Actual Commitment EXCEEDS Release Budget amount

If budget is not available or if not released,can commitment amounts can be greater than the budget amount?Please note that we are working on 4.6B version.If commitments are allowed by the system to be greater than the budget amount,please tell how it could be rectified.Thanx in advance.

Hi,
There are lots of customize setting to not updating commitment, so you have to check below point:
Check OPSV setting and maintenance order as 30 should be tick mark then check commitment report surely commitment will come under report.
Check in COSP table if you have commitment value, with value type 21 wbs you can find it in PRPS table & check in COOI table , ME5J Reorts/ and S_ALR_87013558 reports, whether Commitment has captured.
check below link also
http://help.sap.com/saphelp_47x200/helpdata/en/4c/22756546e611d189470000e829fbbd/frameset.htm
Regards,
Sanjeev

Similar Messages

Purchase Order Controlled by Release Budget Amount.

Dear Friend's
I have created project upto level 2 wbs element.with ext services.
In Budgeting,
In CJ30 Tcode i have allocated budget Rs.100000/-
In CJ32 Tcode i have released above mentioned same amount for WBS 1.
In Purchase Ordering,
While creating PO In ME21N Tcode i have taken services for WBS 1 for which PO net amount is more than Rs.100000/-
When i go for saving of PO.The system must show Error "PO Amount is more than Released Budget.
Pls tell me the customizing setting for above mentioned scenario.By doing this setting system must show error while saving PO.
Pls help me urgently.
Thanks & Regards,
Sandeep N.Theurkar

Sandeep,
As far as I see, all the customizing settings are correct in this case. But just to summarize, please make sure:
a) In budgeting profile (OPS9) make sure flag "releases" is set
b) In CJ32 verify you have released budget for the WBS element (or superior)
c) In CJ02 verify that status BUDG and AVAC are active for the WBS element
d) In customizing path Project System > Costs > Budget > Define Tolerance Limits make sure you have entered the necessary tolerance limits for your budgeting profile. At least, one entry with Activity group ++, action 3 and usage 100,00 is necessary in your case.
e) In OPTK transaction, please make sure you have not included any cost element for your controlling area.
f) In ME22N make sure the PO is correctly account assigned to the WBS element
Once all this is done, please run CJBN and retest.
If you still don´t get the error when posting the PO, please send the output of BPFCTRA0 report
Hope this helps
Regards
Martina

Fund managment exceeding the budgeted and committed items

Dear All,
In my client place we implement the fund management. we create the department wise fund center and related committed items.
For example for the Fund center Administration Expenses- Committed item is Advertising expenses. When ever i made the payment to that particular expenses if i exceed the budgeted amount it will though error .
Like this i am getting for the some of the fund center and commitment items. I am having department wise fund center and commitment items list of 50 under that for 25 fund center whenever i exceed the budget it shows the error message for the some of the fund centers it not showing any warning message. and also allowing to make entries so my fund center report is showing negative values. so please guide to solve this issue.
Regards
girija

Dear Alex,
in my client in Availability control limit
they send for
MSL MSL001 pb selected proceed ++ Action 1 usage % 90
Msl Ms002 Action 3 usage % 100
it is correct or not pl guide to solve this issue for half of the fund center and commitment item when exceed the budget it is through error but for the remaining fund center is is accepting.
Regards,
girija
Edited by: k.r.girija devi devi on Nov 13, 2009 5:14 AM

The budget amount is not sufficient for release

Dear All,
Fund Management: Error. when posting budgeting document with transaction code FMBB and FMBBC, I am getting error massage " The budget amount is not sufficient for release.
Message no. FMKU083
The budget amount is not sufficient for release
Diagnosis
The Eligible released budget is greater than the Eligible consumable budget for FM account assignment QPCP/Q001/QP-ADMINEXPENSES/QPIL.
Please note that the absolute value of the amount is specified. Even if the actual amount is negative, the comparison will always be made with the positive value.
Total released budget = Release Budget to be posted by the current document + Release Budget already in the Database.
Total budget = Budget to be posted by the current document + Budget already in the Database.
u2022     (Absolute) Total Eligible released budget = 200,000.00
u2022     (Absolute) Total Eligible consumable budget = 0.00
Important remark concerning the release on period:
The document to be created includes the amount on the period. But the check "Release against Budget" will nevertheless involve the amounts of the whole fiscal year.
Example:
Released budget on period 10 = 100
Budget on period 10 = 600
So, unreleased budget on period 10 = 500
But as:
Total Release Budget over the fiscal year = 980
and Total Budget over the fiscal year = 1000
980 + 500 > 1000 so the release cannot be done. An error message FMKU083 is displayed and the values in the long text are:
(Absolute) Total released budget = 1480
(Absolute) Total budget = 1000
System Response
Processing stops. The error is displayed in the application log.
Procedure
There are two options for further processing:
u2022     You can post a further amount to be included in the Eligible budget.
u2022     You can decrease the amount of Eligible released budget to be posted.
Do the Needful,
hope for the best solution..
Regards,
LC..

