Adding Numbers spreadsheet to Pages 5.0
In the previous version of Pages/Numbers, I would create the table I needed in Numbers, then copy and paste that into my Pages document. It would transfer across with all formatting intact and look as it should.
In the new versions when I follow the same process, Pages re-formats the table to be about 1cm wide (no matter how many columns there are) and it doesn't automatically adhere to the page breaks as it did before.
Anybody got any clues how I can fix this?
Go back to the previous versions of Pages '09 and Numbers '09 which should be in the iWork folder inside Applications.
Peter
Similar Messages
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Adding Numbers spreadsheets together to form a master
I have built 4 'numbers' spreadsheets each with a number of tabs - I would now like to add all those tabs into a single 'Master' spreadsheet.
In the past I was able to use the work book function that appeared on the left of the spreadsheets to do this and found it very useful, that functionality seems to go have gone away.
And unlike Excel whilst I can duplicate the individual sheets I do not seem to be able to 'move'
ie I am looking for he Excel - move sheet functionality so that I can move all the individual sheets into one, surely there must be a way of doing this that I am missing
THanksHi Matthew,
I am a little confused as to what you are referring to when you say "sheet". In Numbers a sheet is a canvas that has any number of tables on it. Each sheet has its own tab. In Numbers 3 a little triabgle appears in that tab that shows you all the tables in that sheet and your can navigate to each by clicking on it.
If you are wanting to consolidate all your tables into one sheet(and tab) the way to do this is to cut and paste them into your Master. On the sheet you are getting rid of select the tables using the upper left bullseye and cut then off the sheet. Navigate to your Master sheet and Paste. Repeat as nessasary.
quinn -
Import photos from iphoto to Numbers spreadsheet or Pages
Hello All,
And to start with: Happy New Year, and thanks to all people here making easier to work with Apple Softwares.
I have many questions about Numbers since some features are really missing from Excell to Numbers, and also since change from Numbers'09 to actual Numbers.
My question today:
I want to create an inventory with my products.
They are all on pictures included in iPhoto or as pdf.
If I import directly from the destination cell via Media button, I find out that the total weight of the picture is dragged.
As a consequence I came out with Numbers files of more than 100 Mo !! And of course computer slowing down.
My solution was to drag pictures from iPhoto to desk and open it with Aperçu.
Then I reduce the size of all pictures, save it.
Then I can import from the desk and have a more manageable file size by my computer.
It makes the Media button quite useless in that case.
Did i miss something ?.Lionnel,
I don't believe that you are missing anything. It is important to make image thumbnails for display in Numbers, or else your Number file will be huge, as you have learned.
You can use iPhoto to contain your thumbnails, and Media Browser to bring them into Numbers. I find this to be inconvenient if you have a large number of image files on your computer. My Media Browser is so slow that I don't use this method. It is much more convenient to use the Finder to locate the files and to drag or Copy/Paste them into documents.
Jerry -
Can I link a pages table to numbers spreadsheet ?
I would like a table in Pages to display current data from a numbers spreadsheet.
Is this possible in Pages and Numbers ?
I do NOT mean copy and paste etc. which does not accomplish what I need.
Any information gratefully received
This has been possible in several applications for a looooong looooong time.
If I remember rightly Wingz could do this sort of linking 20 years ago. i.e link data in one document to data in another.
Regards aSorry for that oversight. I am currently using iWork 08 and skipped 09 because I have gone from Snow Leopard to Mavericks.
A transition I am not altogether happy with . Not at all impressed by Mavericks so far.
Apple Help promised me a lot would be fixed or restored in Yosemite..... not holding breath.
I am thinking Mavericks is a code for back to the days of the old west since so much seems to have been abandoned... -
Linking a numbers spreadsheet in a keynote page
I created and saved a spreadsheet in Numbers.
I copy a portion of a spreadsheet in numbers.
I then paste it on a page in Keynote.
I save the Keynote file.
I then make changes in Numbers.
The changes do not show in Keynote.
There is no REFRESH button anywhere in keynote.
