Adding Corporate E-Mail Disclaimer to all outgoing email

I need to configure our mail server to add an E-Mail disclaimer to all outgoing email. Can someone point me to the relevant documenation or assist me with this request.
We are running Sun Messaging Server 6.1 HotFix 0.11.
I should state that I am a novice with Messaging server.
Thanks

Hi,
You can start here:
http://blogs.sun.com/factotum/entry/messaging_server_and_email_disclaimers
Also note the version of messaging server you are running is extremely old, you should be looking/planning to upgrade in the near future. Version 6.3 adds milter capabilities, which if you were running this version the following document would be relevant to your request:
http://msg.wikidoc.info/index.php/Add_Footer_to_All_Outgoing_Mail
I should also add that Messing Server is not for the faint-of-heart (it's complex) so I recommend you try and get some training on the basics at least.
Regards,
Shane.

Similar Messages

Add email disclaimer to all outgoing email

Is there a way to add an email disclaimer to every outgoing email on the server level, not the mail.app signatures?

If you search the forum, you'll likely find my several rants on this subject.
Please do, as I'm not going to repeat the entire thing.
Basically, if you can gurantee that all messages are straight text, you can add a disclaimer, but if not, then it's just not possible.
Messages are far more complex than in years past. Adding a standard footer is something far better done by the mail client, as the client assembles the message. The server's job is to transfer the assembled message. Adding a part to the message would be very cpu intensive, and would require you to disassemble all the parts, create the new part, and reassemble it all.
Of course, this doesn't even begin to address question of, "are disclaimers of any use", either. That answer is typically, "no".

HT1277 I would like to remove my photo from all outgoing email on my IMac computer. Can anyone tell me a way to do this? Thank you.

I would like to remove my photo from all outgoing emails on my IMac. Could someone help? Thanks.

I am guessing that you are referring to the image that Mail puts next to the headers - this is what is in your Address Book, and is just there for convenience. Your photo is not sent with any message unless you attach it via a file or otherwise include it in the message contents.

All Outgoing Emails Marked as SPAM

As of today, the primary PC we have used for years for our main .net account has all outgoing email marked as spam and blocked. Even single addressee, no content emails are bounced back as SPAM. I can still receive on the primary PC, and still send from other devices with the same account. I have deleted and re-added the account on the PC to make sure the server and port settings are current to no avail. Any thoughts on what might have happened?

As stated in the Spam FAQ page, you will not get any response when sending the message to [email protected] for review. You attach the message that you are unable to send, and they review it. Depending on the outcome of the investigation, the filter will either be updated to allow the content that was previously blocked, or it will be determined to be a legitimate block and no changes will be made.
Some troubleshooting steps you can try:
If you have a signature, try removing one line at a time from it and attempting to send the message again. Some signatures look like "ads" to the filters, apparently.
If you are using a pop3 client (Outlook, Outlook Express, etc.) try sending your message from the verizon.net website. If this resolves the issue, then it is something that your client is adding to the message that is causing it to be blocked.
If the Subject line of your message has a whole bunch of "Fwd: Fwd: Re: Fwd:" try removing some of them.
Remove any links/URLs from the email one at a time to isolate if one of them is causing the block.
Some people have suggested sending the message to [email protected] for investigation. This may work for you as well.
If a forum member gives an answer you like, give them the Kudos they deserve. If a member gives you the answer to your question, mark the answer as Accepted Solution so others can see the solution to the problem.
"All knowledge is worth having."

Adding disclaimer to all outgoing mail

I would like to start adding a "disclaimer" or signature to the bottom of all outgoing mails
eg
Please note that the contents of this e-mail, including any
attachments etc etc etc
Is there a way of configuring postfix to do this for me without corrupting the outgoing mail.

There is no easy and, most importantly, reliable way of doing this at the postfix level. Full stop!
If you need this to be done, you have to do it at the client level (mail.app, squirrelmail, outlook, etc.).
For the technically inclined: An e-mail written by a user on the mail client can be plain text, images only, html, contain attachments etc. Thus it is encoded (mime) and passed on to the MTA (postfix). To be able to add a footer at this stage, the MTA would have to decode the mail message, add a footer and re-encode the message. Besides the technical implications it will also be a performance hit on your mail server. Furthermore, chances are your mail will get messed up in the process.
Look at the source of an e-mail with let's say attachments in Mail.app (View-Message-Raw Source) and you will notice that except for the headers, what follows is mainly gibberish (that's the mime encoded bit).
For the not so technically minded and a good laugh, see here:
http://www.goldmark.org/jeff/stupid-disclaimers/

Mac Mail No Longer Sends Outgoing Email

Has Verizon changed its email settings? My Mac Mail program suddenly quit sending out my university email from home and says the outgoing verizon server rejected the password. However, nothing has been changed in my email program and it won't accept any password to send the outgoing email.
The online instructions provided by Verizon for Entourage indicate changing the outgoing port setting to 587. But that does not work.
Why can't the Mac Mail program send out email through Verizon any more?
Solved!
Go to Solution.

