Adjusting Down payments

Hi All,
I had created a down payment Request using F-47 and paid using F110.
After that i had adjsuted the down payment against vendor invoice(created using fb60) using the tcode -F-53. This had created a request but when i try to pay the remaining amount using F110, the amount cleared is the total invoice amount and not the adjusted amount.
Example:
1. Down payment made : 500 INR. ( created using f-47)
2. Down payment cleared : 500 INR ( uing f110)
3. Created Invoice of 1000 INR ( FB60)
4. Adjusted the Invoice with downpayment made ( F-54)
5. Tried paying using F110 against the invoice the amount paid is 1000 INr and not 500 INR.
Note : I want to clear the downpayments uisng F110 only
Rreagrds,
Pradeep.

Hi
after running F110 , edit proposal and see the Down payment always comes in exception list and double click on that advance and release the Payment by making it free for payment.then automatically down payment will get knocked off against invoice.then do the payment run,you will be able to pay the balance
As said by you, you had done F-54(converts special g/l transactions to normal g/l transactions), advance payment doc will not come under exceptions, adv doc and invoice doc will come for payment and gets knocked off.
or its better you do F-44.
regards
Venkat
Edited by: Venkat Dara on May 15, 2009 6:47 AM

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AP down payments and final invoice

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Is there a configuration to adjust down payment at the time of MIRO(Invoicing) as the clients wants to enter the final invoice only for 5000 and not for 10000.
Pls suggest me a suitable solution.
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Srini

Srini,
since the payment to vendor is 5K only and it is already paid via downpayment, you book the invoice and clear the invoice & down payment together manually through F-54 and F-44.
from EHP4 the downpayment clearing function is integrated in invoice verification, the BC set "LOG_MMFI_P2P" has to be activated.
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How TDS Reverse at the time of Down Payment Clearing F54

Dear Friends,
Please let me know what is the process or configuration we have to do for clear TDS in F-54.
my scenario is I made down payment of Rs. 10000/- with TDS.
next we are doing MIRO for Rs. 50000/- with TDS full amount
Then I m adjusting down payment against Invoice no. which I deduct TDS for Rs. 10000/-in F-54
in this transaction TDS should be reverse for Rs.10000/-
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Hi,
After MIRO posting, please note the following method :
F-54 - Enter all the header data details, Vendor Code, Enter the relevant Document (Invoice) No.which you need to adjust with Down Payment (10000) made.
Select to Process down payments
The next screen shows the down payment document no. and it shows amount & available amount by line item wise.      Amount & available column shows as 10000.
Select the relevant down payment line item and double click in the last tab "Transfer Posting"
This tab shows the final amount (after adjusting down payment).
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Please ensure that the tax line items display.
If you are not getting the tax line items overview, go to document and select "simulate" once again.
Finally, the document display all the line items including tax line items with blue colour.
Double click relevant line item and enter your text "Adv adjusted for doc ref......"
Simulate and post.
Result:
Then you check through FBL1N for the relevant vendor, the open item shows only 40000 after adjusting the down payment.
The cleared line item shows both down payment as well as cleared payments.
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Hi,
I am having a query in Asset Down Payment for AUC
I have configured for both Acquisition: down payments and Down-payments clearing account in 'AO90' in asset module.
But I am still not clear why Down-payments clearing account account needs to be configured.
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Bank     Cr     1000
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Hi Vidya,
Option 1: When you follow based on your example, ie., asset debited during down payment entry, asset entry will be reversed when you adjust down payment against invoice.
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With reference to PO: Please refer sap note number 310368 valuated goods receipt paragraph and they have clearly mentioned about making down payments against asset/AUC purchase order without getting debited to asset account.
You have to make F5 378 message number to be a warning message instead of error message and you have to suppress asset related settings in OB41 posting keys 29 and 39. Posting key 39 is useful when you have down payment request.
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Regards,
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SapGurus,
My Client has done one down payment against LC for vendor, subsequently some line items(suppose Qty=10) against Down payment adjusted has to be returned due to low quality, other line items GR done but no payment till now,
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please give me some clear ideas
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Hi,
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Hi,
Is there any way or work around to clear vedor/customer down payment to vendor/customer invoice automatically without transferring Spl GL amount to Invoice?
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Please hlep me
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yadayya

Hi
As per my understanding the query relates to adjusting downpayments at the time of invoice verification itself.
Once invoice verification is done anyway we can clear manually or automatically either by clear downpayment or clear vendor.
regards,
Amanullah

Down Payment adjustment to invoices automatically

Hi,
I need a solution for our clients issue.
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For example, if invoice is 10000, now the customer should pay only 9000 (10000-1000(down payment).
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How can we configure this in SAP.
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Hi Satheesh,
We can do some enhancement to fullfill your clients requierment but for this we need to develop one program and should be schudle in back ground.
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Thanks & Regards
T N R

Down payment adjustment at MIRO level

Hi Every one,
Is it possible to adjust dowm payment at the time of MIRO, I heard as this can be possible with EHP4 patch level at present my client is not having the patch level for ecc6.0, Can any body flash on this.

