AP Payment Run Process

Hi,
Please provide an overview of AP payment run process.
Thanks,
Teo

Hi,
APP ( T.code F110) is used to make payments enmasse for one or more vendors/customers.
We can also group vendors/customers for more than 1 co.code for payments.
The entore config for APP is done in capsule T.code FBZP.
Here are the steps:
1. Set up paying and sending co.codes( In case of cRoss co. payments paying and sending co.codes will ahve to be different)
2.Set up a payment method for country and co.code 1 each for outgoing and incoming payments.
3.Define house banks and set up bank accounts for payment method with relative ranking.
4.In F110 :
define the parameters like co,code;vendors etc
craete and edit a payment proposal where you can select the open items to be paid
create and run a payment run
Hope this helps.
I would also recommend to go thru SAP help and also search this forum for further notes and specific queries in F110.
Pls assign points if this info was helpful.
Thanks,
Vamsi

Similar Messages

Payment Run Process in ByD

Hi Experts
I was wondering if someone can explain to me the Payment Run Process which will be performed monthly in ByDesign.
From what I can gather from the "Help" a
Payment run is created which creates a "Payment Proposal List"
Payment medium run is performed which creates the "output file" which is release to the bank.
Kind regards
Antonio

Hi Antonio,
The Payment run is a run which creates payment proposals for payments, based on the open items under the suplier account monitor, in case of Payable for example.
The payment run creates payment proposals, which contain all due invoices and any cash discounts granted for immediate payment. You can check the payment proposals, and release, postpone, or cancel them as necessary.
You can access the payment proposals through the View Payment Proposal button. A payment proposal list contains all open items (for example, invoices or credit memos) that the system proposes for payment within a single execution of a payment run. You can use the payment proposal lists to check internally initiated payments before they are executed.
Please, check out the help document "Create and Edit Payment Proposals".
Once you are done with the payment proposal, you can click on "Execute Payment" to forward the payment to the Payment Management work center (Payment monitor view) or to the approver of the outgoing payment.
The payment media run does exactly what you've mentioned. As a consequence, the payments which were ready for transfer, E.g. outgoing check, are set to In Transfer.
Please, also refer to the following help documents for further details:
Payment Media Runs Quick Guide
Electronic Payment Formats
In case this address your question, please mark it as answered.
Thank you.
Best Regards,
Alexandre.

F110 Payment run authorisation for release of funds

Hi All,
we are in the process of streamlining our SAP banking process with Westpac's integrated banking system.
Specifically the AP and payroll process. Under the current system we upload the payment file to their online system and we then have two signatories who sign in and authorise the release of funds online.
Under the new process, we want to remove any manual handling of the payment files. It is assumed that the authorisation for the release of funds is done in SAP and there is no online signature for the release of the funds.
The only way i can think of to do this is by controlling access the payment run process and have our signatories process one element of the payment run each I.e.
1)    AP clerk creates the payment proposal
2)    Signatory 1 executes the payment proposal
3)    Signatory 2 Executes the print of the payment run (this stage produces our output file which is sent directly to the bank)
However, this seems a little clunky and our signatories are not necessarily SAP users. does anyone have suggestions for a more elegant solutions to this?
many thanks
Phil.

Please work with you Security Team. The solution for this is:
1. Create Three differenet Roles
For Scenario 1) AP clerk creates the payment proposal
Solution. Give in Role 1
Key        Action
02         Edit parameters
03         Display parameters
For Scenario 2) Signatory 1 executes the payment proposal
Solution. Give in Role 2
11         Execute proposal
12         Edit proposal
13         Display proposal
14         Delete proposal
15         Create payment medium proposal
For Scenario 3) Signatory 2 Executes the print of the payment run (this stage produces our output file which is sent directly to the bank)
Solution. Give in Role 3
21         Execute payment run
23         Display payment run
24         Delete payment run payment data
25         Create payment media of payment run
26         Delete payment orders of payment run
31         Print payment medium manually
to See the above option follow the below path:
T-Code F110>Enviornemnt>Authorization
Hope this helps.
Please let me know if you have any questions.
Regards,
Vivek Srivastava

Payment Run Program (FPY1)

Hello Experts,
I am trying to understand payment run process (FPY1) and outbound direct debit file generation using standard transactions. We are using NACHA defined ACH format (which is a standard format used by US based banks). I found below event Modules for Payment Medium Formats: FKK_PAYMEDIUM_ACH_00, FKK_PAYMEDIUM_ACH_20, FKK_PAYMEDIUM_ACH_30, FKK_PAYMEDIUM_ACH_40. Unfortunately I am not able to determine their usefulness.
As per my understanding FPY1 updates DPAYH table and then run program "SAPFKPY3" to generate a file but then whats the use of function modules mentioned above?
Also, when I ran "SAPFKPY3" it generated message saying "Format ACH: No payment mediums created - No payment media were created for payment group 0 for format ACH." I am damn sure I am missing something, but don't know what.
Any suggestions would be of great help. Thanks.
Kind Regards,
Nikhil J.

