Advance to Vendor

Dear All
I am trying to post an advance to vendor (f-48) using a special G/L indicator against a Purchas Order, but I am getting an error- "You cannot use this transaction type to post to this asset".
The G/L Account has PO field as mandatory.
Pls help me resolve.

Hi Khushbu
I dont find it meaningful to update DP to asset.. I use below settings to avoid it
1. Create a New Field Status group as a copy of G067 and assign Z067 to your Vendor related recon accounts... (Special GL A)
Supress the Asset No in this Field Status Group
2. Now when you create a down payment request in F-47, you will get an error F5 378...
3. Supress this error message in OBA5 - Enter Work area as F5 in OBA5 and supress the message no 378 to W
Ajay M

Similar Messages

TDS not deducted at the time of Give advance to vendor -F-48

Hi gurus,
I am facing issue related to TDS deduction at the time of vendor down payment. actually at the time of invoice the tds deduction are made properly. but when i give the advance to vendor the tds is not deducted or no popup screen display at the time of vendor down payment.
i had assign the payment tax code in vendor master data. please help me to workout this issue.
warm regards,
Dhananjay R.

my self solved

Retention and Advance for Vendors in SAP

Dear All
Iu2019m part of the SAP ECC 6.0 (with EPH4) E2E implementation team for Construction industry. They have a unique requirement. They will create P.O {(say for Example 10000 RS with 20% advance, 10% retention (of invoice value)} and then
During Advance
Advance to Vendor a/c Dr           2000
                      To Vendor a/c Cr     2000
Vendor a/c Dr                     2000
        To Bank a/c Cr          2000
During GRN
Stock a/c DR                    3000
     To GR/IR a/c CR          3000
During Invoice
GR/IR a/c DR                    3000
     To Vendor                2100
     To Retention Payable          300
     To Advance to vendor          600
During payment
Vendor a/c DR               2100
     To Bank a/c Cr          2100
Is this possible in SAP? If yes please let me know how this can be done.
Regards
Rajaram

Hi,
My suggestion is you go following way:
Vendor A/c Dr ....Specail GL (A)
       To Bank
this is for the advance payment
Then complete the GRN Part
Then complete the MIRO Part without retention, where in you book entire amount to the credit of sundry creditors
For retention, create a special gl and post the entry separately
Vendor Account Dr
Vendor Account Cr....special GL (R)
This will also keep the track of the things in vendor account, as you will require this amount to be paid later once the contract is complete.
Let me know, if it helps.

F110 - Payment Run -Advance to Vendors

Dear Experts,
I am Facing an Issue in Payment Run . The case is as below:
We have a Vendor whose debit balance exists because advance payments have been made to the said vendor . When I check the Vendor Line item using FBL1N for that particular vendor, I find 2 Debit Balances relating to advance paid and 2 credit balances relating to Invoices Received from Vendor. The debit balances are greater than credit balances and as such the net balance of vendor is debit.
While performing Automatic Payment Run, I would expect that the 2 invoices for the said vendor should not be picked up as the debit balances exists for the said vendor.
But the fact and the problem is that the invoices are getting picked up which accordingly is not ideal. And the strange thing is that other vendor in same company code and also in other co code with a similar situation is behaving as per my expectation. I checked all the master records and it seems to be okay. Only single Payment method is defined in the Master record and not in any of the line items of the documents.
Can you please help in identifying what could be the possible reason for this error ?
Thanks in advance
AJ
Edited by: A. Jajoo on Mar 11, 2010 11:54 AM

Hi,
Some times Debit balance documents are pciked due to payment method not available in the document and system not picking up from the master record. Second reason could be consolidation of Payment method supplement. It means, system expects the same field to be filled up in the debit balance documents as like as invoicesdocuments picked up during that run.Tthat is in the Invoice documents which is picked up during this payment run, Payment method supplement and payment method is entered, debitbalance records should also have same details.
Hence please check the same .Then system will consider during payment run
Regards
Uma

USING F-48 ADVANCES TO VENDORS (TDS DUDUCTION ON VENDOR)

