Accrual/deferal document
Hi everybody,
Can any body guide me,what will be the effect of retained earnings account,when we post accrual or defferal transactions.ACTUALLY i did this posting in the present year,but i dint open the present year periods.it is showing error message retained earnings account is not accepting.
Edited by: swathi n on Sep 12, 2008 6:38 AM
Regards,
swathi
Edited by: swathi n on Sep 12, 2008 6:38 AM
hi sanjay,
at the time of maintain accrual document it shows below
thru FBS1 here u can give the reversal reason reverse date( u can give next month 1 ex 01.02.2009)
salaries a/c dr(40)
salaries payable a/c cr(50)
deferral document
Interest receivable account dr(40)
Interest a/c cr(50)
at the time of reversal thru F.81
here enter company code fiscal year reverse posting date and select execute(F8) button and select once againg reverse the posting button automatically above transactions are reversed like salaries payable dr and salaries a/c cr etc.
if u have any doubt reply me.
Similar Messages
-
Accrual/deferral document (FBS1)
Hi All,
I had an accrual/deferral document(FBS1) posted in December, 2006 which was stated for reversal on 15th January, 2007. This reversal was to be done automatically by the system but due to some problem at that time, it didn't get reversed.
I am using FB02 to remove the Reversal date. I got the message SUM OF ACCOUNTS DOES NOT EQUAL ZERO. I have changed some document with the same procedure. But only one gives me this message.
I don't understand that I am not changing any amounts, then why its giving me above message.
Any suggestions on how we can clear these open items? I will assign pointsAs you have noticed by system design that indeed the options for Park or Hold are not available
(greyed out) for accrual documents (FBS1).
The apparent reason is because an accural document requires a reversal
date and a held document cannot handle a reversal posting.
You may want to consider using the "post with reference" feature to
simplify the tasks of reentering accrual/deferral documents which occur
every month.
In adition, please read note 492006:
'Special transactions such as FBB1, FBS1, FB41 cannot and must not be
parked since subsequent processing using FBV0 is not possible.'
Hope that helps.
Jon -
Reversing accrual/deferral document after stated reversal date
Hi All,
I had an accrual/deferral document posted in Feb, 2006 which was stated for reversal on 15th march, 2006. This reversal was to be done automatically by the system but due to some problem at that time, it didnt get reversed. We couldnt reverse it once the reversal date went by so we posted a GL document (FB50) with opposite line items to negate the effect.
Now its March, 2007 and we want to knock these two line items from open-item mgmt accounts as it still shows these items as open. If we can reverse the originally posted accrual/deferral document it can be done. But since the posting period for march, 2006 is now close we cant find a way to reverse it.
Any suggestions on how we can clear these open items?Use t code FB02. Enter required parameters and press enter. From the menu slect Extras - Document header. This will take you to next screen. In this screen from the menu select GoTo Document Header. Change the reversal date and save.
Hope this helps. If useful, please reward points.
Regards
Rakesh Pawaskar -
What is the meaning of Accrual/Deferral Document.
Thanks in advance
SANJAY DARJIhi sanjay,
at the time of maintain accrual document it shows below
thru FBS1 here u can give the reversal reason reverse date( u can give next month 1 ex 01.02.2009)
salaries a/c dr(40)
salaries payable a/c cr(50)
deferral document
Interest receivable account dr(40)
Interest a/c cr(50)
at the time of reversal thru F.81
here enter company code fiscal year reverse posting date and select execute(F8) button and select once againg reverse the posting button automatically above transactions are reversed like salaries payable dr and salaries a/c cr etc.
if u have any doubt reply me. -
Accrual/defferal Document Clearing problem issue
Dear Frnds,
I have an strange issue with Document clearing.
Accrual/ Defferal Document ( FBS1) contains 4 line items with 2 Vendors 1 is related to Credit memo and another one is an invoice.
Accrual document normally cleared through reversal, but unfortunately one vendor invoice cleared through F110...