Hi Nikhil,
The FMs that you have mentioned in your post are used to create the ACH format file that is send to the banks.
FKK_PAYMEDIUM_ACH_20-For File Header
FKK_PAYMEDIUM_ACH_30-For Batch header
FKK_PAYMEDIUM_ACH_40-For Payment Details
You can view these FMs by going to Transaction Code-FQP3. Select in the ACH format and clicking on "Event Module for Payment medium formats.
So, the ACH file that gets created during the FPY1 run is actually done by the standard program SAPFKPY3 with the help of these preconfigured FM's linked to the ACH payment medium format.
Now to the error that you are getting.Firstly Check whether the payment proposal list is getting generated or not.
If the payment proposal is not there, then there is some basic problem in the configuration settings.
(a) Check the company code for which you are running the FPY1 run, is the Payment medium linked with that in the config.
IMG->Financial Accounting->Contract Accounts Receivable and Payable->Payments->Incoming/Outgoing Payment Creation->
Define Payment Methods
IMG->Financial Accounting->Contract Accounts Receivable and Payable->Payments->Incoming/Outgoing Payment Creation->
Define Specifications for Paying Company Code
If the payment proposal is there, then the problem is only there in the payment medium format.
(a) Check the FM's are linked to the ACH format in FQP3.
(b) Note 1064779 also involves some manual activities to be performed apart from the code changes.
The manual activites are as follows and has to be perfomed one after another.
Hope it helps....
Thanks,
Amlan

Payment Run and Reco account

Hello
I am a MM Consultant and would like to post basic quey for FI people.
We give the reconcillation acoount in The Vendor Master data.This account is same for every Vendor.This account is credited when we post Invoice via MIRO.
So while taking a payment run what happens to this rec account.As it is same for all Vendors what are the accounting entries in payment run dcoument.
Can anybody explain the Payment run process and GLaccount entries at that time?
Regards

Hi,
Reconciliation account -GL account
Vendor Account-Sub ledger
Reconciliation is useful to combine creditors balance, so we'll have creditors balance at any point of time through this single GL.
Accounting entry:-
MIGO:- Inventory Dr
            to GR/IR Clearing account
MIRO:-GR/IR Clearing account Dr
           to Vendor account
F110(APP):-Vendor account Dr
                    to Bank account
You can't post entries directly to reconciliation accounts. So, you have to take sub ledger for posting, in that way entries are possible in sub ledger and reconciliation level.
In APP also, you have to give vendor numbers.
Rgds
Murali. N

Processing credit memos (non manual) / WITH_ITEM table after payment run

Hi gotta question
we are processing credit memos & invoices via XI. After we complete our payment run the transactions net out proprly however for our 1099 reportable vendors the debits are posting as credits on the WITH_ITEM table. When we do this process manually the posting are correctly applied as credits in WITH_ITEM .
In a nutshell is why do memo credits get posted differently to the ITEM_WITH table in the automated process
vs the manual process. I
Has anyone encountered this ? Is this a part of how SAP processes CM's.
thanks

Hi Timothy,
Please post your question in forum: SAP Community Network Forums » SAP Solutions » ERP Financials
I found one post related to your question :
This may not be exact same but folks in this forum may answer quickly.
Thanks,
Pavan Verma

What is process for payment run

Hi guru,
Can any one tell what is process for Payment by F110.
Point will reward.
thanks&regars
Durgesh