HI EXPERTS,
I AM USING F-48 FOR POSTING OF DOWN PAYMENT TO VENDORS.
I ENTER CORRECT BUSINESS PLACE FOR DUDUCTION OF TDS.
AT TIME OF SIMULATION SHOWING ERROR.
"WITHHOLDING TAX AMOUNTS EXCEEDS TOTAL BANK LINE ITEMS AMOUNT"
M.NO:7Q20
PLEASE HELP ME IN THIS ISSUE .
ADVANCE THANKS TO ALL
DEEPTHI.S

HI,
I hope error is 7Q 320.
relevant bank GL account master whether you have
activated the field "relevant to cash flow" in the create/bank/interest
tab in the GL account master FS02. Also refer the note 198368.
Reg
Madhu M

TDS Problem at the time of Advance to Vendor

Hi
here is a proplem at the time of Vendors Advance payment thro f-48, aft complition of document when simulating the document ,it come Vendor-----Dr,Bank A/C--
Cr, but TDS amount is not shown(At the time of its Invoicing Every things is ok,TDS is also Deducted ) and when it massage come like that
Withholding tax amount exeeds total bank line item amounts
Massage no 7Q320
kindly look this matter
Regards
Akhil

Hi,
Please check the following settings.
This error occures due to bank GL that we post during down payment. Go to FS00, put that GL & in "Create/bank/interest" tab tick on relevent to cash flow.
Also check in Customizing that You have maintained the Withholding tax type for Payment Posting?
First of all, apply forst option. May be your problem will be resolved.
Pls assign points if found useful
Regards,
Jigar

How to raise a document when Post dated Check given in Advance to Vendor

If I am purchasing some material by cash in advance then I will raise a A/P Down Payment Request. If I purchase some material by a post dated cheque after one month from the delivery, How can I post this transaction? Please let me know How this happen. Thanks

Upto my awareness, the post dated cheque option is currently not available in Indian Localisation.
Recomended: Do check with your India LPE for latest information.
In case of post dated cheque you can post outgoing payment (base document may be a Downpayment Request/Invoice/ AP Invoice/ JE whichever as per your business process) with future posting date, the journal entry will be posted in the future posting date thus not effecting the current account balance as on current date.
Note: This is a workaround and please check the validity and acceptability of this transaction with your company accountant.
Regards
Satish

Tracking Advance to vendor PO item wise

Hi
I have PO 4500002343 with 4 line items. PO value is 10 crores and advance payment is 20%
So i need to pay Rs. 2 Crores on entire PO (i.e 4 items)
Is it possible to get the entry PO item wise (i.e 4 line item for advance of Rs.50 LAcs each)
One option is to fill Purchasing Doc number and item number manually in the field. But this will give a problem when line items are 40 - 50 line items in PO.
Is there any other way to get PO advance amount break up itemwise?

Hi,
Practically, adv payment is given with respect to a PO or a group of POs.
Your requirement is very unique in nature. You can manually mention in the line item text of the adv payment as to which line item in PO is this adv referring to.
Building a custom program is another option but integration of the same would be a herculian task.
Good Luck...
Raghu

Advances from Vendor

Dear experts,
Here we have scenario like security deposit from vendors.
How to handle this issue.
I have posted by creating a seperate Spl GL indicator
entry was like   40 Incoming bank a/c
                          39 A venodr A/c
What is clearing of this entry and what is the process.
Thanks
Balu

Hi,
As per the accounting entry mentioned by you, the security deposit is received from the vendor. In the business process, the security deposit received from a vendor (normally during Tendering process) is supposed to be paid back after a certain period. So, logically, this amount should not be cleared with any transactions and should represent in the Balance Sheet/TB as liability under security deposit payable category.
On the due date, when you intend to pay back/refund the amount to vendor, you can pay the same and the accounting entry then would be as follows:
29 A Vendor A/c.....Dr
40     Bank A/c ........Cr
During this payment process (F-53/F-58/F110) the clearing would automatically done
Trust it clarifies
Regards
Hari

Vendor FBCJ advance and FB60 Clearing

Hi Friends,
When I am trying to clear 2 vendor line items, the system is showing the following error
"Posting key 37 does not permit specification of a special G/L indicator".
I had created the first line item by FBCJ, cash advance to vendor with spl. gl indicator and the second line item by FB60 (normal exp invoice) and i m trying to clear both these line items by Tcode F-44. Its not allowing me to post it....How can this be done can anyone guide me on this issue.?