RTorg wrote:
Thanks for helping. While the university has web mail for off campus access, our IT said that off campus users (i.e., when at home) using a dedicated email client (e.g., Mac Mail) should send outgoing email through their internet service provider. I agree, it doesn't seem right to me, but that's what they have us do.
Settings that worked previously: The incoming server is a pop account, mail.cahnrs.wsu.edu with a user name and password. The outgoing server is outgoing.verizon.net using port 587 with user name and password.
The university email is generally [email protected] But it could also be [email protected]
Until about two days ago, these settings were working fine, so it seems like something changed somewhere.
Thanks very much for any help you can offer.
So when you're off-campus, are you still in Washington? If so, you're in an area that's been sold to Frontier, and it's entirely possible that your email access has been converted. You can contact Tech Support if you need help setting things up and/or verifying the status of your account. I was able to find this via Google, hopefully it will help you:
http://www.frontierhelp.com/faq.cfm?qstid=1
Basically it says your SMTP server should be smtp.frontier.com, but there's also a link-off that appears to provide walk-throughs for configuring your client.
Hope this helps!
If a forum member gives an answer you like, give them the Kudos they deserve. If a member gives you the answer to your question, mark the answer as Accepted Solution so others can see the solution to the problem.
"All knowledge is worth having."

All outgoing email suddenly failing

Hi
Our server today developed an odd fault. As far as i'm aware we've done nothing our end to change anything, but suddenly, about lunchtime today, all our outgoing SMTP email failed. What i'm getting in the SMTP log is
Mar 3 23:19:12 serverx postfix/smtp[14104]: connect to mx4.hotmail.com[65.54.245.104]: Operation timed out (port 25)
Mar 3 23:19:12 serverx postfix/smtp[14100]: connect to mx2.hotmail.com[65.54.244.168]: Operation timed out (port 25)
Mar 3 23:19:12 serverx postfix/smtp[14159]: connect to mx4.hotmail.com[65.54.244.232]: Operation timed out (port 25)
Mar 3 23:19:12 serverx postfix/smtp[14151]: connect to mx4.hotmail.com[65.54.245.104]: Operation timed out (port 25)
Mar 3 23:19:13 serverx postfix/smtp[13744]: connect to mx1.123-reg.co.uk[195.224.48.119]: Operation timed out (port 25)
Mar 3 23:19:13 serverx postfix/smtp[14169]: connect to mx1.hotmail.com[65.54.245.8]: Operation timed out (port 25)
Mar 3 23:19:13 serverx postfix/smtp[14144]: connect to mailin-02.mx.aol.com[64.12.137.168]: Operation timed out (port 25)
Mar 3 23:19:13 serverx postfix/smtp[14181]: connect to mx3.hotmail.com[65.54.245.72]: Operation timed out (port 25)
etc etc... for each email in the queue.
Only thing i know is that today our supplier changed from one network supplier to another. They said that all we need to change is our DNS IPs and the name of their SMTP relay in the 'relay outgoing mail through host' box in SA. However this started before i'd changed those fields, and changing them to the correct ones makes no difference.
All incoming email works and emails internal to the network work fine.
I have someone from the network supplier phoning me tomorrow to have a chat and see if we can decide if it's their end or ours, but i thought i'd just put this out there to see if anyone's had a similar problem or could at least let me know what usually causes the 'operation timed out' error i have.
Thanks
Rob Kettridge

