Additional Expenses In GRPO

Hi All,
We are using SAP 8.8 PL 15.
We take following steps for a import cycle.
PURCHASE ORDER
GOODS RECEIPT PO
LANDED COST
AP INVOICE
WHEN WE RECEIVE FREIGHT , CLEARING , INSURANCE ETC BILLS (The additional expenses occured in import) we book them .
After that we are interested in knowing raw material cost. Because we are unable to link our freight bills to the LANDED COST
DOCUMENT which is pulled from GRPO.
Any help would be greatly appreciated.
Thanks
Malhaaar.

Hi Rahul,
Our inventory is getting re valuated properly.
Only thing is that , when we see a service invoice let us say for clearing charges in A/P Invoice then we are unable to make out against which shipment we paid this clearing charges.
Or to put it in other words , If in a financial year we pay X amount towards clearing charges to S.J Thacker then we do not know the shipments associated with the bills.
Through Form Settings, I displayed base ref , base type etc columns but no trace. They are blank.
Thanks
Malhaar

Similar Messages

List of invoices where some additional expenses were posted

Dear All ,
Is there any reports to list the of invoices, where some additional expenses were posted ?
Thanks,
Dash

I assume you have a specific document type for your invoice posting. If you have, a simple GL line item list will suffice for your requirement. Use the Document Type and the Expense GL account as parameters.

Internal Error (-5002) on adding Additional Expenses in a sales-document

Hi All,
I try to add an additional expense in a sales-document. I receice an internal error (-5002) What is the problem ?
I want to transfer the additional expense from a sales-order to my target delivery note.
See my example in C#:
               oDlvNote.CardCode = cuno;
                oDlvNote.DocDueDate = oDate;
                string queryvx2 = "Select ExpnsCode, LineTotal, Comments,
DocEntry, LineNum From " + tablenameexp + " Where DocEntry
= " + origornov;
                using (System.Data.SqlClient.SqlDataReader sqlReadervx2 =
SwissAddonFramework.B1Connector.GetB1Connector().ExecuteQuery(queryvx2))
                    while (sqlReadervx2.Read())
                        expcode = sqlReadervx2.GetInt32(0);
                        linetotexp =
Decimal.ToDouble((Decimal)sqlReadervx2.GetSqlDecimal(1));
                        remarksexp = sqlReadervx2.GetString(2);
                        docentryexp = sqlReadervx2.GetInt32(3);
                        linenumexp = sqlReadervx2.GetInt32(4);
                oDlvNote.Expenses.BaseDocEntry = docentryexp;
                oDlvNote.Expenses.BaseDocLine = linenumexp;
                oDlvNote.Expenses.BaseDocType = objectnr;
                oDlvNote.Expenses.ExpenseCode = expcode;
                oDlvNote.Expenses.LineTotal = linetotexp;
                oDlvNote.Expenses.Remarks = remarksexp;
          --->    oDlvNote.Expenses.Add();
                oDlvNote.Lines.ItemCode = Artikel;
Regards,
Roland

Hi Roland,
I think it's the same issue as here:
-5002,if you reference production in a row,so all rows should be refer prod
Regards,
Frank
PS: Expenses are a "lines" type oject - just like Document_Lines - which are handled in the TB1300
Message was edited by:
        Frank Moebius

Additional expenses on existing delivery

Im trying to add additional expenses on delivery which is created already and has no invoice (customer direction).
I have code
Dim odocument As SAPbobsCOM.Documents
            odocument = oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oDeliveryNotes)
            If odocument.GetByKey(docentry) Then
                odocument.Expenses.Add()
                odocument.Expenses.SetCurrentLine(1)
                odocument.Expenses.ExpenseCode = 1
                odocument.Expenses.LineTotal = value
                Dim err_code As Integer
                err_code = odocument.Update()
                Dim err_msg As String
                If err_code <> 0 Then
                    oCompany.GetLastError(err_code, err_msg)
                    MsgBox(err_msg)
                End If
            End If
but it alwazs ends with internal error after .update. Is it even possible to update existing delivery with expenses through DI?

