CONTROL ON ADVANCE PAYMENT / DOWN PAYMENT

Hi Friends,
It is our normal practice to issue Advance payment / Down payment to our vendor against PO. We want to control the same while making cheque payment enable us to control double payment againt same PO after material receipt and passing the invoice.
In short we would like have control field of PO no. while issuing cheque to avoid double payment.
Regards
Suresh

Dear Suresh,
Please capture the PO no in the field Purch.Doc field (EBELN) while doing F-48.
The advance payment information will be captured in the PO History,
When you do MIRO the message will pup up informing that the said advance is lying in Vendor Ledger.
Regards,
Alok

Similar Messages

Down payment/ Down Payment request

Dear there !
Anyone tell me diffirence between Down payment/ Down Payment request and process produce. Give me example
Please send guide docs step by step to me
My email: [email protected]
Thank for all
Minhtb

Downpayment is an advance given to Vendor.
As the vendor management is with Material Department any advance paymes due to vendors are intimated to the finance department through the Downpayment request. This also ensures internal control.
Downpayments are considered as special GL transactions in SAP. They must have separate indicator to identify these transactions from other regular GL transactions.

Err AR down Payment Request - no receivable acct

Error: Down Payment receivable/payable account was not found [msg 3703-12].
I copied from SO and put 80% DPM from original amount. In Actg. tab has Payment Method and Payment Terms. I setup FL Acct Determination for Sales with all Acct Codes.
I noticed the incoming payment needs to apply at once. I would like I can apply payment later if I can.

Hi Tahir,
I checked again in BP, Accounting tab, Control Account's window - Down Payment Receivable I set up Account Code for Account Receivable account#11000. In Accounting tab has Accounts Receivable, Other Receivable and Down Payment Clearing Account (Customer Deposit as Liability) but did not see Payment Advance that did sow in OEC computer db.
Admin, Setup, GL account determination in tab "Sale" for GL tab did not see Payment Advance and I am not sure I have to add any Business Partner account to "Default Customer for AR invoice and Payment", in OEC computer use the one-time customer "C99999" but I would like to apply this feature to most of accounts and they are not one-time customers. I also setup for "Purchasing" in GL tab but nothing in Tax tab since no tax will be involved. Thanks.
Edited by: Lily Chien on Feb 9, 2009 10:28 AM

Down Payment Request - Special G/L Indicator F

Dear all,
While posting Vendor Down Payment Request (tcode: F-47), I encountered the following error message:
Special G/L indicator F is not defined for down payments
Message no. F5053
Diagnosis
The specified special G/L indicator is not classified as "down payment" or not listed in the list of the target special G/L indicators for indicator "F".
I have performed the following configuration for Special GL indicator F:
Tcode: OBYR or FBKP
Account type = K, Special G/L Indicator = F. I have set the recon account from vendor master into the list of the account, also the Planning Level = FF.
I click on the Properties button, and following is the setup of the Properties:
Noted Items  select this check box.
Target Special GL Indicator: AF
Special G/L Transaction Types: select Down Payment/Down Payment Request.
Can you please kindly share how to solve this issue? Thank you very much in advance.
Kind Rgds,
Dahlia

Hi Dahlia,
There are 2-3 things that you have to take care while posting Down Payment request.
1. Define F as Down Payment request ( this is std. provided by SAP)
2. Check box Noted items.
3. In target Spl GL, enter A..this is very important as this is the place where you are linking F to A
4. In spl GL transaction types, select the radio button Down payment/Down Payment Request.
5. Now in Spl GL A, take care that In spl GL transaction types, the radio button Down payment/Down Payment Request is selected.
Regards,
SAPFICO