serverx:/Users/admin root# postconf -n
alias_maps = hash:/etc/aliases,hash:/var/mailman/data/aliases
always_bcc = mailadmin
command_directory = /usr/sbin
config_directory = /etc/postfix
content_filter =
daemon_directory = /usr/libexec/postfix
debugpeerlevel = 2
enableserveroptions = yes
html_directory = no
inet_interfaces = all
localrecipientmaps =
luser_relay = postmaster
mail_owner = postfix
mailboxsizelimit = 0
mailbox_transport = cyrus
mailq_path = /usr/bin/mailq
manpage_directory = /usr/share/man
messagesizelimit = 0
mydestination = $myhostname,localhost.$mydomain,collegest.org.uk,mail.collegest.org.uk
mydomain = mail.collegest.org.uk
mydomain_fallback = localhost
myhostname = collegest.org.uk
mynetworks = 127.0.0.1/32,10.16.114.0/24
mynetworks_style = host
newaliases_path = /usr/bin/newaliases
ownerrequestspecial = no
queue_directory = /private/var/spool/postfix
readme_directory = /usr/share/doc/postfix
recipient_delimiter = +
relayhost =
sample_directory = /usr/share/doc/postfix/examples
sendmail_path = /usr/sbin/sendmail
setgid_group = postdrop
smtpdtls_keyfile =
unknownlocal_recipient_rejectcode = 550
I notice there's nothing under relayhost... it's definitely set in SA. Postsuper -r ALL just resulted in all messages being re-queued and the same error messages as originally returned.
Thanks for all this.
Rob

My Mac Mail is showing my outgoing emails as offline

I have been using BT Wifi with FON a nationwide hot spot while my home broadband has been set up. Since I have been using my home broadband (yesterday) my outgoing mail box shows as offline. If i log in to the Hotspot it works fine again. Outgoing email works perfectly on my phone and ipad on the home wifi

Change the name of the computer in the Sharing pane of System Preferences to one that has no spaces, apostrophes, parentheses, or special characters.
If you have a BT Home Hub wireless router or something similar, you may also need to change the computer name in the router's settings as described by vincentfromcork on page 2 of this thread.

Mail suddenly stopped sending outgoing emails!

I have 4 email accounts in Mail that just stopped sending outgoing emails yesterday without changing anything!
I have another Mac (OS X 10.6) connected to the same router, I set up one of the email addresses on that with the same details and it works perfectly.
I've noticed there are a couple of other threads on here with the same thing and they don't appear to have answers, hopefully someone knows something!
Help, very much appreciated!
Mark

You likely have corrupted settings for your "Outgoing Mail Server (SMTP)". Open Mail>go to Mail's Preferences>Accounts>there set up your Outgoing Mail Server which will INCLUDE resetting up your Password, as its asking you to. Click on "SMTP Outgoing Mail Server" near the bottom of the Accounts window while your mail account is highlighted in the left hand column. When you click on SMTP... you will see a drop down box icon offered at the right side of the line. Click it and then select at the bottom of the the list "Edit SMTP Mail Server". Fill in the required settings for your ISP mail account using their recommended settings.

Mail is marking all my email as Junk

Mail is suddenly marking all my email as junk. Even email from senders I've got in my Address Book. What can I do? I have not changed any settings
Thanks for your help.

Have you tried resetting both the junk rule and the junk filter database? The Reset button in Preferences > Junk Mail only resets the latter...
You may get rid of the file where rules are stored so that Mail creates it anew as follows:
1. If you have a .Mac account and .Mac synchronization of Mail data is enabled either in Mail > Preferences > General or in System Preferences > .Mac, disable it before proceeding.
2. Quit Mail if it’s running.
3. In the Finder, go to ~/Library/Mail/.
4. Move any MessageRules.plist (Mail 2.x) and/or MessageSorting.plist (Mail 1.x) files to the Desktop. This is where Mail stores all the rules, including the rule that governs what the junk filter does.
5. Open Mail. As a result of having removed the rules files, the junk filter will be disabled now. You may want to either tell Mail to go offline immediately after opening it, or shut down the Internet connection before opening Mail, to prevent it from downloading anything until the junk mail filter has been enabled again.
6. Go to Preferences > Junk Mail and enable junk filtering.
7. Go online again if you went offline in step 5.
8. If the problem is fixed now and .Mac synchronization of Mail data was enabled at the beginning, enable it again, go to System Preferences > .Mac > Advanced, click Reset Sync Data, and choose the appropriate options to reset the Mail data stored on the .Mac server with the data locally stored on the computer, i.e. sync data must flow from the computer to the .Mac server.
Note: For those not familiarized with the ~/ notation, it refers to the user’s home folder. That is, ~/Library is the Library folder within the user’s home folder, i.e. /Users/username/Library.

Mail ccs all outgoing email even though its turned off in preferences

Recently mac mail started creating "ccs" for all my outgoing mail (several accounts). I have gone to preferences and "automatically cc/bcc myself" is unchecked. I have checked it and then unchecked it and still I get ccs and I don't want them.

no one?

Added Gmail as POP to Apple Mail now downloading all old emails.

