Commitment and Payment budget

Hi,
I want to have control over my commitments and payments. Is it possible to maintain both commitment and payment budget separately?
Moderator: Yes, it depends on the Update Profile. Please, read help.sap.com material for PSM-FM

Example of payment budget
Use update profile 101 and you will have a payment budget. this means:
earmarked funds (reservations, precom, com) are updated in the FM ledger payment budget
real (invoice and payments) are also updated in FM ledger payment budget. Attention. if you are in release before 5.0 you have to run RFFMS200 program in order to see the invoices paid. In ECC 6.0 it is online if you are a new FM customer.
Via MM PR, PO, GR, invoices MIRO and payments are also updated in FM ledger payment budget
Example of parallel ledgers commitment budget and payment budget
You can not use only commitment budget ledger if you want to see your real invoices and payments
Some clients like EU and others use separate FM ledgers. Then you have to enter twice data in the two ledgers.
Then they use update profile for this like 500 or 350(please check).
Commitments (earmarked funds and PR, PO) update the ledger commitment budget and invoices and payments are updated in ledger commitment budget.
Hope this is a litle bit clear.
Before implementing FM it is important to ask what your client wants and ask if you don't know the best update profile to use to SAP AG
ciao
Salvator
PSM-FM Consultant
Suisse

Similar Messages

Funds Management Update profile 350 : commitment and Payment budgets

HI Gurus,
We have configured with update Profile 350 ;commitment and Payment budgets ( Former Budgeting).
For Procurement : Purchase Requisition and Puchase Order Level
For Cosumption : Goods Issue and FI direct Invoice (i.e: Exp Dr and Vendor Cr).
is that profile meets the requirement ?
Please clear me the Budget transactions updated.
1. Purchase Requistion
2. Purchase Order
3. GR
4. GI
5. Stock Transfer
6. Invoice
7. FI invoice
Regards,

Hi, Laxmu,
All these can be managed by UP "000101" also. Why are u going for 351..?? Any specific reason??
Rgds,
Khushru

Commitment vs Payment Budget

Hi Experts,
Can anyone please explain in brief what is the difference between the Payment budget and Commitment budget?
Thanks in advance
Suresh

Hi have made some progress on the issue but am now having issues with downpayment carryforward.
In transaction fmj_anz (carryforward down payment & downpayment clearing)i keep getting the message that valuetype 61(downpayment) is not allowed for carryforward
I have gone through the config settings in BCS- commitment closing operations.I have been able to assign downpayments value type in all areas but in enter settings for commitment carryforward payment budget
Its not available in the valutype field for selection.
Any suggestions will be highly appreciated.
Regards

Commitment carryforward(Payment budget) error

Hello,
While trying to carryforward commitments via FMJ2(for chain documents) the system gave the following error message (select at least one line).There was no line that i could select besides the actual purchase requisition/order line .I highlighted the PR/PO line but the error continued.
I have been unable to carryforward the open commitments from the last fiscal year to the new one because of this error.Will appreciate ideas
Regards

Hi have made some progress on the issue but am now having issues with downpayment carryforward.
In transaction fmj_anz (carryforward down payment & downpayment clearing)i keep getting the message that valuetype 61(downpayment) is not allowed for carryforward
I have gone through the config settings in BCS- commitment closing operations.I have been able to assign downpayments value type in all areas but in enter settings for commitment carryforward payment budget
Its not available in the valutype field for selection.
Any suggestions will be highly appreciated.
Regards

Error Payment budget exceed

Hi Experts,
I have an issue about payment budget. We had open item Rs. 37000 for previous year 2009 & same would carryforward to 2010 year through FMJ2. But in FMJ2 there is no document number & I tried to reverse the same document but there was no document in FMJ3 also. How do solve the same ?
Rgds
Suma