Event when i select the linked spreadsheet in keynote.Thanks Michael. I am finding this really hard to explain even though it's so simple. I have my passwords on a numbers spreadsheet. I password protected it. Every time I try to open it on my macbook it asks for a password. This is what I want. I open it, I update it. I close it, I want to update it again, it asks for the password again, I input the password, I update the sheet, I close it. I dont close it by opening another sheet or not worrying about it because my laptop is password protected, I hit the "X" in the top rught hand corner and close it.
Now, on my ipad I cannot do the equivlemt of clicking on the "X" in the top right hand corner as the "X" does not appear on Numbers on the iPad?
That is my question, not how to mask it by opening another sheet or looking for a work around like password protecting the iPad so it doesn't matter that the spreadsheet is still open. Just, how do I Close (X out) of a Numbers spreadsheet when it's open in my iPad?
I would really appreciate anyone helping me on this and thank you to the 2 people who have tried. -
Adding a 'background' to page numbering
Hi,
I have a large document which includes multiple PDFs that have been imported into the appendices.
I want to turn page numbering on so all the pages are numbered, which is easy enough of course.
The problem I have is that some of the pages (in the appendices) follow totally different formats or may have graphics and text where the page numbering is and therefore you are unable to see the page numbering on these pages.
Is it possible to format the page numbering in a way so that it always shows up - perhaps say a white box so it appears on top of other page elements?
Many thanks.
I'm using Acrobat XI.A 'background' layer always drops to the bottom of the stack, hence the name.
A 'watermark' layer can be on top or beneath, but if it's on top and left editable it will be above the header/footer too, so you need to flatten it as got go:
Create your 'whiteout' boxes using the Watermark tool.
Open the Layers panel on the left sidebar in Acrobat.
Click the tools dropdown and choose Flatten Layers, agree to the warning
Now use the header/footer tool to add the page numbers on top -
Moving Numbers Spreadsheet to IOS
How does one move Numbers spreadsheets from a MacBook Pro (Numbers) to an iPad?
The iPad has Pages but I cannot locate an IOS Numbers application on the iPad. Does something have to be purchased or added to the iPad?
Thank you.You can use file sharing.
see http://support.apple.com/kb/ht4088
You can also use iCloud to sync files between the two apps on your computer and iPad.
see http://support.apple.com/kb/HT4942 -
How can I merge a numbers file into Pages?
I have a numbers-file created and I want to merge the adresses into a pages-document. How can I do this?
Welcome to Apple Discussions
Since you've posted in the Pages '08 forum, I'll assume that's the version you're using. Merging with a Numbers spreadsheet is a feature that was added in iWork '09. -
Applescript: Make iCal entry from Numbers spreadsheet
I use a spreadsheet to book all my photography shoots. The columns (name, phone, email, job date, job time, job address, job city, services, notes) are inputted each time a client calls to book a shoot.Once they are booked, I create a new iCal entry for the "job date" with the title name being a slimmed down version of the services (ie, the client might have wanted photos, virtual tours, and prints, but for on site work, given that I will not be printing anything, I leave out the print from the title). So the final title might look like this: "photos, virtual tours @ 3pm". I also add the full address including the city into the iCal "location" field (just below the title field). Then I'll make sure that the date and time correspond to the spreadsheet. Next, I'll set it to a calendar I have made for these bookings. Finally, I'll add the services and notes to the "note" field at the very bottom of the iCal entry. Then click DONE.
Can someone help me write a simple script that would read a preselected row in the numbers spreadsheet and, once initiated, would create a new iCal entry? Thank you.Thanks John. Yes, so I edited it a bit and made a few minor changes (basically adding some info to the notes section in the iCal entry). I've posted the code below. A couple minor tweaks would make this perfect: First, I'd prefer to simply selected one of the cells on a given row and then run the script--at that point the script would know to copy that entire row. I know this is possible because I have a script that does this... I'm just not sure how to integrate that part of the script with yours. I've posted the script below yours.
Second, I'd like iCal to open the newly added entry so I can have a quick review of it. Currently there's no indication that it's been added and, which iCal does appear to initiate (if it was closed down), it does however remain in the background.