Go to TCode OB41
In that select posting key 37 and put the tick in Special GL Indicator

How to adjust advance in part/full against invoice for payment to vendor

Dear Experts,
I need all your expertise view on a scenario.
what i am trying to do is like i have given advance to vendor 10000 and deduct 100 tds on it.
now vendor send the invoice amount 30000 and we deduct tds by doing adjustment in invoice manually against advance amount and deducted tds 200 on invoice.
now vendor ask us to adjust the advance amount 3000 from 10000 advance amount against invoice and then do the payment for it. and we like to pay only 21000 against remaining amount after adjusting advance using partial payment method.
So please tell me the steps in detail with accounting entry to post this in sap.
Regards
Arun Rai

Hi,
You can clear down payment against invoice via F-54. Simply enter the data by entering the invoice number.
Regards,
Jigar

Vendor Advance through Cash Journal

Hi,
Is it possible to post Vendor advances (downpayment) through Cash journal. Client will pay advances to employees for travel. We created employee as a vendor and we need to pay and recover advances from vendors.
Is it possible to post vendor advances through Cash journal.
Best Regards
Raj

Hi,
this question has been asked so many times in this forum.
check the below thread.
[Re: down payment,fbcj]
Thanks,
Srinu

How to configurel advance payment to vendor in cash journal

Hi,
This is thiyagarajan,
My client wants to pay the advance to vendors through cash journal
How to configure this one . its urgent please help me out..
if u have any document pls send to my mail id [email protected]
Regards
Thiyagarajan......
91-9916082477

Hi,
Set up a new transaction for "Advance Payment to Vendor" in Cash Journal IMG. The menu path in IMG is Financial Acct --> Bank Accounting --> Business transction --> Cash Journal --> Create, Change, Delete Business Transactions. Transaction Code for this configuraiton activity is FBCJC2.
Enter Company Code, Business Transaction Type as "K" and Cash Journal Business Transaction as "Advance Payment to Vendor". This will work if you are paying to Vendor from Petty Cash.
Check Receipt from Customer is supported if you take it in Cash Journal and then later deposit to Bank. But check payment to Vendor should be handled trhough either automatic payment program or outgoing payment transaction.
Pls reward points if you find this helpful.
Regards,
Chirag

Process for vendor advance payment for future delivery

hi guys
I am having an issue we need to do advance payment to vendor for the future delivery of goods like say for 2 months in future date. How do I make the advance payment in this scenario which screens do I use.
Please advice.
Kind regards
Arman

Dear Expert,
Please go to T-Code: FBKP
Select Special GL, it transfers to next screen, there select the K(Vendors) with respect to 'A' for Down Payments.
There we need to assign Reconciliation Account as Sundry Creditors Account and Alternative Reconciliation Account as Advance to Vendors Account and Press Save Button.
F-48 - Down Payment Made
FB60 - Invoice - Vendor Invoice
F-54 - Clearing - Down Payment Clearing with respect to Vendor Invoice
F-53 - Post - Outgoing Payment with Clearing/ For remaining balance payment
Regards,
GK
SAP

Vendor clearing for Mobilisation advance

Kindly provide a solution for the following:-
1) What exactly is Mobilisation advance? Our client has PAID his vendor mobilisation advance. The client is a Govt. organisation.
2) This advance, paid by the client is later recovered through subsequent MIRO, according to the client.
3) Now, is such a case we are required to do partial knock off through F-44. Also the GL used in advance is different from that which is used in MIRO.
Eg. Advance= 100,00,00,000
MIRO 1= 20,00,00,000
MIRO 2= 20,00,00,000

Apply down payment functionality
CREATE ADVANCE TO VENDOR GL ACCOUNT ( FS00 )
LINK BETWEEN SUNDRY CREDITORS & ADVANCE TO VENDOR ( OBYR )
ADVANCE PAYMENT POSTING ( F-48 )
PURCHASE INVOICE POSTING ( F-43 ) or (MIRO)
TRANSFER OF ADV FROM SPL GL TO NORMAL BY CLEARING SPL GL (F-54)
CLEARING OF NORMAL ITEMS ( F-44 )
Srinivas

Advance to Vendor

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