Hi Waman Shirwaicar
I have applied the below Notes,
Note 1092634 Budget Release: error FMKU 083
Note 1328037 FMMPRELE: error FMKU083
Total released budget = Release Budget to be posted by the current document + Release Budget already in the Database.
Total budget = Budget to be posted by the current document + Budget already in the Database.
u2022     (Absolute) Total Eligible released budget = 200,000.00
u2022     (Absolute) Total Eligible consumable budget = 0.00
Important remark concerning the release on period:
The document to be created includes the amount on the period. But the check "Release against Budget" will nevertheless involve the amounts of the whole fiscal year.
but still getting the " The budget amount is not sufficient for release"
I have configured Control ledger "9H", in settings for availability control ledger
and unable to do Configuration for "9I"   define fitter settings for budget values -->Define Consumable budget & Define budget values as consumed amounts.
error: FM budget value do not enter ledger "9I" as consumed amounts.
and the difference between Control ledgers "9H & 9I" need solution for configuration of Control Ledger "9I".
do the needful.
your early action highly solicited.
hope for the solution.
Regards,
Lucky Pandu.

Abap report for budget/actual/commitment

Hi Guru..
Please help me.
Im in urgent
I wanna write an abap program for budget/actual/commitment.
I try to trace prgram s_alr_87013019, but only one table found.
Please let me know which table is using for budget/actual/commitment
report..
Please guru..

Hello Mohd,
The actual,budget and commitment values are stored in the one table COSP.
The values differentiate with field VRGNG - "CO Business Transaction".
If the record has in this field text 'COIN' it means that values are "actual".
For example:
OBJNR PR00000101
GJAHR 2005
KSTAR 101101
VRGNG COIN
TWEAR USD
WTG001 100,00
WTG002 200,00
It means that the element PR0000101 has the 'actual' operations refering
the cost element 101101, with values: 100,00 USD in january 2005 and
200,00 USD in february 2005.
The next row in the table COSP, clould look like this:
OBJNR PR00000101
GJAHR 2005
KSTAR 101101
VRGNG RMBA
TWEAR USD
WTG001 100,00
WTG002 0,00
This means that there was a 'Purchase requisition' in january 2005
with decretation on object PR0000101.
And the next row, could be:
OBJNR PR00000101
GJAHR 2005
KSTAR 101101
VRGNG RMBE
TWEAR USD
WTG001 0,00
WTG002 150,00
And that means that in february 2005 there was a 'Purchase order'
with value 150,00 USD decretated on this object.
I hope, that my explanation is now clear and accurate.
- Marta

ABAP Program to List: Budget/Actual/Commitment

Hello ABAP Gurus,
I have a very urgent requirement to write a report to list Budget/Actual/Commitment of all the internal orders related to a given company code. I am using ECC 5.0.
I found very usefull information in this thread.
Re: Abap report for budget/actual/commitment
Could any one please send me the logic of your program . .. Please.. It will really help me..
Thanks in advance.
Helen.

hi
Please reply with the fields for your selection screen. i assume company code is one field. is fiscal year, period etc., are also part of the selection screen?
Based on the fields that you choose a report can be done.
looking forward for the update.
Thanks.

Settlement rule amount exceeding budgetted amount

Dear all,
We have following scenario for our Client sytems.
Level 1 WBS are used for orgnization.
Level 2 WBS are used for planning & budgetting.
It will have structure as A0**-GX-**.
Level 3 WBS are used for actual postings.
It will have structure as A0**GX**.
Now under CJ03, when user selects level 2 WBS and then click on settlement rule, can he be allowed to input amount which is more than budgetted amount for this WBS.
If yes,what is the setting we have to do? If no, please tell me why user can not be allowed to do this?
Any pointers on this will be highly appreciated.
Thanks
Tushar Vhora

Unable to understand your query.
What is stopping you to maintain the amount settlement rule on Level 2 WBS? Settlement will only credit this sender WBS element and I don't think budget or availability control will come into picture and cause any problem. For amount settlement to happen, set the 'Amount Settlement' indicator in settlement profile.
If your case is Level 3 WBS settling to Level 2 WBS and you've got limited budet on Level 2 WBS, you'll have issues while settling because of availability control (if active).
To resolve this you've 2 options:
1. Use settlement cost element (NOT By Cost Element) settlement and exempt this cost element from availability control using T Code OPTK
2. Else adjust the budget on level 2 WBS suitably to allow settlement to happen.
Regards
Sreenivas

Changing Budget amount values after the budget is released in Compensation.