Your script (with some mods):
set myCal to "TEST" -- calendar name
set myLength to 2 -- hours
set myItems to my cjmTIDs(the clipboard, tab)
if (count of myItems) is less than 12 then return
set jobDate to date (item 4 of myItems)
set timeArray to my numberFromHourText(item 5 of myItems)
set hours of jobDate to (item 1 of timeArray)
set minutes of jobDate to (item 2 of timeArray)
set jobEnd to jobDate + (myLength * hours)
set myTitle to (item 1 of my cjmTIDs((item 11 of myItems), "prints"))
set myNotes to "Client: " & (item 1 of myItems) & return & return & "Tel: " & (item 2 of myItems) & return & return & "Services: " & (item 11 of myItems) & return & return & "Notes: " & (item 12 of myItems)
set myURL to (item 3 of myItems)
set theAddress to (item 6 of myItems) & ", " & (item 7 of myItems) & ", " & (item 8 of myItems)
tell application "iCal"
set myNewEvent to make new event at the end of events of calendar myCal with properties {start date:jobDate, end date:jobEnd, summary:myTitle, location:theAddress, url:myURL, description:myNotes}
end tell
on cjmTIDs(theText, theDelim)
set my text item delimiters to theDelim
set myList to text items of theText
set my text item delimiters to {""}
return myList
end cjmTIDs
on numberFromHourText(theText)
set theParts to my cjmTIDs(theText, ":")
if (count of theParts) is 2 then
set myHours to item 1 of theParts as number
set myMins to ((characters 1 thru -4 of item 2 of theParts) as text) as number
else
set myHours to ((characters 1 thru -4 of theText) as text) as number
set myMins to 0
end if
if character -2 of theText is "p" then set myHours to myHours + 12
return {myHours, myMins}
end numberFromHourText
The other script that I mentioned (the one that knows to copy the entire row by just selecting a cell):
set theTemplate to POSIX file "/Users/Peter/Library/Application Support/iWork/Numbers/Templates/My Templates/TEST.nmbtemplate"
tell application "Numbers 09"
tell table 1 of sheet 1 of front document
set theValues to value of cells of row 1 of selection range
end tell
open theTemplate
tell table 1 of sheet 1 of front document
set value of cell "A1" to item 1 of theValues
set value of cell "A2" to item 2 of theValues
set value of cell "A3" to item 3 of theValues
end tell
tell table 2 of sheet 1 of front document
set value of cell "B1" to item 6 of theValues
set value of cell "B2" to item 7 of theValues
set value of cell "B3" to item 4 of theValues
set value of cell "B4" to item 11 of theValues
set value of cell "D1" to item 38 of theValues
end tell
tell table 3 of sheet 1 of front document
set value of cell "A2" to item 11 of theValues
set value of cell "B2" to item 13 of theValues
end tell
tell table 5 of sheet 1 of front document
set value of cell "B2" to item 34 of theValues
set value of cell "B3" to item 14 of theValues
end tell
tell table 7 of sheet 1 of front document
set value of cell "B3" to item 30 of theValues
end tell
set R to display dialog "Save a PDF version of the invoice?" buttons {"No", "Yes"} default button 2 with icon 1
if button returned of R is "Yes" then -- GUI Scripting:
tell application "System Events" to tell process "Numbers"
click menu item "Print…" of menu 1 of menu bar item "File" of menu bar 1
set theWindowName to name of window 1 whose subrole is "AXStandardWindow"
tell sheet 1 of window theWindowName
if value of checkbox -1 is 0 then click checkbox -1 -- to show all the settings
set value of text field 3 to "1" -- number of copies = 1
click radio button "From:" of radio group 2 -- button “From:”
set value of text field 2 to "1" -- from page 1
set value of text field 1 to "1" -- to page 1
click radio button 2 of radio group 1 -- current sheet
if value of checkbox 2 is 1 then click checkbox 2 -- to not include a list of all formulas
click menu button "PDF"
click menu item "Save as PDF…" of menu 1 of menu button "PDF"
end tell
keystroke "Invoice" -- document name
keystroke "d" using command down -- save to desktop
set value of text field 3 of group 1 of window 1 to "Invoice" -- title
set value of text field 4 of group 1 of window 1 to "Stone Home Photo & Video" -- author
tell window "Save"
click button "Save"
if sheet 1 exists then click button "Replace" of sheet 1
end tell
end tell
end if
close front document saving yes
end tell -
I can no longer open a Numbers spreadsheet.