When iam trying to reverse remaining document that shown error"Document partially cleared" .
How to clear another line item without distrbing the cleared item (F110)??
Let me know the possibilities
Thanks
Suresh PolineniDear All,
Thank you for your reply.
Tax code for non taxble items are already created and assigned to co.code. The error is showing tax code but as per my analysis it is not related to tax code. It is some how posting problem except this vendor rest of all vendors there is no clearing problem.
My concern is why the document tupe "WE" i.e MIGO document is coming vendor line items.
Regards
Ranganadh -
Accrual / Deferral Document - Park?
Hi experts,
I would like to use FBS1 to post accrual/ deferral document with the Park Document function.
Howvever, in this t-code FBS1, document parking is not allowed (the button is grey out).
Is there any way we can park the document over there? any configuration to set?
will assign points.
Thanks.Hi Sreenivas,
Ya, I think the FBS1 couldn't park the document.
Is there other alternative that we can have our accrual document park and post and auto reverse in the subsequent month?
Please suggest. Thanks a lot. -
Accrual/Reversing Document and Parked Invoices
Hi,
Our company does not use PO, and probably never will for practical reasons. However, what we do do is park invoices. Invoices come in to our head office, and before the invoices are sent out for signing/authorisation we park the invoices. Come month end, there may be a number of invoices in transit that have been parked (I understand that parked invoices don't need to balance, but our one does, as we require everything to be entered).
My question is, is there a fast way to post these parked invoices in SAP as reversing/accrual documents? I have tried FBS1 -> Post with reference, but it does not allow me to use it to accrue parked invoices.
The only other alternative I see is to post the invoices and subsequently block the invoices for payment, however, this option is not favourable, hence I am asking the latter question.
All help appreciated.
Many thanks.
HenryFirst of all PO and parking document both are totally different. Parking is usually used for authorisation purpose. Also from your text it is not clear what problem you are facing whether it is related to accrual booking of parked invoices in transit or authorisation.
1) Authorisation : Yes I you have said you can put the block on each vendor invoice, but if the higher authority rejects the invoice, or approves less amount in invoice in that case you need to reverse the entry or pass credit memo. There is concept of note sheet in SAP. Once the document is parked, a note sheet is send to the approving authority. Note sheet is nothing but a workflow item. he will receive the mail in his inbox that you have a pending item / invoice for approval. Once he approves the same then only accounting entry will be posted for vendor liability.
2) Accrual : If you want to post accrual entry for the documents which are not approved, I would prefer rather than posting each and every invoice to accrual, post a single entry for the pending approval invoices of the month and reverse the same in next month. List of all parked documents you can get from FBL1N. -
Error while Reversal of Accrual/ reversal document number using F.81
The document that has been created using FBS1 has to be reversed using F.81. However this doc does not get reversed and it comes under Documents that cannot be reversed heading.
This is the error: KI 806: Transaction CO through-postings from FI has been locked
Can someone please throw some light on this.
Regards,
RockDear Rock,
What I understood is that FI period is closed.
1. If possible Open the Period for which Reversal Doc needs to be posted
OR
2. Open Accrual Document in Header data, Enter Reversal date of current month and then try posting.
Hope this should work.
Regards
Velu Mudaliar -
Delete reverse accrual/defferal documents
Hello,
How to delete document list in F.81? Please share your experience.
Kind regards,
John ChinHi Atif,
You are right, posting in FBS1 followed by F.81 is the correct procedure there would be no problem if the steps had been followed. But our user use FB08 instead of F.81 to reverse accrual documents. Now, those documents in F.81 should be deleted in order to avoid double posting (or reversing). The question is do you know how to delete them from F.81 or any alternative solution.
Kind regards,
John Chin
Edited by: chinks on Aug 24, 2011 1:01 PM -
F.81 - Reverse Accrual / Deferral Documents
Hi Friends,
I got the follow error for Execute the F.81 T.code
"Message incomplete (seriousness, area, number, or exception missing) "
I do not know Hoe to solve this is issue , Kindly to give your feed back to resolve the problem
Thanks
Saravanan RhI,
Check whether business area is compulsory and missing at entry level. If this is not the thing please copy the text of your error with message number.