Hello All-
Is there a way to change the budget amount in a budhget unit in Compensation management once its released? The budget value once released goes into Infotype 1520 Final Budget. Is there a way to change that value? I tried using PP01 and PP02 but I can not see the value to change it.
Thanks-
Chakri.

HI,
You can not change the budget value once it's ben released.. you can create a new budget and tag it to the compensation adjustment.

Standard Report showing Released Budget versus Actuals

Hi All,
Can any 1 tell me that is there any report that shows Released Budget versus Actuals

Hi,
Use this tcode to compare actuals vs budget.
S_ALR_87013557 - Budget/Actual/Variance
Muzamil

Production order cost has exceeded the released budget of its WBS

Dear All,
I have got a case where the prod. order cost has exceeded the released budget of its concerned WBS.
I found that the budget check is active and working fine for Prod. order and other activities.
I am not getting , how this default has occured.
Please help me resolving this case.
Regards,
Vishal

If the budget check is active against Released budget and Production order assigned to WBS has crossed released budget. It should not happen.
Please run CJEN and check the report.
Regards
Nitin

Problem in Commitment line items & Budget check

Hi Experts,
I am facing a problem in my system for Commitment line items & budget check.
I followed the below steps:
1. Created Project & structured the same.
2. Allocated the Budjet for WBS Elements.
3. Released the project.
4. The PRs are created for material and external services.
5. When I check in the report S_ALR_87013558 the commitments are not showing in the report.
6. After I performed the PO & GR (the PO value is more than the budget), still it is not producing any error message.
7. I have even consumed the material, for which the cost is more than the budget, still there is no error message from the system.
8 . I tried to perform transfer posting of the material from other plant or initial posting of the goods using 561 Q, at that time the system is producing the error message.
9. When I check the above report after GR & GI the actual line items are showing.
The problem is that why system is not creating the commitment line items.
In customization I have maintained as below:
1. Budget profile
2. Assigned the Budget profile to Project profile.
3. Maintained the tolerance limits for the controlling area and budget profile combination.
4. I have created the B/S G/L accounts as cost elements with category 90 (statistical).
5. AVAC for the WBS elements is active for the WBS elements
My doubt is:
Why system is not writing commitment line items?
Even after writing the Actual line items why the error message is not produced?
I am understanding that since the GR from PO is being done, probably this GR is not producing the error message as it is linked with the PO commitment. But at the time of GI the error message should be produced.
Can any one help me for solving this issue?
I tried searching the forum before posing, but couldnot get a relevant one.
Regards,
Praveen

Dear Nitin,
Yes I have checked it and the commitment management is active.
I also checked the table RPSCO table as well, there is no entried with the value key 21 or 22, the entires are available with 41 only for my project.
Also, I was maitaining the WBS element in a maintenance order. When I am trying to enter the materials in componenet tab, if the value is exceeding the budget value it is producing the error message.
Praveen

How to set up Approval or Alter for Budget amount.

Hi,
We need to set Approval based on monthly Budget amount wise
ex: We set up budget amount Total year is 60000 based on GL Account (Service Charges)wise in Budget scenario set up per month is i.e., April 5000
May = 5000
June = 5000
July = 5000
Aug = 5000
Sep= 5000
Oct = 5000
Nov = 5000
Dec = 5000
Jan = 5000
Feb = 5000
Mar = 5000. when user is adding more than 5000 for the month April though this service charges general ledger account in AP Invoice or Manual Journal entries or Out going payment we need to give alter like you need get approval, after getting approval only he need add these documents. Here we have taken example he got approval for 6000 for the month April. next month he may added 2000 through service charges acct here remaining 3000 we need to carry forward to next month and we need to show in alter when he using service charges general ledger account available budget balance for June is 8000 but here also if he using more than 5000 for the June month same Approval we need to show like You need to get approval. How we can set up for this? This is my query below
SELECT T0.BudgId, T0.Line_ID, T0.DebLTotal, T0.DebSTotal, T0.DebRLTotal, T0.FtrIDRSSum, T0.FtrODRLSum, T0.FtrODRSSum, T0.MonthPrcnt, T0.AcctCode FROM BGT1 T0 WHERE T0.DebLTotal >5000 and T0.Acctcode=4110101001 this query I added in terms under Approval template set up for AP Invoice but when am adding Ap invoice through Service charges GL account itu2019s not showing approval message. Please guide me how to solve this?
And Case 2. I tried though SP also to block if Budget amount exceed in AP and Manual Je but it's not blocking documents. Below SP
Begin
set @check1 = ((select inv1.linetotal from bgt1
cross join inv1
WHERE bgt1.acctcode=inv1.acctcode and inv1.Docentry=@list_of_cols_val_tab_del))
set @check2 = ((select bgt1.debLtotal from bgt1
cross join inv1
WHERE bgt1.acctcode=inv1.acctcode and inv1.Docentry=@list_of_cols_val_tab_del))
If (@check1 >@check2 )
begin
SET @error = 10
SET @error_message = N'You Need take Approval from Finance Head, please forward mail to FH....'
end
end
Please guide how to setup Alters or Approval or SP for these requirements.
Regds,
Sampath Kumar.