Have you tried manually update this existing delivery with additional expenses? If you can, update should work from DI too. Otherwise, it is not possible.
Thanks,
Gordon

Add Additional Expenses to Invoice

Hi,
I have a problem that I hope you can help me with. See description below:
Workflow
1. User genrates delivery in B1 and adds info. Performs external process to calculate shipping expenses.
2. The expenses calculated in step get filled in a UDF on the Delivery.
3. User opens A/Rinvoice and converts the delivery added in Step 1 to an invoice.
At this stage, I would like to be able to pull the expenses from the UDF on the delivery to the invoice.
Please advise on best solution.
This is a big problem for us. Any help is appreaciated.
Thanks.

Hi,
I think you can try this approach:
1. Create a UDF in the Invoice to store the info (if its already created just for testing create another one).
2. In the Invoice UDF create a Formatted search that based on the BaseType and BaseEntry of the first line of the invoice (Table INV1), query the UDF Field in the delivery (ODLN).
If the invoice is based in more than one delivery this approach will not work and you will have to develop a solution for this (that is not that difficult).
Hope it helps :-D
-M

Additional Expenses in PLD

Hi,
How i can print additional expences in PLD line by line.
eg.
Packing Charge = 10
Freight = 20
Total 30
regards
Suresh S

Suresh,
The forum that you have posted your question in is for questions related to the SAP Business One SDK. Your question seems application related to the SAP Business One PLD. While you may get a response here, you may receive a faster response by posting your question in the SAP Business One Discussion Forum or entering a message with SAP Support.
Eddy

Additional expenses in a documents

Hi
I need to add the additionalexpenses (with SDK) before to save the invoice with the client. I try to use the documentadditionalexpenses object but I have some problems to use this object.
The first problem is that there isn't the docentry of the document that is the key of the inv3 table.
Can you help me?
thanks
Rita

try something like this
oInvoice = oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oInvoices)
oDelivery = oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oDeliveryNotes)
                    'Looping through the expenses
                    For y = 0 To oDelivery.Expenses.Count - 1
                        'Setting the Delivery expense
                        oDelivery.Expenses.SetCurrentLine(y)
                        If y > 0 Then
                            oInvoice.Expenses.Add()
                        End If
                        'Checking if the total is NOT 0
                        If oDelivery.Expenses.LineTotal <> 0 Then
                            oInvoice.Expenses.BaseDocEntry = iDeliveryNote
                            oInvoice.Expenses.BaseDocLine = oDelivery.Expenses.LineNum
                            oInvoice.Expenses.BaseDocType = 15
                        End If
                    Next y

GRPO with Freight gives an error ...

Hello Experts,
When I post a GRPO without Freight it gives no error, but when I try to add with Freight Amount it gives an ERROR.
Inventory Account is not defined [Goods Receipt PO - Rows - Warehouse Code] Message 173-77.
Freight Setup: for that perticulat Freight that I am using... is Revenue and Expense Accounts are defined... Distribution and Drawing Methods are Quantity and Stock Check Box is CHECKED.
Help Required...
Thanks & Regards

Hello Nazir,
If your the items are set up with 'GL accounts managed by warehouse' (this is defined under the Inventory Tab of the Item Master Data), you should check that all the accounts for the warehouse have been set up under Administration => Set Up => Inventory => Warehouses => Accounting Tab.
In particulary you should check that you have defined an Expense Account for the specific warehouse in the GRPO document.
Also since you have chosen to affect the stock with additional expenses you need to specify an offsetting G/L account to the Stock account for clearing journal entries created by A/P Invoices and Goods Receipt POs.
I hope it solves your issue.
Kind Regards,
Magalie Grolleau
SAP Business One Forums Team

Adding additional expenes via DI API

Hi folks,
I have an addon which creates an Invoice based upon a Delivery which has been working fine. The client is now using additional expenses and I need to move these across from the Delivery Note to the Invoice.
I am receiving an error of 2028 but with no description.
Here is the code I am using...
For iLineCount = 0 To oDelNotes.Lines.count - 1
With oInv.Lines
oDelNotes.Lines.SetCurrentLine iLineCount
If iLineCount <> 0 Then
.Add
End If
.BaseEntry = lDocEntry
.BaseType = 15 'Type Delivery
.BaseLine = oDelNotes.Lines.LineNum
.SalesPersonCode = oDelNotes.SalesPersonCode
'ADD THE EXPENSES
If oDelNotes.Lines.Expenses.LineTotal > 0 Then
.Expenses.SetCurrentLine iLineCount
.Expenses.Add
.Expenses.ExpenseCode = oDelNotes.Expenses.ExpenseCode
.Expenses.LineTotal = oDelNotes.Lines.Expenses.LineTotal
End If
End With
Next iLineCount
l = oInv.Add
Can anyone see what is incorrect or shed some light on error -2028?
Thanks,
Robin

