AP Payment Batch Sets?

All experts,
Can I use "AP Payment Bactch Sets" to made all those invoice payment with the payment method ='Clearing' for every month, so that use don't have make those invoice payment just simply click the button like Recurring GL?
Anyone knows? Please help.
Best Regards,
Amy

Batch Sets are more like templates for making your Payment Batches...you should be able to use them for your case.

Similar Messages

Payment batch Set

Hello,
Does anyone know how to create a Payment Batch Set in R12? or where the Payment Batch Set and payment groups from 11i migrated?
The batch sets in 11i did not migrate
I checked in Payment setup but there is not place for paygroups or Payment batch sets.
Thank you
Paul
Edited by: user7760954 on Sep 14, 2010 2:38 PM

Pl see if these MOS Docs can help
Error FRM-40010 Trying to Open Payment Batch Sets Form (APXPBSET) After Upgrade to R12.1.1 (Doc ID 1069087.1)
R12 Payment Batch FAQs (Doc ID 579383.1)
R12 Payment Process Request - Functional and Technical Information (Doc ID 821133.1)
HTH
Srini

Month End Payment Batch

Greetings to All,
In AP, we are looking for concurrent request called: Month End Payment Batch, which is supposed to find any eligible payments to be created.
We are using 11.5.10.2 and can not find this process.
We have checked ML and can not find any notes on this process, but when we search the web, we get alot of hits saying that this process is availabe.
http://it.toolbox.com/wiki/index.php/Period-End_Processing_in_Oracle_Payables_(Release_11i)
"Optionally Run a Month End Payment Batch
By running a month end payment batch, you may arrange a payment for as many due invoices as possible."
Has the process been renamed in 11.5.10.2?
Any help would be greatly appreciated.

Hi
There is no any specific concurrent request to run payment batch or there is no renaming of any process within this version.
You are actually required to follow a series of steps to create your payment batch. You initiate each step from the Payment Batch Actions window, or, for payment batch sets, from the Submit Batch Set window. You can also schedule payment batch sets to automatically submit at regular intervals.
Major steps that are required to create payment batches:
1 Initiate the payment batch by entering criteria for invoices you want to pay. Payables selects invoices and builds the payments; it determines which invoices will be paid on each payment document and lists this information for you on the Preliminary Payment Register.
At any time before formatting, you can optionally modify the payment batch. You can prevent payment to a supplier, prevent payment of a particular invoice, change the invoice amount, or add an invoice that Payables did not originally select.
2 Format payments to have Payables produce an output file.
3 Print checks from the output file, create electronic payments, or deliver the output file to your bank to disburse electronic payments.
4 Confirm the payment batch by recording the document numbers associated with each payment. During this step Payables updates the invoice status to paid and associates a payment number with the invoice and invoice payment. Do not send checks to suppliers before confirming the payment batch.
Payables creates a Final Payment Register which you can review to verify the completed payment batch.
After confirming the payment batch, you can review the Payment Batch Control Report to verify the accounting of the invoices you paid. You can submit this report after every payment batch to compare it with actual payment information. You can also use this report to provide your check signer with comprehensive information about each payment document, eliminating the need to review paper invoices. The
report displays payment, supplier, invoice, and expense information.
You can check the status of a payment batch at any time during the payment batch process by checking the Status field in the Payment Batches window. You can also check the status of payment processes in the Requests window...
Refererence:
online document liabrary:
http://download.oracle.com/docs/cd/A60725_05/html/comnls/us/index.htm
Hope this clarifies
Shanks

AP Payment Batch & DFF data Questions

Hi,
I have few issues faced by one of our clients.
1- After a payment batch is selected and build, In ‘Actions’ the ‘Print Preliminary Register’ and ‘Confirm Payment Batch’ is enabled and processed by clicking ‘OK’.
But due to some error the program was terminated . But output file with ‘0’ bytes is still created.
How to avoid creating a '0' bytes output file whenever error occurs..?
2- . DFF customized to capture ‘Message to Beneficiary ‘ in the payment batch window DFF. This DFF can capture 140 alpha numeric characters. But in output this seems to be truncated and not showing full values.
Would it be because of the font size..? How to extend the data format of this field and what is the maximum we can set..?
3- If the Remittance amount havng more decimal point like 555.555 gets truncated to 555.55 in the out file send to bank.
Why truncated , can we set the rounding option to up/down..?where is it set..?
Can anybody throw some light..?
Thanks,
Jayasree

