Advance (Down) Payment

Hi friends,
We have the following business scenario:
1. Delivery related billings
2. For a very few orders, custom made, we take some advance from the customers which can be any adhoc amount
3. Need to reflect this amount in the invoice as 'advance paid' and then the net as 'amount payable'
From what I have investigated so far, it is possible only thru' milestone billing plans and that to for only Order related invoicing via condition type AZWR. Is my inference correct or is there any other way to do it?
The requirement is so small i.e. just 30-40 such orders in an year that I am really wondering at the feasibility of getting into billing plans and then again, if it doesn't work with delivery related invoicing, it is a dead end.
I thought of having a new statistical condition to print which can be manually entered in the order but that again, because it is statistical will not reduce the gross value of the bill down to the value after adjustment of this advance.
Appreciate any short cut solution?
Many thanks.

1) How do you restrict the new debit note type to create only with reference to this order? i,e what/how/where do you use your custom formula?
I set the mandatory reference in the sales order type customizing
2) How do you manage the discounts/taxes here? The new condition type is defined at the end in the Pricing procedure? What step?
I set the condition after the net amount, so it takes care of all discounts.
taxes are excluded because are calculated even on the down payment document. It depends on your fiscal regulations.
3) Yes, Gross amount, advance paid and net amount.
I cannot reach the system so I cannot have alook to the condition type, I remember it was a normal value discount condition.
Roberto

Similar Messages

Advance (Down) payment in SD

Hi Gurus
Any body can please send the detail document of Advance (Down) payment Configuration SD.

hi,
The following Customizing settings have to be made for down payment processing:
Settings for the billing plan - To activate the billing plan function, maintain the materials, for which you wish to process down payments, with item category group 0005 (milestone billing). This gives the item type TAO via item type determination. The item type TAO calls up the billing plan function.
You need to implement the following activities in the billing plan for down payments:
Maintain deadline category - This determines the billing rule (percentage or value down payment) for the down payment request. The system assigns billing type FAZ (payment request) defined in the standard system with billing category P. (For the billing type FAZ there is the cancellation billing document type FAS in the standard system).
Maintain the deadline proposal - Use the down payments that are due for the proposed deadlines.
Maintaining a Pricing Procedure with the Condition Type AZWR:
In the standard system the condition type AZWR is delivered for the down payment value already provided but which has not yet been calculated. You must include this condition type in the relevant pricing procedure before output tax.
Enter condition 2 (item with pricing) and the calculation formula 48 (down payment clearing value must not be bigger than the item value) for the condition type AZWR.
Before the condition AZWR you can create a subtotal with the base value calculation formula 2 (net value). If the condition AZWR is changed manually, you can get information on the original system proposal from the subtotal.
Maintain the printing indicator - The pricing procedure can not be marked as a transaction-specific pricing procedure (field Spec.proc.) The condition type AZWR has the calculation type B (fixed amount) and the condition category E (down payment request / clearing).
Maintaining the Billing Document - In the standard system there is the billing type FAZ (down payment request) and the billing type FAS for canceling . The down payment is controlled using the billing category P of the billing type. A billing type becomes a down payment request when the billing category P is assigned. You have to maintain blocking reason 02 (complete confirmation missing) for the billing documents and assign it to billing type FAZ.
Copying control - Copying requirement 20 must be entered in copying control at item level for the down payment request. In the standard system the order type TA for copying control is set up according to the billing type FAZ for the item category TAO.
Copying requirement 23 must be entered in copying control at item level for down payment clearing. In the standard system the order type TA for copying control is set up according to the billing type F2 for the item category TAO.
Financial Accounting settings - A prerequisite for down payment processing is that the account is assigned to the underlying sales document. To do this, change the field status settings in Customizing as follows:
Set reconciliation accounts (transaction OBXR) - For the `received down payments' and `down payment requests' from
the G/L accounts you have selected, you should assign the field status definition G031.
Maintain accounting configuration (transaction OBXB) - For the down payments (posting key ANZ in the standard system) and the output tax clearing (posting key MVA in the standard system), you must maintain the posting key.
You must also carry out a G/L account number assignment for the tax account.
Maintain the posting key (transaction OB41) - For posting key 19, set the sales order as an optional field !!!
Maintain the field status definition (transaction OB14) - For field status variant 0001, field status group G031, set the
sales order as an optional field !!!
Assign the company code to the field status variants (transaction OBC5)
CHAN