Regards -
hi Guys
what is the confugaration step for deferral document and how to run this programme in sapHello,
I have copied the content of how to run accrucal and deferral transaction. No need of any additional config.
2.5 Prepayments And Accrued Income / Accrued Expense And Deferred Income
2.5.1 Accrual / Deferral Posting
Use
To fulfill the period definition of expenses, you can enter accrual / deferral documents and, in a subsequent step, cancel them (collective processing).
The reversal date you define in the accrual / deferral document becomes the posting date of the canceling document.
Reverse posting:
The program creates a list of all documents and specifies whether a reverse posting is possible (test run) or has been made (update run). You can print the list out. After the test run, the reverse postings can be created from the list of all the documents for which a reverse posting is possible.
Prerequisites
You have posted a document in this fiscal year, but the expense, for example, also applies to the following year.
For example, you post an invoice for rent amounting to INR 11,000.00, which is issued over a period from 01.03.current FY to 28.02.current FY+1.
1. Call up the transaction as follows:
Menu path Accounting  Financial Accounting  Accounts Payable  Document Entry  Invoice
Transaction code FB60
2. In the Enter Vendor Invoice: Company Code 1000 screen, enter the required data.
Description R/O/C User action and values Comment
Company Code 1000
Vendor 1009
Invoice Date 01.03.Current FY
Posting Date 01.03.current FY
Reference User-defined text
Amount 12000
G/L Acct 50200502
D/C Debit
Tax Code V0 If required make the entry
Jurisdiction Code IN00 If required make the entry
Amount in Doc. Curr. *
Cost Center 1000
3. Post this document.
4. Call up the line items for account 58062000 as follows:
Menu path Accounting  Financial Accounting  General Ledger  Account  Display/Change Line Items
Transaction code FBL3N
5. In the G/L Account Line Item Display screen, enter the required data.
Description R/O/C User action and values Comment
G/L Account Selection
G/L Account 50200502
Company Code 1000
Line Item Selection
Status Select All Items
Execute (F8)
The total expenditure pertains to the next financial year also debited in the current financial year. The amount pertains to the next financial year about Rs.11000/- to be transferred to next financial year by using the Accrual / Deferral postings option.
2.5.2 Entering Accrual / Deferral Postings
1. Call up the transaction as follows:
Menu path Accounting  Financial Accounting  General Ledger  Periodic Processing  Closing  Valuate  Enter Accrual/Deferral Doc.
Transaction code FBS1
2. In the Enter Accrual/Deferral Doc.: Header Data screen, enter the required data.
<<< Header Data >>>
Description R/O/C User action and values Comment
Document Date 31.03.current FY
Posting Date 31.03.current FY
Type SA
Company Code 1000
Currency INR
Reversal Reason 05 Accrual / deferral posting
Reversal Date 01/04/current FY
PstKy 50 First line item
Account 50200502
Enter
Amount 11,000.00
Tax Code V0
Jurisdiction Code IN00
Cost Center 1101
PstKy 40 Second line item
Account 21101200
Enter
Amount *
Text Accrual / deferral posting
3. Post this document.
4. Call up the line items for account 58062000 of 31.03.of the current fiscal year as follows:
Menu path Accounting  Financial Accounting  General Ledger  Account  Display/Change Line Items
Transaction code FBL3N
5. In the G/L Account Line Item Display screen, enter the required data.
Description R/O/C User action and values Comment
G/L Account Selection
G/L Account 50200502
Line Item Selection
Status Select All Items
Posting Date 31.03.current FY
Execute (F8)
2.5.3 Reversing Accrual / Deferral Postings
Prerequisites
The document number for the next financial year has been defined.
Posting period must be allowed to post the document.