Hello Mani,
Please let me know if I am understanding correctly:
you are running FMJ2 and trying to CF a certain PO.
if the PO is not selected, you should first make sure it still has an open amount and review your settings for Carry forward:
Public Sector Management->Funds Management Government->Closing Operations->Enter Default Settings
And
Commitment Closing Operations->
Enter Settings for Commitment Carryforward Payment Budget
and/or
Enter Settings for Commitment Carryforward Commitment Budget
And make sure that value type 51 is allowed for CF
If you are getting Budget exceeded error in FMJ2, since you are running CF without budget, it means that the CF of your PO will release budget in the previous year and consume budget in the following year. If budget in the new year is not sufficient, you will get an Availability control error.
There is a parameter in FMJ2 which allows you to decide how to run it:
- No Availability control
- Update without AVC check
- AVC checked
Hope this helps you
Regards
Mar

Deactivare payment budget

Dear SDN,
when I post a document I get 2 fm doc's (commitment and payment)
I want to deactivate the payment ledger .
Does anyone have idea.
thanks in advance,
Itai

Hi,
I think your update profile is wrong. You should use 000101 budget paiement,payment pase, posting date.
With this one you have payment budget only and not commitment budget. but commitments and real are updated and you don't need to enter budget separately.
>commitments updated(PR and PO, funds recervations, funds prec, funds com)
>real updated(goods receipt, invoices, paiement)
if you are in ECC 5.0 or in ECC 6.O if ypu had not before FM, paiements will be updtated online if New GL is activated)
As advice don't change the update profile but do a copy of your development system without postings and put the update profile 101 you will see that this one is helpful.
ciao
Salvator
PSM-FM Consultant
Please tell me in which version you are

Authorization for Credit, Commitment Limit and Payment Terms

It's very required to have authorization for Credit Limit, Commitment Limit and Payment Terms change. Currently it's very hard to control limits as every user can change these values and omit approval procedure or authorization for Confirm Credit Line Deviation and Confirm Debt Line Deviation.

Thanks, You were right. It runs well for the sales order with out delivery. After I create delivery in reference to this sales order and change payment terms in sales order there is no new credit control check.
Is there a possibility to run credit control check after a delivery is created?

Regarding Commitment Budget & Payment Budget

HI,
I want to know can i implement Commitment Budge 9G t & Payment Budget 9F both together ?
Beacuse process wise i am quite comfurtable with Payment Budget, But for report purpose i have on issue,
In Budget consumption report can I exclue a Value Type 51 of Purchase Order ?
My requirement is i want to draw a report for budget consumption like
Consumable Budget - Consumed Budget - Available Amount
- (want to exclue 51 Value Type)
Is it Possible ?
Thanks
Nilesh R

Hi Eli,
I am using 102 update profile.
I want to check the availabilty at the creation of PO, but do not the same in report .
in this case which update profile you suggest me ?
Thanks
Nilesh R

Payment budget check with other superior commitment item

Dear Experts,
One issue regarding checking of payment budget.
Superior Commitment items : A1
Actual Commitment Items: A01,A02
Superior Commitment items : B1
Actual Commitment Items: B01,B02
Client can assign commitment budgets at A01,A02,B01 & B02 Level.
But Payment Budget can be done only at A1 level in some cases. At the time of payments budget can be consumed from A1 for A01,A02,B01 & B02.
How can achieve derviation strategy to meet this requirement.

Hi.
'But Payment Budget can be done only at A1 level in some cases'-what are the cases?
Actually you can build you Budget addresses depend on posting ledger(9A,9B). So you can use FMDT_READ_HIER_CMMT_ITEM function,where overwrite HIROOT_FIP with CMMTITEM, if PLDNR=9A. In this case budget address will be Superior CI if ledger=9A.
For another ledger (if actual=budget) you can to not write derivation, it'd be by default

Budget control - Assigned funds are less than payment budget for fiscal year in document item

Dear Experts,
We are using Former budgeting, when ever we run the transaction FMBV getting the following message to a particular user.
Budgeting
Assigned funds are xxxx BHD less than payment budget for fiscal year
2014 in document item XXXX /XXXXX .
And also when purchasing creates the PO getting similar message to a particular user.
Purchase order 450000XXXX
Assigned funds are XXXX BHD less than the commitment budget for
fiscal year 2014 in document item 010 XXXX /XXXXX .
How to know where these users were maintained.
Thanks for the help

Hello Itai,
Sorry for my late reply. Have you been able to find a solution for this?
If not, please update, otherwise please make this thread as answered.
Sorry for the delay...
Kind regards, Mar.