A/R Down Payment Invoice with Discount

Hi,
I have a design question about the "A/R Down Payment Invoice" functionality in SAP B1 (version 8.81 PL09). Consider the following example:
I have a sales order with "total before discount" of 1000 euro. Customer gets 10% discount on this order, so order total is 900 euro.
I ask the customer to pay 300 euro of these 900 euro in advance (= down payment). I create a A/R Down Payment Invoice, I copy the sales order into the invoice. Then, I see the following on my screen: Total before discount = 1000 euro (which is correct), Down Payment = 90% = 900 euro. This is not correct, because 90% down payment would be 810 euro.
I go further and give 300 euro in as "down payment" and I ignore the wrong "down payment percentage". When I create my lay-out for my "down payment invoice", it is not possible to get the discount (of 10% = 100 euro in this example) printed. I only find the following information in the database table (ODPI): Total before discount = 1000 euro (correct), Discount percentage = 70% (NOT correct, should be 10%), Down Payment percentage = 30% (NOT correct, should be 33,33%).
This looks like a huge mistake in the design of a "down payment invoice" in SAP B1. How can I fetch the following data from the database:
1) Total before discount = 1000 euro
2) Discount 10% = -100 euro
3) Total after discount = 900 euro
4) Down payment = 300 euro
I can do line 1 and 4, but cannot find a way to retrieve line 2 and 3.
Regards,
Pieter

Hi Pieter,
Where did you set the discount? Is it on document level?
Have you tried on line level?
Thanks,
Gordon

Down payment against contract

Hi gurus,
do you know any possibility to link down payment to mm contract. Business process: We create mm contract. we need to pay some percentage of agreed value in advance (down payment). After down payment vendor make few successive deliveries. Contract is long term and we create PO for each delivery. Between deliveries can be few weeks, or few months. For each PO and GR against PO we receive one invoice. Invoice is partially closed with down payment (but not whole invoice, and not whole down payment). So all invoices are partially closed with part of down payment. For every big job we sign contract with vendor, so we can have few open contracts with same vendor in a same time. Agains each contract we create one particular down payment. all invoices should be closed with down payment which is linked for their contract.
What we need is link down payment to contract (contract field in DPR is text field and we can not chose from existing contracts), and to see in some report how much from down payment per contract left or to see which invoices are closed with particular down payment.
Is there any standard way to do this?
Thanks,
Anna

Hi,
Contract is outline purchasing agreement document but Purchase order is external purchasing document where commitment start with purchase order only with conditions.So advance payment can be configured and purchase order linked to it.
Refer links for more in details:
http://scn.sap.com/message/7151446
http://help.sap.com/erp2005_ehp_04/helpdata/en/fa/f6b132c23146918babf211677ac6b1/frameset.htm
Regards,
Biju K

Issue In Sales Invoice DTW with down payment

Dear Friends,
I am trying to add some Sales Invoice with advance payment by DTW.
Entries of Sales order , Sales Advance Down Payment request & Payment against Advance Down payment request are already done.
In Invoice master file for DTW I add down payment amount in DpmAmnt.
Invoice was successfully uploaded but link between down payment & invoice is not generated.
But link between Invoice and Sales Order is generated.
How to link Down Payment Entry to Sales Invoice in DTW?

Dear Swapnil,
After seeing your attached image file, can you please rectify the same in your system as I have done it successfully at my end. Please find below screen shot for your reference.
Please test it and let me know the same for any issue.
Regards,
Vinod Memane

Linkage of PO with down payment

Hi,
I want to link PO with the down payment process. For example, I have created PO. Now I want to make advance/down payment to the vendor before material is received through down payment request. But while making this request can i link the corresponding PO. This will help me keep a track on how much advance i have paid against a PO and what is the amount outstanding....
Can anybody kindly guide me?