Procedure
1. Call up the transaction as follows:
Menu path Accounting  Financial Accounting  General Ledger  Periodic Processing  Closing  Valuate  Reverse Accrual/Deferral Document
Transaction code F.81
2. In the Reverse Accrual/Deferral Documents screen, enter the required data.
Description R/O/C User action and values Comment
Company Code 1000
Fiscal Year Current fiscal year
Execute Test run
Update run
3. Call up the line items for account 58062000 and compare with the descriptions provided in the
previous steps.
Regards,
Bhadresh -
How to Clear the unreversed accrual document?
Hi,
The Users of SAP did not post the reversal for Accrual/Deferral document (T.code FBS1). Instead they have posted another document using T.code FB50 which mimicked the reversal entry. The problem here is we cannot clear these two items in the "other payables account" .When we are trying to clear the items in the "Other payables Account" the Accrual document item is not being displayed. Is there a possible way to clear the items without reversing the Accrual/Reversal document and reversing the other mimicked document. The other account involved is an Asset account and this scenario is existing in a old year.
Thanks,
Raja Gopal.
Edited by: Raja Gopal 345 on Mar 5, 2009 2:54 PMHi Mike,
We need to reverse the document by using the T.code F.81. I have checked the documents and the document did not reverse.
Thanks
Raja Gopal
Edited by: Raja Gopal 345 on Mar 5, 2009 4:09 PM
Edited by: Raja Gopal 345 on Mar 5, 2009 4:11 PM
Edited by: Raja Gopal 345 on Mar 6, 2009 9:53 AM
Edited by: Raja Gopal 345 on Mar 6, 2009 2:09 PM
Edited by: Raja Gopal 345 on Mar 9, 2009 2:59 PM
Edited by: Raja Gopal 345 on Mar 10, 2009 1:38 PM
Edited by: Raja Gopal 345 on Mar 11, 2009 9:28 AM -
Hi
Can the Accrual Type documents be cleared.
I was not able to do the same with the help of F-32.
Any other way for clearing the Accrual Type documents.
Regards
SrinuHi Gachibowli,
You can write off such dues using F-44 is these are dues from vendor and if dues are from customer use F-32. Or even if it is customer still you can use F-44 and clear off the customer dues and write it off.
Regards
Chandu.. -
Urgent: Need FBS1 Accrual/Deferral *Training Document*
Please share asap, many thanks!!
You can click my name on the left to see details
THanks!Hi,
Once you posted accrual/differal document using T Code: FBS1 where in you have to specify Reversal Reason and Reversal Date, then you have to use T Code: F.80 to reverese the accrual/differal document.
No need to enter Reverse date in F.80 screen, Reverse date will be populated from FBS1 screen automatically.
Thanks
Chandra -
Hi All,
I am familiar with the accrual and deferrals in accounting but I am having a hard time mapping scenario in SAP. the t.code FBS1 (enter accrual) and F.81(reverse accrual) are just creating an entry and reversing it at end of month. But I dont get the big picture as how it overall affects the expense account and the deferral account.
Eg: if company pays prepaid rent (deferred rent - asset) 3 months in advance (jan feb mar), how does this map to the system? This is what I have so far (monthly rental $300):
Company receives invoice (jan 1):
Dr prepaid rent $300 (jan)
Dr prepaid rent $300 (feb)
Dr prepaid rent $300 (mar)
Cr vendor $900
(i am ignoring the vendor payment here to make it short)
End of Jan - Jan 31st:
Dr rent expense $300
Cr prepaid rent $300 (jan)
End of Feb - Feb 29:
Dr rent expense $300
Cr prepaid rent $300 (feb)
End of Mar - Mar 31:
Dr rent expense $300
Cr prepaid rent $300 (mar)
The end of month entries can be added as recurring but I don't see where I would setup accrual and reverse it at end of month in this case? Is there any online document with scenario on how accruals/deferrals work in SAP?
ThanksHi Kashif ,
Attached is some info....have a look.Take it to a word document & read it. Award points if useful.