Hi,
You need to Implement EHP4 then you can input Down payment details at the time of Purchase order after that it will reflect in MIRO.
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Creation of A/R Down Payment Invoice based on Sales Order not logical

When creating a A/R Down Payment Invoice based on a Sales Order you
have the option to create multible ones. Which by itself could be
usefull to create one of 50 % for a certain day and decide they need to
pay another 25 % at a later date.
But SBO does not track what already have been posted. Therefore you can
create a sum more then a 100% without warning or blockage.
Tested this in SBO 2007 A SP:00 PL:00
Scenario:
Sales - AR>Sales Order
Create and post a Sales Order
Sales - AR>A/R Down Payment Invoice
Create an A/R Down Payment
Select the BP and copy the Sales Order
Set DPM to 40%
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Sales - AR>A/R Down Payment Invoice
Create an A/R Down Payment
Select the BP and copy the Sales Order
Set DPM to 100%
Post the A/R Down Payment
Sales - AR>A/R Down Payment Invoice
Create an A/R Down Payment
Select the BP and copy the Sales Order
Set DPM to 70%
Post the A/R Down Payment
Making the total for the Sales Order 210% worth of Down Payment
Invoices without warning/blocking. I would expected that you would only
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60% therefore setting the second Down Payment Invoice to a max of 40%
Untill you have used up the 100% and you cannot select the Sales Order
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If multible users do the same work, SBO doesn't show that it has
already been done. Same if you forgot you already created it you can
still create one. Plus sometimes it will happenyou create the Down
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Hello Petronella,
you are right that B1 is not checking the total value of DP created from the Sales Order.
The logic and checking procedure here is only between Sales Order -> Delivery/Invoice.
DP Invoice is considered as transaction related to document the receipt of the money (parallel to the sales process). Between the moment of basing of DP to Sales Order it is still possibility to adjust Sales Order as there is no posting behind Sales Order.
The question is what would be a checking procedure in case that on Sales Order there is based Delivery and DP? What would be the system priority to take into a consideration?
Regards,
Martin Slavik
Regional Solution Manager

Down Payment Report (SAP Std)

Is there any SAP Standard Report available for viewing the different down payments paid and final payment by the customer in case of milestone billing?
Plz help.
Regards,
Anbu

Hi,
I am not sure if any specific this kind of report is avialable.Try if the following works for you
/R
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Generate Month-to-date Inv. register - F.02
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Rqst Individual Customer Corresp. - FB12
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Enter Batch totals under Control ttl - FB07
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Customer Refunds - FBL6
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G/L Account Balance Report - F.08
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Generate Cust. Acct. statements - F.27
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Generate Blocked Billing Doc list - VFX3
Inq. via Credit Release Screen - VKM1
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Display customer Line items - FBL5N
Reward points if useful
Regards,
Amrish Purohit

Clear Down payment against Vendor Invoice through Automatic Payment Program

Hi
We have to adjust vendor invoice against down payment (Advance) made through automatic payment program (F110)
Please guide us is there any configuration require to consider Down payment transactions during F110 to clear against Vendor Invoice
Ex :1. Advance payment made through special GL indicator 50K.
2. Invoice document 75K posted in vendor.
3. Now we have to clear down payment made (50K) against 75K through F110.
Regards
Sreenivasulu

Hi srinivasulu,
First u create down payment request through F-47 and define the spl gl indicator for down payment and assign the gl account for down payment gl code..
Regards,
Nivas

Withholding Tax Calculation Error for Vendor Down Payment Clearing:Oct '09

Hi,
We are trying to incorporate the new Withholding Tax Structure w.e.f. 01-Oct-09.
There were 3 scenarios possible:
a. Invoice = Down Payment
b. Invoice < Down Payment
c. Invoice > Down Payment
While 1 & 2 were taken care of effectively, the third scenario did not work as expected. The scenario is as follows:
1. Down Payment (Date : 30/09/09)
Amt : Rs. 40000/-;
Withholding Tax @ 15% : Rs. 6000/- (40000 * 15%)
Surcharge @ 10% : Rs. 600/- (6000 * 10%)
Edu Cess @ 2% : Rs. 132 (Rs. 6600*2%)
Higher Edu Cess @ 1% : Rs. 66 (Rs. 6600*2%)
2. Invoice (Date : 02/09/09) - As per new TDS Rates
Amt : Rs. 50000/-
Withholding Tax @ 10% : Rs. 5000/- (50000 * 10%)
Surcharge : NIL
Edu Cess : NIL
Higher Edu Cess : NIL
3. DPC (Date : 02/09/09) - Reversal of TDS calculated in Down Payment (Step 1) above.
Issue:
While making J1INCHLN, amount is adjusted as Rs. -1000/- (hence zero) not payable.
Also, the Surcharge, Edu Cess & Higher Edu Cess are also getting reversed in DPC.
As suggested by SAP Note No. 1372734 - Handling of downpayment clearing scenarios after budget '09, the scenario does not seem to work.
Actual payable should be worked out as under:
Invoice : Rs. 50,000/-
DP : Rs. 40,000/-
Bal : Rs. 10,000/-
TDS @ 10% : Rs. 1,000/-
All TDS Challans, Certificates & Returns must reflect Rs. 1000/- in the Challan.
Require assistance.
Regards,
Kapil Tilwani