Payment budget not checked in MIGO against last years PO

We are using Former Budgeting. We have customised specific tolerance (OF23) to generate error message when budget exceeds 100% against payment budget. (not commitment budget).
Now we have a scenario: Purchase order was created in the last year. Good was received in the current year. There is no budget against the commitment item in the relevant fund center. I expect the system to throw error messsage and stop good receipt posting. However, system does not give any message and goods receipt is posted. I would like the system to stop processing of goods receipt.
Appreciate any help in this regard
Cheers
Raghuveer

Hello Ajay
Thanks for your reply. I could not get back in time since I was on holiday.
We do not carry specifically execute carry forward of PO commitments step (PMJ2). System automatically carry forward the commitment. Question is not about the commitment budget. We have configured the system to give error message only when the payment budget is exceeded not at the time commitment. Because the budgeting is done based on payments (actual receipt of goods).
For example:
Fund center budget : 2013 1000
2014 100
PO created in 2013 for 800.
Good receipt in 2013 for 600.
In 2014 good receipt done for 200 (remaning value of PO). I expect the system to give error message for payment budget since 200 is more than the budgeted amount of 100. However, no messages are issued and GR is posted.
Appreciate if you can throw some light on tis.
Thanks.
Cheers
Raghuveer

Unable to Control Half-yearly & yearly Budget in Payment Budget

Hi Expert,
Our Client's requirement is to control the FM Budget on half-yearly as well as yearly in payment Budget category.
Here they want that system will enable to make PR & PO for entire year but at the time of MIGO or ML81N if half-year budget get exhausted it will stop.
Example: They will create PR for SAP Service AMC for full year as 100000*12 month = 12,00,000. But at the time of MIGO or SES system will stop to make any SES if budget will exceed for half-year(100000*6month = 6,00,000).
Which is might be impossible because once budget get consumed at PR level it will not asked for budget again @ MIGO or SES.
I can do the same if activate the commitment budget but they want only payment budget not commitment budget.
Kind Regards
Shyam

Hi Eli,
I agreed with you and it's 100% correct but for the same I raise the OSS and I got the below reply:
But I have one doubt as below which I got the reply from SAP against OSS 457351/2014.
SAP has provided below three option for this issue.
1. Use Budget releases
2. Use different budget type, or even different AVC Ledger
3. Use Budget period as FM Dimension.
I use option 1 & 3 issue is not resolved but if I use the option 2(use Commitment Budget), then issue will get resolved which is not correct because our requirement is to control the budget by Payment Budget only not from any other Budget category.
Please suggest.
Regards
Shyam Singh

Item 010 Fund Center/Commit Payment Budget Exceeded (FM)

Hi Expertise,
Our user executing FMJ2 transaction to carry forward purchase requisition (PR) / Purchase Order (PO) from 2014 to 2015 (April to March) by that time getting the below error message, but budgets are available for 2015.
Item 010 Fund Center/Commit Payment Budget Exceeded
Another user also facing the similar issue while create new PR in the current FY-2015 with different commitment item & fund center, still getting the same error, but budgets are available for 2015.
Kindly share your views and ideas, its urgent.
Thanks,
Jammy