Hi,
the above requirement we are going develop add on.below code is there. in this code how we can set for line level amount instead of document total amount
Private Function GetCondition(ByVal sCondition As String) As ApprovalTemplateConditionTypeEnum
        Try
            Select Case sCondition
                Case "Deviation from Credit Limit"
                    Return (ApprovalTemplateConditionTypeEnum.atctDeviationFromCreditLine)
                Case "Deviation from Commitment"
                    Return (ApprovalTemplateConditionTypeEnum.atctDeviationFromObligo)
                Case "Gross Profit %"
                    Return (ApprovalTemplateConditionTypeEnum.atctGrossProfitPercent)
                Case "Discount %"
                    Return (ApprovalTemplateConditionTypeEnum.atctDiscountPercent)
                Case "Deviation from Budget"
                    Return (ApprovalTemplateConditionTypeEnum.atctDeviationFromBudget)
                Case "Total Document"
                    Return (ApprovalTemplateConditionTypeEnum.atctTotalDocument)
            End Select
        Catch ex As Exception
            MsgBox(ex.Message())
        End Try
    End Function
Please guide me.
Regds,
Samapth Kumar.

Internal Order not allowing to decrease budget amount

Dear Experts
We have to close Internal Order no. 800001526 but system is not allowing to decrease budget amount from Rs. 2606000
Regards
Ajeesh

Hi Ajeesh,
I happen to go with Manikumar, because in the recent post we see either actuals/commitments Zero only, but when we see at your first screen, there we see total value (either actual/commitment) as 5212000, which is double of your budget i.e. 2606000, that's why there it is giving negative budget value of -2606000 (i.e. 2606000-5212000) which implies your budget has exhausted.
So when you post with 5212000, system hasn't stop you as you might have not had availability control or had tolerance limit for more than 200%.
Please if at all it is testing server, why don't you create one more order and check?
Regards...
Jose

Commitment carryforward(Payment budget) error

Hello,
While trying to carryforward commitments via FMJ2(for chain documents) the system gave the following error message (select at least one line).There was no line that i could select besides the actual purchase requisition/order line .I highlighted the PR/PO line but the error continued.
I have been unable to carryforward the open commitments from the last fiscal year to the new one because of this error.Will appreciate ideas
Regards

Hi have made some progress on the issue but am now having issues with downpayment carryforward.
In transaction fmj_anz (carryforward down payment & downpayment clearing)i keep getting the message that valuetype 61(downpayment) is not allowed for carryforward
I have gone through the config settings in BCS- commitment closing operations.I have been able to assign downpayments value type in all areas but in enter settings for commitment carryforward payment budget
Its not available in the valutype field for selection.
Any suggestions will be highly appreciated.
Regards

Commitment and Payment budget

Hi,
I want to have control over my commitments and payments. Is it possible to maintain both commitment and payment budget separately?
Moderator: Yes, it depends on the Update Profile. Please, read help.sap.com material for PSM-FM

Example of payment budget
Use update profile 101 and you will have a payment budget. this means:
earmarked funds (reservations, precom, com) are updated in the FM ledger payment budget
real (invoice and payments) are also updated in FM ledger payment budget. Attention. if you are in release before 5.0 you have to run RFFMS200 program in order to see the invoices paid. In ECC 6.0 it is online if you are a new FM customer.
Via MM PR, PO, GR, invoices MIRO and payments are also updated in FM ledger payment budget
Example of parallel ledgers commitment budget and payment budget
You can not use only commitment budget ledger if you want to see your real invoices and payments
Some clients like EU and others use separate FM ledgers. Then you have to enter twice data in the two ledgers.
Then they use update profile for this like 500 or 350(please check).
Commitments (earmarked funds and PR, PO) update the ledger commitment budget and invoices and payments are updated in ledger commitment budget.
Hope this is a litle bit clear.
Before implementing FM it is important to ask what your client wants and ask if you don't know the best update profile to use to SAP AG
ciao
Salvator
PSM-FM Consultant
Suisse

Actual Commitment EXCEEDS Release Budget amount

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