Is there any way to stop downloading old gmail emails, or get them to download faster. If I use my iPhone 4 it just downloads my new e-mails from gmail. However, I added my Gmail account to my iMac Apple Mail s a POP account and now it is downloading every email that I have ever received in Gmail. So far over 5000 messages about seven at a time and I am only up to December 2007!
Any help would be appreciated.
Thanks

Thanks for the feedback.
On closer inspection there is an option on the Gmail POP setting page (in Gmail) to choose "Mail from today"!!!!! Moral of story is to RTFM
Again many thanks for taking the trouble to reply.
Roger

Does anyone else "lose" all outgoing email after shutting off an Exchange account?

I have an iPhone 5 running iOS 6.0.1. A few times now I have experienced the following phenomenon and hope that someone can offer a resolution. This didn't happen on my iPhone 4 with iOS 5.
I have mutliple email accounts - icloud, gmail x 3, hotmail, comcast pop mail and a corporate Exchange account. I don't usually want to get Exchange mail on my phone but sometimes I have to turn it on. When I do turn on the Mail through the Exchange account, everything is fine. However, once I deactivate Mail in the Exchange account, the phone will no longer send mail from any account properly. This happens in a completely quiet manner - there is no "Sending" bar at bottom of the mail screen, the messages aren't stored in the Sent or Outgoing mail folder for any of the other accounts. There is no warning that the messages aren't being delivered. They apparently just cease to exist. The only way to resolve the issue is to reboot the phone - then everything goes back to normal.
Any idea how to prevent this from happening?
Thanks!

Try this:
Go to System Preferences - Bluetooth. Delete the keyboard from the list of devices by pressing the "-" button. Take the batteries out of the keyboard and reinsert them. In Bluetooth Preferences press the '+" button to add the new device. If the keyboard begins to pair, click the word "pair" and type in the passcode. Press return. The keyboard is now paired.
If the mouse is not pairing, try this: shut down the computer completely, unplug any USB mice, then turn off the power to the bluetooth mouse. ONce the computer starts up again, wait for the pop-up looking for a mouse. Turn on the power to the bluetooth mouse. It should work normally now.

Copy all outgoing emails to some address. Possible?

I need to copy all of the emails I write at work to gmail so that I can access them at home. "Bcc me" feature doesn't work for me because emails needs to be copied to a different email address. Rules are not applied to outgoing mail.
Is there any way how I can do this?

There is an alternative way to accomplish what you want that may or may not be preferable to what you've done. You can setup your account in Mail so that it uses Gmail's SMTP server instead. This will cause Gmail to save your message in its Sent mailbox on the server.
In order to be able to use Gmail's SMTP server using another address, you must first enable that address in your Gmail Settings > Accounts page, and let Gmail validate it by verifying that you do indeed own it.
The only drawback of doing this is that, although the message received will appear as having been sent from your non-Gmail address (i.e. Gmail won't change the From header if that address has been enabled in Gmail's Settings > Accounts page), anyone looking at the full headers would be able to see that it was actually sent from Gmail and what your Gmail address is.

Last night, mail suddenly lost all my emails, which were stored in mailboxes. What happened and how can I find my lost files? I have the latest MacBookPro, running Lion 10.7.2 all software updates installed

Last night the mail application from Apple lost all my old emails, which were stored in mailboxes, neatly sorted by category. What happened and how do I find them?
Details: I shut down mail to run errands outside my office. My late model MacBook Pro was on "sleep". When I returned, I opened the application, and (RATS!) all the mailboxes were missing. They just evaporated.
Operating system: 10.7.2 - all software updates installed and current as of 24 hours ago (12-30-11, 6 AM EST).
ln the mail program, the trash folder is OK and the sent folder is OK.
Yesterday, I did no maintenance on my mail folders.
HELP!

1 - the sudden disappearance of my 22 mailboxes, used to sort the emails that I need to file for future use
That was most likely the result of some kind of corruption, as I've already said, not a bug in Mail. Have you repaired the hard drive with Disk Utility recently? That wouldn't be a bad idea.
2 - at random times, mail (or the server) says that my password is incorrect and I must reenter (fix: usually I can quit mail, restart, and the connection is restored without reentering my password)
This is a known issue, where a failure to respond promptly on the server's end mimics what happens when the password is rejected. There's no need to quit Mail, just cancel when asked to enter the password, take the account back online and try again.
3 - mail seems to resort the mail in my mailboxes at random time. Several times a day, I must reset the sort to (a) by date; (b) by desending
Never seen that before. That points more to some kind of possible corruption in your Mail data or preference files.

Adding Corporate E-Mail Disclaimer to all outgoing email

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