Use the reference columns i.e REFERENCE_1 to REFERENCE_10 of gl_je_lines table to join the AP, AR tables with the GL tables like the below query.
SELECT gjl.reference_1,
gjl.reference_2,
gjl.reference_4,
gjl.reference_5,
                    gjl.reference_10,
aia.doc_sequence_value,
aia.invoice_type_lookup_code,
aia.description invoice_description,
ada.prepay_distribution_id,
gjl.description,
aca.doc_sequence_value payment_doc_seq_number,
                    ada.invoice_id,
aia.doc_sequence_value
FROM gl.gl_je_headers gjh,
          gl.gl_je_lines gjl,
ap.ap_checks_all aca,
ap.ap_invoices_all aia,
ap.ap_invoice_distributions_all ada
WHERE gjl.je_header_id = gjh.je_header_id
AND aia.invoice_id(+) = gjl.reference_2
AND ada.invoice_id(+) = gjl.reference_2
AND ada.invoice_id(+) = gjl.reference_3
AND aca.check_id(+) = gjl.reference_3;
Thanks,
Lokesh.

Payment Batch Custom Workflow

Hi,
IHAC who wants each Payment Batch to go through an Approval Process. I know that this will be a customization since there are no standard workflows for payment batches.
I would like to know if any one worked on something similar. Any Pointers will be highly appreciated.
Thanks & Regards
Ramdas

Hi Ylee,
Three clarifications from my side in response to your process -
1) Through IMG ---> Material Management ---> Logistics Invoice Verification ---> Incoming Invoice ---> Define Mail to Purchasing When Price Variance Occur, you can be able to set up the message determination so that the related message will be automatically sent to the buyer's inbox as soon as there is any variance between PO price and invoiced amount;
2) Secondly, it is true that once change is made in the PO, the blocked invoice shall also be released through another transaction MRBR.
3) You can also technically define the small difference transaction/event key DIF for automatic posting in case of small difference.
Given your pre-defined process, I would believe that any workflow, once being activated, shall consist of three main steps -
1) The e-mail notification shall be triggered and sent to buyer as soon as there is any variance;
2) Once change is made in PO via ME22N transaction, the workflow will be then forwarded to A/P clerk (invoice creator) so as to either run MRBR transaction or manually remove the payment block indicator;
3) Once this is completed, the e-mail notification will be sent to the buyer (and other related parties, if any) confirming the successful invoice posting.
Regards
Sridhar

Autoreconcile many statement lines against payment batch

Hi all,
I'm trying to reconcile many bank statement lines against one payment batch via the Autoreconcilation report. But is this possible? If yes, what are the steps which i should follow?
First of all i created invoices in AP, validate and account them. Then i submit Payment Process Request and the payment is created successfully. Then i have lines in Cash Management with data associated to the invoices which i paid before. But when i start Autoreconcilation report the status of the lines is still 'Unreconciled'. In the Statement lines i populate BANK_TRX_NUMBER field with the number of the payment batch, in the CUSTOMER_TEXT field i populate the value with the supplier and in the INVOICE_TEXT field i populate the value with the invoice number which is already paid by the PPR.
I have Reconciliation Exceptions as follows:
Statement line amount is not within the tolerance range How to solve this? I set the Reconcilation options and the tolerance range and if i submit the autoreconcilation program to reconcile one line with one payment it is working fine but when they are more than 1 line against 1 payment ?
EBS Version : 12.1.3.
Thanks in advance,
Bahchevanov.