Error while using Special GL indicator H for Customer Down Payment

Dear Friends,
I have configured the Special GL Indicator H (Security Deposit) for Customer Down Payment received. I also make the necessary settings in OBXY for assignment of Special GL against the reconciliation account.
When I am doing the Customer Down Payment entry through F-29 using special GL indicator H system giing me the following error message
Special G/L indicator H is not defined for down payments
Message no. F5053
Diagnosis
The specified special G/L indicator is not classified as "down payment" or not listed in the list of the target special G/L indicators for indicator "F".
System Response
The entry is not accepted.
Procedure
Enter an allowed special G/L indicator or initiate a change of the default settings
I also check the configuration again but still systems is giving me the same above error.
Kinldy give me the solution or way of doing this ASAP because I am working in an implementation Prj.
Regards,
Sandeep

Dear Surya,
I have made the necessary changes in Special GL Indicator F in their properties I assign target spl GL indicator H but while in spl GL indicator H when I assign target spl GL indicator F system gives me following error
Delete target special G/L indicator
Message no. F4137
Diagnosis
In the SAP system, you can only use "Target special G/L indicators" with "Down payment/down payment request" when "Noted item" is also selected at the same time. These requirements are not fulfilled in the special G/L indicator "H".
Procedure
Delete the specified target special G/L indicator.
Effects on Customizing
You can define when this system message is to be issued in accordance with your requirements.
You do this in Customizing as follows: Cross-Application Components -> Bank Directory -> Change Message Control.
The application area and message number can be taken from the technical documentation.
Thanks,
Sandeep

Down Payment scneario in SAP

Hi Colleagues,
How we can handle down the payment scenario in MM? Say, a business scenario where you have to pay 30% of the order value as soon as you order the item and the rest 70% payment you make after the delivery.
How can we deal such scenario in SAP MM?
Any input will be highly appreciated.
Regards,
Ranjan
Ranjan Sutradhar
SAP Business ByDesign Expert Support.

Hi,
Advance payments/down payment to vendor WRT to PO can be handled in F-47 and F-48 t.code. Can be defind above in payment term OME2.
Follow the following steps:
1.Check the Vendor reconciliation A/C,
2.Go to FS00, and check Filed Status Group,
3.Go to OBC4, check the Filed Status Group, what u have mentioned for the Vendor reconciliation account.
4. Go To material management segment and put optional entry for the field of Purchase Order and save.
5.Now come to F-48, enter the date, vendor, assign the sp.G/L transaction(A),bank sub account, amount,
then enter, it will take to next screen
Here you enter amount & your purchase order number with reference to your are going to make the payment. Now simulate and save.
6. After the GR & IR is done, Perform F-54 for Down Payment Clearing
Regards,
Biju K

F-47 Down Payment Request - Error Message F5053

Dears,
I'm working on a 4.7 SAP R/3 release and, as trying to post a down payment request from transaction <b>F-47</b> with Special Ledger indicator "T", I get Error Message F5053: "The specified special G/L indicator is not classified as "down payment" or not listed in the list of the target special G/L indicators for indicator "F"."
Special Ledger indiactor F is customized correctly meaning that:
- Reconciliation account and alternative reconciliation account are indicate
- The "noted item" flag is set
- Special Ledger Indicator "T" is indicated in the "Target Special Ledger Indicator" field
- The Sp. Led. Indicator F is set as "Down Payment/Down Payment Request"
Would it be possible for you to let me know which other actions still need to be performed (customizing settings, OSS notes implementation, etc...) to solve the issue?
Thanks in advance for the help.
Davide Smaldone

Dears,
thanks for your switf reply. The problem is indeed due to the fact that Special ledeger indicator IS defined as a "Down Payment/Down Payment Request".
Further more Spec. Led. Ind. "T" is customized as follows:
- Several associations between Recon. Accounts and Alt. Reconciliation Acc. are indicated
- The flag "Commitments warning" is activated
- It is defined as a "Down Payment/Down Payment Request"
Both Spec. Led. Ind. "T" and "F" have account type "K".
What can it be, then?
Davide

Posting down payment document through F-48 without down payment request

Dear All:
I am facing a serious control issue in vendor down payment. SAP transcation code F-48 (vendor down payment) can post a payment document without even any Down Payment Request.
Is there some configuration / notes missing in my SAP system?? If this is standard then how come one can post payment wihout having any invoice?
Regards,
Shabbir