I have a Numbers spreasheet that I use all the time, in fact even earlier today. But when I try to open it now, I get an alert that says: "2013 Current status" can't be opened.
The file started out years ago as a Numbers 2 file. Recently I upgraded to Mavericks a few weeks ago and upgraded Numbers to Version 3.0.
I've been using this file with no problems since the upgrades.
I started walking through my backups and found a version from about 10 days ago that I can open in Numbers 3. None of the intervening versions can be opend in Numbers 3 anymore.
I did a Get Info on the file and I can see its preview and it looks like I expect and even a preview with cmd+space shows me the first page as I left it.
If I drop the file on iWork 2.3 I get what I would expect, an alert telling me I need a newer version of numbers to open it.
So, I had an old Numbers file, I opened it and used it with no problems in Numbers 3 for a while, and now I can't open it.
Does anyone know what I might try?Hi Rick,
Sometimes you see problems like that if the document is stored in Dropbox, which so far doesn't play nicely with Numbers 3 documents. If it does happen to be in Dropbox try moving it elsewhere.
You also sometimes see that if you have it in iCloud and are syncing with other Macs or with iOS devices and a sync "conflict" didn't resolve properly (i.e. it wasn't closed on one machine and was changed on another).
If you have the document in iCloud (which with Numbers 3 is now a good option) then on your Mac you may be able to recover it via Finder by holding down the option key and in the menu Go > Library > Mobile Documents > com~apple~Numbers.
Also, if you haven't already, it may help to update to Numbers 3.0.1 (released yesterday). It is supposed to have squashed some bugs.
My experience with 3.0 is a little different from Jerry's. It was clearly a rushed product. But I don't have a lot of complex legacy Numbers spreadsheets that would get messed up on import (which seems pretty buggy) and generally find that simple and clear (not simplistic) spreadsheets more often than not are the most effective spreadsheets. I like the fact that many "nice but not necessary" features no longer clutter up the interface and make syncing a nightmare, and that Apple will reinstate some really crucial ones. And the fact that Numbers finally works well on mobile, a big productivity enhancement (think data entry) that MS can't match (yet).
SG -
How do I save a Numbers spreadsheet as an ASCII spreadsheet
I need to convert an Appleworks spreadsheet to a Numbers spreadsheet and then save it as an ASCII file in order to upload it to my internet site.
Conversion of the AW SS to Numbers is no problem. However, unlike AW, there is no selection I can make in the "Save As" menu to save the Numbers file as an ASCII.
Any suggestions?Peggy:
As you suggested, I copied and pasted my 450 row Numbers table into Pages (12 pages in total) and then converted it to text - I saved it to my desktop and renamed the file with a ".txt" tag. Then I uploaded to the server.
The result when seen on the net is a page with 10 offices with total sales volume, units sold, etc. However, using the above procedure, while I do get the names of the 10 offices, I get no numbers.
If any of you wish to contact my by email, I will direct you Peggy, Jerry and Brie, to the site to see the present result and future effort results.
Thank you for your time and efforts.
[email protected] -
How do i get a numbers spreadsheet from my mac to my iphone have the numbers app so
i have a numbers spreadsheet on my macbook and the numbers app on my iphone.How do i get the spreadsheet from the mac onto the app on the phone so it updates through icloud
Not according to Apple.
From the document you referred to:
iCloud makes it easy to move Pages, Keynote, and Numbers documents between your computer and your iOS devices. Just sign in to icloud.com/iwork in any modern web browser, and all your iWork for iOS documents will be there — complete with your most recent edits.
Also, according to Ted Landau (emphasis mine):
To convert an iOS-formatted iWork document to a Mac-compatible format and transfer it from iCloud to your Mac, you must download the file from the iCloud website via a web browser.
Which makes the syncing hack he describes in the rest of the article, which I do not recommend, far less useful.
http://www.macworld.com/article/163291/2011/10/icloud_iwork_sync.html -
Change Start page numbering to Auto Page numbering in the Numbering & Section Options using script
1. I have many documents to add into a book. After adding the documents, all file page numbers should be continued from the previous file. Now I am doing manually for all files at all time. Numbering & Section Options => Start Page Numbering at: to Automatic Page Numbering.