Hi
COpy the Script F110_PRENUM_CHEK to some ZFORM and attach it in the F110 tcode for the related company code and payment method..
You can do the required modifications to the script as per your requirement.
Generally we use the Preprinted stationary for printing the cheque
in which on the top vendor address and the fi doc line items will be printed.
in the last cheque is printed.
We have to print just few fields on that pre printed cheque like Vendor name, Amount, Date and amount in words etc.
You have take some rought stationary xerox copies and to check by printing the fields whether they are correctly matching to the fields on the cheque exactly or not..have to adjust the positions and map.
see the doc
Run Payment Program (F110)
Purpose
Use this procedure to run the automatic payment program. The payment program is used to create cheques, BACs payments, electronic transfers, etc. for vendors. It is also used to create a direct debit file for customer payments. The payment program runs in three specific steps, which must be run in order.
Create Payment Proposal. This is a listing of proposed payments. The proposal should be reviewed for accuracy and edited or deleted if incorrect. No postings or payments are created at this step.
Create Payments. This step creates posting documents in the system, clearing the customer/vendor subledger accounts and posting the offsetting item to a cash or cash clearing account.
Create Payment Media. This step creates the actual payments, sending cheque forms to the printer or creating files of electronic payments to be sent to the bank.
Trigger
Perform this procedure when you are ready to create vendor payments or to create a direct debit file for customers.
Prerequisites
You must have the following master data prepared:
Banks and bank accounts with associated general ledger accounts;
Appropriate payment methods assigned to your company code;
Customer and vendor master records with the appropriate details completed.
If you wish to create a cheque payment, the vendor/customer master record must contain full address details.
If you wish to create an electronic payment, the vendor/customer master record must contain full bank details.
If you wish to create a direct debit transaction for a customer, the 'Col' (collection authorization) checkbox must be selected. This field is found on the General Data - Payment Transaction Data tab.
Navigation Path
Use the following navigation path to begin this transaction:
Select Processes è Purchase Requisition through to Payment è Payments è Automatic Payments è Run Payment Program to go to the Automatic Payment Transactions: Status screen.
for more information please check out the link below it
might help you
http://www.hostlogic.hu/caghelp/Transactions/Finance/content/f110%20-%20run%20payment%20program/cc/html/index.htm
Regards
ANJI

Approval Process between Payment proposal and Payment run(F110)

Hi All,
We have a requirement on the approval process in Automatic Payment Run.
Requirement is a person runs the payment proposal and the details are to be send to the Approver. Once the approver reviews the details in the proposal run, he can either approve or reject the payment run.Once approved then only payment need to be executed.
Is it possible to build a approval workflow between proposal or payment run?
if manual approval is happening outside SAP, is it possible to provide a stop payment run until it is approved?-or it only through security?
Is there any possiblity to attach documents to the each and every proposal run?
Understand this is a common requirement everyone is having...Looking out for solutions
Can you please provide SAP standard or a customised solution?
Regards,
Suresh

Hi Suresh,
Welcome to SDN Forums!
According to me there is no standard workflow system for payment proposals approvals.
Have you tried with the authorisation concept?
In F110, go to menu item -> Environment -> Authorisations
Assign the activities to users according to your requirement.
Please check with your ABAP & BASIS collegues.
REgards,
Srinu

Printing check for partial processing of payment run without voiding

Hi,
Our payment run (Done via F110) has created only some checks for some payment documents, as the check lot got exhausted.
How to print the check now for the remaining payment documents without voiding the earlier one? (As we have issued those checks to vendors.)
Thanks,
Bhaskar

Hi,
Please do below:-
1. Create the new Check Lot in FCHI transaction as the next lot for the expired check lot
2. Go to SE38/ SA38 and give your check printing program (Like program RFFOUS_C). Execute.
3. Give the Payment Run date and identification in this program selection screen
4. GIve the New Check Lot number here from which you need to print.
5. Give the Payment Document number range for which the check needed to be printed
Then system will generated the checks for the remaining payment documents.
Regards,
Gaurav

Save automatic vendor payment run reference in clearing account assignment

Hi,
When executing an automatic vendor payment run, the run is identified with two fields:
- Run date
- Identification
When the payments are posted, the vendors are cleared and an offsetting entry is posted onto the respective clearing account for each vendor. So if there is 100 vendors in the payment run, there will be 100 line items on the clearing account.
When multiple payment runs are made on the same day, it is hard to separate the line items for each payment run, during the banking process. Each payment run appears with it's total payment amount on the bank statement and should be cleared against the corresponding line items on the clearing account and that's where it becomes hard to easily select the line items that add up to the payment amount.
Unless of course, the assignment field on the clearing account would hold the run date and identification of the payment run.
Has anybody encountered the same business scenario and found a solution for it?

Question closed due to lack of replies.

