/O/C     User action and values     Comment
    G/L Account Selection               
    G/L Account          58062000     
    Company Code          BP01     
    Line Item Selection               
    Status          Select “All Items”     
              Execute (F8)     
    The total expenditure pertains to the next financial year also debited in the current financial year.  The amount pertains to the next financial year about Rs.11000/- to be transferred to next financial year by using the Accrual / Deferral postings option.
    Entering Accrual / Deferral Postings
    1.   Access the activity using one of the following navigation options:
    Menu path     Accounting &#61614; Financial Accounting &#61614; General Ledger &#61614; Periodic Processing &#61614; Closing &#61614; Valuate &#61614; Enter Accrual/Deferral Doc.
    Transaction code     FBS1
    2.   On the Enter Accrual/Deferral Doc.: Header Data screen, enter the required data.
    Description     R/O/C     User action and values     Comment
    Document Date          31.03.current FY     
    Posting Date          31.03.current FY     
    Type          SA     
    Company Code          BP01     
    Currency          INR     
    Reversal Reason          05     Accrual / deferral posting
    Reversal Date          01/04/current FY      
    PstKy          50     First line item
    Account          58062000     
              Enter     
    Amount          11,000.00     
    Tax Code          V0     
    Jurisdiction Code          IN00     
    Cost Center          1101     
    PstKy          40     Second line item
    Account          24700000
              Enter     
    Amount          *     
    Text          Accrual / deferral posting     
    3.   Post this document.
    4.   Call up the line items for account 58062000 of 31.03.of the current fiscal year as follows:
    Menu path     Accounting &#61614; Financial Accounting &#61614; General Ledger &#61614; Account &#61614; Display/Change Line Items
    Transaction code     FBL3N
    5.     In the G/L Account Line Item Display screen, enter the required data.
    Description     R/O/C     User action and values     Comment
    G/L Account Selection               
    G/L Account          58062000     
    Line Item Selection                
    Status          Select “All Items”     
    Posting Date          31.03.current FY     
              Execute (F8)     
    Reversing Accrual / Deferral Postings
    Prerequisites
    The document number for the next financial year has been defined.
    Posting period must be allowed to post the document.
    Procedure
    1.   Access the activity using one of the following navigation options:
    Menu path     Accounting &#61614; Financial Accounting &#61614; General Ledger &#61614; Periodic Processing &#61614; Closing &#61614; Valuate &#61614; Reverse Accrual/Deferral Document
    Transaction code     F.81
    2.   On the Reverse Accrual/Deferral Documents screen, enter the required data.
    Description     R/O/C     User action and values     Comment
    Company Code          BP01     
    Fiscal Year          Current fiscal year     
    Execute     Test run          
         Update run          
    3.   Call up the line items for account 58062000 and compare with the descriptions provided in the
          previous steps.

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