Hi Kapil,
The following needs to be taken care of -
The message controls settings as the note suggests must be set as W.
When entering the details the logic is Vendor Debit amount is Tax amount + 1
The Vendor credit line, the tax code has to be assigned with the advance amount (amount for which the challan has been created) as the tax base amount and the tax amount will be the extra liability that needs to be created.
In your example -
The tax amount will be - 2000 ( the debit at the time of downpayment clearing should have been 4000 instead of 6000)
Tax base amount - 40000 (Challan for this amount has already been made at the time of downpayment made)
The vendor Debit - 2001 (2000 + 1)
The vendor credit - 1
Note - Tax amount and base amount has to be made manually in the withholding Tax tab for the credit entry.
Please revert for any clarification.
Thanks and Regards,
Anit

Vendor down payments recovery mangement

I am working on an MIS report in which I have to mention the Original down payment given to the vendor against the current outstanding advance and ageing analysis. As per the current practice in our company while accounting the recoveries against running bills, the entire original/existing advance is being reversed/credited and the balance advance amount is getting debited/posted for the recovering the proportionate amount.
Please advise whether I will be able to extract the Original advance amount and the Original advance payment date of the open items in Vendor Spl GL with my current accounting pattern? If not, going forward how should we account recoveries to meet such requirement.
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Krishna

Hi,
I don't think that the Down payment will be reversed after receipt of invoices, if do! it is not a good practice. The only thing to do is pass the adjustment entry against invoice receipt then you can get original downpayment details by run the vendor balances Transaction with SPL GL selection at screen(FBl1n).
Eg:
1. Advance (Downpayment Made) Rs. 1,00,000.00 (F-48)
2. Invoice receipt(assume after some time) Rs. 1,50,000 (F-43(FI) /MIR6(MM))
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Step 2: If there are any recoveries(Debit notes etc..) you have to pas the recoveries entry to normal GL with suitable T-Code (May be F-02) then you can adjust the entries with clearing....
Finally no need to reverse the Original Downpayment.
The above is as of my knowledge.....
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A/R Down Payments to Draw Error due to partially credited

Thank you in advance for your help - here is my question:
I have started with a Sales Order of $20,000. I then made an A/R Down Payment Invoice for $5,000. When payment came in, it was in the amount of $4,980 so I credited this amount towards the A/R Down Payment Invoice which left a balance of $20. I then went to make an A/R Invoice for the balance of $15,020 but it would not let me use the "Down Payments to Draw" - presumably because the A/R Down Payment Invoice was still Open. Therefore, I went ahead and issued a credit memo to the customer for the $20. I was then able to use the "Down Payments to Draw" from the A/R Invoice to view my A/R Down Payment but when I clicked on the row, I received the following message:
11/01/2009 15:50:55: This document was partially credited [Message 60511-3]
I have not found a way to bring in the payment of $4,980 or how to appropriately adjust my A/R Invoice for the correct amount. Thank you for your advice on what i did wrong or what I can do now to allow me to reflect the money received in the A/R Invoice.
Here is my SAP version information:
SAP Business One 2007 A (8.00.177) SP:00 PL:38

Hi Jeff,
please see this wiki article from the November 2008 edition of the Expert on Phone Newsletter:
[How to deal with a partially credited down payment invoice? |https://wiki.sdn.sap.com/wiki/pages/viewpage.action?pageId=64389447]
All the best,
kerstin

Down Payment - Final Invoice Based on Real Delivered Quantity

Hello all!
My need is the following:
The final invoice for a Down-Payment must in consequence of the real delivered quantity:
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Down Payment Request: 30% --> 30u20AC - So it miss 70u20AC to clear it.
Now: complicated:
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Hello Petronella,
you are right that B1 is not checking the total value of DP created from the Sales Order.
The logic and checking procedure here is only between Sales Order -> Delivery/Invoice.
DP Invoice is considered as transaction related to document the receipt of the money (parallel to the sales process). Between the moment of basing of DP to Sales Order it is still possibility to adjust Sales Order as there is no posting behind Sales Order.
The question is what would be a checking procedure in case that on Sales Order there is based Delivery and DP? What would be the system priority to take into a consideration?
Regards,
Martin Slavik
Regional Solution Manager

Adjusting Down payments

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