Hi Jammy,
Please check the following hints about this matter:
1) To be on the safe side, please run report RFFMRC04 in test mode, to see if there are differences between the line items and totals table.
If errors arise, please run it in update mode, whithout other budgeting/posting activities occurring at the same time (otherwise you may encounter differences). Then, please reconstruct the AVC totals (FMBV for Former budgeting, FMAVCREINIT for BCS).
2) Reassignment during fiscal year change also uses the Derivation strategy for reassignment (transaction FMYC). Please verify if you have defined in FMYC a different FM account assignment (funds center and commitmente item) than the one that you are expecting.
I am not sure if you have Former Budgeting or BCS, therefore consider also the following:
3) IF you are using Former Budgeting, I guess you are getting BP629. Please check report BPINDAN2_NEW and if the 'Assigned budget' is same as the 'Commitments/actuals' the values are ok and budget is missing. If the values are different, you must run report BPINDX03 (FMBV) first to correct it.
4) IF you are using BCS, I guess you are getting FMAVC* message. For this, use transaction FMAVCR01 to verify your budget consumption and make sure that the budget was updated for payment budget not commitment budget (as per the error message that you are receiving).
5) Please check how this UOM (unit of measure) is defined in transaction CUNI.
In this transaction, you can set the Value-based commitment indicator.
This indicator controls whether commitments for the chosen unit of measure are
recorded on a quantity basis or a value basis. If the indicator is not set, the
commitments are managed on a quantity basis. If you set the indicator they are
managed on a value basis.
For value-based updates, the reduction of purchase order commitments occurs
with the maximum of goods receipt and/or invoice value. For
quantity-based commitments, the reduction of purchase order commitments occurs
with the maximum of goods receipt and/or invoice quantity.
Example:
You create a purchase order with the quantity of 1000 at the price of 10.
You post a goods receipt related to this PO with the quantity of 500 at the
price of 9.
For value-based updates, an amount of 4,500 is updated.
For quantity-based updates, an amount of 5,000 is updated.
I hope this helps.
Regards, Vanessa.

Invoice only affect payment budget without affecting commintment again

Hi gurus.
I have to solve this problem:
We post a PO in year 2009, affecting the commintment budget; then post the invoice in 2010. We need the Invoice ONLY affect the payment budget without consuming the commitment budget.
How could I do that.
Thanks.

Thanks for your answers.
I show you the following example:
Purchase order    10/08/2010      $300
Invoice posting from MIRO     03/02/2011        $300
So, If I see the Document Journal Report, I ll see
Posting Date       Value Type            Commt bdgt     Pymt bdgt          Stat. indic
10.08.2010              51 (PO)                    300
10.08.2010              51 (PO)                    300-
03.02.2011              54 (IN)                     300
03.02.2011              54 (IN)                                             300
And my problem is that the Commitment budget is consuming in 2011. The company would not like that.
The Document Journal Report should be:
Posting Date       Value Type            Commt bdgt     Pymt bdgt          Stat. indic
10.08.2010              51 (PO)                    300
03.02.2011              54 (IN)                                             300
Or
Posting Date       Value Type            Commt bdgt     Pymt bdgt          Stat. indic
10.08.2010              51 (PO)                    300
10.08.2010              51 (PO)                    300-
03.02.2011              54 (IN)                     300                                             X
03.02.2011              54 (IN)                                             300
But this only must behave thus in this case, when the invoice is posting in the next year or when I post an invoice from MIRO
Please help me.

Payment Budget Exceeded Message Number BP 628 & 629

Hi all,
We encountered "payment budget for year 2008 exceeded" problem when releasing the Service Entry Sheet in ML81. The message number is BP 629.
The standard SAP FM report shows that there are sufficient available budget for that funds centre and commitment item. We have also checked and verified that the necessary funds centre, commitment item have been duly created and assigned to the corresponding cost centre and G/L account.
Would greatly appreciate if you experts can help us with the solution. Many thanks.
Regards,
Nathan Janardhana

Hi,
Pls check the below SAP notes:
Note 879348 - Payment budget exceeded when creating a new line item.
Thanks
Aravind
Assign points if helpful

Commitment and Payment budget

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