2. And also I need to add the Chapter number with the page number (Ex: 1/2, 1/3, 1/4 … , 2/2, 2/3, 2/4 …., 3/2, 3/3, 3/4 ….). Here also I am doing manually like. Numbering & Section Options => Page Numbering => Section Prefix: 1 and Include Prefix When Numbering Pages. (The page number should start from 2).
Note: In Every chapter opening there will be a file name called S… (Ex: Ch 1: S3391.indd, Ch 2: S3392.indd, Ch 3: S3393.indd). So after every S(S3391, S3392 …) file the next file page number should starts from 1/2, 1/3. 2/2, 2/2 ….
Ex:
Chapter 1 Pages
S3391.indd
32457.indd 1/2 … 1/5
32617.indd 1/6 ….. 1/9
32217.indd 1/10 … 1/13
Chapter 2
S3392.indd
42457.indd 2/2 … 2/3
52617.indd 2/4 ….. 2/9
33217.indd 2/10 … 2/13
Could anyone give me an idea or script, please? At least for First one, could anyone suggest me ASAP.
P.S: I have some more questions regarding this, I will post that after some time...
Thanks in Advance,
Thiruvar openedDocs = app.documents;
var chapterPrefix = prompt ("Enter the chapter prefix", "1/", "Prefix");
for (var doc=0; doc<openedDocs.length; doc++){
openedDocs[doc].sections[0].continueNumbering = true;
openedDocs[doc].sections[0].sectionPrefix = chapterPrefix;
openedDocs[doc].sections[0].includeSectionPrefix = true;
alert("Done");
Chapter 1, contains 10 files (Each file 6 pages)… (1/1, 1/2, … 1/60) – prefix 1
Open all 10 files of one chapter and run it....
and then for another 10 files.... -
Numbers creates additional pages
When I create a Numbers spreadsheet, how come there are additional pages that are printed when I print? How do I get rid of those. I only have data on one page, but at least 3 - 4 other pages print also.
I also don't know how to get rid of those faint grid lines.Ming Ming,
When you check your work in Print View, as WWJD suggested, make sure that you have reduced the size of your table to just the minimum number of rows and columns necessary to hold your data, so that the table does not extend onto adjacent pages. Do this by deleting unneeded rows and columns.
To eliminate the faint lines, make all the Cell Borders White. Use the Inspector to select a weight and the color White for all the Cell Borders.
Regards,
Jerry
Message was edited by: Jerrold Green1 -
Moving Numbers Tables to Pages '08
Hi guys,
I've used Numbers to create some tables that were larger than 8.5x11. To fit them on a single sheet, I used the Content Scale slider. Works like a charm.
Now, when I go to copy one of these tables to put it in Pages, I get the original, full-size version of the table when I paste it. Needless to say, that does not work at all - the tables are all out of whack and spread across multiple pages.
How do you copy a Numbers table to Pages if the Numbers table is scaled down below 100%? I want the table to look exactly the same in Pages as it does in Numbers. And yes, I've already sent Apple feedback to let them know that this is a problem.
But while I wait for Numbers/Pages '09, does anyone have a workaround that doesn't involve PDFs?Hi Richard,
Thanks for the reply, but the problem is not empty rows and columns. When I created the tables I used 14 point Myriad Pro. The table (which is an income statement) is too large to fit on a single page at that font size. I did not worry about it, however, because I planned to just scale it down to make it fit.
The real problem is that when you copy a table from Numbers, you get the table as it appears in the "Normal" view, NOT as it appears in the "Page Layout" view. Hence, when you paste it, the table is no longer scaled down like it was in Numbers' Page Layout view. That's infuriating - it's like setting your font to Helvetica and having it come out of your printer in Courier New! It makes the entire content scaling feature in Numbers useless if you plan to use your spreadsheets outside of that app.
What's really frustrating is that so much of Numbers is utterly great! It has so many features that are just fantastic and make my life easy. But for each of those features, there's a basic, fundamental item like copying scaled-down tables to Pages or double-line cell borders that is missing. And the real shame is that none of it will be fixed before Numbers '09.
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