Clearing of Open items - Critera - Auotomatic Payment Run

Dear Friends,
We have configured the Automatic Payment Run in the system and are in the process of maintaining the integration with the Bank. When we import the Electronic Bank Statement, we find that instaed of 'Value Date' some otehr reference gets populated in the assignment field in the line item for Bank Clearing Account, thus rendering it difficult to perform automatic clearing of open items. The first question is how to check what information is getting populated and why? Is there a way to find it out ?
Another thing is that we have been advised to maintain the substitution rule so that instead of some other reference, the Value Date gets substituted in the Assignment Field? Need the help of experts in finding out which information gets populated in the Assignment Field and second what is the method and config maintainence required for defining the Substitution Rule so that the Value Date gets captuerd in the Assignment Feild and which would help in perfroming the automatic clearing of open items.
Thanks in advance!
Regards,

Hi,
Thanks for the prompt response. In FF.5 while importing the Bank Statement, the box for "Assign Value Date" was checked and in the GL Master of the Bank Clearing Account, the Sort Key has also been defined as 027 (Value Date). Even then in the line item posting for Bank Clearing Account, the reference from Document Header Text (Field Name BKTXT) gets populated in the Assignment Feild. Now the issue is that this field needs to be substituted with the value date. How to define the Substitution Rule? Another issue is what should be the second criteria defined in the system for clearing the Open Items in the Bank Clearing Account, since for the same value date there could be two identical items and only one may be cleared from the bank and other one may be outstanding?
Help from experts who have configured e banking would be highly appreciated.
Thanks!
Regards

Automatic Payment Run Issue

Hi,
In my company I want to do the automatic payment run with the customer setoff & customer open items document currency is USD & vendor document currency is LKR .I want to do the payment run in LKR.(My company code currency is LKR) I have defined the payment method "C" in both the Master data ( Customer and Vendor). Now I am trying to run Automatic Payment Program. But system shows all Customer invoice in exception list and display the following given below message. Can I run the automatic payment program using difference currencies? Please advice me to resolve the above issue.
Further this process I am doing for LKR customer & vendors & its working fine without giving any issues.
Enter a payment method for incoming payments
Message no. FZ010
Diagnosis
The balance of the items to be paid requires a payment method for incoming payments. You specified a payment method that is defined for outgoing payments.
System Response
The payment method is rejected.
Procedure
Enter a payment method for incoming payments
Thanks
Chrishantha

Hi,
I have created incomming payment method under this company code & asing to the customer master records.
How can I select multiple payment method at the time of doing auto payment run
Further , I didn't do any changes in vendor master records since I have to do the outgoing payment also
Please advice
Regards
Chrishantha

Automatic payment run - F110 for range of periods

Dear Friends,
In Automatic Payment Run - is it possible to run for the particular period or range of periods as i need to take 14 days data .
As i need to take only previous 14 days data only
Say for eg. I have customer who is having open item from Period 01-02-2011 to till date 27-03-2011.
eg : it should take the open item in between period of 13-03-2011 to 27-03-2011.
as this need to dymanic
Help me to solve this issue.
Kind Regards,
sarfraz

If you can't use the fields on the Parameter tab, then try the Free Selections tab. If that doesn't suffice, then use the BTE for payment blocking and item exclusion - Process 1820.

Payment run issue

Hi,
When payment run of a doc for 2009 is carried out cheque is printed but clearing no. has not been assigned in system.
Please let me know what needs to be done in this situation.

We've had that happen before. We use F110 to produce all of our checks. Under the status tab, the log displays Posting Orders: # generated, # completed. And one day for one run, those numbers did not match. The check was created but there was no clearing doc number created. We also noticed an errror in the BASIS log SM13. We had to void the check - I think with tcode FCH9 - so that the payment program would pick up the invoice(s) again.
In the future if you don't want that to happen again, then under your check variant, under the Output control section, there is a setting "Payment Document Validation". Before using it, please read the F1 help on that setting to make sure that it fits your process. Otherwise, we monitor our SM13 log daily to more quickly flag when a posting update does not happen.
Cindy

Cancel Payment Program after Payment Run is executed

Hi Friends,
Can any one please tell me what should be the process to reverse payment program after executing payment run in F110.
We executed Payment program, it cleared vendor open items but it did not generate the checks and looks like I need to cancel that payment program and regenerate it.
Please help me.
Thanks

Check note 17975

AP Payment Run Process

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