Billing document and invoice issue

i created a sales order for a particular material, i did the biling document and the invoice but later found out that the price i used for doing it was not the actual price to be used so i need to reverse it so that i can use the actual price..how do i go about that

If the scenario is CIN related, first you need to cancel the excise invoice in J1IH, cancel the billing document in VF11, reverse PGI in VL09, delete delivery in VL02N. Next maintain the required pricing in VK11. Now create a new delivery and do billing.
thanks
G. Lakshmipathi

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Billing document and invoice

Hi all,
What is the difference between billing document and invoice
Thanks,
Charles.

Hi,
Both are same in SD point of view.
In SD terminology we call as Billing Document and
In FI terminology we call as INVOICE.
In MM again only INVOICE will be there for Vendors.
Invoice is document indicating to delivery goods and Billing is a receipt of payment.
Regards,
Ferry Lianto

What is the difference between billing document and invoice??

Hello all,
I am an ABAPer but I have less business knowledge.. What types of billing docs are there? Is table VBRK used for all of them? What makes a billing doc. an invoice? What are the tables and tcodes for invoice as compared to that for billing doc?
Thanks,
Hope you answer all my questions here... I will award points.
Best regards,
Charles.

Billing document is a general term that includes - sales invoice, debit memo, credit memo and cancellation documents.
In layman's term, invoice usually refers to the sales invoice, or what you send to your customer as your company's bill or charges.
So, all billing documents are not invoices..But all invoices are billing documents
Usually, Invoice is document indicating to delivery goods and Billing is a receipt of payment
Tables are VBRK & VBRP. For flow, go to transaction VF03, enter document number and hit 'Display Document Flow' button on toolbar
VBRK and VBRP holds billing/invoice details..
Billing Document:
Generic term for invoices, credit memos, debit memos, pro forma invoices and cancellation documents.
The tables are VBRK and VBRP.
2) -- once u do PGI the delivery document will be created. There is no way to stop it.. The thing u can to do go to the list of created deliveries in VL09. Select the delivery doc which u created. There u have the option of reversing the goods or canceling it.
Billing is generic term and u can say invoice is a type of billing document.
After PGI only way left is to cancel it by Using TCODE MBST as this Tcode is used to cancel any material document.
Invoice (F2) is a type of billing document. There are many billing documents like
F1 - Order related Invoice
F2 - Delivery related Invoice
F5 - Proforma Invoice for sales order
F8 - Proforma invoice for deliveries
G2 - Credit memo
L2 - Debit memo

Diffrence between the billing document and Invoice list

Dear all,
I have that we create the billing document from vf01 but there is invoice list also which we can create from vf21,so i wanted to know that whats the diffrence btw the these both?
Thanks & Regards,
Mohsin

Billing represents the final processing stage for a business transaction in Sales and Distribution. Information on billing is available at every stage of order processing and delivery processing.
This component includes the following functions:
Creation of:
Invoices based on deliveries or services
Issue credit and debit memos
Pro forma invoices
Cancel billing transactions
Comprehensive pricing functions
Issue rebates
Transfer billing data to Financial Accounting (FI)
The invoice list lets you create, at specified time intervals or on specific dates, a list of billing documents (invoices, credit and debit memos) to send to a particular payer.
The billing documents in the invoice list can be single or collective documents (collective invoices combine items from more than one delivery).
The standard version of the SAP R/3 System includes two types of invoice lists:
for invoices and debit memos
for credit memos
If you wish, you can process invoices, debit memos, and credit memos at the same time. The system automatically creates a separate invoice list for credit memos.
A payer may be the head office of a buying group, which pays all the invoices for goods that are shipped to individual members. The group payer takes responsibility for paying the invoice lists and then collecting payment from the individual members. In return for these services, the group payer usually earns a factoring or del credere discount.
Depending on the tax structure of the payer's country, the payer may be liable to pay taxes on factoring discounts that he earns. In Germany, for example, factoring discounts are taxed at the standard rate of 15%. During invoice list processing, you can reimburse the payer in advance for this tax liability by creating special condition records.

Billing Document and Material Document number and Date (Goods Issue)

Dear Experts,
Is there a way I can find the relationship between a billing document and a material document number and Goods issue date?
Thanks

Hi Abid
Is there a way I can find the relationship between a billing document and a material document number and Goods issue date?
You have to follow the flow from the billing document to the material document. This will only work if the billing document comes from a delivery note.
Billing document => Delivery
LIPS-VBELN = VBRP-VGBEL
and LIPS-POSNR-VBRP-VGPOS
So you have LIPS + LIKP with the LIKP-WADAT_IST as the goods issue date.
Delivery => Material Document Number
You can use the table VBFA with the delivery item as the preceding document number (VBFA-VBELV) and item (VBFA-POSNV) ; you will also have to define the preceding document type as J (delivery) and the document category of subsequent document as R (material document).
Because in SAP nothing is simple, there might more than one material document, because the goods issue (601) movement might have been canceled and issue again. So you will have to decide what to do in that case.
Best Regards,
Franck