Aman,
you should indeed be able to link the downpayment with the PO item - we do this as a standard process.
If the PO fields do not show up in the F-47, F-48 transactions, check the field status variant that is assigned to the alternate reconciliation account you are using for the normal reconciliation account. We defined 2 field status variants - one for the normal reconcilition accounts with the PO field hidden (since these should not be populated manually for most transactions) and one for the alternate accounts, which is defined the same as the first with the addition of the PO fields being made optional. When creating the DP request in F-47, you are then able to specifiy the Po and item on the second screen. When you make the payment (either through F110 or manually posting in F-48), the DP then appears on the PO history screen of the PO.
In summary, check the following:
1. Alt Reconciliation account - transaction OBYR
2. Field status group that is assigned to the G/L account (note this has to be done in each co code where you use this account for DPs) - transaction FS00 on the crete/bank/interest tab.
Field status groups are defined in the IMG under path (may differ depending on the release you are on)
Financial Accounting, Generla Ledger Accounting, G/L Account posting, Carry out and check document settings, define field status variants
regards
Peter

How t o do customer / vendor Down payment Mass entries

Hi gurus,
Can any body tell me How can i do the customer & vendor mass Advances down payment entries? when i tried to use the T.code: F-29 (customer down payment) i fill the first line item &when i go through the following path: Select GOTO Tab >>> GL item fast entry is supress (which is in grey colour)
for doing fast entry how can i activate the GL item fast entry button?
Please help me to workout this issue.
Than'x,
Dhananjay R.

Hi Dhananjay,
Inspite of going for Mass entries through G/L fast entry, you should go for a BDC program for the same.
Just ask your ABAPER to record BDC for F-48 and F-29.
As you said above that this is a routine exercise in your company, then please go for BDCs. This is the
only appropriate solution. You can also have a single BDC for F-48 and F-29 insted for going 2 separate BDCs.
Regards
Sandeep Panwar

Sd down payment process

hi,
sap gurus,
Downpayment/Advance Payment Process:
an order to cash mangement is made to the customer and think he has paid some advance and that billing value is 10,000 and advance paid by him is 1,00,000/- how to configure that the customer balance with the company should be shown by deducting the 10,000/- billed amount and it should show 90,000/-.
in other words...........
Advance/Down Payment Treatment Will It Get Deducted
Automatically From The Respective Advance/Downpaymnet
Paid By The Customer.
my id is [email protected]
regards,
balaji.t
09990019711.

Dear ,
I am doing the downpaymet with in milestone billing plan. i have 3 legs in the billing plan . the first one is acting as down payment
the remaining as normal which can be billed with normal billing plan right?
Billing plan Milestone
Item category TAO
billing document FAZ
Normal billing document F2
Item category group is 0005
Condition type is AZWR
This is all about my config could you please help me to do so..
With Regards
Aswin Nair

Handling of Down payments / advance payments retail POS interface

Hi all,
Does anyone know if there´s a best practice to handle down payments with POS interface?
thanks in advance
Mariana

Hi Mariana,
Pl use the following link:
help.sap.com/bp_retailv1470/documentation/EN/Store%20Business%20Offline%20EPOS_EN_PRES_V147.ppt
IDOC for down payment is WPUTAB01.
Entries will be as follows:
If a customer is making a down payment of Rs.1000/-
Cash a/c DR 1000/-
Customer or Site CR(Retail Stores if u dont maintain individual customers) 1000/-
When sales are closed say for example Rs.10000/-
Cash a/c DR Rs.9000/-
Customer or Site DR Rs.1000/-
Sales CR Rs.10000/-
In SAP u need to create a Special G/L with Indicator A and this special G/L will be assigned to your main a/c in Tcode OBXR.
F-29 Post Customer Down Payment ,F-32 Clear Customer ,F-39 Clear Customer Down Payment are the FICO transactions which will be used. Pl contact yr FICO
consultant for further details.
Hope this helps you.
Regards,
Mani