Thank you all for your replies.
I got the process flow, however, how can I put restriction on F-48 so that the user CANNOT execute the transaction without payment request? Is it possible? Just like F-58, F-53, where open items are mandatory.
My user has executed F-48 and after completed the processing send the check to the vendor but the down payment request created by Accounts Payable guy, remained there. Thats why I am asking this question.
Regards,
Shabbir

Down payment reducing the commitment with reference to PO

Dear All,
The budget is 1500 USD. The PO was created with an amount of 1000 USD and kept down payment as 250 USD . So the balance is 500 USD. While making down payment through ME2DP, system will bring FM objects from PO against advance line item. After this step, the commitment will reduce from 1000 USD to 750 USD. If any user enters expenditure directly in FI by using the same budget code, system will allow for the remaining amount 750 USD. When we are doing service entry sheet against this PO for full amount 1000 USD then system is giving error message as budget exceeded by 250 USD. This is due to commitment reduced while making down payment. We used the derivation rule based on transaction type to overwrite the commitment but system is bringing commitment field value from PO at the time of posting.
Please give us the solution to avoid reducing the commitment while making down payment with reference to PO.
Update profile: 000101
Value Type: 61 (Statistical Update)
Regards,
Sree

Hi Sree,
You need to check or Configure Automatic clearing of Down Payments, please check the IMG setting:
Public Sector Management>Funds Management Government>Actual and Commitment Update/Integration>Integration>Configure Automatic Clearing of Down Payments/Down Payment Requests:
Activate check box "DP Clr" down payment clearing during a GR/IR
If this flag is set, the down payment is cleared automatically during the creation of the goods receipt (GR) or invoice receipt (IR), depending on your FM settings.
Regards
Javed

Down payment request for contract with periodic billing

Hi Friends,
Could anyone help me in understanding the configuration settings for down payment / advance payment senario for a CONTRACT which has Order related billing (I have done for Order with milestone billing plan).
The contract has order related *periodic billing plan* where settlement period is suppose quaterly billing and actual invoice is happening on 1st date of the quarter. But i want to create a down payment request say 10 days before the billing date[(actual invoice(F2) date] of every quater as an advance payment/ down payment.
FYI...
For order i am using standard billing rule 1 in milestone billing plan for final invoice but for downpaymnet billing dates (added additional settlement periods then actual invoice settlement period like 3 adv pay ment og 20%, 30% 50% & one actual invoice period for whole amount 100% as D4 doc only) i am manually changing the billing rule as 4 to create a down payment req.
But in contract as its has periodic billing plan no billing rule changing option (no additional settlement period can be added, only settlement period for actual invoice is getting proposed) so i can't have two different rule for a settlement period. no settlement period can be added separately for adv paymnet/down payment.
Kindly respond ASAP.
Rgds
Manish

Hi, Many thanks for your response.
But the down payment functionality for a SO with milestone billing i have already implemented.
The question was for CONTRACT Side (say rental / service contract). The contract has periodic billing (monthly / Q'ly).
Kindly let me know if you/anyone has any idea for config settings for a contract with the senario mentioned in previous thread post.
Thnx & Rgds
MG

Down payments reconciliation

Hello,
We have a development request that has been asked by several customers:
The down payment account is not automatically reconciliated when the real invoice is created on the system.
It will be good if this account is automatically reconciliated when the onvoice is created in the system.
Thanks to take in account our development request.
Kind regards,
Walid BELAHMER.
VISEO.

Dear Walid,
thank you for your development request. I would like to ask for more details of your business scenario and the related issue.
SAP Business One has in general two ways how Down Payments are handled:
- Down Payment Request
- Down Payment Invoice
As for the reconciliation for both these processes the reconciliation on BP control account related to Down Payment transaction is done. It depends on the software version you use, but in most of the cases the reconciliation is done as a result of accounting posting of Invoice with linked Down Payment.
Would it be possible to post more details of the process and problematic scenario?
Best Regards,
Martin Slavik
SAP Business One Solution Manager
Edited by: Martin Slavik on Feb 23, 2010 9:55 AM