Hi,
Just in case anyone has a similar issue, I was missing the Vat Group field...
.Expenses.VatGroup = oDelNotes.Lines.Expenses.VatGroup
Thanks,
Robin

Extra expenses at invoiving stage

Hi Experts!!
How to charge expense on PO after goods receipt (MIGO). Actually, some expenses are included on provisional basis in PO (purchase order) and for the sake of operations, we have to post goods receipt (MIGO) and later on, at invoicing stage (MIRO) we get actual bills to be paid. My question is, how should i treat extra expenses (i.e. not included in PO previously).
problem is that, if i hit stock for that, then it will update moving average for materials available in stock; which would not be justified, because we have high consumption rate (i.e. only 20% of the purchased material are available at invoicing stage).
Please guide me, what should i do.
Regards

HI,
The additional expenses which are not included during Purchase ORder creation, can be booked in the Invoice Verification
We can include expense line items in the GL Account tab during MIRO.
It would suffice your requirement as I believe.
Work this out and let me know if you need more information.
Regards,
Ramesh.

Why is Captivate 4 so expensive for Aussies?

Sorry people, complain / whinging here, not a question:
Can anyone explain why my Captivate 4 upgrade costs so much more just because I'm based in Australia?
How can something priced USD299 be A$482?
My company's been a loyal Captivate user since the macromedia version 1, and we've never even called Adobe for support since the forum and other online resources are so good.
Just doesn't make any sense to me, but unfortuantely everyone from Adobe to Apple thinks it's OK to rip us off.

Hi there
Hopefully Michael's suggestion will work for you.
Just to let you know, the issue extends beyond AU. I have a good friend in England that has the same issue. I may be wrong, but I think it's got something to do with the fact that things are in other countries and different languages are used in many places. As a result, they have to localize into the other languages and an additional expense is involved with that and it drives up the cost of the software.
Unfortunately, you likely use English where you are and localization isn't really needed. So you are effectively subsidizing the cost for the other countries where English isn't the main language.
Just my .02 worth. But given today's economic conditions, I think I probably owe you $20 because of the devaluation!
Cheers... Rick
Helpful and Handy Links
Captivate Wish Form/Bug Reporting Form
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Writing additional charges in Order

Hi,
I have to write additional charges in the Dialog Order (139) in relation to weight.
Some facts affecting the proceeding:
1)
The weight have to be sumed up iterative. So it is not possible to work with Formatted Search and I have to work over the UI.
Steps I finished already:
1)
Activating the devilery-costs in the settings of Order. The Form "dumps" is available over a linked button.
The column 3 is the column that takes the amount and sends his value to the textbox additional charges.
2)
A program that reads all the values I need to determine the value of costs out of a UDT
the following steps I tried:
1)writing in the matrix of dumps
this.form = null;
this.form = this.sboConnection.getSBOApplication().Forms.GetFormByTypeAndCount(3007,1); //formType = 3007
this.matrix = (Matrix)this.form.Items.Item("3").Specific;
this.editText = (EditText)this.matrix.Columns.Item("3").Cells.Item("1").Specific;
this.editText.Value = amount;
problem: the program drops out when I try to initialize the form
2)writing to the textbox additional charges in form Order
this.form = this.sboConnection.getSBOApplication().Forms.GetFormByTypeAndCount(139,1);
this.editText = (EditText)this.form.Items.Item("89").Specific;
this.editText.String = amount;
problem: I cannot set the value, I because the item disabled. When I try to enable it the program drops out.
The table for the charges is OEXD. But the only value that affects the corresponding cell or textbox is fixed amount.
The Order- Dialog gets it, when it is loading.
Maybe somebody has a hint for me.
I will appreciate it.
Marc