Hi,
1) please check whether you are using the correct bank statement for reconciliation in case if you have multiple bank accounts / Statements.
2) Check whether the payments that were unreconciled were all functional currency or foreign currency payments ...in which case exchange rates might be causing this ..
References:Autoreconciliation Execution Report Shows Exception No Matching Payment Batch [ID 166716.1]
Autoreconciliation Has No Matching Payment and No Matching Payment Batch Errors for Foreign AP Payments [ID 1387334.1]
Regards,
Ivruksha

PAYMENT BATCH를 APP-10050 때문에 CANCEL 할 수 없을때의 해결책

제품 : FIN_AP
작성날짜 : 2003-11-24
PAYMENT BATCH를 APP-10050 때문에 CANCEL 할 수 없을때의 해결책
================================================
PURPOSE
PAYMENT BATCH를 APP-10050 때문에 CANCEL 할 수 없을때의 해결책을 제시한다.
Problem Description
Payment Batch를 cancel 하고자 할때 'APP-10050 You cannot perform the requested action on the selected
payment
Invoice status is PAID: YES' 가 발생한다.
Workaround
1. 다음으로 data의 문제를 파악한다.
SELECT status
FROM ap_inv_selection_criteria_all
WHERE checkrun_name = `<payment batch name>;
SELECT bank_account_id,check_id,check_number,amount,void_date,
status_lookup_code
FROM ap_checks_all
WHERE check_number='<check number>';
SELECT invoice_id,amount_paid,invoice_amount,
payment_status_flag,cancelled_amount
FROM ap_invoices_all
WHERE invoice_num='<invoice number>';
SELECT invoice_id,check_id,amount
FROM ap_invoice_payments_all
WHERE invoice_id='<check id>';
2. 다음 UPDATE 문장으로 DATA를 수정한다.
UPDATE ap_invoices_all
SET payment_status_flag='N',
amount_paid='0'
WHERE invoice_id='<invoice id>;
UPDATE ap_checks_all
SET void_date='',
STATUS_LOOKUP_CODE='NEGOTIABLE'
WHERE check_number = '<check_number>';
Solution Description
Reference Documents
Note 182837.1

PAYMENT BATCH를 MANUAL하게 CANCEL 하는 SQL

제품 : FIN_AP
작성날짜 : 2004-05-17
PAYMENT BATCH를 MANUAL하게 CANCEL 하는 SQL
=====================================
PURPOSE
고객사에서 간혹 Payment Batch의 Status 가 Formatting, Confirming 으로
멈추어 있어서 고객이 다시 Cancel을 할 경우 Cancelling 상태로 머물면서 Payment Batch Request 가 진행이 되지 않을 경우가 있다. 이때 해당 Concurrent Request 는 취소하고 해당 Payment Batch에 대해서 Datafix Script 을 통하여 Status 를 Cancelled 로 변경할 수 있도록 한다.
Problem Description
Payment Batch Stauts 가 Cancelling 상태에서 변하지 않는다. Concurrent Request 는 끝나지 않고 계속 Hang 상태에 머물러 있다.
Workaround
Solution Description
다음 sql 문을 이용하여 직접 cancelled 상태로 변경한다.
1) DELETE from ap_checkrun_conc_processes_all
where checkrun_name = '<payment batch name>';
2) DELETE from ap_selected_invoices_all
where checkrun_name = '<payment batch name>';
3)     DELETE from ap_selected_invoice_checks_all
     where checkrun_name = '<payment batch name>';
4) DELETE from ap_checkrun_confirmations_all
where checkrun_name = '<payment batch name>';
5)     UPDATE ap_inv_selection_criteria_all
     SET status = 'CANCELED'
     where checkrun_name = '<payment batch name>';
status update 시 canceled 라고 반드시 입력해야 함에 주의한다.
CANCELLED 라고 L을 2번 입력하면 취소되었다고 인식 하지 않는다.
Reference Documents
143668.1

Special Charecters in payment batch run

All,
We are getting "(s7B" (special charecters) in every payment batch file that too in PROD only......
Please let me know if anyone has any idea about this issue.....

Hi Srini,
Thank you for the update....
I have looked at my .PRT file and it already set the properties based on point3 in the note 418940.1
printer "HPLJ Landscape"
height 66
width 132
between pages control(L)
return control(M)
linefeed control(J)
code "bold on" esc "(s7B"
code "bold off" esc "(s0B"
code "underline on" esc "&d0D"
code "underline off" esc "&d@"
----------------------------------------------------

Oralce AP :check order to be ordered by amount in payment batch?