Prepayments and Accrued Income / Accrued Expense and Deferred Income
Accrual / Deferral Posting
Use
To fulfill the period definition of expenses, you can enter accrual / deferral documents and, in a subsequent step, cancel them (collective processing).
The reversal date you define in the accrual / deferral document becomes the posting date of the canceling document.
Reverse posting:
The program creates a list of all documents and specifies whether a reverse posting is possible (test run) or has been made (update run). You can print the list out. After the test run, the reverse postings can be created from the list of all the documents for which a reverse posting is possible.
Prerequisites
You have posted a document in this fiscal year, but the expense, for example, also applies to the following year.
For example, you post an invoice for rent amounting to INR 11,000.00, which is issued over a period from 01.03.current FY to 28.02.current FY+1.
1. Access the activity using one of the following navigation options:
Menu path Accounting  Financial Accounting  Accounts Payable  Document Entry  Invoice
Transaction code FB60
2. In the Enter Vendor Invoice: Company Code BP01 screen, enter the required data.
Description R/O/C User action and values Comment
Company Code BP01
Vendor A2000
Invoice Date 01.03.Current FY
Posting Date 01.03.current FY
Reference User-defined text
Amount 12000
G/L Acct 58062000
D/C Debit
Tax Code V0 If required make the entry
Jurisdiction Code IN00 If required make the entry
Amount in Doc. Curr. *
Cost Center 1101
3. Post this document.
4. Access the activity using one of the following navigation options:
Menu path Accounting  Financial Accounting  General Ledger  Account  Display/Change Line Items
Transaction code FBL3N
5. In the G/L Account Line Item Display screen, enter the required data.
Description R/O/C User action and values Comment
G/L Account Selection
G/L Account 58062000
Company Code BP01
Line Item Selection
Status Select All Items
Execute (F8)
The total expenditure pertains to the next financial year also debited in the current financial year. The amount pertains to the next financial year about Rs.11000/- to be transferred to next financial year by using the Accrual / Deferral postings option.
Entering Accrual / Deferral Postings
1. Access the activity using one of the following navigation options:
Menu path Accounting  Financial Accounting  General Ledger  Periodic Processing  Closing  Valuate  Enter Accrual/Deferral Doc.
Transaction code FBS1
2. On the Enter Accrual/Deferral Doc.: Header Data screen, enter the required data.
Description R/O/C User action and values Comment
Document Date 31.03.current FY
Posting Date 31.03.current FY
Type SA
Company Code BP01
Currency INR
Reversal Reason 05 Accrual / deferral posting
Reversal Date 01/04/current FY
PstKy 50 First line item
Account 58062000
Enter
Amount 11,000.00
Tax Code V0
Jurisdiction Code IN00
Cost Center 1101
PstKy 40 Second line item
Account 24700000
Enter
Amount *
Text Accrual / deferral posting
3. Post this document.
4. Call up the line items for account 58062000 of 31.03.of the current fiscal year as follows:
Menu path Accounting  Financial Accounting  General Ledger  Account  Display/Change Line Items
Transaction code FBL3N
5. In the G/L Account Line Item Display screen, enter the required data.
Description R/O/C User action and values Comment
G/L Account Selection
G/L Account 58062000
Line Item Selection
Status Select All Items
Posting Date 31.03.current FY
Execute (F8)
Reversing Accrual / Deferral Postings
Prerequisites
The document number for the next financial year has been defined.
Posting period must be allowed to post the document.
Procedure
1. Access the activity using one of the following navigation options:
Menu path Accounting  Financial Accounting  General Ledger  Periodic Processing  Closing  Valuate  Reverse Accrual/Deferral Document
Transaction code F.81
2. On the Reverse Accrual/Deferral Documents screen, enter the required data.
Description R/O/C User action and values Comment
Company Code BP01
Fiscal Year Current fiscal year
Execute Test run
Update run
3. Call up the line items for account 58062000 and compare with the descriptions provided in the
previous steps.
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