Advance payment and down payment with two diffierent tax code

HI expert!!!
i have one scenario that advance payment and down payment with different tax code.
in this time, advance payement post to vendor with po number, we do not know how to use tax code V1(deductable tax) or VF(Non-deductable tax), so we post advance payement amount by tax code V1(deductable) even though the amount included both. but we must know how amount is defined deductable tax or non-deductable tax when invoice.
when we want to post down payment with VF , we could not post it because advance payement posted with V1 tax code.
this is main problem with my scenario.
and as i know, can i post two advance payement to same vendor and same po item?, i can't do it with my system.
only one advacne payment is possible with one vendor and one po item. or amount of advance payment is all cleared by down payment, then i can post another advance payment to same vendor. is it standard process with po?
thank you in advance!!

hi,
As per my knowledge their is no difference between advance payment and downpayment.
and tax code is used for taxes purpose not for the payment terms.
taxcode is created in ftxp.and related percentages are maintained in fv11.
ex:-
if i want excise duty - 10% on basic value
education cesse 2% on excise duty
sec.education cesses 1% on excise duty
then fitst i have to create 3 condition types and that 3 condition types are used in my taxprocedure and that taxprocedure is assigned to country code..
after that i am created one taxcode in ftxp like v1= exciseduty10%educatiocess2%sec.edu.cesses1% with this description.
and given the values for that conditions in fv11.
and used that v1 taxcode in your p.o in invoice tab.
and payment terms are came from vendor not from taxcode.
Thanking you.

Down Payment Request F-47. ( Advance payment against PO )

Hi all,
I am creating down payment request T-code F-47 w.r.t. Purchase order number,
e.g. PO landed Value is INR 100.00, but system is allowing to create Down payment request of amount more than INR 100.00. Also after creating DPR w.r.t. Purchase order with PO landed price INR 100.00, you can create addition DPR w.r.t. same purchase order. This has resulted in giving double payment to vendor (T-code F-48).
Please let us know any system lock / control can be set up to avoid advane payment to vendor more than po value.

Check this link Advance payment in PO should not Exceed 25%

CONTROL ON ADVANCE PAYMENT / DOWN PAYMENT

Hi Friends,
It is our normal practice to issue Advance payment / Down payment to our vendor against PO. We want to control the same while making cheque payment enable us to control double payment againt same PO after material receipt and passing the invoice.
In short we would like have control field of PO no. while issuing cheque to avoid double payment.
Regards
Suresh

Dear Suresh,
Please capture the PO no in the field Purch.Doc field (EBELN) while doing F-48.
The advance payment information will be captured in the PO History,
When you do MIRO the message will pup up informing that the said advance is lying in Vendor Ledger.
Regards,
Alok

Down Payment (Advance Payment) and Retension money Scenario

Dear Friends,
Pls guide me in the following scenario.
The scenario is that one very large construction co using SAP. And its sub contract within its different plant in the same co code when he got any new projects. Now the co using down payment or say advance payment and retention money condition. In the billing document every time I want 10% advance to be settled & 5% retenssion amount to be minus. This will be mapped through a GL for with special indicator A. But where will I maintain the details like % deducted every month? Is there any condition record for this FSZW Condition type( down payment) or this is defined by FI?
Regards
Atul

Hi,
Both are used in the sales A/R module.
If you received a down payment from customer but it is not to any available AR invoice, you could use the ARDPR and the other is vice versa.
The important things is that the down payment request can be paid directly using payment means available in the document tool bar. It is used before A/R reserve invoice job performed.
I suggest you to read help files for more details.
Rgds,
JM

Down payment & Advance Payment T Code

Wht is the Transaction Code of Down payment & Advance Payment .
Regards
AKASH

Hello
Down Payment Request F-37
Down Payment F-29
Down Payment Clearing -F-39
Down payment itself is an advance.
Reg
*assign points if useful

Difference between down payment & advance payment

Hi frndzz..
I have lil' confusion on these two.
Advance payment is what you you pay to your vendor against the purchase order is raised. Later you clear this value against the invoice sent by your vendor. I see the same is applicable for downpayment also.
just want to know the clear difference between these two in business terminology.
thanks in advance,
chaitanya

Hi,
There is no difference between two, just usage of the terms is different. Down payment is nothing but the advance payment. SAP uses the word down payment. Both with the customer and vendor we pay/receive advances and later clear them against the invoice.
SAP takes a bit different procedure while clearing these items, called Special G/L items.
Hope this clears
Regards
Jyostna

Advance (Down) Payment

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