Is it possible to set the check order to be ordered by amount in payment batch?
The only options available now are supplier name, supplier number, or postal code(Document Order) but I want to print by batch amount.
Please advise.
Lak

Hi
There are options for first due date, last due date, terms etc, but matching with highest available invoice number is not an option as far as I know.
Never tried but as an idea if I had this question...I could try this...
1. Create receipts by automatic receipts creation....
2. Run a custom program to re-arrange applications and amounts (use ar_receipt_api_pub for adjustments)
3. Then Approve/Confirm etc.
Emphasizing again, never tried such thing.
Regards
Bilal SARIOZ

APP-SQLAP-10252: You cannot Confirm a payment batch

Dear all:
IN ORACLE EBS 11.5.9 , When I click the button "Action 1" in "Payment --> Entry --> Payment Batch" and choose the "Confirm the payment Batch" will show the error:
*"APP-SQLAP-10252: You cannot Confirm a payment batch that does not have any payment documents"*
How can I fix the issue?
Regards
Terry

Dear Hussein:
Thank you for your reply. I've checked the ad_bugs and find the Patch 3682716 and 2375849 had been applied. My case seems like hit the Note: 282133.1. I was new for the AP module, I'm not sure the directory of the setting in Note 282133.1. Can you tell me the directory?
1. Review the Preliminary Payment Register output file. It should show an invoice with Document
Number=******* and message No Supplier Bank
2. Check that there is an existing supplier bank
3. Check that a supplier bank is attached to the supplier site for the impacted invoice
4. Check that the Remit-to bank account in Invoice Payment Schedules is correctly populated.
Regards
Terry

Post Payment not Clarify but on Account for payment batch

Hi,
this is FI-CA account current.
My customer processes distribution batches. The Clearing control finds the account but not an open item with same due date. Now the payment is posted for clarification.
In clarification we can set a flag to post it on account.
We would like to do this automatically during payment batch processing.
Thanks for any idea - hope I'm right here.
Regards,
Clemens
Edited by: Clemens Li on Oct 18, 2011 5:43 PM

Well,
it is more complex than expected, but now solved:
A functional guy told me that for the payment batches the posting on account was generally switched off - no way to accomplish it.
Only payments with all selection values exactly matching an open item resulted in clearing this item. Whenever a settlement run for the account had cleared open items due and a payment came later, the processing could not find the open item.
So what dis we do: We allowed posting on account generally. Now, in FI-CA exit 111, the standard IS-U creates a payment-on-account. We extended the exit, search for a cleared item with exact selection criteria. If it exists, OK, post on account. If not, we destroy the on-account information and the payment goes to clearance.
But this is very special situation for special requirements in German deregulated energy market, so probably not of much interest.
Regards,
Clemens

AP - Reversing or Voiding Payments Batch - 11.5.9

Is it possible to do a partial reversing/voiding of a payment batch?
For example, I have a confirmed payment batch of say total payment of $100, made up of 'x' number of invoices say $80 and 'y' number of invoices say $20. I now want to reverse/void those 'y' number of invoices ($20) only, so that the status is set to unpaid and can therefore be selected in another payment batch run. The 'x' number of invoices will remianed paid.
Thanks

This might help you - metalink Doc ID: 215266.1 (How To: Cancel and Reissue a Payment)...

Approval of Payment Batches

Hello I have a customer running R12.0.4 who wants to do an approval step within the Payment Process. So that when a payment batch is started it can be floated through a workflow for approval (or maybe some non-workflow approval).
I was thinking perhaps we could lock down a particular concurrent request to prevent the ACH/Wire file from being transmitted except by certain users. Any ideas on how to setup the segregation of duties/approval would be great help for us!
Thanks,
Stephen

I believe there is no such workflow, have to come out with a mix of personalization and function security/concurrent request security mechanism.
While creating a payment process request , have to control that the payment instructions etc are not submitted automatically but have to be scheduled.
Scheduling ensures such processes can only be done by a set of users/responsibility.

AP payment batch is running very slow

Dear All,
We have an issue with AP payment batch, wherein the batch is unning very very slow.
The DB is currently on 11gR2 with application on CU2.
After having a close look into it we have seen an SQL ID dq3nnqyx0u7ht.
Please help us if any patch is available against the said SQL ID.
Regards
Abhinov

You need to tell what is the sql for that sql_id dq3nnqyx0u7ht.
Get it from v$sql and post the sql.
By
Vamsi

AP Payment Batch Sets?

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