Unable to cancel Billing document and vendor invoice at once

Hi,
There is a customer invoice got generated through edi by company code 4000 to 8000.The cusotmer is 100100 and the company code to which it belongs is 8000 and simultaneouly a vendor invoice of same amount got generated automatically in company code 8000.The vendor is 200200and it belongs to 4000.
Now i want to reverse these whole entry. As here in the above, vendor invoice is got generated automatically, like that only we want that when we reverse the billing document, vendor invoice should automatically get reversed.
Can anybody suggest on this or any procedure to solve this.
With regards,
Shree.j

HI,
Furthur to this both customer and vendor are inter company related to each other.
With regards,
Shree. j

Transfer of Freight Conditions to Billing Document - exchange rate issue

I am having an issue with my freight costs copy to customer billing document and the exchange
rate causing the values to change.
Example - SCD freight = 400 USD, but vendor is being invoiced in BRL (807.44).
The freight is passed to customer billing document, which happens to have local document currency of
EUR, but customer being invoiced in USD. However the freight is going thru some kind of exchange rate conversion, causing my original 400 USD freight
to show as 414.44 USD on the customer invoice.
I am looking for way to keep the freight from changing between SCD + Customer Billing document.
Regards
Rita

Can you share your screens from F-60 involving EUR to USD conversion?
Also, try using transaction EWCT to test conversions between currencies,
you can choose your two currencies that give you the issue, and test by
entering the initial value, seeing the converted value.

Create Sales order with reference to a Billing Document - Net price issue

Hi Everyone,
The Billing Document has one line item with Net value of 16,000. However, when I create the Sales Order with reference to the Billing Document, the net price shows 64,000. When I check the Document flow of the Billing Document, there were two Contracts on top of my Billing Document. One is a contract with the overall status of "Being Processed" and this is where I checked the net value is 64,000. The next contract invoice is already completed (net value is 16,000).
Has anyone encounter such case? How would I be able to create the sales order with reference to the Billing document and have the net value of what is in the Billing Document (16,000). Which part of the configuration is setting this up. Thanks!

Hi,
This is a very rare case, if you are sure of the scenario, would suggest you two alternatives:
1) whenever you go against the flow of SAP, you have customize it, so its better you discuss this matter with your ABAP person.
2) never tried it out but you can:
you cannot see that in Billing Document that which is the sales document assigned to it, but to estblish that relationship,
we do copy control setting from Billing Document to Sales Order type (T.Code:VTFA).
Menupath: SPRO >> IMG >> Sales & Distribution >. sales >> Billing Document >> Copy Control >> Copy Control from Billing Document to Sales Order Type.
Hope this will help you.
Regards,
Siddharth.

Billing Document and Material Document Relation

Dear all,
i need to know about the relation between Billing document and Material document.
Please let me know if there is any Function Module or Some View available to get these details.
my only requirement is to get only Material document From Billing Document.
Thanks In Advance.
Pradeep.

Hi
So the material document should be linked to the delivery
The document flow:
Delivery->Outgoing moviment->Delivery->Bill->FI invoinces
If you start from FI:
- Get the bill number from header data: BKPF-AWKEY
- get the delivery number from bill item VBRP-VGBEL
- get the document flow for the delivery: VBFA: here you can find out the material document
Max

Link Between billing document and Accounting document

Hi,
Need the link between VBRK and BKPF.
Req to VBRK-VBELN = BKPF-XBLNR.
But length varies. Error occurs. Any other method to come for linking Billing document and accounting doc

hi Meenakshi,
Check with this i hope it will work
you can have the data from BKPF through fields like AWKEY and AWTYP and VBRK (vbeln).
in bkpf there is a field called AWTYP in which you have to specify 'VBRK',and you have split AWKEY depending o upon the vbeln .
bkpf-awtyp = 'VBRK'
bkpf-awkey = vbrk-vbeln
bkpf-bukrs = vbrk-bukrs.

Billing Document and nota fiscal type

In ABAP program I need to create a Billing Document (VF01). During the creation I need to change the Nota Fiscal Type (J_1BNFDOC-NFTYPE) to include a number of nota fiscal (J_1BNFDOC-NFNUM). This number will be generated by another system. The NF will not print. How can I do that?
I created a nota fiscal type that allows the edition number of NF. It's Ok.
Is there a BAPI which manages the billing document and sign this change in the nota fiscal type?
How can I change the number of nota fiscal? Via call transaction in J1B2N?
Ideas?
Thanks.