From my point of view, i would suggest to use the DI-API,
access the Document-Object (and the Document-Objects
child, the DocumentsAdditionalExpenses-Object) after
the order is saved.
But I suppose you would like to add the Additional Expenses before the order is saved,
so the user who wants to save the order can see the additional costs
and decide whether to save or not?
According to the Manual, Additional Expenses must be defined.
(Administration-> System Initialization-> Document Settings, General Tab->
Define Expenses button)
By DI-API, use the AdditionalExpenses-Object, in VB6 something like
Dim objAddExp As AdditionalExpenses
Set objAddExp = vCmp.GetBusinessObject(oAdditionalExpenses)
'// set needed properties here
objAddExp.Add
1)
"UI-API-Clicking" Item 91 will open the Expenses Window
with type 3007 (I think thats what you do at the moment).
Hm, you get the handle to the window GetFormByTypeAndCount..
> problem: the program drops out when I try to initialize the form
What do you mean with: the program drops? When you call GetFormByTypeAndCount?
Maybe you are to early with GetFormByTypeAndCount and should Sleep() and DoEvents or
something until the form is loaded?
Personally I would try to store the "new" Expenses value somewhere,
react on the FORM_OPEN, fill the remembered value to the matrix
and UI-press Item 1.
This way you don't need to have a reference from the order form to the expenses form
or the other way arround, the expenses form is modal, anyway.
2)
According to the UI-API manual, you can't enable system items.
Message was edited by: Frank Moebius

Additional cost - sales documents

Hi all experts.
I have a challenge from a client. They sell some products that has a special tax connected. An environment tax. The amount of this tax is decided as a percentage of the item price. This tax is only for certain items in the company.
My client would like to show the total environment tax amount on each sales order. The sales order consists of items with and without environment tax.
In addition to this, the environment tax should be linked to one specific account in the chart of accounts.
Can anyone please suggest some way to achieve this?
Thanks and regards, Runar Wigestrand.

Runar,
We have done something similar for a number of clients. A common situation for us is an Environmental Surcharge for companies that distribute hazardous materials. This surcharge is often a factor of the price or extension on the row of the document. And, as is your case, certain items apply and others do not (i.e. some items are hazardous and require an Environmental Surcharge and others do not).
We build an Add On that has a button on the document to "Add Additional Expenses" or something similar. The button fires code that looks at the items on the document, references a UDF that says whether they apply or not, and then calculates a total for the Environmental Surcharge based on rates in a UDT that the user can control.
Hope that helps and gets you going in the right direction,
Brad Windecker
Implementation Consultant
[Omega Business Solutions|http://www.omegagroup.com]

Need to include tax amount in item cost on grpo

Hi all
is there any way where I can book my item cost on grpo basis ??
Well I have one issue, I get material and send for production before creating ap invoice but the cost of my tax not include in item after setting of 100%
non deductible field, and because of this after issue the material when i create ap invoice my tax amount goes in price difference
so is there any way to book tax expenses on grpo ??
Thanks
Ricky

Hi
SAP B1 purchase document entry
Go to Administration > Setup> Financials> Tax>Tax Type->Double Click on Tax and enter 100 % in Non Deductible % field.
Thanks
Mohammad Imran

AR Down Payment and Freight/Additional Charges

We have several clients that would like the following functionallity:
When creating and AR Down Payment Invoice form a Sales Order, the Freight/Additional expenses should be populated.
The fields should be active so users can apply partial payments and the amounts reduce the open balance on the Sales Order appropriately, leaving the Sales Order open for adjustment (i.e. increased frieght charge)
This function should work as all other marketing documents do, allowing the mentioned fields to be drawn to the AR Down Payment.
Thanks,
Dean

I have a business case example.
My client, who only sells to distributors, so no sales tax is charged, has a web site that enables their customers to purchase products and pay for them using a credit card. Most products are priced to include freight, insurance, and handling charges. However, if the customer wants the product shipped over night, they can pay an additional freight charge. The Web site then forwards a sales order to the manufacturing site with the ordered item number and a flat rate shipping charge for over night delivery. The sales order is created in SAP B1 and since the order has been pre-paid, the special orders representative that manages these orders, creates a down payment invoice and enters a payment for the full amount of the order including the freight charge. When the actual invoice is created later, it is saved as a draft so that the special orders representative can drawn from the down payment invoice. But, since only the item price amount can be drawn, the freight charge has to be handled with an internal reconciliation.

Additional Expenses In GRPO

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