AR Down payment receivables account

Dear Experts,
Can you please throw some light on AR Down payment receivables account? Should this be an asset account or liability account?
I have linked a down payment receivable control account and have posted AR DP invoice, but it gets posted against regular debtors control account. So when I click view by control accounts, I see no balance in the down payment receivable control account. How do I ensure that when I account AR DP invoice, it is posted against this control account and not the regular debtor's control account?
If an AR Down Payment invoice is paid, would there be any balance left in the down payment receivable control account?
Please clarify on these queries related to down payment receivables account.
Thanks,
Arun

Hi Yeni and Arun,
I have a requirement similar to Anual Maintenance Contract. Please share with me your solutions
Here are the details:
Customer buys a warranty contract for an appliance for a specific period of time say 1 year and pays 100% Down payment
Down Payment must be posted to Down payment account
During contract validity time, free of charge services and spare parts are delivered to customer ( Customer calls service department if he has a problem)
At defined time e,g end of year, we need to post to revenue account. This posting should automatically reduce the value on the down payment account.
Questions:
Which sales process should we use to cover this requirement?
How can i set Gl account determination of "downpayment account" in every customer. This was a suggestion from Yeni in the previous post
Many thanks for your help.
Regards,
MKW

Down payment report by purchase order

Hi,
Is there any report available to see the down payment/down payment requests by purchase order.
I am trying to execute the transaction code ME2DP but it does not exist. We are in ECC 6.
Please note we cannot use FBL1N (noted item/sp GL) as there is no PO in selection.
Regards
Shanif

HI,
You can try using Transaction code: ME2N with Scope of List 'BSET' and Selection Parameter which has option Down payment validation. If such selection parameter is not available in your system than you can create it using below path:-
SPRO - Materials Management -Purchasing -Reporting -Maintain Purchasing Lists -Selection Parameters
Please find below screen shot for the same:-
ME2N
SPRO Path- (Selection Parameters)
Regards,
Anand Raichura

Down payment in fund management

Hi,
When i am posting a down payment in reference to purchase order, budget is carried back by system automatically which was committed at the time of creation of Purchase Order. It may lead to actual procurement exceeding the budget as budget is reduces.
For example:
Purchase Order created - 100 USD (Budget is committed by 100 USD)
Down payment created against PO - 100 USD (Budget commited by purchase order is carried back automatically)
It means another PO can be created for for 100 USD till the time down payment is not cleared.
Can anybody guide me to stop reversal of budget commitment at down payment.
Further, standard update profile 350 is used where down payment & down payment request are marked as 'Statistical Update'. SAP version is ECC 604.
Thanks
Manish

Hi Mar,
I had seen this SAP note before posting thread.
I have some doubts in regard to implementing above note which are as follows:
1. In update profile Down payment request & Down payment is marked for statistical update then why it is impacting funds
2. SAP Note says that it is a modification & SAP will withdraw support after implementation of note. What are the changes take place once note is implemented:
      a. Whether I would not be able to make down payment against purchase order line item?
      b. If i can not make payment then this note is of no use as i want to track down payment against purchase order.
      c. If i can make the down payment against purchase order, will it not impact purchase order history?
                                                                                OR
      d. this change will only impact fund management & down payment document will not impact fund management
Thanks

Special G/L indicator for down payment request F-47

Dear all,
I try to define a new Special G/L indicator for down payment request F-47, and I create it as Special Indicator for down payment/down payment request as Noted item, but the system gives me the error
Special G/L indicator F is not defined for down payments
Message no. F5053
Diagnosis
The specified special G/L indicator is not classified as "down payment" or not listed in the list of the target special G/L indicators for indicator "F".
System Response
The entry is not accepted.
Procedure
Enter an allowed special G/L indicator or initiate a change of the default settings.
PLease advice what to do

F-47 is for Vendor down payments.
Have you created your special GL Indicator for Vendors or Customers?
Please check the account type of the Special GL Indicator.
Rgds
Murali. N

CONTROL ON ADVANCE PAYMENT / DOWN PAYMENT

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