Hi,
Did u got the solution to change the NF type value? If yes then please let me know how did u approached it . As i too want to change the NF type while creating the PGI through VL02n T-Code.
Thanks & Regards,
Santosh

Billing document and Excise invoice document number should be same

Dear SD gurus
kindly help me following client requirement
in order to cash (domestic & Exports)
and sto (intra and Inter plant to plant) scenarios the billing document number and excise invoices number should trigger same number
Example order- delivery- pgi- commercial invoice (VF01) --- billing document no.1234 here it should create automatically excise invoice no 1234
in J1iin disply it show ref document no( billing document no: 1234. & excise invoice no 1234

Dear All,
As per the standard it is not possible. But some times client says why two different numbers ranges we require same numbers ranges for both billing doc. & Excise invoice.
Please go through the following link
http://saptechsolutions.com/pdf/SDDocumentNumberRangeEnhancements.pdf
Also check with the Abaper with explicit enhancement by maintaining the number range values in Custom table where we go when ever there is no option for(if client is not convincing) but which is not reccomandable but left out with no choice when client is demanding.
Regards,
S.Himavanth.

Exchange Rate in Billing Document and FI document differ

Hi,
We're facing an issue with the exchange rates b/w 2 currencies in the FI document. While the billing document shows one exchange rate for the item (based on pricing date of invoice) , the FI document shows a different exchange rate(latest date in 0B08).
As a result the local currencies in the two documents differ. Any ideas?

Hi,
Please chcek the EXCHANGE RATE TYPE in the COPY CONTROL from Delivery to Billing in the transaction code VTFL at item level
Change the EXCHANGE RATE type to DETERMINE THE EXCHANGE RATE BASED ON CURRENT DATE, then it will determine the EXCHANGE RATE in the Billing document based on the OB08 settings.
After making these changes the accounting document and the Billing will show the same value.
Please revert back if you need further details.
thanks,
santosh

How to sum up billing documents and provide scale based discounts

Dear Gurus,
Here is the client's requirement:
Actually the client requires that after two weeks some of the customers are given discount based on the total quantity or value been sale.
Invoice list seems a great option but issue is that its sums up the factor discount from all the billing documents.Although,the client requires that after the toal quntity or value been taken from the billing docuements a scale is applied at the level of invoice list.For example
billing 1 value 10,000 discount 3 %   = 300
billing 2 value 1,000 discount 3%    =30
system response:
invoice list value 1100 discount =330
client requirement
invoice list value 1100
scale : if value <= 500 discount 3%
             if value >500 && value<2000 discount 4%
required value : invoice value 1100 discount 400
Kindly help , if there some better option availble in invoice lists or any other solution you may come up or suggest.
Regards,
Sam Ahmed

Hello,
you can create a discount condition type and add access sequence to it. If your client does not have access sequence as per your requirement create one with copying a standard access sequence for discounts.
you can create a separate table to fulfill changes so that access could be made.
regards,
amol marathe

Billing Document Proforma invoice for Returns to vendor

I havescenerio where company is returning material back to vendor due to poor quality. They need material back for next replacement.
Return to vendor process is mad eby me as follows:
Make POME21NMIGOcheck MMBEReturnPO/MB01/MBRL Mvmt Type122+ReasonDelivery RLLType (ItemCatRLLN)PGIStock Reduced MMBE/MB52
Config Settings Item Category RLLN
Billing Relevance D Relevant for Proforma Invoice
Pricing X = Standard pricing
Copy Control Delivery to billing document VTFL
Source RLL Target F2
Header Copying Requirement=009 Deliv related Proforma invoice
Item=Tan Copying Req 010 DLV Proforma Billing qty= D Delivery Qty, Ps/Ng=-, Pricing Type= G Pricing unchanged & redetermine Taxes
PROBLEM: When I am trying to create proforma invocie with reference to delivery Error "Item is not relevant for billing"
Even I maintained everything in item category relevant fro billing. Proforma invoice is required.
Please suggest best way how to resolve this problem.

Hi Aman,
All data are well set & no problem. Now I just deleted Item category RLLN and just reassigned with the same parameter. When i created Proforma Invoice it allowed me to create. Here quantity appeared as 22 pcs but no pricing means No Value for this Proforma invocie. Can you suggest where to check the setting? In setting Item category RLLN i maintained
Copying Req 009= Deliv related Proforma
Data VBRK/VBRP= Blank
illing qty=D (Delivery Qty)
Ps/neg. quantity=Blank
Pricing Type=D (Copying pricing element unchanged)
Thanks for nice tip.
Aman, but I am unable to create F2 billing from this. Here I deleted Item category & reassigned with the same parameter but error log in billing says "The billing item does not conatin quantity".
Copying item maitained as Target F2 Source RLL
Header Copying Req=003 (Header Delivery Related) I also have 904=Deliv-related item
Assignment number=C
Reference number=E
Check box ticked Copying item number
Item category RLLN
Copying Req=004
VBRK/VBRP=003 Single invoice
Billing qty=D Delivery Qty
Pos/Neg=Negative (as goods are returned to vendor)
Pricing type=D (Unchanged)
Rest filed not maintained e.g. Pricing Echnage type, Cumul Cost
When creating F2 from delivery error"Billing item does not conatin quantity"
Means in Proforma and also billing There is no quantity. But in delivery Qty is maintained with PGI. PO also shows Minus for returned Qty 22.
Aman, any further clue will be much appreciated.Thanks for your time.
When I checked delivery with the

Billing document and invoice issue

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